As-Needed Storm Drain and Sanitary Sewer Repairs.pdf

Official bid specifications are available only at www.mitn.info.

INVITATION TO BID

ITB-SH26-035

The City of Sterling Heights, Michigan is accepting sealed bids for AS NEEDED

STORM DRAIN AND SANITARY SEWER REPAIRS until TUESDAY, SEPTEMBER 1, 2026 AT 2:30 P.M. Please refer to the attached for instructions, specifications, and bid submission procedures.

Erik Skurda Purchasing Manager

Office of Purchasing 586-446-2740 http://www.mitn.info/

Official bid specifications are available only at www.mitn.info. Page 1 of 28

INVITATION TO BID

AS NEEDED STORM DRAIN AND SANITARY SEWER REPAIRS

CITY OF STERLING HEIGHTS

40555 UTICA ROAD

STERLING HEIGHTS, MI 48313

CONTACT PERSON: ERIK SKURDA, PURCHASING MANAGER

PHONE: 586-446-2741, FAX: 586-276-4062, E-MAIL: shpurchasing@sterlingheights.gov

INDEX

I. GENERAL CONDITIONS

II. CHECK LIST FOR BIDDERS

III. BID SUBMISSION INSTRUCTIONS

IV. INSURANCE REQUIREMENTS

V. BOND REQUIREMENTS

VI. SPECIFICATIONS

VII. BID FORM

VIII. QUALIFICATION QUESTIONNAIRE

IX. HOLD HARMLESS AND INDEMNITY

X. NON-IRAN LINKED BUSINESS CERTIFICATION

XI. REFERENCES

XII. EQUIPMENT LISTING

XIII. ATTACHMENTS

• Attachment A

• Attachment B

• Attachment C

Official bid specifications are available only at www.mitn.info. Page 2 of 28

I. GENERAL CONDITIONS

All information requested of the vendor shall be entered in the appropriate space on the form. Failure to do so may result in your bid being deemed non-responsive.

All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your bid. Corrections shall be initialed in ink by the person signing the bid. Corrections and/or modifications received after the closing time specified will not be accepted.

Time of delivery/installation shall be stated as the number of calendar days following receipt of the purchase order by the vendor to receipt of the goods or services by the City. Time of delivery/installation may be a consideration in the award.

Prices shall be stated in units of quantity specified in the bid document. In case of a discrepancy in computing the amount of the bid, the unit price shall govern. All quantities stated, unless indicated otherwise, are estimates and the City reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs.

All prices will be bid F.O.B. Destination and remain in effect for at least 90 days to allow for approval by City Council. The successful bidder's prices will remain firm through the length of the contract as designated within these bid specifications.

Bids shall include all charges for delivery, packing, crating, etc. unless otherwise stated in the bid document. General delivery hours are 7:00 a.m. to noon and 1:00 p.m. to 3:30 p.m.

Monday – Friday. The City is not to be held responsible for, and will not pay, any fuel surcharges during the term of the contract. Unit prices bid shall include delivery.

Prices will be considered net if no cash discount is shown.

All bids shall be signed by an authorized officer or employee of the bidder.

Bid Submission Options: Please refer to Section III Bid Submission Instructions for directions on submitting a bid electronically. Hard paper copy, email or fax submission of bids / proposals is not an option.

To be considered, your bid must be submitted to the City as instructed prior to the Date and Time specified. No late bids will be accepted. Bids may be withdrawn by a bidder, or authorized representative, provided their identity is made known and an email, phone call or fax is made to the City and the City can verify via return email or phone call the identity of the bidder and the intention to withdraw the bid, and if withdrawal is made prior to the stated bid deadline. On the mitn.info portal, electronic bids may be withdrawn by placing the bid into “storage” through the Edit option prior to the stated bid deadline.

The City of Sterling Heights reserves the right to postpone the bid opening for its own convenience.

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include such taxes in your bid price. The City will furnish the successful contractor with tax

Official bid specifications are available only at www.mitn.info. Page 3 of 28 exemption certificates when requested. The following exception shall apply to installation projects. When sales tax is charged to the successful contractor for materials to be installed during the project, that cost shall be included in the bid cost and not charged as a separate item. The City is not tax exempt in this case and cannot issue an exemption certificate. If you are unfamiliar with your sales and use tax obligations, please contact the Michigan Department of Treasury for directions, including any applicable Revenue Administrative Bulletins (i.e. 1999-2 and any subsequent replacements / updates).

The City's normal payment terms are 30 days in connection with any cash discounts specified on this bid. Time will be computed from the date of complete delivery of supplies or equipment as specified, or from the date correct invoices are received in the City's Finance Department, if the latter date is later than the date of delivery.

The City reserves the right: (1) To award bids received on the basis of individual items, or groups of items, or on the entire list of items, (2) To reject any or all bids, or any part thereof,

(3) To waive any irregularity in the bids, (4) To accept the bid that is in the best interest of the City, (5) To accept an alternate to the product or service being bid out if deemed equivalent in the sole discretion of the city, except where alternates are prohibited by the terms of the invitation to bid (6) To reduce or eliminate this purchase without prior notice, (7) To split the award to realize the greatest cost savings, (8) To issue Post-Bid Addendums to clarify or request additional information, including pricing, (9) To require one or more selected bidders to perform the requested service on a trial basis, at the unit prices bid, as evidence of a bidders ability to satisfactorily perform the requested service, prior to a formal recommendation and approval by City Administration / City Council.

This invitation to bid and the acceptance of a bid by the City is not a contract for the purchase of services or products. The City will issue a Purchase Order, which will define, make reference to, and incorporate the bid specifications and the pricing bid as accepted by the City. Winning bidder is not to commence with any service or product order without receiving a Purchase Order signed by the Purchasing Manager. Unless otherwise stated, all contracts for services are subject to additions, reductions and/or termination at the sole discretion of the City and without prior notice by the City. Please forward any questions you may have regarding this solicitation to the Purchasing Manager via email at shpurchasing@sterlingheights.gov.

Bid prices submitted by the successful bidder should remain firm for the length of the contract from date of award by City Council. If tariffs imposed by superseding governmental authorities change during the term of this contract and directly impact the cost of a product or a clearly defined component part thereof, either party may request a price adjustment if the net changes in cost attributable solely to such tariff change exceeds five percent (5%) of the total contract price. Any such adjustment shall be limited to the lesser of (i) twenty percent (20%) of the original contract price or (ii) one-half (50%) of the net increase caused by the tariff.

The basis date for evaluating eligibility for tariff adjustments shall be:

• The latest of five (5) days prior to the bid submission date, proposal submission date, or best and final offer receipt date, as indicated on the appropriate basis form.

• The later of the date the Contractor submitted pricing or the Contractor’s signature date.

mailto:shpurchasing@sterlingheights.gov

Official bid specifications are available only at www.mitn.info. Page 4 of 28

All requests for tariff adjustments:

1. Must be submitted in writing and include a comprehensive cost breakdown detailing how the tariff impacted the total cost of the finished product.

2. Must include official importer receipts or customs documentation showing proof of tariff payment and transaction date.

3. Will only be considered if the seller can clearly demonstrate a direct impact from the tariff on the specific goods or components being purchased under this contract.

4. Are subject to the City of Sterling Height’s sole discretion and written approval is required prior to implementation of any price change.

In the event the City is requested to approve a tariff adjustment, the Contractor shall provide all required supporting documentation, as outlined above, within fifteen (15) calendar days of the City’s request, if the request is not fulfilled by the contractor within the time specified, the price adjustment shall be denied.

In the event the City requests a tariff adjustment in the City’s favor due to a known decrease in tariff value, the Contractor shall provide all required supporting documentation, as outlined above, within thirty (30) calendar days of the City’s request.

No retroactive adjustments shall be allowed for tariff changes prior to the applicable basis date.

ALL BIDS MUST INCLUDE MATERIAL SAFETY DATA SHEETS FOR MATERIALS AS

REQUIRED BY M.I.O.S.H.A.

The City of Sterling Heights is now part of an organization called the Michigan Inter-governmental Trade Network (MITN), a group of agencies that joined forces to create a Regional Bid Notification System to notify companies of new bid opportunities. All bids, quotations and proposals are now being posted online. All vendors are encouraged to visit http://www.mitn.info in order to register their company and gain access to new bids and proposals. If you do not have internet access, please call 1-800-835-4603 to speak to a representative at BidNet®, the technical support group that handles the MITN system.

Official bid specifications are available only at www.mitn.info. Page 5 of 28

II. CHECK LIST FOR BIDDERS

All information required by the terms of the bid documents must be furnished.

MISTAKES OR OMISSIONS CAN RESULT IN THE REJECTION OF YOUR BID.

Important items for you to check are included in, but not limited to, those listed below. This checklist is furnished only to assist you in submitting a proper bid.

_____ Is your bid properly signed? (refer to bid documents)

_____ If required, have you entered a unit price or lump sum for each bid item?

_____ Are decimals in unit price in the proper places? Are your figures legible?

_____ Are any bid bonds or bid deposits, if required, included in your bid package?

Include a copy of any bid bond or a copy of a certified check to show compliance with this requirement

_____ Did you complete and include the Exhibit A, Exhibit B, Qualification

Questionnaire, Hold Harmless, Non-Iran Linked Business Certification, References and Equipment Listing forms?

_____ Bid Submission – Bids are to be submitted via the mitn.info bid submittal system. Bids submitted by email, fax, hard copy drop off, US Mail and delivery service are not options at this time. Include in your bid submittal package all required forms / documents, but please do not include the specifications and instructions. Return only the forms requiring completion.

_____ Will your bid arrive on time? Late bids will not be considered. Bids must be received by the City via mitn.info no later than 2:30 p.m. by the date specified.

_____ Did you submit your original bid form (no additional copies are required)?

PLEASE DO NOT RETURN COPIES OF OUR

SPECIFICATIONS/INSTRUCTIONS. RETURN ONLY THE FORMS

REQUIRING YOUR COMPLETION (Pages 17-27) AS WELL AS EXHIBITS A (Insurance Requirements) and B (Bond Requirements).

Failure to include all pages may result in your bid being deemed non-responsive.

_____ Did you check the MITN website (or email the Purchasing Department) for any addendums which may have been posted? Addendums may be posted at any time. Bids must be submitted to the MITN website no later than 2:30 p.m

Official bid specifications are available only at www.mitn.info. Page 6 of 28

III. BID SUBMISSION INSTRUCTIONS

Please read these instructions carefully. Your bid / proposal may be deemed non-responsive if it is not submitted as detailed below. Bids / proposals are considered received when downloaded into the mitn.info system before the submission deadline date and time, late bids / proposals will not be considered.

Bid / Proposal Submission Deadline: Tuesday, September 1, 2026, before 2:30 PM.

Electronic Bid Submission via the MITN system as described below is the only bid submittal option.

Call the Purchasing Office at 586-446-2740 if you have any questions and we will assist.

Electronic Bid Submission Only The vendor / Contractor will need to complete, scan and upload your entire bid package through the MITN system. All electronic bids / proposals will be submitted directly into a secured MITN “vault” that cannot be opened until the bid / proposal submission deadline date and time.

Vendor / Contractor Submittal Procedure:

Login to the MITN website using your previously registered credentials at http://www.mitn.info.

Locate and enter the Sterling Heights Solicitation you have prepared a bid for.

Click on the “Place Bid” button on the upper right side of the page.

In the “Place a Bid” window, select “Place a new Bid” or “Place a No Bid”

(Depending on your response). Select the “Continue” button .

On the next page, in the “Documents” tab, select “Add File” or “Import

Zip file” (Depending on your file type). Complete all required actions and click the “Next” button.

This will bring you to the “Pricing” tab. There you will see a reminder to “Don’t forget to attach your pricing in the ‘Documents’ section”. Select the “Next” button.

On the following screen, in the “Exceptions” section, select “No” or “Yes”

(depending on your response). In the “Bidder Compliance & Authentication” section, you will enter your full name and password where prompted. Click the

“Submit Bid” button.

In the “Bid Submission Confirmation” window, select “No” or “Yes” (depending on your response).

Finally, the next screen will confirm your bid submission. Here you will receive a confirmation number and will be able to download a PDF version of the confirmation for your records.

Important: The mitn.info system locks at 2:30 pm (Sterling Heights, Michigan Time) on the due date, and no bids / proposals can be downloaded after that time. No exceptions.

Bids / proposals must be downloaded and accepted by the mitn.info downloading portal before 2:30 pm. Do not wait until the last minute to submit your bid / proposal, internet connections, computer systems failures on the submitter’s part could cause a bid /

Official bid specifications are available only at www.mitn.info. Page 7 of 28 proposal to be denied from downloading into mitn.info system. The system locks at 2:30

pm. Late bids / proposals will not be considered.

If you have questions with the electronic bid submission procedures, please contact the MITN Vendor Support Department at (800) 835-4603, option #2 or email:

e-procurementsupport@bidnet.com

The City of Sterling Heights officially distributes bid and RFP documents through the Michigan Inter-governmental Trade Network (MITN). Copies of bid and RFP documents obtained from any other source are not considered official copies. Bids or notification of bids issued by members of MITN are to be posted, in whole or in part, ONLY on the MITN system. Any other use is prohibited. Only those vendors who obtain bid documents from the MITN system are guaranteed access to receive addendum information, if such information is issued. The City of Sterling Heights cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by information received from alternate sources.

The City reserves the right, at its sole discretion, to allow a bidder to resubmit a copy of a bid that was otherwise submitted via the mitn.info system before the bid due date and time, when the bid document submitted via the mitn.info system is corrupt or otherwise not readable / downloadable by the City, and when in the opinion of the City, the fault was not that of the bidder.

If you received this document from a source other than the sources indicated, please notify us. It is recommended that all vendors register on the MITN website at www.mitn.info to obtain an official copy. All future bids, proposals, quotes and any addenda and tabulations will be posted on the MITN website.

BID BOND SUBMITTAL: Please refer to the specifications and forms for bid bond requirements and additional information. When bid bonds are required, all bidders must submit a photocopy of the Bid Bond (surety, cashier check, certified check) as part of the electronic bid submission. The photocopy must be of sufficient resolution to show a valid stamp, seal, signatures, names, dates, etc. The original Bid Bond must be provided upon request of the City. Failure to submit the original Bid Bond, upon request by the City, may result in the bid being deemed unresponsive and the bid rejected without further evaluation.

PUBLIC BID OPENING: A public bid opening will be accessible 30 minutes after the posted due date and time via three simultaneous formats:

1. Microsoft Teams live stream - Join the meeting here

2. Conference call, participants must call 586-446-2663, (enter Conference ID Code

4462740 when prompted).

3. In person at the City of Sterling Heights City Council Chambers located at: 40555

Utica Road, Sterling Heights MI, 48313.

A Purchasing Department representative will read the bids / name of firms submitting proposals as they are downloaded and made available.

If there are any questions, please contact the Purchasing Office at ext. 2740.

mailto:e-procurementsupport@bidnet.com https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODVkMDYwZjAtZjIyOS00MDE3LTk3OTYtZWVjOGJkNjU5ZjI1%40thread.v2/0?context=%7b%22Tid%22%3a%22b4d6f201-96e3-4465-b7a5-0a89b7d16abb%22%2c%22Oid%22%3a%22c409637a-761b-428b-b134-24fd1a9caff3%22%7d

Official bid specifications are available only at www.mitn.info. Page 8 of 28

IV. INSURANCE REQUIREMENTS

The Contractor, and any and all of their subcontractors, shall not commence work under this contract until required insurance within this contract has been obtained and shall keep such insurance in force during the entire life of this contract. All insurance coverages shall be with insurance carriers licensed and admitted to do business in the State of Michigan and acceptable to the City of Sterling Heights. The requirements below should not be interpreted to limit the liability of the Contractor. If any insurance is written with a deductible or self-insured retention, the Contractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the Contractor's indemnification to the City of Sterling Heights.

The Contractor is responsible to meet all MIOSHA requirements for on-the-job safety.

The Contractor shall procure and maintain during the life of this contract the following coverages:

Workers Compensation Insurance including Employers Liability Coverage, in accordance with all applicable Statutes of the State of Michigan.

Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

(1) Contractual Liability Coverage

(2) Products and Completed Operations Coverage.

(3) Independent Contractors Coverage.

(4) Broad Form General Liability Extensions.

(5) Explosion, Collapse, and Underground, if applicable.

Automobile Liability including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000.00 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

Commercial General Liability and Automobile Liability limits may be obtained by using an Excess/Umbrella Liability policy in addition to the primary liability policy(ies). If coverage limits are satisfied by an Excess and/or Umbrella policy, coverage must follow form of the primary liability policy(ies), including but not limited to additional insured and primary/non-contributory coverage.

Additional Insured: Following the official award of bid by City Council, the Commercial General Liability Insurance as described above shall include an Additional Insured endorsement as follows:

"The City of Sterling Heights, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the City of Sterling Heights as additional insured, coverage afforded is considered to be primary and

Official bid specifications are available only at www.mitn.info. Page 9 of 28 any other insurance the City of Sterling Heights may have in effect shall be considered secondary and/or excess."

Cancellation Notice: Policies as described above, shall include an endorsement stating the following: It is understood and agreed thirty (30) days, ten (10) days for non-payment of premium, Advance Written Notice of Cancellation or Non-Renewal shall be sent to the Certificate Holder:

City of Sterling Heights Reference: Bid ITB-SH26-035 Purchasing Manager 40555 Utica Road Sterling Heights, MI 48313

Proof of Insurance Coverage: The contractor shall provide the City of Sterling Heights at the time the contracts are returned by him/her for execution a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this Contract, the Contractor shall deliver renewal certificates, endorsements and/or policies to the City of Sterling Heights at least ten (10) days prior to the expiration date.

If the required insurance (with the exception of the Additional Insured endorsement) is already in place, please include a copy of the Certificate of Liability Insurance with your bid.

However, if required insurance is not already in place when submitting bid, contractors shall include a letter from their insurance agent indicating that they will be able to secure a Certificate of Liability Insurance upon award of the contract.

Please label that letter Exhibit A

Official bid specifications are available only at www.mitn.info. Page 10 of 28

V. BOND REQUIREMENT

Performance Bond and Payment Bond: The Contractor whose bid is accepted will be required to furnish a Performance Bond and a Payment Bond, for any repair / project when the cost exceeds $50,000, in compliance with MCL 129.201 – Contractor’s Bond for Public Building or Works. See Attachment C.

Important: Do not include the cost of the bonding in your hourly rates on the Bid Form. When required, the cost of the performance and payment bond will be a 100% reimbursable expense by the City, based on contractors verifiable cost for the bond.

Bidders are asked to include with their bid submission a letter from a bonding agent confirming the ability to be bonded in compliance with the above statute.

Please label that letter Exhibit B.

Official bid specifications are available only at www.mitn.info. Page 11 of 28

VI. SPECIFICATIONS

Scope of Work

Work will generally involve emergency repairs to underground storm sewer and sanitary sewer infrastructure, including sewer leads, sewer mains, manholes and catch basins via open cut method. For Sewer Taps, contractor will abandon (cut and cap) the existing sewer tap before a new tap will be installed into the sewer main

Contractor will be required to respond within two (2) hours to the site of the repair for an emergency planning meeting with the City Designate. The contractor and City Designate will review the scope of work required for the repair. The contractor shall assemble his workers, equipment and supplies, make all necessary preparations and begin work as soon as possible after the emergency planning meeting. Contractor shall minimally be capable of starting excavation within four (4) days after the emergency planning meeting.

Contractor will be required to supply all underground storm sewer and sanitary sewer materials necessary to effect repairs.

All work shall be in accordance with the bid documents and include the furnishing of all labor, transportation, tools, materials, equipment and services necessary for the proposed repair of various storm and sanitary sewers.

This bid consists of, but is not limited to, the following type of work on an “as needed” basis:

• Removal and replacement of existing surfaces

• Excavation, loading and transportation of material

• Repair of existing storm and sanitary pipe

• Backfill as specified herein

• Cleanup of work site

It is the City's option to award this bid to primary and secondary contractors. The secondary contractors would only be utilized in the event that the primary contractor is unable to respond in a timely manner. If the Primary Contractor does not respond within the initial two (2) hour time frame, or indicates unavailability, the City shall contact secondary contractors until a contractor responds. If the Primary Contractor is not able to mobilize within four (4) days, the City shall contact secondary contractors until a contractor is secured.

The City shall not guarantee a minimum number of storm drain or sewer repairs annually.

Work will generally be assigned on an “as-needed and emergency” basis. This contract is not exclusive, and the City also reserves the right to seek bids from alternate contractors when deemed in the best interests of the City.

General Work Requirements The Contractor shall be responsible to notify all utility companies and involved agencies prior to excavating. Call "MISS DIG" 72 hours prior to excavating. The Contractor is responsible for all damages to utilities.

Official bid specifications are available only at www.mitn.info. Page 12 of 28

Where utilities are encountered along the line of work, the Contractor shall perform his work in such a manner that the utility service will not be interrupted and shall make all temporary provisions to maintain said service.

Any structure or utility removed, destroyed, damaged, or otherwise disturbed by the Contractor shall be replaced and/or restored to its original condition by the Contractor.

All damages caused by the carelessness of the Contractor to existing facilities included but not limited to approaches, paving and public utilities occurring during the process of making service installations or service repairs are to be repaired or replaced by the Contractor as required by the owner of the damaged property at the Contractor's expense.

Incident report of all accidents and resulting damages shall be filled out, verified by the City personnel and forwarded to the City the same day of occurrence. The City will supply the necessary forms.

Before work shall be considered ready for final inspection, the Contractor shall remove and properly dispose of all equipment, waste material, and excess excavation from the lines of work. Contractor shall grade all trenches and do any work necessary to leave the premises in at least as good a condition as existed before work began.

The Contractor shall maintain and protect all existing facilities, including but not limited to utilities, streets and sidewalks, landscaping, structures and buildings while performing work under the contract.

The Contractor shall bear all costs and make all arrangements to repair or replace any damage to vehicles, personal or public property on-site and off-site, damaged in the course of performance of work under the contract. All repairs or replacements shall be pre-approved, and inspected and approved by the city’s representative after repair or replacement.

Call-in Procedures City designate will call Contractor by telephone when an emergency repair is needed.

The Contractor will telephone "MISS DIG" prior to digging when an emergency repair is needed.

City designate enters time Contractor is called, arrival time at job site, and time of completion of job on job site on time card.

Contractor is supplied with work orders and shall supply information on work order for billing purposes.

While making emergency repairs, Contractor's time will commence when City designate inserts time on time sheet from time of arrival to completion of repair.

Official bid specifications are available only at www.mitn.info. Page 13 of 28

Materials The Contractor shall furnish the required material for installation and repair of underground utility services. All materials used for the repair shall be documented by the Contractor and turned into the City after the repair has been completed. The Contractor will document and turn in a detailed report indicating the amount of material hauled away and brought to the jobsite for use during the repair.

The Contractor shall backfill and rough grade all work areas. City will perform final grading and all sod replacements. Backfill material shall be MDOT 21A crushed limestone aggregate for pipe bedding. Sand backfill compacted to 95% of maximum density shall be utilized to backfill under existing and proposed sidewalks and street paving and in addition to a point three feet (3') from the paving or sidewalk. Excavations for boring shall not be closer than three feet (3') from the edge of the road surface. Use of spoils is permitted only in greenbelt area.

The city reserves the right to confirm all materials and associated costs. Repair materials such as glue, sawblades, consumables, etc. are considered incidental to the repair, however pipe, gaskets, flanges, fittings, etc. are considered billable materials and are to be included for the markups.

All debris and unsuitable spoils shall be removed and deposited in a licensed disposal site. All costs associated with removal of spoils shall be included in “sand back fill.”

Equipment and Storage Please complete the Equipment List and submit with your bid.

The Contractor shall provide all equipment to repair a storm drain or sewer break using a minimum of a four-man crew. The Contractor shall furnish all equipment required for the performance of his obligation under the Contract, including lighting and safety barricades as needed.

The Contractor’s equipment list must include trenching/shoring equipment required to comply with MIOSHA Construction Safety Standard Part 9: Excavation, Trenching, and Shoring and confined space equipment (tripod, self-retracting lifeline, harness, and four gas monitoring equipment) (Attachment A) to comply with MIOSHA Construction Safety Standard Part 35: Confined Space in Construction (Attachment B).

The Contractor shall provide evidence that an approved equipment storage yard and maintenance building is available. In the event the storage yard and maintenance building are to be located within the City, the Contractor shall show evidence that such facilities comply with all applicable City Ordinances.

A site visit to inspect equipment may be made by the City prior to awarding of bids. Failure to pass City inspection of equipment may be cause for disqualification from further consideration. The type of equipment proposed to be used by the Contractor shall be approved at the time of executing the Contract documents.

Official bid specifications are available only at www.mitn.info. Page 14 of 28

Permits, Regulations, & Training It is the Contractor's responsibility to obtain all necessary working permits within the City, county, and state rights-of-way. The Contractor shall observe all regulations relative to work performance in these roadways. Adequate safety precautions and devices shall be provided in accordance with requirements of the agency having jurisdiction of the road in which installation is to be made.

The Contractor will be responsible to provide at least one employee at every jobsite that meets the requirements of a qualified person under MIOSHA Construction Safety Standard Part 9: Excavations, Trenching, & Shoring.

The Contractor will be responsible for all employees working in or around confined spaces to receive training in compliance with MIOSHA Construction Safety Standard Part 35:

Confined Space in Construction, subpart 1926.1207 Training.

Supervision and Inspection The City has the authority to stop work whenever such stoppage may be necessary to insure proper execution is performed under this contract, reject all work and materials which do not conform to the contract, to direct the application of forces to any portion of the work, where the City’s judgment is required, and to decide questions which arise in the execution of the work.

The City and its representative shall at all times have access to the work wherever it is in preparation or progress and the Contractor shall provide proper facilities for such access and for inspection.

The City shall have the right to reject workmanship that is defective. Rejected workmanship shall be satisfactorily corrected. If the Contractor does not correct such condemned work within a reasonable time, fixed by written notice, the City may remedy them and charge the expense to the Contractor.

All work shall be inspected by the city’s representative at the following times.

1. Inspection of pipe prior to backfill

2. Inspection of material prior to backfill

3. Final inspection of completed work site

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the Contract. The contractor shall provide the City of with a written copy of the Contractors safety program prior to the start of any work. The contractor’s safety program shall at minimum, meet the requirements of all Federal, State (MIOSHA) and local laws and regulations. The Contractor will be responsible to inspect the project and determine that employees and sub-contractors are complying with the written safety plans submitted. Contractor shall be responsible for providing, erecting, bracing, shoring, or in every way, protecting his own work in compliance with Federal, State, and Local code, and all MIOSH regulations.

Official bid specifications are available only at www.mitn.info. Page 15 of 28

Qualification for Employment No person under the age of eighteen (18) years shall be employed under this Contract.

No person whose age or physical condition is such as to make his employment dangerous to his health or safety or to the health or safety of others shall be employed under this Contract, provided that this shall not operate against the employment of physically handicapped persons, otherwise employable, where such persons may be safely assigned to work, which they can ably perform.

Any fines or penalties for violations of any laws, ordinance, or regulations shall be the responsibility of the Contractor and failure or neglect or refusal on the part of the Contractor to pay such fines or penalties shall be considered a breach of Contract.

Contractor’s Responsibility for Employees and Subcontractor’s Employees The Contractor shall take reasonable precautions in the selection of his employees assigned to do work under the Contract.

The Contractor shall supervise over his employees and the Subcontractor's employees at all times while working within the City. Subject to the law, the Contractor agrees to reassign his or the Subcontractor's employee who, in the judgment of the City, is violating any provisions of the Contract.

All work that is not done in accordance with the provisions and specifications of the Contract shall be corrected and rectified by the Contractor.

The Contractor shall be responsible for any and all damages to any person or private properties that occur as a result of any activity or omission associated with this Contract.

Workmanship All work shall be performed in accordance with the best modern practice and workmanship of highest quality. The City shall determine the Contractor's compliance with these requirements. Failure to conform to standards specified by the City shall be considered a breach of the Contract

The Contractor shall make his own determination as to soil conditions and shall complete the work in whatever material and under whatever conditions that may be encountered or created without extra cost to the City or owner, with the exception for shoring equipment which will be reimbursed per hour at unit pricing bid.

Traffic Control:

Traffic control devices shall be placed per the plans or as directed by the MMUTC. Traffic shall be maintained along Major Roads and Local Roads during construction. The Contractor shall also maintain suitable access to all existing homes, businesses, schools, etc., in the area at all times during the contract.

All flagmen, warning lights, signs, fencing, and barricades shall be provided as necessary to direct and protect vehicular and pedestrian traffic and shall conform to the current edition of the Michigan Manual of Uniform Traffic Control Devices. This shall be included in all remove and replace concrete pay items.

Official bid specifications are available only at www.mitn.info. Page 16 of 28

Payment to Contractor The City shall remit to the Contractor for services rendered under the terms of the Contract, within reasonable time (normally 30 days) after receipt of itemized billing, the compensation earned the previous month. Hourly rate for four man crew will not be adjusted for weekends or holidays.

Contract Term / Bid Award / Warranty The Contract shall be firm and binding from date of award by City Council for one year, with an option to extend for an additional one (1) year period upon mutual consent of both parties under the same terms and conditions.

The assignment of the Contract or any of the Contractor's right or interest therein, shall be prohibited without full prior knowledge and consent of the City in writing. If any assignment or delegation of duties is approved by the City, the Contractor remains responsible for the performance of this Contract.

All work performed by the Contractor shall be guaranteed for a period of two (2) years from the date shown on the work order.

Bid Pricing Please complete the attached Bid Form. Note that pricing for excavation work is based on the contractor providing all equipment and a four-man crew. The need for any additional employees or equipment that is billable to the City shall be approved by the City in advance.

Hourly charges shall start when workers and equipment are on-site and mobilized to start the repair. Should additional chargeable workers or equipment be requested and approved, charges shall start when workers and equipment are on-site and put to work / use.

The City will reimburse contractor for materials used to repair underground infrastructure based upon contractor’s verifiable cost, plus no more than 10%, plus any delivery charges. Site restoration materials listed on bid form shall be paid based upon unit pricing bid. Topsoil and seed per cubic yard to apply should the city request this pay item if needed.

In most cases city will perform final restoration.

All quantities indicated on the bid form are estimated and may vary substantially during the course of the Contract. The estimated quantities are used for assisting in the determination of the lowest responsible bidder. Bypass pumping shall assume 15” pipe on sanitary line in residential neighborhood. (Bypass pumping on actual jobsite at time of need will be quoted by contractor to the City Designate.)

Depth under Proposal A on the Bid Form is based on DOB (Depth of Bury).

Please refer to Section V. Bond Requirement for additional information on when a performance and payment bond is required. Note: when required, the contractors cost for the bond is a 100% reimbursable expense by the City.

Official bid specifications are available only at www.mitn.info. Page 17 of 28

VII. BID FORM

The undersigned hereby declares that the instructions and specifications have been carefully examined and that AS NEEDED STORM DRAIN AND SANITARY SEWER REPAIRS and agrees that he will contract with the City of Sterling Heights to furnish labor, material, tools, and equipment necessary to do all the work specified. It is understood and agreed that all bids are F.O.B. DESTINATION, that all bid prices shall remain in effect for at least ninety (90) days from the date of the bid opening to allow for the award of the bid and that, if chosen the successful vendor, the prices will remain firm for a one (1) year period from the date of contract with an option to extend for an additional one (1) year period upon mutual consent of both parties under the same terms and conditions.

The undersigned hereby agrees to furnish the required bonds and insurance requirements within ten (10) calendar days following award of this bid by the City Council.

Jobsite #1: $

Jobsite #2: $

Jobsite #3: $

Bid Grand Total: $

Can you respond within two hours of notice by the City?

Can you excavate within four days of notice by the City?

Location of equipment storage yard:

I hereby state that I have read, understand and agree to be bound by all the terms of this bid document. The undersigned certifies that he has downloaded all documents/addendums associated with this bid from the MITN website.

Company

Address

City/State/Zip

Representative/Title

Telephone/Fax

Terms

E-Mail Address/Website

Signature/Date

This form must be completed and returned with your bid.

VII. BID FORM (CONT’D)

Official bid specifications are available only at www.mitn.info. Page 18 of 28

Estimated amount of work is based on 5-6 emergency repairs per year. Estimates are to represent a four-man crew. The need for additional employees shall be approved by the City of Sterling Heights.

Bidder's Proposal "A"

Storm Drain / Sewer Main Repair (6”- 21” in diameter) (24”- 36” in diameter)

Per Hour Per Hour

Less than 10' deep $_________ $_________

10’ – 12’ deep $_________ $_________

12’ – 14’ deep $_________ $_________

14’ – 16’ deep $_________ $_________

16’ – 18’ deep $_________ $_________

18’ – 20’ deep $_________ $_________

20’ deep or more $_________ $_________

Bidder's Proposal "B"

Per Hour

Additional Employee (Laborer) $_________

Shoring Equipment (when required) $_________

Bypass Pumping (when required) *includes installation of plug $_________

Company

VII. BID FORM (CONT’D)

Official bid specifications are available only at www.mitn.info. Page 19 of 28

Bidder's Proposal "C"

6” Edge Drain

L.F. $_________

Remove and Replace 9” Concrete Pavement

SYD $_________

Remove and Replace 7” Concrete Pavement SYD $_________

Remove and Replace 6” Concrete Drive Approach SYD $_________

Remove and Replace 6” Sidewalk Ramp SYD $_________

Detectable Warning Surface

EACH $_________

Remove and Replace 4” Sidewalk SYD $_________

Remove and Replace Asphalt

CYD $_________

MDOT 21AA Crushed Concrete – C.I.P. CYD $_________

Sand Backfill CYD $_________

Restoration-Topsoil & Seed CYD $_________

Official bid specifications are available only at www.mitn.info. Page 20 of 28

Jobsite #1:

Repair 6” sanitary sewer lead in ROW with 10ft D.O.B.

Item Description Unit Unit Cost Est. Qty. Extended Cost

Sewer Lead Repair (6”- 21” diameter, 10’ – 12’ deep)

Hour $_________ 8 $_________

R&R 4” sidewalk SYD $_________ 2 $_________

Sand Backfill CYD $_________ 10 $_________

MDOT 21AA Crushed Concrete CYD $_________ 5 $_________

Restoration-Topsoil & Seed CYD $_________ 5 $_________

Mobilization LS $_________ 1 $_________

Jobsite #1 Total (Carry total forward to page 17) $_________

Jobsite #2:

Repair 20 linear feet of 36” storm sewer in Asphalt Parking lot with 15ft D.O.B

*assume dry weather (no flow) Item Description Unit Unit Cost Est. Qty. Extended Cost

Sewer Lead Repair (24" - 36” diameter, 14’ – 16’ deep)

Hour $_________ 12 $_________

R&R Asphalt CYD $_________ 11 $_________

Sand Backfill CYD $_________ 88 $_________

MDOT 21AA Crushed Concrete CYD $_________ 21 $_________

Jobsite #2 Total (Carry total forward to page 17) $_________

Jobsite #3:

Repair 6” sanitary lead connection under roadway with 13ft D.O.B

Item Description Unit Unit Cost Est. Qty. Extended Cost

Sewer Lead Repair (6" - 21” diameter, 12’ – 14’ deep)

Hour $_________ 10 $_________

R&R 7” Concrete Pavement CYD $_________ 5 $_________

Sand Backfill CYD $_________ 15 $_________

MDOT 21AA Crushed Concrete CYD $_________ 10 $_________

Jobsite #3 Total (Carry total forward to page 17) $_________

Official bid specifications are available only at www.mitn.info. Page 21 of 28

VIII. QUALIFICATION QUESTIONNAIRE

All bidders must complete the following Questionnaire. This information may be presented on another page if desired.

1. Name of Company submitting a bid:

2. Authorized Representative Name/Title:

3. Office Address:

4. Local Telephone/Fax Numbers:

24-Hour/7-Day Emergency Telephone Number:

E-mail address:

Website:

5. State the legal status of the company submitting the bid. A corporation shall provide the state of incorporation, a partnership shall provide the names of all partners:

6. Name of Owner, President, Managing Partner or CEO:

7. Does your business qualify as any of the below designations: Please circle if appropriate.

a. Black Owned

b. Woman Owned

c. Veteran Owned

d. People of Color Owned

e. LGBTQ Owned

f. Native/Indigenous Owned

g. Disability Owned

8. Are any of the employees unionized? Please specify which employees are if applicable.

9. Give a brief summary of the history of the business:

10. How many full time employees? Part time?

11. How long have you been in business of a similar nature for the services contemplated within this bid?

Official bid specifications are available only at www.mitn.info. Page 22 of 28

12. List any licenses / professional certifications of the company or employees assigned to this contract that would be applicable to services contemplated within this bid.

13. How many years’ experience do you have in providing for the services contemplated within this bid? Please list the municipalities, when applicable:

14. How many clients does your company currently serve with the type of work described?

15. Has your company had a similar contract for services terminated for cause within the last three years? If yes, please explain.

16. Please provide information on your hiring practices, employee training and employee safety programs:

17. Provide information relative to the experience and financial capability of your company to carry out the terms of this contract:

18. Do you have any current contracts for similar services in Sterling Heights? If yes, please list location(s):

19. List any exceptions to the bid below or references on an attachment:

Official bid specifications are available only at www.mitn.info. Page 23 of 28

Questionnaire completed by:

Company Name:

Print Name

Title

Signature

Date:

Official bid specifications are available only at www.mitn.info. Page 24 of 28

IX. HOLD HARMLESS AND INDEMNITY

To the fullest extent permitted by law, the contractor expressly agrees to indemnify and hold the City of Sterling Heights (City), its elected and appointed officials, employees and volunteer and others working on behalf of the City, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of contractor or anyone acting in its behalf in connection with or incident to this contract or the work to be performed hereunder, except that the contractor shall not be responsible to the City on indemnity for damages caused by or resulting from the City's sole negligence; and the Contractor shall, at its own cost and expense, defend any such claim and any suit, action, or proceeding which may be commenced hereunder, and the Contractor shall pay any and all judgments which may be recovered in any such suit, action or proceeding, and any and all expense, including, but not limited to, costs, attorneys' fees and settlement expenses which may be incurred therein

PLEASE PRINT:

Company Name

Authorized Representative

Signature/Date

Official bid specifications are available only at www.mitn.info. Page 25 of 28

X. NON-IRAN LINKED BUSINESS CERTIFICATION

Pursuant to Michigan law before accepting any bid or proposal or entering into any contract for goods and services with any prospective Vendor, the Vendor must certify that it is not an "Iran Linked Business".

By signing below, I certify and agree on behalf of myself and the company submitting this proposal the following: (1) that I am duly authorized to legally bind the company submitting this proposal; and (2) that the company submitting this proposal is not an "Iran Linked Business," as that term is defined in Section 2(e) of the Iran Economic Sanctions Act, being Michigan Public Act No. 517 of 2012; and (3) That I and the company submitting this proposal will immediately comply with any further certifications or information submissions requested by the City in this regard."

PLEASE PRINT:

Company Name

Authorized Representative

Signature/Date

Official bid specifications are available only at www.mitn.info. Page 26 of 28

XI. REFERENCES

List at least three references with whom you have had similar contracts during the past three years. Include letters of reference when available.

1. Company or City

Contact Name

Telephone Number

E-mail

2. Company or City

3.…