ARFQ TPK2700000012_Tracked_Zero-Turn_Specifications.pdf

REQUEST FOR QUOTATION

Commercial Tracked Zero-Turn Mower

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Parkways Authority is soliciting bids for the one-time purchase of one (1) new Commercial Tracked Zero-Turn Mower.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in Section 2 of the General Terms and Conditions.

2.1 “Contract” is the binding agreement that is entered into between the West Virginia Parkways Authority and the Vendor to provide the items requested in the solicitation.

2.2 “Contract Item” or “Contract Items” means the list of items identified in Section 3.1 below.

2.3 “FOB Destination” stands for Free on Board which indicates that the Vendor is responsible for delivery and shipping costs.

2.4 “Mandatory Requirements” means those items identified by the terms "must," "will," "shall," "minimum," "maximum," or "is/are required." Decisions regarding compliance with mandatory requirements shall be at the sole discretion of the West Virginia Parkways Authority. Failure to meet any mandatory requirement shall result in the bid being deemed non-responsive.

2.5 “Solicitation” means the official notice of an opportunity to supply the West Virginia Parkways Authority with goods or services that is published by the WVPA.

2.6 “Vendor” means any entity submitting a bid in response to this solicitation, the entity that has been selected as the lowest responsible vendor, or the entity that has been awarded the Contract as context requires.

2.7 “WVPA” or “Agency” means the West Virginia Parkways Authority.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Vendor shall provide Agency with the Contract Items listed below. Contract Items must meet or exceed the mandatory requirements as shown below.

3.1.1 Mower shall be one (1) new Commercial/Municipal-grade tracked zero-turn mower.

3.1.2 Shall have a minimum of 35 HP gasoline engine.

3.1.3 Shall have an Electronic Fuel Injection (EFI).

3.1.4 Shall have heavy-duty commercial-grade engine air filtration system.

3.1.5 Shall have heavy-duty welded steel frame.

3.1.6 Shall have independent hydrostatic drive.

3.1.7 Shall have commercial rubber track propulsion system.

3.1.8 Shall be rated for operation on slopes of at least 25 degrees.

3.1.9 Shall have shock absorbing front suspension.

3.1.10 Shall have high and low operating speed modes.

3.1.11 Shall have a minimum 66-inch cutting width.

3.1.12 Shall have floating all-terrain mowing deck.

3.1.13 Shall have a minimum 7-gauge fabricated deck shell or equivalent.

3.1.14 Shall have adjustable cutting height settings.

3.1.15 Shall have a rear-discharge mowing deck.

3.1.16 Shall have heavy-duty blades designed for mowing heavy vegetation and light brush.

3.1.17 Shall be capable of mowing heavy grass and light brush.

3.1.18 Shall have hydraulic oil cooling system.

3.1.19 Shall have a serviceable hydraulic filtration system.

3.1.20 Shall have corrosion-resistant Hi-Vis finish.

3.1.21 Shall have high-back suspension seat.

3.1.22 Shall be equipped with a foldable rollover protection structure.

3.1.23 Shall be equipped with Seat Belt.

3.1.24 Shall have ergonomic operator controls.

3.1.25 Shall have factory-installed or manufacturer-approved canopy.

3.1.26 Shall have a minimum 2-year commercial warranty.

4. CONTRACT AWARD:

4.1 The Contract shall be awarded to the lowest responsive and responsible Vendor whose offered Contract Items meet all mandatory specifications contained herein, based on the total price of the complete system, including all required attachments and accessories.

4.2 Pricing Page: Vendor shall enter the price in the Unit Price field. Unit pricing shall include delivery, freight, fees, and all other costs necessary to provide the Contract Items. Vendor shall complete the Pricing Page in full as failure to complete the Pricing Page in its entirety shall result in Vendor’s bid being disqualified.

4.2.1 Vendor shall submit its completed Pricing Pages electronically through wvOASIS. Vendor should enter the pricing information directly into wvOASIS, if that functionality is available, or upload completed Pricing Pages as an electronic document. Pricing Pages may be downloaded from the wvOASIS Vendor Self Service website. If Vendor completes the Pricing Pages in paper format, Vendor shall download or print the assembled ARFQ document bearing the highest version number, enter the unit price and extended cost for each item, scan the completed pages, and upload them as part of its electronic bid submission through wvOASIS. Physical delivery of a paper bid does not constitute submission.

VENDOR MUST PROVIDE:

• Vendor shall provide documentation demonstrating compliance with each mandatory specification and clearly identify the applicable specification number and supporting page or section. Acceptable documentation includes manufacturer’s published literature or written confirmation from the manufacturer. Vendor shall provide its own written confirmation for requirements concerning delivery, pricing, installation, or other Vendor-provided services.

• Manufacturer’s Warranty documentation.

• Signed Agency terms and conditions.

Failure to provide complete documentation shall result in disqualification of the bid.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Contract Items must be delivered to Agency at 265 Neptune Drive, Beckley, WV 25801, fully assembled, serviced, operational, and ready for use.

Delivery shall not exceed 60 calendar days after receipt of purchase order.

6.2 Late Delivery: WVPA must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to the WVPA will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

7. VENDOR DEFAULT:

7.1. The following shall be considered a vendor default under this Contract.

7.1.1. Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2. Failure to comply with other specifications and requirements contained herein.

7.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Item provided under this Contract.

7.1.4. Failure to remedy deficient performance upon request.

7.2. The following remedies shall be available to WVPA upon default.

7.2.1. Immediate cancellation of the purchase order issued under this Contract.

7.2.2. Immediate cancellation of the Contract.

7.2.3. Any other remedies available in law or equity.