Appendix E AI Disclosure and Use Requirements.docx
DOCX document 11 KB Posted
- Solicitation number
- RFP EFAA 2027000017 3
- Issued by
- Denver County, Denver City, Colorado
About this file
This is an Artificial Intelligence Disclosure and Use Requirements appendix for state and local contracts issued by the State of Colorado, specifically applicable to personal service contracts and purchase orders involving research, analysis, and report writing deliverables related to the Small & Medium Building Energy Efficiency & Decarbonization Initiative. The document establishes mandatory protocols for awarded respondents to disclose all artificial intelligence tools, including generative AI, machine learning, and automated analysis systems, used in creating or contributing to deliverables prior to submission. All AI-generated or AI-assisted content must undergo human review and verification by qualified personnel with relevant subject matter expertise to ensure accuracy, identify potential bias or errors, and validate information against primary sources before final submission to the state.
The requirements establish strict data protection standards prohibiting respondents from inputting confidential state data, personally identifiable information, or non-public information into public or consumer-grade AI systems, with any AI tools used requiring enterprise-level data protections. State data cannot be used to train, fine-tune, or improve any AI model without prior written authorization from Colorado. Awarded respondents remain fully responsible for the quality, accuracy, and completeness of all deliverables regardless of AI utilization. Deliverables must meet all acceptance criteria specified in the Statement of Work, with AI-generated content clearly distinguishable from original research and analysis where appropriate, and reports must cite primary sources rather than relying solely on AI-generated summaries or conclusions for factual claims.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP EFAA 27-17 Small and Medium Building Initiative Final.docx | DOCX document | |
| Appendix D Vendor Disclosure Statement.pdf | ||
| Appendix A Administrative Information.docx | DOCX document | |
| Appendix B PERSONAL SERVICES MODEL CONTRACT.docx | DOCX document | |
| Appendix F ContractFederalProvisionsExhibit (2).docx | DOCX document | |
| Amendment 1 Vendor Q&A RFP EFAA 27-17 Small & Medium Bldg Initiative.pdf | ||
| Appendix C Vendor Accessibility Checklist 6_2026.docx | DOCX document |
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Appendix E: Artificial Intelligence (AI) Disclosure and Use Requirements Background and context The language below provides guidance on AI disclosure requirements and guardrails for personal service contracts and purchase orders (Pos) involving research, analysis, and report writing deliverables. The goal is to ensure the responsible use of AI as a tool while maintaining human oversight, quality control, and transparency.
AI Disclosure The Awarded Respondent shall disclose in writing prior to delivery of any deliverable, whether and how artificial intelligence tools, including generative AI, machine learning, or automated analysis systems, were used in creating or contributing to the deliverable. Disclosure shall include the specific AI tools or systems used and the nature of their contribution (e.g., research, drafting, analysis, editing). This may be provided in a memo, email with submission of the deliverable(s), or a disclaimer in the deliverable.
Human Oversight Requirement All deliverables shall be reviewed, verified, and approved by qualified personnel with relevant subject matter expertise prior to submission. The Awarded Respondent shall ensure that AI-generated or AI-assisted content is fact-checked for accuracy, reviewed for bias or errors, and validated against primary sources where applicable. The Awarded Respondent remains fully responsible for the quality, accuracy, and completeness of all deliverables regardless of AI use.
Data Protection and Confidentiality The Awarded Respondent shall not input confidential state data, personally identifiable information (PII), or non-public information into any public or consumer-grade AI system. Any AI tools used must have appropriate enterprise-level data protections. State data shall not be used to train, fine-tune, or improve any AI model without prior written approval from the State.
Quality and Accuracy Standards Deliverables must meet the acceptance criteria specified in the Statement of Work. AI-generated content must be clearly distinguishable from original research and analysis where appropriate. Reports shall cite primary sources and shall not rely solely on AI-generated summaries or conclusions for factual claims.
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