Appendix 9. Electronic Transaction Fee.docx
DOCX document 22 KB Posted
- Attached to
- Third Party Administrator Audit Services
- Solicitation number
- BPM057909
- Issued by
- Maryland
About this file
This is an Electronic Transaction Fee Appendix document for the Maryland Department of General Services (DGS) applicable to all DGS-controlled procurements, including Statewide and Agency-Specific Contracts. The appendix outlines the mandatory fee structure and reporting requirements that contractors must comply with throughout the contract term. The document specifies that contractors must remit an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the contract no later than forty-five (45) calendar days after the end of each reporting period. The fee is calculated on the gross invoice amount, less any returns or credits, and must be incorporated into the contract's unit prices rather than charged separately to customers or identified as a separate line item on invoices.
Contractors may submit the electronic transaction fee via Automated Clearing House (ACH) transfer to the Maryland Comptroller or by check to the Office of State Procurement at the Department of General Services' Fiscal Services Division in Baltimore, Maryland. ACH payments must include a note specifying that the payment is for the "DGS 1% Fee." Simultaneously with each fee payment, contractors must submit a Monthly Usage Report in Microsoft Excel format documenting all contract sales to the designated DGS email address using the required vendor reporting template. Failure to timely and accurately remit the electronic transaction fees will result in a determination of default under the contract. This appendix became effective as of January 2026.
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Appendix 9. Electronic Transaction Fee [[This section is required for all DGS-controlled procurements, including Statewide and Agency-Specific Contracts.]]
a. No later than forty-five (45) calendar days after the end of each reporting period, the Contractor shall remit to the State, by check, an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the Contract during the applicable reporting period. The Contractor shall calculate the fee on the gross invoice amount, less any returns or credits. The Contractor may not charge the electronic transaction fee directly to a customer or identify it as a separate line item, fee, or surcharge on any invoice, and shall incorporate the fee into the Contract’s unit prices. For example, if the total invoiced amount for a reporting period equals $10,000, the Contractor shall remit an electronic transaction fee of $100.
b. The Contractor shall submit the electronic transaction fee for the applicable reporting period:
1. via ACH: the Contractor may fill out the following ACH form and submit it to the Comptroller at GADACH@marylandtaxes.gov:
ACH-Direct Dep Auth-GADX10 Form_10.24 (Vndr pay State).pdf
All ACH payments must include a note in the comments section that the payment is for “DGS 1% Fee.”
2. by check to to the Office of State Procurement at the following address:
Department of General Services, Fiscal Services Division 301 W. Preston Street, Room 1309 Baltimore, MD 21201 ATTENTION: For the Office of State Procurement
c. Simultaneously with the payment of the fee, the contractor shall submit electronically, using Microsoft Excel the Monthly Usage Report documenting all contract sales to: dgs.statewidecontractsusagereport@maryland.gov. The Contractor must use the following Template for Vendor Monthly Usage Reporting for reporting.
d. If the Contractor fails to timely and accurately remit the electronic transaction fees, the State shall determine that the Contractor is in default under the contract.
Appendix 9. Electronic Transaction Fee Effective Date: January 2026
File details come from the government source that posted it. Updated .