As-Needed Pavement Crack Sealing Services.pdf

REQUEST FOR QUOTES (RFQ) 13297

DEPARTMENT OF PUBLIC WORKS

AS-NEEDED PAVEMENT CRACK SEALING SERVICES

July 17, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing As-Needed Pavement Crack Sealing

Services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year, with four (4) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Cassandra Jackson-Grijalva, Procurement Specialist, Cassandra.JacksonGrijalva@sdcounty.ca.gov.

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time)

Questions due July 27, 2026, prior to 5:00 p.m.

Quotes due August 10, 2026, prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information

B. RFQ Instructions and Rules

C. Submittal Items

D. Required Forms

E. Statement of Work

F. Payment Schedule

G. Draft Agreement

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ mailto:Cassandra.JacksonGrijalva@sdcounty.ca.gov

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13297

the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the

Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for

Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the

California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this

RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, or other communications with the

County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of

Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form

590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If

Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-

2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The

P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

13. PREVAILING WAGE

13.1. The County’s public works projects are subject to compliance monitoring and enforcement by the California

Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in an offer subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a).

An Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code §

1771.4(a)(2) at the job site, whether or not the County also posts these notices.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. SUBMITTAL ITEMS

1. EXHIBIT 1 – REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 – PROGRAM/TECHNICAL EXHIBIT

2.1 Confirm (YES/NO) Offeror has read, fully understands, and agrees with all of Exhibit A – Statement of Work

(SOW).

YES ☐ NO ☐

If no, provide a redline of the SOW for County review

2.2 Provide a minimum of three (3) samples of similar projects the Offeror has completed within the past five (5) years. County staff will verify the information provided. Each sample should include the following:

• Customer / Agency

• Dates of services provided

• Scope of Services Provided

2.3 Confirm (YES/NO) that Offeror carries an active Classification C-12 Contractor license issued by the

California State License Board (CSLB).

If yes, provide a copy of the CLSB License documentation.

2.4 Confirm (YES/NO) that Offeror is registered with the Department of Industrial Relations and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a).

If yes, provide a copy of the DIR registration documentation.

2.5 Payment Bond Confirm (YES/NO)

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

Offeror confirms that, if successful, Offeror will provide to the County a payment bond using the included

County form, issued by an admitted surety insurer as defined in California Code of Civil Procedure § 995.120 and in a sum equal to one hundred percent (100%) of the total task order, within ten (10) days of task order. The cost of providing the bond shall be included in the proposed pricing; no additional compensation will be allowed.

If a successful Offeror fails to timely provide the bond, the County may, at its option, determine that the successful Offeror is in default and/or take any other enforcement action.

3. EXHIBIT 3 – COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule.

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. Scope of Work/Purpose

Contractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to perform as-needed pavement crack sealing services at six (6) County of San Diego Airports: Gillespie Field, McClellan-Palomar Airport, Fallbrook Airport, Ramona Airport, Borrego Airport, Jacumba Airport, and associated facilities. Services shall include cleaning, preparation, and sealing of asphalt pavement cracks on runways, taxiways, ramps, parking areas, and other designated airport surfaces to preserve pavement integrity and extend service life at FAA standards.

2. Background Information

2.1. The County of San Diego Department of Public Works – Airports maintains airport infrastructure including runways, taxiways, and support areas that require periodic crack sealing to prevent water intrusion and pavement deterioration.

2.2. The County has an ongoing need for pavement maintenance services consistent with industry standards and applicable aviation requirements.

2.3. The current project identifies multiple pavement areas requiring crack sealing based on recent inspections and mapping.

2.4. The contractor shall provide services at the six designated geographic airport locations mentioned below but location(s) will vary from year to year based on need.

3. Goals and Outcomes

3.1. Goals: Contractor shall provide the services described herein to accomplish the following goals:

3.1.1. Preserve and extend the life of airport pavement assets.

3.1.2. Prevent moisture intrusion and structural degradation.

3.1.3. Maintain safe and operational airfield surfaces.

3.2. Outcome Objectives: Contractor shall achieve the following outcome objectives:

3.2.1. One hundred percent (100%) of identified cracks within designated project areas shall be properly cleaned and sealed in accordance with applicable standards.

3.2.2. All treated pavement areas shall meet County inspection approval upon completion.

3.2.3. Zero safety incidents attributable to contractor operations, as measured by incident reports.

3.3. Process Objectives: Contractor shall achieve the following process objectives:

3.3.1. Complete crack sealing for approximately 80,000 linear feet of crack within designated project areas.

3.3.2. Perform work within the approved project schedule.

3.3.3. Provide all required traffic control and safety measures during operations

4. Target Population and Geographic Area

4.1. Target Population: Contractor shall provide the services described herein to the County of San Diego, Department of Public

Works – Airports as an infrastructure maintenance project supporting airport operations, the aviation community, and the general public.

4.2. Geographical/Regional Service Area(s)

4.2.1. Six County of San Diego Airport locations:

4.2.1.1. Gillespie Field Airport, 1960 Joe Cross Dr., El Cajon, California 92020

4.2.1.2. McClellan-Palomar Airport, 2192 Palomar Airport Rd., Carlsbad, CA 92008

4.2.1.3. Fallbrook Airport, 2S. Mission Rd., Fallbrook, CA 92028

4.2.1.4. Ramona Airport, 2926 Montecito Rd., Ramona, CA 92065

4.2.1.5. Borrego Airport, 1820 Palm Canyon Dr., Borrego, CA 92004

4.2.1.6. Jacumba Airport, Old Highway 8, Jacumba, CA 91934

4.2.2. Project areas include: All runways and taxiways, aprons parking lots and roads withing the airports property boundary.

4.2.3. Work shall occur in active airport environments and must be coordinated with airport operations.

5. Definitions

5.1. Airfield Areas: Includes runways, taxiways, ramps, and adjacent operational surfaces.

5.2. Crack Sealing: Cleaning and filling pavement cracks with approved sealant material to prevent water intrusion.

5.3. FAA – Federal Aviation Administration: The government entity that is responsible for the safety and efficiency of civil aviation and airspace in the United States.

5.4. Linear Foot (LF): Unit of measurement representing the length of cracks to be sealed.

Vehicle Service Road (VSR): A designated roadway within the airport used by ground service vehicles for operational support.

6. General Requirements for Service Delivery

6.1. Contractor shall provide qualified personnel and comply with all applicable safety regulations and standards.

6.2. Contractor shall maintain a safe worksite at all times.

6.3. Contractor shall provide all necessary equipment required to complete the work.

6.4. Contractor shall coordinate work with County representatives and airport operations staff.

6.5. Contractor shall remove and properly dispose of all debris generated during operations.

7. Specific Requirements for Service Delivery:

7.1. Services to be Provided: Contractor shall perform the following services:

7.1.1. Clean cracks using compressed air, heat lance, or other approved methods.

7.1.2. Remove debris, vegetation, and moisture from cracks.

7.1.3. Apply approved crack sealant material, or equal.

7.1.3.1. Approved crack sealant material, RW306R Product Data Sheet attached under attachment 3

7.1.4. Ensure proper adhesion and fill depth.

7.1.5. Refill cracks where necessary to achieve a uniform seal.

7.2. Service Standards

7.2.1. All work shall conform to accepted industry standards and applicable specifications.

7.2.2. Sealant shall be compatible with existing pavement and suitable for airfield use.

7.3. Service Duration and Schedule

7.3.1. Work shall commence within ten (10) working days of Notice to Proceed.

7.3.2. Work shall be completed within thirty (30) calendar days unless otherwise approved by the County.

7.3.3. Contractor shall submit a work schedule for County approval prior to beginning work.

7.4. Coordination

7.4.1. Work shall be coordinated with airport operations to minimize disruption.

7.4.2. Night or weekend work may be required at the discretion of the County.

7.5. Restrictions

7.5.1. Work may be limited to designated time windows due to active airport operations.

7.5.2. Contractor must comply with all airfield access and security requirements.

8. Data Collection and Reporting Requirements

8.1. Contractor shall provide daily work logs including areas completed and quantities installed.

8.2. Contractor shall provide a final report summarizing total linear feet sealed by location.

8.3. Contractor shall notify the County upon completion for inspection and acceptance.

8.4. Contractor shall submit invoices including:

8.4.1. Purchase Order reference number.

8.4.2. Work completion date.

8.4.3. Quantities completed.

9. License Requirements

Contractor must carry an active Classification License C-12 Contractor license issued by the California State License Board (CSLB) for the entirety of the contract. Failure to maintain this license will result in immediate termination of the contract.

10. Insurance/Bonding

The successful contractor(s) will provide a Payment Bond in a sum of one hundred percent for Task Order that exceeds $25,000.

The cost of providing the bond shall be considered as included in the price for the various item(s) and no additional compensation will be allowed, therefore. If the contractor fails to provide the bonds within the time specified, the County may, at its option, determine that the contractor is in default and terminate the contract. County Payment Bond Form is attached as Attachment 2.

11. Prevailing Wage

The County’s public works projects are subject to compliance monitoring and enforcement by the California Department of

Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in an offer subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a).

An Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

12. SB 854 Notice

County Public Works projects are subject to compliance monitoring and enforcement by the Department of Industrial Relations

(DIR) in accordance with Labor Code Section 177.1.4(a)(1). As part of this program, Contractors and Subcontractors on Public

Works Projects are required to be registered with DIR in accordance with Labor Code Section 1725.5. Unregistered contractors are not qualified to bid on, be listed in a bid proposal, listed as a Subcontractor, or engage in the performance of any Public Works

Contract, all as more particularly described in Labor Code Section 177.1(a). The prime Contractor shall be required to post the job site with all notices required by regulations per Labor Code Section 1771.4(a)(2), whether or not the County also posts.

13. Task Orders

This is a contract for As-Needed Pavement Crack Seal Services. The County will issue work under this contract individual Task

Orders (See Attachments 1). It is anticipated that Task Order will range from $1,000 to $45,000 in value for labor and materials.

Task Orders will contain the following information:

a. County agreement number

b. Site location of work to be performed

c. General description of work to be performed

d. Site contact

e. In case of emergency/urgent or an expedited task, a phone call or email request may precede a Task Order being issued in the interest of troubleshooting a problem.

No Task Order shall exceed $50,000 nor be used for new construction.

EXHIBIT A ATTACHMENT 2: TASK ORDER

Task Order Process

1.1 All service and repair work shall be initiated through individual task orders issued after contract award. No work shall commence without written authorization from the County.

1.2 Firm Fixed Price (FFP) Task Orders. For tasks with a defined scope, the Contractor shall submit a Firm Fixed Price (FFP) proposal. The proposal shall include:

1.2.1 A detailed Statement of Work (SOW)

1.2.2 A description of all required services and deliverables

1.2.3 Supporting documentation sufficient to determine that the proposed price is fair and reasonable and in accordance with the contract terms and pricing structure

1.3 Time and Materials Not-to-Exceed (T&M NTE) Task Orders. For tasks where the scope cannot be reasonably and accurately defined in advance, the County may issue a Time and Materials Not-to-Exceed (T&M NTE) task order. The

Contractor shall:

1.3.1 Submit a proposal with a clearly defined NTE ceiling, including labor categories, rates, estimated hours, and material cost assumptions supporting the proposed amount

1.3.2 Upon completion of the task, submit documentation sufficient to verify compliance with contract terms and pricing structure, including but not limited to actual labor hours worked and material costs incurred.

1.4 Contractor shall provide a price and itemized (Labor and Materials) proposal for any maintenance or repair service within two (2) business days from request from COR. The rates in the Contractor’s price proposal shall be in accordance with

Exhibit C - Pricing Schedule. The cost proposal shall be inclusive of all labor, parts, materials, equipment, tools, transportation (travel) and incidentals for accomplishing the service.

1.4.1 Replacement parts for break/fix repairs and rented equipment not normally owned by Contractors will be paid to

Contractor at-cost. Documentation (itemized receipt) of actual parts cost must be submitted with invoice.

1.4.2 In the event of a dispute, the County may survey prices for the same make/model or part to determine the fair market price for that item/part, and reimbursement will be made based on the survey results.

1.4.2.1 The County reserves the right to furnish any or all fixtures and parts for a particular task. In these situations, the Contractor will still be required to guarantee workmanship and installation for a period of 90 days.

1.4.2.2 Expensable materials including, but not limited to, Teflon/electrical tape, gloves, plastic sheeting, wire nuts, etc., are considered normal and customary operating costs (overhead) for the Contractor and will not be paid separately by the County.

1.5 If the requested work complies with the contract terms and pricing structure and is determined to be fair and reasonable, COR will prepare a Task Order and will send it to the Contractor for signature. A Task Order signed only by the

Contractor is not a Notice to Proceed; the Task Order is fully executed only when signed by the County.

1.6 The Contractor returns the signed Task Order to the COR, then the COR obtains the required signatures.

1.7 The COR will send a copy of the fully executed Task Order to the Contractor. Once all required signatures are obtained, the COR will provide the Contractor with a Notice to Proceed with instructions on how to coordinate the work.

1.8 Any individual Task Order that includes installation or labor and is determined to be Public Works cannot exceed $50,000.

1.9 Task Orders cannot be combined with other contracts or Task Orders for materials, labor, service, etc. that are determined to be Public Works when the combined total project cost will exceed $50,000.

1.10 Task Orders in excess of $6,500 for new construction or any subsequent alterations or repair thereto in excess of $50,000 may not be a part of this contract and would have to be bid separately (see California Public Contract Code Sections 20390-

20397). Per PCC Section 20123.5, it is unlawful to split or separate into smaller work orders or projects any public work project for the purpose of evading the provisions of this article requiring public work to be done by contract after competitive bidding.

1.11 Any Task Order issued for repairs between $25,000 and $50,000 will require a Payment and Performance Bond equal to

100% of the total Task Order prior to commencement of work.

1.12 Task Order projects will need to be registered with DIR.

1.13 Task Orders are subject to audit by the Department of Purchasing & Contracting, which may be conducted at any time during the duration of the contract.

1.14 Contractor shall submit the Task Order invoice within five (5) business days of after completion of work.

TASK ORDER FORM

CONTRACTOR: CONTRACT NO:

TASK ORDER DATE: AMENDMENT DATE

TASK ORDER NO: AMENDMENT NO:

Description of the Complete Scope of Services:

Check One: Standard Priority High Priority

Board Policy B-53a requires Small Local Business participation of 3% for all Service procurements that are not exempt from the SLB requirement and are estimated (by the County) to exceed one million dollars annually. In the case of indefinite delivery/indefinite quantity Service contracts (also referred to as As- Needed Services Contracts), the 3% SLB participation will be applied to the value of each individual task order. SLB documentation shall be submitted with the response to each individual task order. SLB participation is always encouraged, but not required for task orders less than one million.

Total Cost of Task Order Services: $ Check One: Firm Price Not to Exceed Estimate

Other services required to complete this project:

Contractor shall provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services described in this Task Order. Contractor shall accept $ as full payment for the provision of these services and shall complete these services by .

CONTRACTOR:

By: Date:

Printed Name & Title:

PROJECT MANAGEMENT

Chief, Project Management Division (or other appropriate title)

By: Date:

Printed Name & Title:

FISCAL

Release:

By:

Printed Name & Title:

COR. Contracting Officer’s Representative

By: Date:

Printed Name & Title:

Date of Encumbrance:

DISTRIBUTION: COR (Original) Contractor Project Manager Fiscal Unit

Exhibit A Attachment 2: Payment Bond

BOND NO.

KNOW ALL MEN BY THESE PRESENTS: That

WHEREAS, the County of San Diego, a political subdivision of the State of California (hereinafter designated as Owner) on

...................................20.................awarded to #Contractor (hereinafter designated as the Principal) a contract for the work described as follows:

#TITLE CONTRACT NO. #####; RFQ 13297

WHEREAS, said Principal is required pursuant to Chapter 5 (commencing at Section 9550), Title 3, Part 6, Division 4 of the

California Civil Code to furnish a bond in connection with said contract.

NOW THEREFORE, We, the Principal and as Surety, are held and firmly bound unto the Owner in the penal sum of HUNDRED THOUSAND 00/100 Dollars ($.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT if said Principal, hers/his/its subcontractors, heirs, executors, administrators, successors, or assigns, shall fail to pay any of the persons named in Section 9100 of the California Civil Code, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld and paid over to the Employment Development Department from the wages of employees of the contractor and his subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum hereinabove specified, and also, in case suit is brought upon this bond, a reasonable attorney's fee, to be fixed by the court.

This Bond shall insure to the benefit of any of the persons named in Section 9100 of the California Civil Code, so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement hereinabove described or pertaining or relating to the furnishing of labor, materials or equipment therefor, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement hereinabove described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the Owner or Public Entity and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the California Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned.

IN WITNESS WHEREOF this instrument has been duly executed by the Principal and Surety above named, on the

…………………… day of …………………………… 20…….

............................................................................................ (SEAL)

Principal

By ........................................................................................... (SEAL)

NOTE: (a) Signature of those executing for

Surety must be properly acknowledged. .......................................................................................... (SEAL)

(b) The Attorney-in-fact must attach a certified copy of Power of Attorney. By ........................................................................................... (SEAL)

Attorney-in-Fact

(Attach required acknowledgements)

Exhibit A - Attachment 3:

RW 306 R

Product Data Sheet

Description:

RW 306 R is a high performance hot applied polymer modified, recycled rubber asphalt crack sealant. It is formulated to provide a resilient, firm, fast curing sealant ideally suited for use on asphalt and concrete pavements in warm and hot climates.RW 306R is supplied in a solid form which are then melted. In its molten state it has excellent flow properties ensuring total penetration of the cracks without voids or air pockets.

Uses:

RW 306 R is designed for California’s streets and

Highways where slow-moving traffic is a concern, Parking lots and Airfields.

Surface Preparation:

RW306 R must be applied to a clean, dry surface, free from all loose material, and all vegetation and detritus must be removed.

Application to wet or dusty surfaces will result in adhesion failures.

All joints and cracks should be thoroughly cleaned with the use of a hot air gas lance prior to application.

Application:

RW 306 R sealant must be heated in a purpose-built pre-heater equipped with mechanical agitation, and an oil jacket. Application may be done by wand or wheeled banding machine.

Packaging:

RW 306 R is supplied in recyclable cardboard cartons.

Each carton comprises of 30 lb. of sealant in a dissolvable inclusion bag.

Physical Properties

Cone Penetration 25oC/77oF (D5329) 25+/- 5

Cone Penetration 46oC/115oF (D5329) 80

Max Softening Point (D36) 100oC/210oF Min

Resilience (D5329) 45%

Min Viscosity193oC/380oF (D4402) 25-35

Poise Flow 60oC/140oF (D5329) 0

Max Flexibility (180o bend 1/4 mandrel

0oC/32oF) Pass

Flash Point (COC) >440oF Min

Asphalt Compatibility Pass

Application temperature 193oC/380oF

Safe heating temperature

204oC/400o

F VOC 0

g/l

Precautions:

Exercise extreme caution when handling hot sealant.

Wear gloves, long sleeved shirts, face shields, safety boots and other safety clothing at all times.

DO NOT allow water to come in contact with hot material.

In the event of fire, extinguish with Co2, Foam or Dry

Chemical.

Warranty

RW Material LLC warrants that our products meet applicable specification at time of shipment. Any techniques, preparations and applications made outside the stated use are beyond our control and liability. RW

Materials LLC is limited to replacement of any nonconforming product or a refund (full or in part) of purchase price.

All claims for breach of warranty must be made within (3) months of date of use or (12) months from the date of purchase whichever is earlier.

MSDS sheet upon request. Issue Date: 09/13

F. PAYMENT SCHEDLUE

1. Fully Burdened rate shall be used for all unit prices. The fully burdened hourly rates shall include vehicle expenses, parking, tolls, computer usage, printing, document reproduction, travel, mileage, and all expenses incurred in completing such services.

2. All amounts in the “Estimated Quantity” column are only estimates; the actual amount of work performed on each site may vary from year to year.

Initial Year

ITEM

NO.

DESCRIPTION

ESTIMATED

QTY

UNIT OF

MEASURE

UNIT PRICE EXTENDED PRICE

1 Pavement Crack Seal Services 80,000 LINEAR FEET $ $

ANNUAL TOTAL:

Option Year 1

ITEM

NO.

DESCRIPTION

ESTIMATED

QTY

UNIT OF

MEASURE

UNIT PRICE EXTENDED PRICE

Option Year 2

NO.

DESCRIPTION

ESTIMATED

QTY

UNIT OF

MEASURE

UNIT PRICE EXTENDED PRICE

Option Year 3

NO.

DESCRIPTION

ESTIMATED

QTY

UNIT OF

MEASURE

UNIT PRICE EXTENDED PRICE

Option Year 4

NO.

DESCRIPTION

ESTIMATED

QTY

UNIT OF

MEASURE

UNIT PRICE EXTENDED PRICE

Pricing Summary

Term Total

Initial Year $

Option Year 1 $

Option Year 2 $

Option Year 3 $

Option Year 4 $

Contract Total $

Contract: ###### Services Template: rev 4/15/2026 v6.3

G. DRAFT AGREEMENT

The County’s contract with the successful Offeror(s) will be based upon the following Draft Agreement, structured as

Draft Agreement

Exhibit A – Statement of Work

Exhibit B – Insurance Requirements

Exhibit C – Payment Schedule

Exhibits A (Statement of Work) and C (Payment Schedule) will be added during contract finalization. Offerors will be deemed to have accepted the Draft Agreement and Statement of Work, except where Offeror has taken clear exception in its quote in accordance with and when provided for in the Submittal Items.

DRAFT AGREEMENT

This agreement (“Agreement”) is made and entered into effective as of the date of the last signature on the signature page by and between the County of San Diego, a political subdivision of the State of California (“County”) and [# enter full corporate title, business structure (obtain from contractor - e.g. “a California corporation,” “a California limited liability company,” “a

California public benefit corporation”), located at (complete address)] (“Contractor”), with reference to the following facts:

RECITALS

A. Pursuant to the San Diego County Administrative Code section 401, the County’s Director of the Department of Purchasing and Contracting is authorized to award a contract for As-Needed Pavement Crack Sealing Services.

B. Contractor is specially trained and possesses certain skills, experience, education, and competency to perform these services.

C. The Chief Administrative Officer made a determination that Contractor can perform the services more economically and efficiently than the County, pursuant to section 703.10 of the County Charter.

D. The Agreement shall consist of:

• This document,

• Exhibit A Statement of Work,

• Exhibit A-1

• Exhibit B Insurance Requirements, and

• Exhibit C Payment Schedule

E. In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First

(1st) this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; and Fourth (4th) Exhibit C.

NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as

ARTICLE 1

KEY PROVISIONS

1.1 CONTRACTOR: _____

1.2 SERVICES: As-Needed Pavement Crack Sealing Services

1.3 AGREEMENT TERM: The initial term of this Agreement shall begin on the date of the last signature on Signature Page and end on ____ __ 20__ (“Initial Term”).

1.4 OPTION TO EXTEND: The County shall have the option to extend the term of this Agreement for ____ increments of

___ year(s) (each an “Option Period”), for a total of ___ years beyond the expiration of the Initial Term, not to exceed

______ __, 20__. This option shall be automatically exercised unless County notifies Contractor in writing not less than thirty (30) days prior to an Option Period that the County does not intend to extend the Agreement.

1.4.1 Options to Extend for One to Six Additional Months at End of Agreement. County shall also have the option to extend the term of this Agreement, in one or more increments, for a total of no less than one (1) and no more than six (6) calendar months (“Incremental Options”). The County may exercise each Incremental Option by providing written notice to Contractor no fewer than fifteen (15) calendar days prior to expiration of this Agreement. The rates in effect at the time an Incremental Option is exercised shall apply during the term of the Incremental Option.

1.5 COMPENSATION: Pursuant to Exhibit C, Article 4, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to exceed [# write out amount] ($######) (“Maximum Agreement Amount”). [#optional]

Furthermore, compensation for the Initial Term and any Option Periods shall not exceed the amounts shown for the Initial

Term or that Option Period shown [# below/ in Exhibit C].

Initial Term ##/##/#### - ##/##/#### $___________

First Option Period ##/##/#### - ##/##/#### $___________

Second Option Period ##/##/#### - ##/##/#### $___________

Third Option Period ##/##/#### - ##/##/#### $___________

Fourth Option Period ##/##/#### - ##/##/#### $___________

1.6 COR: The County designates the following individual as the Contracting Officer’s Representative (“COR”).

#Name and Title

#Address

#Address

#Phone and email

1.7 CONTRACTOR’S REPRESENTATIVE: Contractor designates the following individual as the Contractor’s

Representative.

#Name and Title

#Address

#Address

#Phone and email

ARTICLE 2

PERFORMANCE OF WORK

2.1 Statement of Work. Contractor shall perform the work described in the “Statement of Work” attached as Exhibit…