ASSD EDD26.02_Direct Award Determination.pdf

Proc Folder:

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

1738332

State of West Virginia Agency Sole Source Determination

Educational

Doc Description: Direct Award Determination - WestEd Curriculum

Proc Type: Agency Sole Source

Date Issued Solicitation Closes

2025-07-14 2025-07-24 10:30

BID RECEIVING £.iOG~fflON't;(,:',s<:~·t.~ ;: ;;r • ,,,, o, ". , ,), ;;,,,g/411\0-\;V",,;!t, ,,<,~·•,' ,"(, ,\,,' '.· \

PROCUREMENT OFFICER

DEPARTMENT OF EDUCATION

BLDG 6, RM 700

1900 KANAWHA BLVD E

CHARLESTON WV 25305

us

Vendor Customer Code:

Vendor Name :

Address:

Street:

City:

State:

Principal Contact :

Vendor Contact Phone:

FOR INFORMATION CONTACT THE BUYER

Michelle L Childers

(304) 558-2686 michelle.childers@k12.wv.us

Vendor Signature X

Date Printed: Jul 11, 2025

Solicitation No

ASSD 0402 EDD2600000002

Country:

Extension:

FEIN#

Page: 1

Reason for Modification:

Version

Zip:

DATE

FORM ID: WV-PRC-ASSD-002 2020/05

All offers subject to all terms and conditions contained in this solicitation

The West Virginia Department of Education is publishing direct award determination for WestEd to develop three online modules to be added to WVDE learning management system. These modules will extend learning beyond the current Writing High Quality Secondary Transition Plans originally developed by WestEd.

Line Comm Ln Desc

WestEd - Production of Three Learning Modules

Comm Code Manufacturer

86132200

Extended Description:

See attached quote

Line Event

Date Printed: Jul 11, 2025

Qty Unit Issue Unit Price Total Price

1.00000 EA

Specification Model#

Event Date

Page: 2 FORM ID: WV-PRC-ASSD-002 2020/05

Document Phase Document Description Page

EDD2600000002 Draft Direct Award Determination - WestEd Curriculum

ADDITIONAL TERMS AND CONDITIONS

See attached document(s) for additional Terms and Conditions

ED-65

West Virginia Department of Education

DIRECT AWARD POSTING:

Justification and Public Notice Form

Public Notice Instructions

Pursuant to West Virginia Board of Education Policy 8210, the West Virginia Department of Education may award a contract directly to a vendor without competitive bidding if certain requirements are met. Those requirements include documenting justification to support the Direct Award, along with providing certain information to the vendor community for a prescribed period of time.

The West Virginia Department of Education intends to make a Direct Award to the vendor identified below to provide the commodity or service identified below. The support for the Direct Award, and any additional documentation has been included in this form or as an attachment.

Vendor Interest: Any vendor interested and able to provide the commodity or service in question must make their interest known, prior to the deadline published in wvOASIS, by~xpressing such interest in writing to the procurement officer identified as the appropriate contact in wvOASIS. If interest is expressed and deemed to be valid by the procurement officer, this request for Direct Award will be canceled and converted to a competitively bid solicitation.

Direct Award Information

Agency/ Department: West Virginia Department of Education

Procurement Officer: Jo Ann Adkins, Purchasing Manager

7/7/2025 Date of Request:---------------------------------

1. Provide description of commodity or service (Include a copy of any proposed contract documents):

WestEd will create three additional modules to enhance the original six modules in the Writing High-Quality Secondary Transition Plans curriculum purchased in September 2022. WestEd will collaborate with WVDE to review data to identify specific areas of need and guide the content focus for each new module. Each of the three modules will include:

• Up to two narrated instructional videos

• Up to two readings

• An application activity

If requesting software as a sole source, is this software as a service?

□ Yes No

2. Justification which explains why the direct award is in the best interest of the state:

The state systemic implementation plan (aka WV Guideposts to Graduation and Beyond) is a requirement of the Office of Special Programs and the support provided by WVDE must be reported annually as part of the SPP/APR.

The SSIP includes using evidence-based practices to improve graduation and post-school outcomes for students with disabilities ages 14-21 in West Virginia. Professional development related to writing high quality secondary transition plans is part of that professional development and support from WVDE.

WVDE/OSE has the opportunity to add additional modules to the previously purchased CANVAS course (Writing High Quality Transition Plans) from the sole creator/developer WestEd (original course purchased in September 2022). This course has been utilized by over 700 people in the past two years and we are now seeking to add additional modules to further professional development opportunities for special educators in the state. WestEd owns the original content and is the best qualified to add the additional modules that we need.

3. Basis for Direct Award: Please select one of the following and provide details and documentation sufficient to confirm the basis.

D Competition is not available from any other source: (If this item is selected answer the question below)

A. The agency attempted to identify other sources by:

0 No other source would be willing or able to replace the existing source without a detrimental effect on the spending unit (Please describe the detrimental effect in detail):

This is a request for additional modules to a CANVAS course we already purchased from WestEd in September 2022. No other vendor would be able provide the same continuity in content as the original course was provided by the creator and developer.

D Solicitation is categorized as impossible to bid in Section 9 of the Purchasing Handbook and is being posted to determine if competition is available.

4. Other Information Required for Direct Award Posting:

A. A time-period by which delivery must be made or performance must occur:

Service Delivery will occur between the date of award and September 30, 2025.

B. The price that will be paid for the commodity or service (include vendor quote):

The price to be paid for services delivered is $45,000.00

C. Any limitations that a competing vendor would need to satisfy:

A competing vendor would need to provide these modules which are based on the original content developed by WestEd. The modules will be directly related to the original content.

For Procurement Officer Use Only

0 Request to Advertise Direct Award Denied

~ Request to Advertise Direct Award Approved

Q A;';61t l') Agency Pro~uremef1t tfficer

Date: /

JUL 1 0 2025

Date:

West ,,, THRIVING LEARNERS, EMPOWERED COMMUNITIES

WestEd.org I 730 I

Development of Online Learning Modules

This proposal was prepared in response to West Virginia Department of Education (WVDE) Division of Federal Programs & Support request to develop three online learning modules to extend the learning beyond the Writing High-Quality Secondary Transition Plans available via the Canvas

Learning Management System and available WVLearn.

Background

In September 2022, WVDE purchased the Writing High-Quality Secondary Transition Plans curriculum from WestEd. The course consists of six modules designed to be delivered by an online learning management system (e.g., Canvas). The curriculum is intended to increase the capacity of educators to develop high-quality secondary transition plans for students with disabilities. Learners will be provided with an overview of the federal requirements for completing a compliant secondary transition plan with a detailed explanation of each component. Upon completion of the course, participants will increase their understanding of conducting age-appropriate transition assessments, writing an in-depth present level of performance, developing measurable post secondary goals, determining transition services, documenting a course of study, and writing secondary transition goals.

Scope of Work

WestEd is submitting this proposal to the WVDE Division of Federal Programs & Support, which has requested that WestEd create three additional modules to enhance the original six modules in the .

Writing High-Quality Secondary Transition Plans curriculum purchased in 2022. WestEd will collaborate with WVDE to review the data to identify specific areas of need and guide the content focus for each new module. Each of the three modules will include:

• Up to two narrated instructional videos

• Up to two readings

• An application activity

Additionally, WestEd will provide up to 25 questions and answers for a quiz to assess learners' knowledge upon completing all three modules. WestEd will send the components of each module electronically. WVDE will load the materials into the Canvas learning management system.

Proposed Cost of Services

WestEd's fee for this work is $45,000 for services delivered between the date the contract is established through September 30, 2025. Activities included:

• Virtual meetings for planning and reviewing content.

• Production of three (3) learning modules, described above

• Assessment questions and answer key

We appreciate your confidence in WestEd and look forward to working in partnership to improve special educators' teaching practices, which will ultimately increase outcomes for students with disabilities.

For More Information

Contact Katherine Bradley-Black, PhD at 202-471-2476

WestEd&@. WestEd.org