Architectural Services RFP - Tyrell Roof Replacement Final.pdf

Wolcott Board of Education

RFP Issue Date: August 12, 2026

Site Visit: August 19, 2026, 11 a.m.

Proposal Due Date: August 28, 2026

Request for Proposals to Provide Professional Design Services

For

Tyrrell Middle School Roof Replacement and Roof Top Units Replacement

Wolcott Board of Education will receive sealed proposals to provide professional design services for the Tyrrell

Middle School Roof and Roof Top Units Replacement to be constructed in Wolcott, CT. Proposals are due no later than 2:00 pm on Friday, August 28, 2026.

2 hard copies & 1 electronic copy of the Proposal shall be submitted to:

Todd Bendtsen

Business Manager

Wolcott Board of Education Business Office

1488 Woodtick Road

Wolcott, CT 06716

203-879-8180 tbendtsen@wolcottps.org

Any addenda will be distributed by Wolcott Board of Education. All firms are responsible for checking for new addenda.

WOLCOTT BOARD OF EDUCATION

BUSINESS OFFICE

1488 Woodtick Road

Wolcott, Connecticut 06716

Standard Request for Bid Terms and Conditions (Page 1 of 3)

Request for Bid (RFP) issued by the Wolcott Board of

Education will bind Contractors to the terms and conditions listed below, unless specified otherwise in any individual RFP.

The contractor agrees to comply with the statutes and regulations as they exist on the date of this contract and as they may be adopted or amended from time to time during the term of this contract and any amendments thereto.

Submission of RFP

1. RFP must be submitted on forms supplied by the Wolcott Board of Education. Telephone, facsimile or emailed RFP will not be accepted in response to a RFP.

2. The time and date RFP is to be opened is given in each RFP issued. RFP received after the specified time and date of opening given in each RFP shall not be considered. RFP envelopes must clearly indicate the RFP name as well as the date and time of the opening of the RFP. The name and address of the Contractor should appear in the upper left hand corner of the sealed envelope.

3. To be considered acceptable, RFP must be complete and conform to all instructions and conditions. The Wolcott Board of

Education, at its discretion, may reject in whole or in part any Bid if in its judgment the best interest of the Wolcott Board of

Education will be served.

4. A single response to the RFP may be deemed a failure of competition and, in the best interest of the Wolcott Board of

Education, the RFP may be cancelled.

5. All RFP’s will be opened and read publicly and upon award are subject to public inspection.

6. Incomplete RFP forms may result in the rejection of the RFP.

Amendments to RFP received after the time specified for opening of RFP, shall not be considered. RFP’s shall be computer prepared, typewritten or handwritten in ink. RFP’s submitted in pencil shall be rejected. All RFP’s shall be signed by a person duly authorized to sign RFP’s on behalf of the Contractor.

Unsigned RFP’s shall be rejected. Errors, alterations or corrections must be initialed by the person signing the RFP or their authorized designee. In the event an authorized designee initials the correction, there must be written authorization from the person signing the RFP to the person initialing the erasure, alterations, or correction. Failure to do so shall result in rejection of bid for those items erased, altered or corrected and not initialed.

7. Conditional RFP’s are subject to rejection in whole or in part.

A conditional RFP is defined as one which limits, modifies, expands or supplements any of the terms and conditions and/or specifications of the RFP.

8. Alternate RFP’s may be considered. An alternate RFP is defined as one which is submitted in addition to the Contractor’s primary response to the RFP’s.

9. Prices shall be extended in decimal, not fraction, to be net, and shall include transportation and delivery charges fully prepaid by the Contractor to the destination specified in the bid.

10. The Wolcott Board of Education is exempt from the payment of excise, transportation and sales taxes imposed, pursuant to Section 12-412 of the Connecticut General Statutes, Federal Government and/or the State. Such taxes must not be included in bid prices.

11. In the event of a discrepancy between the unit price and the extension the unit price shall govern.

12. By its submission the Contractor represents that the RFP is not made in connection with any other Contractor submitting a

RFP for the same commodity or commodities and is in all respects fair and without collusion or fraud.

Clarifications

13. Should any prospective contractor desire clarification or interpretation of any item in the specifications; such request must be made in writing to the Wolcott Board of Education

Business Manager, (tbendtsen@wolcottps.org) or at the above address, who will supply a response in writing. Such inquiry and response will be provided to all known contractors. However, no such communication will be permitted within seventy-two hours of RFP openings. The Wolcott Board of Education will not be held responsible for and hereby disclaims any alleged oral instructions of contract interpretations given to vendor.

Amendment or Cancellation

14. The Wolcott Board of Education reserves the right to cancel, amend, modify or otherwise change the RFP at any time if it deems it to be in the best interest of the Wolcott Board of

Education to do so.

Guaranty or Surety

15. Bid bond and or performance bonds may be required.

Bonds must meet the following requirements: Corporation – must be signed by an official of the corporation above their official title and the corporate seal must be affixed over the signature; Firm of Partnership – must be signed by all the partners and indicate they are “doing business as “Owner”. The surety company executing the bond or countersigning must be licensed in Connecticut and the bond must be signed by an official of the surety company with the corporate seal affixed over their signature. Signatures of two witnesses for both the principal and the surety must appear on the bond. Power of attorney for the official signing the bond for the surety company must be submitted with the bond.

Samples

16. Accepted RFP samples do not supersede specifications for quality unless sample is superior in quality. All deliveries shall have at least the same quality as the accepted RFP sample.

17. Samples are furnished free of charge. Contractor must indicate if their return is desired, provided they have not been made useless by test. Samples may be held for comparison with deliveries.

STANDARD CONTRACT

TERMS AND CONDITIONS

Business Manager tbendtsen@wolcottps.org

(203) 879-8180

(203) 879-8011 Fax

Award

18. Award will be based on quality of the articles or services to be supplied, their conformance with the specifications, delivery terms, price, administrative costs, past performance, and financial responsibility.

19. Award of the RFP will be made following a study of all RFP’s.

The Wolcott Board of Education reserves the right to award contracts in a manner deemed to be in the best interest of the

Wolcott Board of Education and may include, but not be limited to by item, group of items, in its entirety or multiple vendor awards.

20. During the evaluation process the Wolcott Board of Education reserves the right, where it may serve the Town of Wolcott’s best interest to request additional information or clarification from

Bidders, or to allow corrections of error or omissions.

21. Contractor shall be bound by the Wolcott Board of Education of Wolcott Ordinance considering Delinquent Taxes and Denial of Permits, Wolcott Board of Education Contracts and Vendor

Payments.

22. Wolcott Board of Education may reject any Contractor in default of any prior contract or guilty of misrepresentation or any

Contractor with a member of its firm in default or guilty of misrepresentation.

23. Wolcott Board of Education’s representative may correct inaccurate awards resulting from clerical or administrative errors.

Contract

24. The existence of the contract shall be determined in accordance with the requirements set forth above. However, the award of the contract is not an order to ship.

25. The Contractor shall not assign or otherwise dispose of their contract or their right, title or interest, or their power to execute such contract to any other person, firm or corporation without the prior written consent of the Wolcott Board of Education.

26. In submitting this RFP, it is understood that the unrestricted right is reserved by the Wolcott Board of Education to reject any and all RFP’s, or to waive any informalities or technicalities in said RFP, and it is agreed that this RFP may not be withdrawn for a period of 45 days from the opening thereof.

27. Failure of a Contractor to deliver commodities or perform services as specified will constitute authority for the Wolcott

Board of Education to purchase these commodities or services on the open market. The Contractor agrees to promptly reimburse the

Wolcott Board of Education for excess cost of these purchases.

The purchases will be deducted from the contracted quantities.

28. Rejected commodities must be removed by the Contractor from the Wolcott Public Schools premises within 48 hours.

Immediate removal may be required when safety or health issues are present.

29. Contractor agrees to: hold the Wolcott Board of Education harmless from liability of any kind for the use of any copyright or uncopyright composition, secret process, patented or unpatented invention furnished or used in the performance of the contract;

guarantee their products against defective material or workmanship; repair damages of any kind, for which they are responsible to the premises or equipment, to their own work or to the work of other contractors; obtain and pay for all licenses, permits, fees etc. and to give all notices and comply with all requirements of the Wolcott Board of Education of Wolcott; to carry proper insurance to protect the Wolcott Board of Education and the Wolcott Board of Education from loss.

30. Notwithstanding any provision or language in this contract to the contrary, the Wolcott Board of Education may terminate this contract whenever they determine that such termination is in the best interest of the Wolcott Board of Education. Any such termination shall be affected by delivery to the Contractor a written notice of termination. The notice of termination shall be sent by registered mail the Contractor’s address furnished to the

Wolcott Board of Education for purposes of correspondence or by hand delivery. Upon receipt of such notice, the Contractor shall both immediately discontinue all services affected (unless the notice directs otherwise) and deliver to the Wolcott Board of

Education all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Contractor in performing his duties under this contract, whether completed or in progress. All such documents, information, and materials shall become the property of the Wolcott Board of Education. In the event of such termination, the Contractor shall be entitled to reasonable compensation as determined by the Wolcott Board of Education, however, no compensation for lost profits shall be allowed.

Delivery

31. All products and equipment delivered must be new unless otherwise stated in the RFP specifications.

32. Delivery will be onto the specified site by the Contractor unless otherwise stated in the RFP specifications.

Payment

33. Payment terms are net 45 days after receipt of goods or invoice, whichever is later, unless otherwise specified.

34. Payment shall be made only on costs outlined on RFP form.

Selected vendor shall have no claim to any costs not identified therein.

35. Charges against a Contractor shall be deducted from current obligations. Money paid to the Wolcott Board of Education by the Contractor shall be payable to the Wolcott Board of

Education.

Removal of Debris/Equipment, Etc...

36. Contractor shall provide for the removal of all debris from work site, which will be kept in storage container(s) provided by Contractor and in a neat and orderly manner throughout the project term when applicable.

Saving Clause

37. The Contractor shall not be liable for losses or delays in the fulfillment of the terms of the contract due to wars, acts of public enemies, strikes, fires, floods, acts of God or any other acts not within control of or reasonably prevented by the Contractor.

The Contractor will give written notice of the cause and probable duration of any such delay.

Advertising

38. Contractors may not reference sales to the Wolcott Board of Education for advertising and promotional purposes without the prior approval of the Wolcott Board of Education.

Rights

39. The Wolcott Board of Education has sole and exclusive right and title to all printed material produced for the Wolcott Board of Education and the contractor shall not copyright the printed matter produced under the contract.

Rights

40. The Wolcott Board of Education has sole and exclusive right and title to all printed material produced for the Wolcott Board of Education and the contractor shall not copyright the printed matter produced under the contract.

41. The Contractor assigns to the Wolcott Board of Education all rights title and interests in and to all causes of action it may have under Section

4of the Clayton Act, 15 USC 15, or under Chapter 624 of the general statutes. This assignment occurs when the Contractor is awarded the contract.

42. Contractor agrees that it is in compliance with all applicable federal, state and local laws and regulations, including but not limited to

Connecticut General Statutes Sections 4a-60 and 4a-60a. The Contractor agrees to indemnify and save harmless the Wolcott Board of Education of Wolcott, CT, the Wolcott Public Schools, its employees, agents and servants, from any liability, claim, expense, cause of action, loss or damage whatsoever, for any injury, including death to any person or property; whether covered by insurance or not, unless such injury or damage is caused by the sole negligence of the Wolcott Board of

Education of Wolcott, its agents or servants. The Wolcott Board of

Education of Wolcott shall be held harmless specifically for attorney’s fees and the Contractor is expressly obligated to defend any and all claims that shall arise through this contract.

41. It is the employment policy of the Wolcott Board of Education that there shall be no discrimination against anyone on the grounds of race, creed, national origin, sex or age, in the hiring, upgrading, demotion, recruitment, termination, and selection for training.

Security

43. Contractor must adhere to established security and/or property entrance policies and procedures established by the Wolcott Board of Education. It is the responsibility of the contractor to understand and adhere to those policies and procedures prior to any attempt to enter the premises.

Offer of Gratuities

44. The Contractor warrants, represents, and certifies that no elected or appointed official or employee of the Wolcott Board of Education has, or will, benefit financially or materially from this procurement.

Any contract and/or award arising from this Bid may be terminated by the Wolcott Board of Education if it is determined that gratuities of any kind were either offered to, or received by, any of the aforementioned officials or employees from the contractor, the contractor’s agent(s), representative(s) or employee(s).

Standard Bid and Contract Terms and Conditions

(Page 3 of 3)

1. INTRODUCTION

Wolcott Board of Education is soliciting proposals from qualified architectural and/or engineering firms for comprehensive professional services related to the roof replacement and roof top mechanical units replacement at the Tyrrell Middle School in Wolcott, CT.

Interested parties should submit a statement of qualifications and proposal in accordance with the requirements and directions contained in this RFP. Proposers are prohibited from contacting any Wolcott

Board of Education employee, officer or official concerning this RFP, except as set forth in Section 6. A proposer’s failure to comply with this requirement may result in disqualification.

If there are any conflicts between the provisions of these standard instructions to proposers and any other documents comprising this RFP, these standard instructions to proposers shall prevail.

2. PROJECT DESCRIPTION

2.1 Project Background

The roof at Tyrrell Middle School is approximately 93,532 square feet and consists of sections with 4 ply

BUR and sections of fully adhered EPDM. The BUR sections are approximately 32 years old and the

EPDM sections are approximately 25 years old. Numerous deficiencies exist throughout the EPDM roof sections and the BUR sections are at the end of serviceable life as the underlying insulation is compressed and resulted in large ponding areas.

There are approximately 28 existing roof top units at the Tyrrell Middle School that have reached the end of their useful life and require replacement. The replacement of these units will occur concurrently with the roof replacement project to the curbing for the replacement units is installed at the same time as the roof and warranties are preserved.

2.2 Project Description

Complete tear off of the existing roof down to the structural decking, installation of new tapered insulation, installation of a new roof system with 20-year warranty, new metal flashings as required, install new insert drains. Partial roof deck replacement may be required pending further investigation by the design team.

Hazardous materials abatement for flashings and adhesives may be required as well.

Replacement of the existing roof top units and associated mechanical, electrical and plumbing connections are included also.

2.3 Construction Budget

The Construction Budget for this project is $4,571,000.

2.4 Anticipated Project Schedule (Subject to Change)

Solicitation of Professional Design Services August 12, 2026, through September 14, 2026 Contact Negotiations with Design Team September 15, 2026, through September 18, Design Phase September 18, 2026, through November 23, Code Review/Approvals/Grant Submission November 23, 2026, through January 21, 2027 Bidding January 25, 2027, through February 18, 2027 Construction Award March 2027 Construction Start June 11, 2027 Substantial Completion August 13, 2027 Construction Completion August 20, 2027

First Day of School August 25, 2027

3. SCOPE OF SERVICES

A. PROGRAM DEVELOPMENT and GRANT APPLICATION

1. The selected Firm shall gather all pertinent information relative to both projects with the intent of developing a clear understanding of the needs. Additional information will be gathered from interviews with facilities personnel as well as from a detailed walk-through and thorough review of the entire area where roof replacement and roof top units replacement as needed. The firm shall verify actual roof areas, quantity of roof top units, and field conditions necessary to successfully design the project.

2. As noted prior, the Firm shall perform a visual inspection of the roofs and equipment to identify suspect material. Should the hazardous materials consultant find suspect material, the Firm shall notify the Town and Colliers immediately to discuss next course of action. Services required beyond the initial visual inspection and report, are considered additional services. Hazardous materials consultant shall not proceed with any additional services prior to written authorization by Town.

3. Subsequent to the information gathering, the selected Firm will develop and present roof replacement and roof top units product and warranty options (program) to satisfy the needs within any financial constraints identified. These program scenarios will include scope identification, cost estimates, schedule information, simple plans, and back up information as needed. Preliminary plans and construction cost estimates will then be presented and revised as requested.

4. The selected Firm will coordinate with the Town and provide all required estimates, roof plans required for the grant application.

5. Specific Scope to be addressed.

a. Complete removal and replacement of all designated roof areas including perimeter metal flashings.

b. Evaluation of all existing roof pitches and the design of new systems to provide positive drainage to meet code.

c. Review of existing roof decks for integrity and structural capacity including snow drift potential.

d. Review of any existing wood fascia and recommendation for replacement with waterproof materials.

e. Review of existing masonry walls and chimneys directly adjacent to roofing surfaces for condition and potential re-pointing.

f. Evaluation of roof drain and piping capacity including the need for redundant drainage along with design of any additional drainage. This shall include evaluation of drainage infrastructure from the roof leaders to the first external storm drain structure(s) (e.g. storm manhole, catch basin, drywell, etc.). Evaluation beyond the first external storm drain structure(s) is not part of this scope.

g. Evaluation of existing roof penetrations and required extensions above the roofing surface including pitch boxes for future photovoltaic systems.

h. Evaluation for condition of all roof top mechanical curbs and replacement as required, including removal and reinstallation of all existing roof mounted equipment.

i. Design services to include all applicable codes and all OGA requirements including all checklists, estimates, meetings, and evaluations.

j. Observe test cuts in roofing as performed by Owner provided contractor and provide written report. Recommend locations of test cuts.

B. DESIGN PHASE

1. The design phase will commence immediately and proceed directly to the design development phase followed immediately by the construction documents phase. As needed, interim updates and progress meetings will be held with Board personnel to communicate design progress, address any issues or questions, confirm financial and schedule compliance, etc. The design team will create job specific details for the project to communicate all conditions coordinate with all roofing levels flashing conditions etc. Use of manufacturer’s standard details or plans by the architect does not relieve them from ensuring the final plans are code compliant and project specific to the field conditions.

2. Final specifications shall be included for all materials, equipment and requirements of the project as required for public bidding, including a draft invitation to bid. A professional architect and/or engineer who is licensed in the State of Connecticut shall prepare, sign, and seal all plans. The plans will be submitted to Town officials, including both the Building Department and Fire Marshal’s Office, for review and approval.

Plans may also be submitted and reviewed with the State of Connecticut Office of School Construction

Grants and Review. Associated detailed cost estimates shall be prepared and submitted to the Board based on the final plans and specifications.

C. BID PHASE

1. Following receipt of authorization to proceed from the Board, the Firm shall assist with advertising of the bid documents. This includes procurement of prevailing wage rates from the Connecticut Department of Labor, preparing invitations to bid and other documents as requested by the Board.

2. The Firm selected will attend and supervise a pre-bid conference and answer any inquiries regarding the plans and specifications during the bid process. Any necessary addenda needed during the bid process will be prepared by the Firm selected and provided to the Owner for distribution. All addenda will be posted to the appropriate websites by the Owner.

3. Upon bid submission, the Firm selected will review all bids received as well as bidder qualifications and references of the lowest bidders. A recommendation regarding the lowest qualified responsible bidders' ability to perform the work and to conform to the standards established in the bid documents will be made.

4. Also, the Firm selected will respond to and make recommendations concerning the suitability of any alternate equipment, material, or methods proposed.

5. The Firm identified will require construction bids to include value engineering opportunities including options to utilize less expensive material within their bid documents or to provide flexibility of alternative scopes of work as requested by the Owner.

D. CONSTRUCTION PHASE

1. During the construction phase, the Firm selected will provide weekly construction inspections. This will include preparation and submission of written inspection reports, for all phases of construction.

PLEASE NOTE REFERENCE TO THIS SECTION IN BID PROPOSAL. The firm should include a unit price for additional weekly visits during construction to be billed on a per visit basis.

2. The firm selected will review and approve shop drawings, material samples, subcontractor's qualifications, and any other submission for compliance with the specifications. Also, draft all State change orders for signature approval by Town personnel, the contractor, and the State, and review and approve the construction contractor's applications for payment. The firm selected will determine contract completion, recommend project acceptance, and perform other standard architectural and engineering services related to this project.

3. The firm selected will be fully responsible to monitor and oversee proper adherence to all environmental regulations and requirements applicable to the project.

E. CLOSEOUT

1. The Firm shall confirm all construction work is complete and meets the contract documents requirements. The Firm shall prepare a written Punchlist of outstanding items. The firm shall confirm that punchlist items have been satisfactorily resolved.

2. The Firm shall provide review and acceptance of closeout documents including but not limited to warranties, O&M manuals, record documents, and affidavits

3. The Firm shall make recommendations on training to the Town.

4. The Firm shall provide documents and assistance as needed to close out project financial obligations including Final Payment, change orders and effort needed for closeout for the State and

Town.

5. The Firm shall participate in the Warranty Walk, roughly 10.5 months from date of substantial completion.

F. OFFICE OF GRANTS ADMINISTRATION

1. Wolcott Public Schools will be seeking reimbursement from the state of Connecticut through a grant application to the Office of Grants Administration. The Firm will be responsible for preparing construction documents necessary to receive permission to bid from OGA including attending all meetings (assumed to be virtual).

4. SELECTION AND DESIRED QUALIFICATIONS

4.1. Selection Process

Request for Proposals Issued Wednesday, August 12, 2026

Site Walk Wednesday, August 19, 2026; 11 am

Questions Due Date Thursday, August 20, 2026; 4 pm

Proposal Due Date Friday, August 28, 2026; 2 pm

Interviews Monday, September 14, 2026

Estimated Award Date Tuesday, September 15, 2026

4.2. Desired Qualifications

The Wolcott Board of Education expects each respondent to meet at least the following minimum qualifications:

1. The Firm must have demonstrated experience as the design professional(s) in the completion at least two (2) similar school construction projects in Connecticut, with a budget of at least $5

Million each, in the last ten (10) years.

2. Preference will be given to demonstrated experience with providing such services in conjunction with roof replacements and mechanical equipment replacement and/or commissioning services.

3. The professional services firm must have demonstrated experience providing architectural and engineering services to multiple public school districts in Connecticut.

4. The Firm must have demonstrated strong design and management skills including but not limited to, experience with work of a similar size and scope, organizational and team structure;

past performance data including adherence to project schedules and budgets, and the number of change orders, approach to the work required for the contact and documented oversight capabilities. The selected Firm must demonstrate the ability to work collaboratively with towns, school boards, building committees, owner’s representative firms, and construction managers.

5. The project will be subject to requirements of the State of Connecticut Department of

Administrative Services, Office of Grants Administration and the Department of Education, Bureau of Grants Management. Candidates shall demonstrate project experience working with and extensive knowledge of these agencies and their requirements.

4.3. Evaluation Criteria

Firms meeting the desired qualification set forth above and complying with the requirements of this RFP will be evaluated based on the following evaluation criteria:

CRITERIA POINTS

Relevant Project Experience 35 Project Team Qualifications 35 Project Approach 30

Total Possible Points 100

The Owner will base its initial ranking of design firms on the above evaluation criteria. If necessary, the

Owner will conduct interviews.

5. SUBMISSION REQUIREMENTS

Proposals shall include the following information at a minimum:

I. Executive Summary

Please provide a narrative history of your firm and its relevant owner’s project management experience.

II. Relevant Project Experience

Reference a minimum of three relevant roof and mechanical units replacement design projects of similar type and scale to this scope. Include project name, location, brief description, and total square footage, and a client reference.

III. Proposed Project Team

Provide an organization chart and resumes for all key personnel. For each of the key personnel provide a resume that provide the following information:

o Relevant background, credentials and experience with specific project of comparable nature and scope.

Clearly defined roles and responsibilities as well as estimated time commitment to this project.

IV. Project Approach

Include your project understanding, approach and methodology, and key elements and factors which differentiate your firm from your competition.

6. QUESTIONS AND AMENDMENTS

Any questions regarding the RFP should be directed to the contact listed below via e-mail by 4 p.m. on

Thursday, August 20, 2026. Answers to questions will be responded to in writing only. Note: It is the responsibility of the owner’s project management firm responding to this RFP to qualify within its formal proposal, any modifications to this written RFP and the Scope of Services contained herein.

Todd Bendtsen Wolcott Board of Education Business Manager tbendtsen@wolcottps.org

7. RIGHT OF REJECTION AND CLARIFICATION

Wolcott Board of Education reserves the right to reject any and all statement of qualifications and to request clarification of information.

8. INDEPENDENT CONTRACTOR

The design firm shall be and operate as an independent contractor in the performance of the professional design services. The professional design services firm shall have complete charge of the personnel proposed as part of its team, and all persons employed by the professional design services firm shall be employees of said professional design services firm and not employees of the Wolcott Board of Education in any respect.

9. COMPLIANCE WITH LAWS

The owner’s project management firm shall comply with all applicable laws, bylaws and regulations, Federal, State, and any political subdivision thereof, including but not limited to, unemployment and workers' compensation, occupational safety, equal employment and affirmative action and wage and price laws insofar as applicable to the performance of the contract.

10. SUB-CONTRACTORS

The selected professional design services firm shall not subcontract any of its work or services to be performed to others without the express prior written consent of Wolcott Board of Education.

11. NONDISCLOSURE

The professional design services firm agrees that it will not divulge to third parties, without the written consent of the Owner, any information obtained from or through the Owner, Architect or others in connection with the project, except to the extent necessary to comply with this RFP.

12. OTHER

12.1. The Board reserves the right to reject any and all proposals when it deems such action is in the best interests of the Board and also to select a respondent that the Board determines best meets its needs.

12.2. Costs and fees contained in the proposal will remain valid for a period of ninety (90) days after the closing date for submission of proposals and may be extended beyond that time by mutual agreement between the Board and the respondent.

12.3. The Firm selected will be expected to execute the attached AIA B101 Contract and referenced AIA

A201 Contract. Submitting firms shall provide any exceptions to the contract in writing with their proposal. Failure to do so will be considered full acceptance of the contract. Exceptions to the contract will also be considered in the evaluation of proposals.

13. INSURANCE

1. The successful respondent shall furnish a certificate of insurance to the Board for the following insurance coverage within ten (10) days from contract execution. The certificate of insurance shall contain the project description and name the Board as an additional insured. All insurance coverage shall be written with an insurance company licensed to conduct business in the State of Connecticut. Insurance coverage shall remain in full force for the duration of the contract term including any and all extensions. Such certificate of insurance shall specify that the Board will receive thirty (30) days' notice of any cancellation, non-renewal or reduction in coverage and limits originally provided.

2. General Liability with a combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate for bodily injury and property damage.

3. Automobile Liability with a combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate for owned, non-owned, and hired vehicles.

4. Workers Compensation with a minimum of $500,000 as required by the State of

Connecticut.

5. Professional Liability with a combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate.

6. Umbrella Liability with a combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate for bodily injury and property damage.

7.

14. EXHIBITS

1. Wolcott Tyrrell Macro Schedule

2. Wolcott Tyrrell Milestone Schedule

3. AIA B101-2017 – Standard Form of Agreement Between Owner and Architect, as modified

4. AIA A201-2017 – General Conditions of the Contract for Construction

5. Tyrrell Roof RTU Schedule

6. AE Control Budget

15. SUBMISSION DEADLINE

A total of 2 hard copies and one electronic copy on a USB thumb drive must be received at the following location on or before 2:00 pm August 28, 2026. All submittals shall be clearly labeled ‘Design Services for

Tyrrell Middle School Roof and Roof Top Units Replacement’. The Wolcott Board of Education will not take responsibility for late submissions regardless of delivery method.

Proposals shall be addressed to:

Business Manager

Wolcott Board of Education Business Office

1488 Woodtick Road

Wolcott, CT 06716

To: Wolcott Board of Education Date:

Wolcott, Connecticut

REQUEST FOR PROPOSAL

Submitted by:

Contractor’s Name

This Request for Proposal is submitted in response to your invitation for proposals to be submitted for the project identified as:

Professional Design Services For Tyrrell Middle School Roof & Roof Top Units Replacement

Having carefully examined the Contract Documents together with all Addenda thereto, and being familiar with the various conditions, the undersigned herein agrees to furnish in accordance with the Contract Documents for the following:

Base Fee: Dollars

In submitting this Request for Proposal, it is understood that the unrestricted right is reserved by the Owner to reject any and all Request for Proposals, or to waive any informalities or technicalities in said Request for

Proposals, and it is agreed that this Request for Proposals may not be withdrawn for a period of 60 days from the opening thereof.

The undersigned certifies under penalties of perjury that this Request for Proposals has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity or group of individuals. In witness where of, the undersigned has caused this Request for Qualifications to be executed this day of , 2026.

Legal Name of Company: Contractor License:

Address:

Telephone Number: Fax Number:

Email Address:

Signature: Date:

Typed Name and Title:

REFERENCES

Submit a minimum of three (3) non-vendor owned customer references.

1. Company Name

Business Address Street Address City State Zip Code

Name of Contact Title of Contact

Telephone Number Email Address

Description of Service

Date of Work

2. Company Name

Street Address City State Zip Code

Name of Contact Title of Contact

3. Company Name

Street Address City State Zip Code

Name of Contact Title of Contact

EQUAL OPPORTUNITY EMPLOYER

The Wolcott Board of Education of Wolcott, Connecticut, is an Equal Opportunity Employer. The Wolcott Board of Education has made it a matter of policy that it will not transact business with firms, which are not in compliance with all Federal and State statues and Executive Orders pertaining to nondiscrimination.

In order for the Bidder to be placed on the Wolcott Board of Education’s acceptable Vendors List and thereby be eligible for consideration as a source for goods and services, the Bidder must complete the below Affirmative Action Statement.

AFFIRMATIVE ACTION STATEMENT OF POLICY

It is the employment policy of ____________________________________________________ (this “Firm”) that there shall be no discrimination against anyone on the grounds of race, creed, national origin, sex or age, in the hiring, upgrading, demotion, recruitment, termination, and selection for training. In addition, this Firm is in full compliance with the letter and intent of the various Equal Employment Opportunities and Civil Rights Statues noted above.

Signature:

Printed Name: Title: Date:

NON-COLLUSIVE STATEMENT

All prospective vendors are required to sign a Non-Collusive Statement with all public proposals as follows

1.The proposal has been arrived at by the prospective vendor independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor or materials, supplies, equipment, or services described in the Request for Proposals, designed to limit independent bidding or competition, and

2.The contents of the proposal have not been communicated by the vendor, its’ employees or agents to any person not an employee or agent of the vendor or its surety on any bond furnished with the proposal and will not be communicated to any such person prior to the official opening of the proposal.

Name of Company:

INDEMNIFICATION AND SAVE HARMLESS AGREEMENT

The Design Firm agrees to indemnify and save harmless the Wolcott Board of Education of Wolcott, CT, its employees, agents and servants, from any liability, claim, expense, cause of action, loss or damage whatsoever, for any injury, including death to any person or property; whether covered by insurance or not, unless such injury or damage is caused by the sole negligence of the Wolcott Board of Education of Wolcott, its agents or servants. The Wolcott Board of Education of Wolcott shall be held harmless specifically for attorney’s fees and the Contractor is expressly obligated to defend any and all claims that shall arise through this contract.

Name of Company:

The undersigned certifies that he/she has read and understands all of the provisions of the specifications.

Any exceptions to the specifications are noted below and/or on a separate sheet of paper and made part of this bid.

Name of Company:

Address:

Signature:

Printed Name: Title: Date:

Telephone #: FAX #:

Email Address:

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier

Covered Transactions

This certificate is required by the regulations implementing Executive Order 12549, Debarment and

Suspension, (Code of Federal Regulations (CFR) 2 CFR 200.212 Suspension and Debarment). These regulations are defined in Uniform Administrative Requirements, Cost Principles and Audit Requirements for

Federal Awards, (78 FR 78590), December 26, 2013.

BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal:

Organization Name P/R Award Number or Project Name

Name and Title(s) of Authorized Representative(s)

Signature(s) Date

Bidder must complete this certification and return with sealed bid.

Instructions for Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions:

1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” ‘lower tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings defined in 2 CFR 180 Subpart I.

5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Excluded Parties List on www.SAM.gov.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

PROJECT SCHEDULE

Town of Wolcott Tyrrell Middle School Roof Replacement and RTU Replacement

TIMELINE DESCRIPTIONS 2026 2027

Date: August 12, 2026 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

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Architect / Designer Selection

Design Phase

Cost Estimating

Design Committee Meetings

Design & Cost Approvals

Approval to Bid

Local Permitting/Approvals

AHJs (Accessibility, Health, Building, Fire

Marshal)

Building Committee

Board of Education

PCR

OGA

Apporval to Bid

Bidding / GMP

Bid Period

Scope Reviews

Bid / GMP Award

Pre-Construction

Procurement

Mobilization

Construction

Substantial Completion

Closeout Phase

ESD/DD CD

ARCH SELECT

BIDDING

PROCUREMENT

CONSTRUCTION

CLOSEOUT

APPROVALS

PRECONSTRUCTION

Colliers Project Leaders Page 1 of 1 8/10/2026

Wolcott Tyrrell Macro Schedule 2026 07 21

MILESTONE SCHEDULE

Town of Wolcott m Working Group/Building Committee Meetings u Major Milestone

Date: 8/12/2026 Other

I. Architect Selection Date Comments

Building Committee Meeting m Monday, August 10, 2026 Review draft RFP, provide comments

Incorporate BC commments Tuesday, August 11, 2026

Issue RFP u Wednesday, August 12, 2026

Site Walk (In Person) Wednesday, August 19, 2026 11 a.m.

Final Addendum Questions due Thursday, August 20, 2026 2 p.m.

Issue Final Addenda Friday, August 21, 2026 4 p.m.

Building Committee Meeting m Monday, August 24, 2026

Proposals Due from Architects Thursday, August 27, 2026 2 p.m.

Open and Distribute Proposals to Building Committee Friday, August 28, 2026 2 pm, per item 2, wolcott std bid terms

Building Committee Meeting m Tuesday, September 8, 2026 Review proposals, possible selection.

Special Building Committee Meeting* m Monday, September 14, 2026 Interviews

Colliers to Update Agreement between Wolcott & Architect Tuesday, September 15, 2026

Building Committee Meeting m Monday, September 21, 2026

Town Council (if applicable) m Tuesday, October 6, 2026

Next Town Council is October 6th. If TC is required to approve, this delays contract by 3 weeks.

II. Design Phases Friday, September 18, 2026

Enhanced Schematic Design/Design Development Phase

Submit Grant Application in CORE-CT Wednesday, September 2, 2026 Virtually with Shawn Simpson

Kick off Meeting with Architect Wednesday, September 23, 2026 (May occur sooner)

Building Committee Meeting m Monday, October 5, 2026 architect make presentation on options

Building Committee Meeting m Monday, October 19, 2026 architect make presentation on options

Issue DD set for Town Review u Tuesday, October 27, 2026 set with cost estimate

Review of DD set by Colliers & Town Friday, October 30, 2026

Building Committee Meeting m

Monday, November 2, 2026 review of cost estimate, comments & notice to proceed with CDs

Issue CD package for Colliers & Town Review u

Monday, November 23, 2026 package s&s, project manual, drawings send out to local AHJs

Comments due from Colliers & Town Friday, December 11, 2026

Local AHJ Approval Wednesday, December 23, 2026

Building Committee Meeting m Monday, January 11, 2027 sign off BC, 4 AHJs, Board of Ed

Board of Education Meeting Monday, January 11, 2027 7pm

PCR Approval u Thursday, January 14, 2027

OGA Approval u Thursday, January 21, 2027

II. Bid Phase Thursday, January 14, 2027

Advertise for Bid Monday, January 25, 2027

Site Walk Tuesday, February 2, 2027 11 a.m.

Addendum Question Due Tuesday, February 9, 2027 2 p.m.

Issue Addendum Thursday, February 11, 2027 4 p.m.

Proposals Due from Contractors Thursday, February 18, 2027 2 p.m.

Bid Opening Thursday, February 18, 2027 2 p.m.

Scope review with Low Bidder Monday, February 22, 2027 meeting

Building Committee Meeting m Thursday, February 25, 2027 Review bids. Take possible action

Building Committee Meeting Thursday, March 4, 2027 If needed, final selection

Town Issue Agreement to Contractor Tuesday, March 2, 2027

Signed Agreement with Contractor Tuesday, March 9, 2027

III. Construction Friday, February 26, 2027

Procurement Start/Long Lead Items (14 weeks to 6/16/27) Wednesday, March 10, 2027

Permit Wednesday, March 10, 2027

Submittals Wednesday, March 10, 2027

Last Day of School Thursday, June 10, 2027 7/20/26 school calender

Mobilization Friday, June 11, 2027

Manufacturer Warranty Site Visit - Roof Thursday, August 5, 2027

Tyrrell Roof & RTUs Replacement

Colliers Project Leaders Page 1 of 2 8/12/2026

Wolcott Tyrrell Milestone Schedule 2026 08 10

MILESTONE SCHEDULE

Town of Wolcott m Working Group/Building Committee Meetings u Major MilestoneTyrrell Roof & RTUs Replacement

Equipment Testing - Mechancal Thursday, August 5, 2027

Work to Complete List Friday, August 6, 2027

Punchlist Tuesday, August 10, 2027

Town Approvals/Sign offs Tuesday, August 10, 2027

Substantial Completion Friday, August 13, 2027

Punchlist Items Complete Tuesday, August 17, 2027

Training Wednesday, August 18, 2027

Demobilization complete Friday, August 20, 2027

Convocation Wednesday, August 25, 2027 per 27/28 calender

IV. Closeout…