ARCHITECTURAL _ ENGINEERING CONSULTANT SERVICES.pdf

RFQ No. 26-25-42001 DJR REV 02.26.19

Bid form

JAA SOLICITATION

JAA Department of Procurement 14201 Pecan Park Road, Jacksonville, Florida 32218 Email: willie.watts@flyjacksonville.com (Phone) 904.741.3542

REQUEST FOR QUALIFICATIONS (RFQ) No.: 26-25-42001

ARCHITECTURAL/ENGINEERING CONSULTANT SERVICES

FOR THE JACKSONVILLE AVIATION AUTHORITY

JACKSONVILLE, FL

Procurement Administrator: Willie Watts Director of Procurement: Kathleen Fisher

REQUEST FOR QUALIFICATIONS

No.: 26-25-42001

ARCHITECTURAL/ENGINEERING CONSULTANT SERVICES

for the

JACKSONVILLE AVIATION AUTHORITY

The Jacksonville Aviation Authority (JAA) has instituted an electronic submission process for the above-referenced solicitation.

A Pre-Submission Conference will be held at 2:00 PM (local time), Tuesday, August 4, 2026 at the JAA Administration Building, 2nd Floor Training Room, 14201 Pecan Park Road, Jacksonville, FL 32218.

As a courtesy and to assist in preparing an attendance roster, please email willie.watts@flyjacksonville.com if you plan to attend.

Questions regarding this proposal must be received by 5:00 PM (local time), Friday, August 7, 2026 for consideration.

JAA has established a SBE program goal of 10%, which will be considered as one of several specified selection criteria.

JAA will receive Statements of Qualifications electronically via DemandStar.com until 2:00 PM (local time) on Tuesday, August 25, 2026.

HAND DELIVERED, MAILED, FAXED OR EMAILED SUBMISSIONS WILL NOT BE ACCEPTED.

To register with DemandStar.com, visit: https://www.demandstar.com/registration

All Statement of Qualifications will be submitted in strict accordance with RFQ No. 26-25-42001, which may be obtained on Thursday, July 23, 2026, from www.flyjacksonville.com (click on “Bid Opportunities”) or www.DemandStar.com.

This solicitation will be awarded fairly, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 U.S.C. §§ 2000d to 2000d-4). Title 49 CFR (Part 26 or 23) and/or similar regulations.

mailto:samantha.smid@flyjacksonville.com https://www.demandstar.com/registration

RFQ No. 26-25-42001 Page 1 of 30 DJR REV 02.26.19

TABLE OF CONTENTS

GENERAL INFORMATION ................................................................................................................. Page 2

INSTRUCTIONS TO RESPONDENTS ................................................................................................ Page 4

GENERAL CONDITIONS .................................................................................................................... Page 7

SCOPE OF SERVICES ..................................................................................................................... Page 11

FORMAT FOR STATEMENT OF QUALIFICATIONS ....................................................................... Page 14

EVALUATION OF STATEMENT OF QUALIFICATIONS .................................................................. Page 18

CONSULTANT SERVICES SELECTION SCHEDULE .................................................................... Page 20

APPENDIX 1: CONFLICT OF INTEREST CERTIFICATE

APPENDIX 2: AFFIDAVIT OF FOREIGN CONCERN AND HUMAN TRAFFICKING

APPENDIX 3: LOCAL BUSINESS VERIFICATION FORM

APPENDIX 4: REFERENCE QUESTIONNAIRE

APPENDIX 5: SAMPLE CONTRACT

APPENDIX 6: CERTIFYING OFFICIAL TRAINING

APPENDIX 7: REGISTERING AND NAVIGATING DEMANDSTAR

APPENDIX 8: FIVE-YEAR CAPITAL IMPROVEMENT PLAN

NOTE

SUBMISSION OF A STATEMENT OF QUALIFICATIONS INDICATES THE RESPONDENT’S

ACCEPTANCE OF THE TERMS AND CONDITIONS CONTAINED IN THE SAMPLE CONTRACT

(APPENDIX 5).

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GENERAL INFORMATION

The Jacksonville Aviation Authority (JAA or Authority) is requesting Statements of Qualifications (SOQs) from interested and qualified firms for Architectural and Engineering Consultant Services associated with JAA’s Capital Improvement Programs and related projects for the JAA Airport System. The JAA Airport System includes: (i) Jacksonville International Airport; (ii) Cecil Airport and Spaceport; (iii) Jacksonville Executive at Craig Airport; and (iv) Herlong Recreational Airport.

JAA reserves the right to award to multiple Respondents if, in its sole opinion, it is most advantageous to do so as outlined in RFQ No. 26-25-42001. These services will be rendered in full compliance with the administrative and technical requirements of the Federal Aviation Administration, the CCNA and the Florida Department of Transportation.

In the event that more than one contract is awarded, individual tasks may be awarded to a consultant based on the nature of the task, workload and other relevant factors to be determined by the JAA.

No pricing will be provided with the Qualification Statements. Price negotiations will be accomplished upon a determination of most qualified as defined under the Florida Consultant Competitive Negotiation Act.

Key project participants include the following:

1. PROJECT OWNER: Mark VanLoh, Chief Executive Officer

2. OWNER’S DIRECTOR OF PLANNING AND ENGINEERING: David Jones, Sr. Director of Engineering & Facilities

3. OWNER’S ENGINEERING SERVICES CONTRACT MANAGER: Derek Powder, P.E., Senior

Manager, Engineering & Construction

4. SBE UTILIZATION AND COMPLIANCE: Yetunde Oyewole, Supplier Compliance Specialist

JAA has established a Small Business Enterprise or SBE program goal of 10%, which shall be considered as one of several specified selection criteria listed herein. Businesses properly certified as a Jacksonville Small and Emerging Business or JSEB will be considered towards the satisfaction of this goal. Nevertheless, in responding to this solicitation, each Respondent is required to provide a: (i) general statement as to whether or not it is committed to meeting or exceeding the specified goal and, if so, to what percentage; and (ii) response to SECTION 5: Small Business Enterprise (SBE) Commitment, below.

Prior to a contract award, the successful Respondent will provide proof of insurance acceptable to JAA for the insurance coverage and scope of services contemplated by this solicitation.

SUBMISSION OF STATEMENTS OF QUALIFICATIONS

JAA will receive Statements of Qualifications electronically via DemandStar.com until 2:00 PM (local time) on Tuesday, August 25, 2026. Statements of Qualifications must be uploaded into DemandStar.com E- Bidding System Prior To 2:00 P.M. on Tuesday, August 25, 2026.

HAND DELIVERED, MAILED, FAXED OR EMAILED SUBMISSIONS WILL NOT BE ACCEPTED.

PUBLIC RECORDS REQUIREMENTS

JAA is required to comply with Section 119.07 of the Florida Statutes. Sealed proposals are not public records subject to mandatory disclosure under the Florida Public Records Law until such time as JAA provides notice of a decision or intended decision to award the contract or 30 days after opening, whichever is earlier. All parts of proposals, including exhibits, are subject to the Public Records Law, and a Respondent may not exclude any portion of the Proposal unless specifically exempted from disclosure by

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Florida Law. Exemption of financial statements applies only to required submittal for pre-qualification of Respondents on public works projects.

IF THE RESPONDENT HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

RESPONDENT’S DUTY TO PROVIDE PUBLIC RECORDS, CONTACT

JAA’S CUSTODIAN OF PUBLIC RECORDS:

Jacksonville Aviation Authority 14201 Pecan Park Road Jacksonville, Florida 32218 E-Mail: public.records@flyjacksonville.com

STATEMENTS OF QUALIFICATIONS RESULTS OR AWARD OF CONTRACT

Notwithstanding the above statement and/or requirement regarding public records, requests for or access to public records within JAA’s possession may be made or obtained by emailing public.records@flyjacksonville.com. If copies are requested, an appropriate charge will be assessed upon the receipt of which all copies will be made available within a reasonable time consistent with the requirements of Florida Statutes. All those submitting responses to this solicitation will be provided with notice of decisions regarding its award.

CONTACT WITH JAA STAFF

From the time of receipt or publication of this solicitation, all parties who intend to directly or indirectly submit a response to the solicitation shall direct all contact with JAA through JAA’s Procurement Director or the assigned Procurement Administrator hereto. If the question or comment deals with a subject matter that is outside of the knowledge or responsibility of JAA’s Procurement Department, Procurement will direct the question or comment to the appropriate person or authority. Other than as permitted herein, respondents to this solicitation may not contact JAA’s executives and staff, award or evaluation committee members, Board of Directors, or those representing JAA’s interests in this solicitation for the purpose of discussing the same. Violation of this provision may result in bid/proposal rejection and/or respondent debarment.

(The remainder of this page has been intentionally left blank) mailto:public.records@flyjacksonville.com mailto:public.records@flyjacksonville.com

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INSTRUCTIONS TO RESPONDENTS

RECEIPT AND OPENING OF STATEMENTS OF QUALIFICATIONS

JAA will receive Statements of Qualifications for this solicitation until Tuesday, August 25, 2026, at 2:00 PM (local time) for the purpose of Architectural & Engineering Consultant Services (the “Scope of Services”).

PRE-SUBMISSION CONFERENCE

To help ensure that all Respondents are fully informed of the requirements for this solicitation, a Pre- Submission Meeting will take place at the below mentioned time, date and place. Respondents are encouraged to submit questions in advance of the meeting to JAA’s Procurement Department, Attn: Willie Watts. Requests MUST be transmitted via email to willie.watts@flyjacksonville.com. Each Respondent is fully responsible for ensuring that its requests for written interpretations or corrections is timely received and will assume the risk of non-delivery or untimely delivery caused by failure to e-mail request by the designated date and time.

A Pre-Submission Conference will be held at 2:00 PM (local time), Tuesday, August 4, 2026, at the JAA Administration Building, 2nd Floor Training Room, 14201 Pecan Park Road, Jacksonville, FL 32218.

DELIVERY OF STATEMENTS OF QUALIFICATIONS

Statements of Qualifications will be received electronically via DemandStar.com

For information on how to navigate DemandStar, please see Appendix 7.

All Statements of Qualifications must be submitted in accordance with RFQ No. 26-25-42001, which may be obtained on Thursday, July 23, 2026, from www.flyjacksonville.com (click on Business Opportunities > Bid Opportunities) or DemandStar.com.

Subject to JAA's discretion to waive minor irregularities that will not result in an unfair economic or competitive advantage or disadvantage to any Respondent, late bids, as determined by the date stamp for upload into DemandStar.com, will not be considered and may be returned to the Respondent as non-responsive. Each Respondent is fully responsible for ensuring that its Statement of Qualifications is uploaded to DemandStar.com and will assume the risk of non-delivery or untimely delivery caused by failure to upload by the designated date and time. This RFQ does not commit JAA to pay costs or expenses of any kind incurred by the various Respondents during bid preparation, submittal or presentations, if any.

ADDENDA – CHANGES WHILE PROPOSING

No interpretation of the meaning of any part of the RFQ or other Contract Documents, or corrections of any apparent ambiguity, inconsistency or error therein, will be made to any Respondent orally. All requests for written interpretations or corrections MUST be submitted in writing and addressed to JAA’s Procurement Department, Attn: Willie Watts. Requests MUST be transmitted via email to willie.watts@flyjacksonville.com. Each Respondent is fully responsible for ensuring that their requests for written interpretations or corrections is timely received and will assume the risk of non-delivery or untimely delivery caused by failure to e-mail request by the designated date and time.

All requests must be received by 5:00 PM (local time) on Friday, August 7, 2026, in order to be given any consideration. All such interpretations and supplemental instructions will be in the form of a written Addendum to the RFQ documents, which, if issued, will be posted on the JAA website, www.flyjacksonville.com and www.DemandStar.com. However, it is the responsibility of each Respondent, before submitting its qualifications, to contact JAA’s Procurement Department at (904) 741-3209 to find out mailto:samantha.smid@flyjacksonville.com https://www.demandstar.com/registration http://www.flyjacksonville.com/ mailto:samantha.smid@flyjacksonville.com http://www.flyjacksonville.com/ http://www.demandstar.com/

RFQ No. 26-25-42001 Page 5 of 30 DJR REV 02.26.19 if any Addenda were issued and to make such Addenda a part of its Proposal. In case any Respondent fails to acknowledge receipt of any such Addenda in the space provided on the Proposal Form, its Proposal will nevertheless be construed as though Addenda has been received and acknowledged. Only the interpretation or correction so given by JAA’s Procurement Department in writing will be binding and prospective Respondents are advised that no other source is authorized to give information concerning or to explain or interpret the RFQ Documents.

CONFLICT OF INTEREST CERTIFICATE

The Respondent must execute either Section 1 or Section II of the Conflict-of-Interest Certificate, Appendix 1, relative to Florida Statute 112.313(12). Failure to execute either section may result in rejection of Respondent’s proposal.

DISQUALIFICATIONS OF RESPONDENTS

Any of the following causes may be considered sufficient for the disqualification of a Respondent or rejections of the Statement of Qualification (this does not represent an exhaustive list):

A. Submission of more than one Statement of Qualification for the same work by an individual, firm, partnership or corporation under the same or different names.

B. Evidence of collusion amongst Respondents.

C. Incomplete work for which the Respondent is committed by contract, which, in the judgment of JAA, might hinder or prevent the prompt completion of the scope of services contemplated herein if awarded to such Respondent.

D. Being in arrears on any existing agreement with JAA or having defaulted on a previous contract with JAA. For purposes of this section, attempts to create a new entity, partner with an existing entity or person, or otherwise hold oneself out as another firm or business for the purpose of shielding any individual, firm, partnership, corporation or similar concern from the application of this provision may be considered grounds for disqualification of all those persons or entities involved.

E. Items ‘C’ and ‘D’ above will be considered by JAA after the opening of Proposals, and, if found to apply to any Respondent, JAA will notify the Respondent that its Proposal will not be considered for an award of the Contract. The Respondent has three (3) business days after the date of JAA’s written notice to appeal in writing JAA’s decision.

PUBLIC ENTITY CRIME

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Florida Statute Section 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

SMALL BUSINESS ENTERPRISES (SBE) PARTICIPATION

JAA is committed to providing an opportunity for local and small/disadvantaged owned firms by promoting the development of small businesses within our normal market area. It is the policy of JAA to provide small businesses with identical information and an equitable opportunity to compete for business from JAA. This is an invitation for local small/disadvantaged/ businesses to become involved in the total procurement of

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JAA sponsored projects, goods and services. JAA’s normal SBE market area is defined as Duval, Clay, Baker, St. Johns or Nassau Counties.

NON-DISCRIMINATION PROVISIONS

The Respondent generally agrees to comply with all applicable federal, state and local laws, including the Civil Rights Act of 1964 as amended. The Equal Employment Opportunity Clause in Section 202, paragraph 1 through 7 of Executive Order 11246, as amended, relative to Equal Employment and the implementing Rules and Regulations of the Office of Federal Contract Compliance Programs are incorporated herein by specific reference. The Affirmative Action Clause in Section 503 of the Rehabilitation Act of 1973, as amended, relative to Equal Opportunity for the disabled is incorporated herein by specific reference. The Affirmative Action Clause in 38 USC Section 2-12 of the Vietnam Veterans’ Readjustment Assistance Act of 1974, relative to Equal Employment Opportunity for the special disabled Veteran and Veterans of the Vietnam Era, is incorporated herein by a specific reference. The Respondent specifically agrees to comply with: (i) Title VI of the Civil Rights Act of 1964, which prohibits discriminations on the grounds of race, color or national origin; and (ii) Title 49 of the U.S. Code section 47123, which further prohibits discrimination on the grounds of sex, based on gender, and creed, based on religion.

PUBLIC MEETING REQUIREMENTS

JAA is required to comply with Section 286.011 of the Florida Statutes. Therefore, certain types of staff meetings and meetings of JAA Awards Committee or JAA Board are required to be held in public, with sufficient notice made of the date and time of the meeting. All notices of public meetings are posted at https://www.flyjacksonville.com/jaa/Pmeetings.aspx, DemandStar.com, and/or at the JAA Administration Building, 14201 Pecan Park Road, 1st Floor, Jacksonville, FL 32218.

PROTEST PROCEDURES

Any Respondent adversely affected during this RFQ solicitation process may file a Notice of Protest, including all particulars of facts and law on which the protest is based. This notice must be in writing and addressed to the JAA, Attn: Procurement Director, 14201 Pecan Park Road, 2nd Floor, Jacksonville, FL 32218. A proper notice of protest may be timely filed in writing pursuant to JAA’s Protest Procedures, access to which may be obtained by contacting the Procurement Administrator assigned to this solicitation or by visiting JAA’s website at www.flyjacksonville.com and clicking BUSINESS OPPORTUNIES, Procurement, and then Protest Procedures. IT IS THE SOLE RESPONSIBILITY OF THE PROTESTANT

TO KNOW AND DETERMINE THE DATE AND TIME ANY INTENDED DECISION, RECOMMENDATION,

OR ACTION IS TAKEN OR POSTED BY JAA.

http://www.flyjacksonville.com/

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GENERAL CONDITIONS

RESULTING CONTRACT TERM

The resulting Contract term will be for a five-year term commencing on October 1, 2026. The Contract may be terminated at any time with 30 days written notification, with or without cause, by JAA. All JAA Contracts are subject to the availability of budgeted funds.

INDEMNIFICATION

Any Contract resulting from the RFQ will include the following provisions:

To the fullest extent permitted by law and as may be limited by Section 725.08, Florida Statute, the Respondent agrees to indemnify, defend and hold harmless JAA, its officers, agents, volunteers, and employees from and against all claims, damages, losses, and expenses, including but not limited to all fees and charges of engineer(s), architect(s), attorney(s) and other professional(s), court costs, or other alternative dispute resolution costs arising out of, resulting from, or otherwise but for the performance or furnishing of Respondent’s work or services under this Contract; provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease, death or personal injury, or property damage, including the loss of use or diminution in value resulting there from; but only to the extent caused in whole or in part by the actual or alleged negligent acts, errors, or omissions of the Respondent, Respondent’s Subcontractor(s) or anyone directly or indirectly employed or hired by Respondent, or anyone for whose acts Respondent may be liable. JAA reserves the right, but not the obligation, to participate in defense without relieving Respondent of any obligation hereunder. By virtue of submitting a submission in response to this RFQ, Respondent acknowledges and will adhere to this provision if awarded the scope of services contemplated herein.

INSURANCE

Respondent agrees to maintain, on a primary basis and at its sole expense, at all times during the life of this contract the following insurance coverages, limits, including endorsements described herein. The requirements contained herein, as well as JAA’s review or acceptance of insurance maintained by Respondent is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Respondent under this contract.

Commercial General Liability: Respondent agrees to maintain Commercial General Liability at a limit of liability not less than $1,000,000 Each Occurrence. Respondent further agrees coverage shall not contain any endorsement(s) excluding nor limiting Product/Completed Operations, Contractual Liability, Errors and Omissions, Cross Liability nor Professional Liability.

Business Automobile Liability: Contractor agrees to maintain Business Automobile Liability at a limit of liability not less than $5,000,000 Each Occurrence. Contractor further agrees coverage shall include liability for Owned, Non-Owned & Hired automobiles. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

Worker’s Compensation Insurance & Employers Liability: Respondent shall maintain Worker’s Compensation Insurance & Employer Liability in accordance with Chapter 440, Florida Statutes, as now or hereafter amended. Coverage shall be provided on a primary basis.

Cyber Liability Insurance: (Successful respondent may seek a waiver for this requirement from JAA;

however, any such waiver will require respondent to execute an indemnity agreement as part of the waiver): Respondent shall procure and maintain Cyber Liability Insurance at a limit of liability not less than $1,000,000 per occurrence or claim. JAA must receive 30-day notice of intent to cancel, non-renew, or make material change in coverage. Cyber Liability Insurance Coverage shall contain the following:

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(a) Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.

(b) Network security liability arising from the unauthorized use of, access to, or tampering with, or destruction of data and/or computer systems.

(c) Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.

(d) Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights.

(e) Liability arising from the rendering, or failure to render, professional services.

Additional Insured: Respondent agrees to endorse JAA as an Additional Insured with a CG2026 Additional Insured – Designated Person or Organization endorsement or similar endorsement, to the Commercial General Liability and Business Auto Liability. The Additional Insured shall read “Jacksonville Aviation Authority.”

Waiver of Subrogation: Respondent agrees by entering into this contract to a Waiver of Subrogation for each required policy herein. When required by the insurer, or should a policy condition not permit Respondent to enter into a pre-loss agreement to waive subrogation without an endorsement, then Respondent agrees to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy, which includes a condition specifically prohibiting such an endorsement, or voids coverage should Respondent enter into such an agreement on a pre-loss basis.

Certificate(s) of Insurance: Respondent agrees to provide JAA a Certificate(s) of Insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect. Said Certificate(s) of Insurance shall include a minimum 30 day endeavor to notify due to cancellation or non-renewal of coverage. The Certificate Holder address shall read:

Jacksonville Aviation Authority Risk Management Department 14201 Pecan Park Road Jacksonville, FL 32218 Risk.management@flyjacksonville.com

Umbrella or Excess Liability: Respondent may satisfy the minimum liability limits required above for Commercial General Liability and Business Auto Liability under an Umbrella or Excess Liability policy.

There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit shall not be less than the highest “Each Occurrence” limit for the Commercial General Liability and Business Auto Liability. Respondent agrees to endorse JAA as an “Additional Insured” on the Umbrella or Excess Liability, unless the Certificate of Insurance states the Umbrella or Excess Liability provides coverage on a pure “True Follow-Form” basis.

Right to Revise or Reject: JAA reserves the right, but not the obligation, to review and revise any insurance requirement, not limited to limits, coverages and endorsements based on insurance market conditions affecting the availability or affordability of coverage; or changes in the scope of work / specifications affecting the applicability of coverage. Additionally, JAA reserves the right, but not the obligation, to review and reject any insurance policies failing to meet the criteria stated herein or any insurer providing coverage due.

mailto:Risk.management@flyjacksonville.com

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SUBCONTRACTORS

If Subcontractors are to be used, the Respondent will, as soon as practicable after signing the Contract, notify JAA in writing of the names, address and contact information of Subcontractors proposed for the work. The Respondent is as fully responsible to JAA for the acts and omissions of its Subcontractors and of persons either directly or indirectly employed by them, as it is for the acts and omissions of persons it directly employs. It is the responsibility of the Respondent to ensure that Subcontractors comply with all terms and conditions of this Contract. Nothing contained in the Contract documents creates any contractual relationship between the Subcontractors and JAA. JAA requires that all Subcontractors enter into a formal Contract with the prime Respondent that clearly lists all of the agreed upon conditions and that incorporates the terms and conditions of the contract between JAA and the prime Respondent. The Respondent will furnish proof that each of its subcontract or sub-consultant agreements contain provisions that require compliance with the terms and conditions of the contract between JAA and the prime Respondent and, at a minimum, with: (i) Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the grounds of race, color or national origin; and (ii) Title 49 of the U.S. Code section 47123, which further prohibits discrimination on the grounds of sex, based on gender, and creed, based on religion. Upon execution of subcontract agreements, Respondent must provide JAA’s Supplier Compliance Specialist with a copy of the fully executed contract for review within 30 days to ensure FAA compliance.

PROMPT PAYMENT TO SUBCONTRACTORS AND SUPPLIERS

Generally, when the Respondent receives payment from JAA for labor, services or materials furnished by Subcontractors and suppliers hired by JAA, the Respondent will remit payment due (less proper retainage) to those Subcontractors and suppliers within 20 calendar days after Respondent’s receipt of payment from JAA. Nothing herein will prohibit Respondent from disputing, pursuant to the terms hereof, all or any portion of a payment alleged to be due to its subcontractors and suppliers. In the event of such dispute, the Respondent may withhold the disputed portion of any such payment only after Respondent has provided notice to JAA and to the Subcontractor and supplier whose payment is in dispute, which notice will: (i) be in writing; (ii) state the amount in dispute, (iii) specifically describe the actions required to cure the dispute,

(iv) be delivered to JAA and to the said Subcontractor or supplier within 10 calendar days after the Respondent’s receipt of payment from JAA. The Respondent will pay all undisputed amounts due within the time frames specified in this section.

COMPENSATION

Compensation will be paid in accordance with post selection negotiations. Invoices will be processed in accordance with normal JAA procedures, which is 30 days net after receipt of an approved invoice. JAA, at its sole discretion, may authorize advance payments, deposit or partial payments.

ACH PAYMENT PARTICIPATION ACKNOWLEDGEMENT

JAA is endeavoring to process its accounts payable transactions even more efficiently through the Automated Clearing House (ACH) payment method. Submitting a Statement of Qualifications in response to this solicitation will represent an acknowledgement that, as a condition precedent to Respondent receiving an award in this matter and receiving payments thereunder, Respondent will complete and return JAA’s ACH Authorization Form. JAA will make every effort to secure the information obtained through this initiative in accordance with Florida Law, under which banking information and account numbers are currently considered confidential and exempt from public record.

The completion and return of JAA’s ACH Authorization Form is only required if Respondent is notified of a potential award, at which time an actual copy of the form will be provided. If it has previously completed and returned this form and there has been no changes to the information contained therein, Respondent will provide JAA written notice and documentation of the same

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RESPONSIBILITY FOR BADGING AND SECURITY

JAA does not guarantee that the successful Respondent and its staff assigned to manage the JAA account will not be required to obtain a security badge throughout the duration of the contract term.

If required, all employees/subcontractors/independent operators of the Respondent assigned to Jacksonville International Airport (JAX) must obtain a JAX Security Identification Area (SIDA) Badge, at the sole expense of the Respondent. The Respondent will have the sole responsibility of complying with TSA guidelines, that include but are not limited to: employee background screening (Transportation Security Administration (TSA) Security Threat Assessment (STA) and FBI Criminal History Record Check (CHRC), badge issuance and retrieval, and auditing of security badges. Any fines incurred by JAA for violations of any TSA regulations by Respondent employees will be charged to the Respondent, and if not promptly paid by the Respondent may result in termination of the Contract. See Appendix 6, for JAA form “Certifying Official Training,” which contains details on the issuance, replacement, wearing of security badges, and badge audits as well as listing the disqualifying crimes for which an employee of the Respondent may not be issued a security badge. Any employee of the Respondent found by JAA to have been issued a security badge in violation of TSA guidelines will be required to immediately surrender their badge and be removed from JAA property.

In addition to all JAA security rules and regulations, which will be provided to the Respondent at the post award conference, the Respondent will inform their employees, and ensure their compliance with the following:

(1) No guns, knives, weapons, explosives, incendiaries, or other items identified in the Transportation

Security Administration’s list of “Prohibited Items,” specifically as it relates to carry-on baggage.

(2) No drugs or other prohibited substances, including alcohol, are allowed on JAA premises.

(3) All building regulations concerning smoking.

The Respondent agrees that its vehicles, cargo, goods, and other personal property are subject to being inspected and searched when attempting to enter or leave and while on JAA property at the sole discretion of JAA. This is for the protection of users of the Airport.

PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all Respondents should be aware that the RFP’s and the responses hereto are public record. However, the Respondents are requested to identify specifically any information contained in their proposals, which they believe to be exempt from public disclosure, citing specifically the applicable exempting law. JAA will consider a Respondent’s opinions regarding the applicability of Chapter 119, Florida Statutes, but will not be obligated to concur in such opinions and will have no liability to a Respondent for making public any information contained in a response hereto. All Proposals received from Respondents in response to the RFQ will become the property of JAA and will not be returned to the Respondents. In the event of Contract award, all documentation produced as part of the Contract will become the exclusive property of JAA.

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SCOPE OF SERVICES

The successful Architectural/Engineering (A/E) firm shall provide, at a minimum, the aviation-related professional, technical and clerical expertise to manage JAA, Federal Aviation Administration (FAA), and Florida Department of Transportation (FDOT) funded airport design and construction. In accomplishing this objective, the Firm shall have personnel assigned to each project that have significant work experience in the following areas:

1. ARCHITECT/ENGINEER SERVICES FOR AIRPORT DEVELOPMENT PROJECTS.

This category includes the basic A/E services normally required for airport development projects. It involves services generally of an architectural, civil, geotechnical, structural, mechanical, and electrical engineering nature. In addition, there may be some services outside those normally considered basic which are discussed in item No. 3 below. The basic services are usually conducted in four distinct and sequential phases summarized as follows:

a. PRELIMINARY PHASE. This phase involves those activities required for defining the scope of a project and establishing preliminary requirements. Some examples of activities within this phase of a project include:

(1) Conferring with owners and sponsors on project requirements, budget preparation, finances, schedules and other pertinent matters and meeting with FAA, FDOT and other concerned agencies and parties on matters affecting the project.

(2) Planning, procuring, and/or preparing necessary surveys, permits, geotechnical engineering investigations, field investigations and architectural and engineering studies required for preliminary design.

(3) Developing design schematics, sketches, environmental and aesthetic considerations, preliminary layouts, cost estimates and project recommendations.

(4) Environmental compliance, reporting, planning and cleanup supervision.

(5) Preparing project design criteria and other bridging documents commonly used for alternative project delivery methods such as design build contracting.

b. DESIGN PHASE. This phase includes all activities required to undertake and accomplish a full and complete project design. Examples include:

(1) Coordinating and attending meetings and design conferences to obtain information and to coordinate or resolve design matters.

(2) Preparing necessary engineering reports and recommendations.

(3) Preparing detailed plans, specifications, construction phasing plans/schedules, and cost estimates.

(4) Printing and distributing necessary copies of contract drawings and specifications.

(5) Environmental and construction permitting.

c. BIDDING OR NEGOTIATION PHASE. These activities involve assisting the Authority in advertising, securing and recording bids, negotiating for services, analyzing bid results and furnishing recommendations on the award of contracts.

RFQ No. 26-25-42001 Page 12 of 30 DJR REV 02.26.19

d. CONSTRUCTION PHASE. This phase includes all basic services rendered after award of a construction contract including, but not limited to, the following activities:

(1) Providing consultation and advice to the Owner during all phases of construction.

(2) Participating in pre-construction conferences.

(3) Inspecting and testing work in progress periodically and providing appropriate reports to the Owner.

(4) Reviewing and approving shop drawings, product submittals, Requests for Information (RFIs), etc. submitted by the Contractor for compliance with the contract documents.

(5) Reviewing, analyzing, and approving laboratory and mill test reports of material and equipment.

(6) Reviewing change orders and supplemental agreements.

(7) Observing or reviewing performance tests required by the specifications.

(8) Reviewing Contractor’s invoices and assisting the Owner in the preparation of payment requests for amounts reimbursable from project grants.

(9) Making final inspection and preparing a punch list and all project closeout documents for the Owner.

(10) Reviewing operations and maintenance manuals.

(11) Preparation of as-built / as-constructed drawings using CADD and providing CADD drawings and electronic files for each project.

(12) Providing all testing and evaluation services which may be required through a wide range of construction projects.

(13) Provide construction administration, management and inspection services when requested on a project-by-project basis.

2. CONTRACT ADMINISTRATIVE SERVICES. This includes all services necessary for the efficient and effective management of each project including those required as a result of FAA and FDOT funding. These services shall include the establishment and implementation of procedures for all submittals, change authorizations, Contractor payments, construction management, preparation of quality control plans, and all required contingent documentation, appropriate logs, daily reports and progress schedules and specific procedures for the coordination of information between the Contractor, the design professional and the Owner.

3. SPECIAL SERVICES. The development of some projects may involve activities or studies outside the scope of the basic design services routinely performed by the consultant. These services may vary greatly in scope, complexity, and timing and may involve a number of different disciplines and fields of expertise. Consultants performing special services may be employed directly by the Owner to implement one or more phases of the project or may be employed by the principal consultant via subcontract agreement, or may be accomplished by the principal consultant. Some examples of special services that might be required for airport projects include:

a. Soils investigation, including core sampling, laboratory testing, related analysis, and reports.

RFQ No. 26-25-42001 Page 13 of 30 DJR REV 02.26.19

b. Detailed mill, shop and/or laboratory inspections of materials and equipment.

c. Land surveys and topographic maps.

d. Field and/or construction surveys.

e. Photogrammetric surveys.

f. Resident project representation/inspection.

g. Environmental studies and assessment reports for specific development projects.

h. Expert witness testimony in litigation involving specific projects.

i. Project feasibility studies.

j. Public information activities, studies, and surveys.

k. Assisting the Owner in the preparation of necessary applications for local, state, and

Federal grants.

l. Preparation of or updating the airport layout plan.

m. Preparation of property maps.

n. Perform investigations, remediation and/or prepare reports required by various federal, state and/or local regulatory agencies supporting the Airports’ compliance efforts for surface water, ground water, wetlands, fuel storage tanks, and other environmental issues.

Note: The above item f., Resident Project Representation/Inspection, is a service that JAA has increasingly been utilizing from our A/E consultants. A discussion of the proposer’s ability to provide qualified personnel to perform these services is expected.

4. AVIATION PLANNING SERVICES. This category includes studies under the broad heading of airport facility planning. These studies normally include a number of activities including but not limited to:

a. Studies to establish airport Capital Improvement Programs.

b. Data collection and site investigation.

c. Environmental assessment studies, reports, and other environmental related studies.

d. Compatible land-use planning in the vicinity of airports.

e. Cost estimates.

f. Participation in public information programs and/ or public hearings related to airport development and expansion projects.

g. Assistance with land development projects undertaken by either JAA or private developers.

RFQ No. 26-25-42001 Page 14 of 30 DJR REV 02.26.19

FORMAT FOR STATEMENT OF QUALIFICATIONS

RESPONDENT WILL UPLOAD INTO DEMANDSTAR THE “STATEMENT OF QUALIFICATIONS

DOCUMENT” THAT CONTAINS ALL REQUIRED DOCUMENTS. STATEMENTS OF

QUALIFICATIONS MUST BE UPLOADED INTO DEMANDSTAR.COM E-BIDDING SYSTEM

JAA will receive Statements of Qualifications electronically via DemandStar.com until 2:00 PM (local time) on Tuesday, August 25, 2026.

Responses must Be Uploaded into DemandStar.com E-Bidding System before 2:00 P.M. on above mentioned date.

HAND DELIVERED, MAILED, FAXED OR EMAILED SUBMISSIONS WILL NOT BE ACCEPTED

For information on how to navigate DemandStar.com, please see Appendix 7.

SUBMISSION REQUIREMENTS

All submittals will be limited to twenty (25) one-sided pages with no exceptions (cover letters, dividers, appendix forms, business licenses, and references will not count toward the 25-page limit) and should make minimum use of pages that are not directly pertinent to the project. The submittal must identify this RFQ on the cover by title and number.

PLEASE BE ADVISED THAT PROPOSALS SUBMITTED IN EXCESS OF THE MAXIMUM PAGE LIMIT

MAY RESULT IN THE VIOLATOR RECEIVING A DEDUCTION FROM ITS FINAL POINT TOTAL

AWARDED HEREUNDER OF ONE POINT FOR EVERY PAGE OVER THE LIMIT.

If the Statement of Qualifications is made by an individual, he or she must sign his or her name therein and state his or her address and the name and address of every other person interested in the Statement of Qualifications as principal. If the Statement of Qualifications is made by a firm, partnership or joint venture, the name and address of each member of the firm, partnership or joint venture must be stated. If the Statement of Qualifications is made by a corporation, the Statement of Qualifications must be signed by an authorized officer or agent subscribing the name of the corporation with his or her own name. FAILURE TO

SIGN YOUR STATEMENT OF QUALIFICATIONS WILL CONSTITUTE A MATERIAL IRREGULARITY

AND WILL RESULT IN THE REJECTION OF THE STATEMENT OF QUALIFICATIONS. Such officer or agent must also state the name of the State under which the corporation is chartered, and the names and business address of the President, Secretary and Treasurer. If applicable, also provide evidence of registration with the Secretary of the State of the State of Florida for doing business in the State of Florida.

BY SUBMITTING A STATEMENT OF QUALIFICATIONS, RESPONDENT CERTIFIES AND

ACKNOWLEDGES THAT IT HAS READ, REVIEWED, AND AGREES TO ALL OF THE DOCUMENTS

PERTAINING TO THIS SOLICITATION, THAT THE PERSON SIGNING AND SUBMITTING THE

STATEMENT OF QUALIFICATIONS IS AN AUTHORIZED REPRESENTATIVE OF THE RESPONDENT,

THAT RESPONDENT IS LEGALLY AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA,

AND THAT RESPONDENT MAINTAINS IN ACTIVE STATUS ALL APPROPRIATE CERTIFICATIONS,

REGISTRATIONS, AND/OR LICENSES REQUIRED FOR THE SCOPE OF WORK CONTEMPLATED

HEREIN.

PART A: Mandatory Minimum Qualification:

Respondents must meet the following requirement to be considered for the award of the contract.

Respondents will provide a letter on Respondent’s letterhead attesting to the fact that, at the time of Proposal Opening, the Respondent meets the following requirement:

https://www.demandstar.com/registration

RFQ No. 26-25-42001 Page 15 of 30 DJR REV 02.26.19

FIRMS SUBMITTING A QUALIFICATION STATEMENT IN RESPONSE TO THIS SOLICITATION

SHOULD BE COMPLETELY AWARE THAT, IF SELECTED, THEY MAY BE DEEMED INELIGIBLE TO

PARTICIPATE IN ANY OTHER A/E SERVICES CONTRACTS AWARDED BY THE JACKSONVILLE

AVIATION AUTHORITY DUE TO A POSSIBILITY OF A CONFLICT OF INTEREST. AS SUCH,

RESPONDENTS ARE ENCOURAGED TO FAMILIARIZE THEMSELVES WITH SECTION 3.06(C) OF

JAA’S PROCUREMENT CODE.

A statement to the effect that the Respondent understands the preceding statement must be placed on the first page of the Statement of Qualifications. Failure to include this statement will result in rejection of the submittal.

A. Respondent confirms that the Respondent is NOT listed on the Florida Department of Management

Services, Convicted Vendor List as defined in Section 287.133(3)(d), Florida Statutes.

(https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/v endor_registration_and_vendor_lists/convicted_vendor_list) B. Respondent confirms that the Respondent is NOT listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List of the Scrutinized Companies that Boycott Israel List or is engaged in business operations in Cuba or Syria as defined by the Florida State Board of Administration.

(https://www.sbafla.com/governance/global-governance-mandates)

PART B: The Statement of Qualifications shall be organized as follows:

SECTION 1: General Corporate Overview, Project Organization and Staffing (Maximum 30 points)

The Firm expressing a desire to provide the requested services shall include a description of the overall corporate organization and the relation of the office proposing the work to the overall organization. This section should contain a resume of the professional qualifications of key individuals (including sub consultants) of the proposed project team whose contribution is considered by the Proposer as essential to the successful completion of the assignment. Proposers are encouraged to provide resumes and general workload of those individuals with the Firm who have specific experience in delivering the Scope of Services for projects of similar size and scope. Proposers are cautioned to include only those individuals that would make a significant contribution to the project if the firm is selected. This section should also contain the current backlog of work and projected workload of the key individuals listed in this section.

SECTION 2: Progress, Quality Assurance, and Cost Control (Maximum 20 points)

This section shall detail in a clear and concise manner the Respondent’s administrative procedures that will be used to assure the accuracy, timeliness, and cost effectiveness of all work produced by the Respondent.

This section shall include specific examples of procedures and/or methods that have been used in the past and would be applicable to this assignment. This section shall also address, but not be limited to, each of the following concerns:

a. Methods utilized to determine the required scope of services to complete the assignment and minimize the necessity for changes or additional work.

b. Coordination of the work effort of the various disciplines and/or sub-consultants required to complete the assignments.

c. Procedures/techniques utilized to ensure the accuracy and completeness of construction documents.

d. Methods utilized to maintain control over costs and periodically report a realistic, detailed summary of the technical and financial status of the assignment.

e. Methods used to control the quality of all deliverables, ensure accuracy and completeness, and assure that all applicable Federal, State and/or Local regulations, codes or ordinances are satisfied.

f. Methods the Respondent uses to respond in a timely and accurate manner to the inquiries of the JAA, https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists/convicted_vendor_list https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists/convicted_vendor_list https://www.sbafla.com/governance/global-governance-mandates

RFQ No. 26-25-42001 Page 16 of 30 DJR REV 02.26.19 regulatory agencies and/or others with a legitimate interest in the project.

g. Methods to assure appropriate staffing…