Appendix A RFP 90-26 Asphalt Crack Sealing Scope of Work~1.pdf

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Massachusetts Bay Transportation Authority

Engineering and Maintenance Transit Facilities Maintenance

Technical contract specifications for:

ASPHALT CRACK SEALING

April 27, 2026

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SPECIFICATION

ITEM 480.31 ASPHALT CRACK SEALING PER SHIFT

1. DESCRIPTION

The work covered by this section of the specification consists of furnishing all labor and equipment necessary to perform all operations in connection with the cleaning and sealing of construction and random cracks in bituminous concrete pavements, including vegetation removal and sterilization of cracks, where necessary.

It is the intent of this contract to perform asphalt crack sealing at Massachusetts Bay Transportation Authority (MBTA) owned locations within the metropolitan urban core service area in Boston, Somerville, Cambridge, Chelsea, Everett, Quincy, Milton, Braintree, Newton, Revere, Brookline, Medford, Malden, Melrose and Lynn. These locations include but are not limited to the following:

Busways and customer pickup/drop-off areas at transit stations MBTA owned roadways Staff parking lots Customer parking lots Facility paved areas Rail and Bus Yards Walkways and Platforms

2. TERM

The term of this contract shall be for one (1) year, commencing on the date upon which the contract is awarded and signed by the Authority, with (3) three, one (1) year options, executed at the discretion of the MBTA.

3. MATERIAL

The MBTA intends to procure and supply the crack sealant material to the Contractor at MBTA’s expense. The

MBTA shall also provide the Contractor with corresponding Safety Data Sheets (SDS) for all materials provided by the Authority and used in the performance of work. The Contractor will be responsible to pickup the material from MBTA’s storage facility in Boston. The material shall be picked up at a sufficient time prior to each shift to ensure that the crack sealant material is adequately melted and mixed and ready for use at the beginning of the designated shift. The quantity of material used shall be determined and verified daily.

The MBTA may elect, at its sole discretion, to direct the Contractor to purchase crack sealant material. If this arrangement is used, the Contractor will be reimbursed for cost, plus ten percent (10%). Payment will be made only for material used. The quantity of material used shall be determined and verified daily. If the Contractor furnishes the crack sealant material, they must provide the MBTA with the corresponding SDS.

Any other materials, consumables and fuel shall be considered incidental and provided by the Contractor at the

Contractor’s expense.

The Contractor shall supply and install, when necessary, detacking material: boiler slag aggregate, detacking agent or similar product designed to prevent tacking of freshly supplied sealants.

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4. EQUIPMENT

Equipment used in the performance of the work required by this section of the specification shall be subject to approval by the MBTA and maintained in a satisfactory working condition at all times.

a) Truck or Trailer Mounted Air Compressor/Hot Air Lance: Air compressors shall be capable of furnishing not less than 100 cubic feet of air per minute at not less than 90 lbs. per square inch pressure at the nozzle, at a minimum of 2000F. The compressor shall be equipped with traps that will maintain the compressed air free of oil and water.

b) Truck or Trailer Mounted Large Melter (Oil Jacketed): The unit used to melt or maintain the crack sealant compound at the recommended application temperature shall be the indirect fired type. The volume of the indirect fired melter shall be a minimum of 250 gallons. It shall be equipped with a remote heat exchanger and hot oil circulation pump capable of maintaining a consistent temperature of the heat transfer oil. The heat transfer oil shall be circulated to all sides and the bottom of the vat containing the crack sealant compound making a continuous loop back to the heat exchanger and having a flash point of not less than 600F. The melter shall be equipped with a satisfactory means of agitating the crack sealant at all times. This may be accomplished by continuous stirring with mechanically operated paddles and/or by a circulating gear pump attached to the melter. The melter must be equipped with a thermostatic control calibrated between 200F and 550F and must be capable of pumping material typically used for parking lots, airfields and roadways, which may contain high fiber or rubber content.

c) Hand Cart Melter/Applicator and Hand Cart Compressor/Hot Air Lance: In addition to the other equipment specified, the Contractor shall possess the capability to thoroughly clean and fill cracks that are not accessible by truck/trailer and beyond the reach of hoses. Examples include asphalt platforms, station walkways and sidewalks. Cracks in these areas shall be thoroughly cleaned by compressed air/hot air lance. The Contractor shall supply a Small Melter/Applicator and a small portable Air Compressor/Hot Air Lance for limited access areas and other areas where their use may increase productivity. A wire wheel crack cleaning apparatus shall not meet the requirements of this section.

d) Broom or Sweeper: Manually operated, gas powered air-broom or self-propelled sweeper designed especially for use in cleaning parking lot or roadway pavements shall be used to remove debris, dirt and dust from the cracks.

e) Lighting: For night shifts, the Contractor shall provide supplemental lighting to perform the work in accordance with quality and safety standards.

f) Traffic control devices: The Contractor shall provide and deploy/recover any cones or similar traffic devices necessary to isolate/protect work areas and aid in the safe performance of the work. These devices shall be considered incidental to the payment items.

g) Other minor equipment: Wands, squeegees, hoses and other minor implements typically used in this type of work.

5. PERSONNEL

The Contractor shall provide at a minimum of 4 workers for each shift of crack sealing operations.

6. PREPARATION OF CRACKS

a) Debris and Vegetation Removal: All cracks shall be blown clean and sterilized by use of hot air to eliminate all vegetation, dirt, moisture and seeds. All debris shall be removed from the cracks.

b) General: No crack sealant material shall be applied in wet cracks or where frost, snow, or ice is present;

or when the ambient temperature is below 25F.

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7. PREPARATION AND PLACEMENT OF SEALANT

The crack sealant compound shall be thoroughly mixed per manufacturer’s specified minimum time before application can begin. The Contractor must have an adequate quantity of sealant mixed, heated to the proper application temperature, and ready at the start of each work shift. Whenever material is added to the tank, thorough mixing shall be performed to before resuming sealing operations. Additional crack sealant, in uniformly sized containers of standard measure, shall be added to the kettle only in the presence of the MBTA’s designated representative. Minimum application temperature shall be per the manufacturer’s specifications. Sealant shall be delivered to the pavement cracks through a high-pressure hose line and applicator shoe. Diameter of the applicator shoe is not to exceed 3.5” inches. Once the pavement cracks are sealed, the width of the sealant on the pavement (overbanding) shall be no greater than 3” inches.

All visible cracks shall be sealed.

8. WORKMANSHIP

All workmanship shall be of the highest quality, and any excess of spilled sealant shall be removed from the pavement by approved methods and discarded. Any workmanship determined to be below the high standards of the particular craft involved will not be accepted and will be corrected and/or replaced as required by the MBTA at no cost to the Authority.

9. PERFORMANCE

a) The Contractor shall diligently undertake the work, without undue delay, proceeding at a rate of production and with a level of quality commensurate with industry standards.

b) It is the intention of the MBTA not to award a contract for this work under this or any other proposal if the contractor cannot furnish satisfactory evidence that he has the ability and experience to perform this class of work, and that he has sufficient capital and equipment to enable him to prosecute the work successfully and to complete it within the time named in the contract. The MBTA reserves the right to reject this or any other proposal, or to award the contract as is deemed to be in the best interest of said MBTA.

c) Properly formulated and mixed crackseal compound overbanding shall not be greater than three inches (3”) in width.

d) The Contractor must submit the following with his bid proposal:

1) A list of six (6) jobs which he has successfully completed with parking lot, airfield, or roadway crack sealing, providing the names and addresses of these projects so they can be reviewed prior to the award of the contract.

2) Proposed Equipment for the Contract

e) The MBTA will require the Contractor to successfully perform a 200’ foot test strip in the field prior to commencing work under the contract.

10. DELIVERABLES AND REPORTING REQUIREMENTS

a) General Reporting Requirements

1) The Contractor shall provide timely, accurate, and complete reports that document service delivery and compliance with contract requirements.

2) All reports must be submitted in the format specified or approved by the Agency and delivered by the required deadlines.

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3) The Contractor shall maintain all supporting documentation for the duration of the contract and make it available upon request.

4) The Contractor must be able to provide completion records of required trainings for all employees to the MBTA upon request.

b) Daily Work Report

The Contractor shall submit a Daily Work Report to the MBTA’s designated representative at the end of each shift.

At a minimum, the report shall include:

Location(s) where work was performed

Quantity of crack sealant material picked up, used, and remaining (verified daily)

Crew size and names of personnel on site

Equipment used during the shift

Start and end times of the shift

Any safety incidents, near misses, or operational issues

Photos of work completed

Notes on any deviations from planned work

c) Monthly Summary Report

• Total shifts worked during the month

• Total material used

• Locations completed

• Summary of safety incidents or corrective actions (if any)

d) Incident and Hazard Reporting

The Contractor shall report all incidents, safety hazards, or property damage to the MBTA’s designated representative immediately, followed by a written report within 24 hours. Reports shall include:

Location(s) where work was performed

Description of the event

Location, personnel, and equipment involved

Immediate corrective actions taken

Preventive measures for future operations

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11. SAFETY

e) When necessary, the MBTA will provide bus/rail flaggers or MBTA police details at the MBTA’s expense.

f) Contractor shall wear all Personal Protective Equipment (PPE) customary for hot-applied crack sealant work in accordance with industry standards.

g) The Contractor may be required to attend and pass MBTA Right-of-Way/Roadway Worker Protection Safety Training at no cost to the Contractor.

12. MEASUREMENT AND PAYMENT

Payment shall be at the unit price bid in Form B – Price Proposal and shall be full compensation for furnishing all labor, equipment and incidentals for the satisfactory completion of this item.

Work under this Item shall be paid at the Contract Unit Price bid per Shift. A Shift shall consist of an 8-hour period of work.

It is anticipated that 80% of the Shifts performed during this Contract will take place between 7pm and 5am.

All reporting requirements listed in Section 10 “Deliverables and Reporting requirements” must be met in order to be eligible for payment.

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FORM C: BIDDER TECHNICAL RESPONSE

Bidders shall provide the information requested in Form C – Bidder Technical Response, attached to the RFP.

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FORM D: BIDDER PRICE RESPONSE

Bidders shall provide the information requested below using Form D – Bidder Price Response, attached to the RFP.

All submissions must be provided in excel.

ITEM 480.31 ASPHALT CRACK SEALING PER SHIFT

FORM D. BIDDER PRICE RESPONSE

Location: MBTA

Description : Asphalt Crack Sealing

ITEM # QUANTITY ITEM WITH UNIT BID PRICE WRITTEN IN WORDS UNIT PRICE AMOUNT

480.31

ASPHALT CRACK SEALING

AT

PER SHIFT

Total BASE Contract Price Proposal (1 Year Term)

Option - FIRST Additional One-Year Term – write BOTH percentage increase from BASE year and total

Option Year One dollar value.

Option - SECOND Additional One-Year Term – write BOTH percentage increase from BASE year and total Option Year Two dollar value.

Option - THIRD Additional One-Year Term – write BOTH percentage increase from BASE year and total

Option Year Three dollar value.