Appendix_A_Purchasing_Required_Forms.pdf

This file is a purchasing required forms appendix for the State of California's Request for Bids (RFB IS-26200844) for software maintenance and annual renewal services for Splunk, issued on April 14, 2026, with proposals due by April 29, 2026. The procurement solicits bids for comprehensive maintenance and support services to ensure continued operational functionality of the state's Splunk infrastructure, including ongoing technical support, system updates, and maintenance services. The appendix establishes the mandatory documentation and forms that bidders must complete and submit to be considered responsive to the solicitation.

Bidders are required to submit a Certification of Bidder/Offeror Eligibility (CBE) Form to verify compliance with California state contracting regulations and to identify any applicable certifications with state small business programs and disadvantaged business enterprise (DBE) designations. All proposals must include a Certificate of Insurance and all purchasing forms identified in the appendix. The contract includes provisions for renewal options to extend services based on performance and continued need. Selected contractors must implement comprehensive information security and privacy controls in accordance with federal and state regulations, including data protection standards, encryption requirements, access controls, audit logging, and incident response procedures. Personnel with access to sensitive systems or data must undergo background checks, and contractors must implement staff training programs regarding information security and privacy obligations.