Appendix 7.1 Glossary.pdf

Last Updated May 8, 2019

DHA FE Glossary of Terms and Definitions

Contents A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

Q

R

S

T

U

V

W

X

Y

Z

A

Term Definition Resource/Location of definition/ Agency where term is used

AAAHC Accreditation Association for Ambulatory Healthcare http://www.aaahc.org/ AACEI Association for the Advancement of Cost Engineering

International DHA_DD1391_Cost_Est_Guidance_ FY20_Beyound_Final_31_May_2018-rah

AAFES Army and Air Force Exchange Service DHA_DD1391_Cost_Est_Guidance_ FY20_Beyound_Final_31_May_2018-rah

ABA Architectural Barriers Act. This is a new standard to address accessibility guidelines above ABA. It applies to facilities designed, built, altered, or leased with federal funds. Standards contain scoping and technical requirements for accessibility to sites, facilities, buildings, and elements by individuals with disabilities. Four agencies establish the ABA standards according to guidelines issued by the Access Board: -Department of Defense (DoD) - Department of Housing and Urban Development (HUD) -General Services Administration (GSA) -U.S.

Postal Service (USPS) https://www.gpo.gov/fdsys/pkg/STATUTE- 82/pdf/STATUTE-82-Pg718.pdf

Typical OMEE Section C-2 MATOC Definitions and Acronyms

ABAAG Architectural Barriers Act Accessibility Guidelines https://www.access-board.gov/guidelines-andstandards/buildings-and-sites/about-the-abastandards

Acceptance The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete performance of the contract.

(Acquisition Context) - A formal certification that the goods or services have been received and that they conform to the terms of the contract.

(FFE-LVS Context) - A formal certification that the goods or services have been received and that they conform to the terms of the contract. See Federal Acquisition Regulation Part 46 for contractual requirements and procedures that constitute acceptance. [Reference: DODI 5000.64, Accountability and Management of DOD Equipment and Other Accountable Property].

DOD Health Facilities-Glossary (FY19) DRAFT

Acceptance of Real Property

(Fiscal Context) - FMR Establishes UFC 1-300-08 as the authoritative guidance for real property [Reference: DoD 7000.14-R FMR, Feb 16]. The acceptance of real property by an accountable Military Department or the Washington Headquarters Service, as well as the transfer between DoD Components, or to or from other federal agencies. UFC 1-300-08 provides comprehensive guidance on the documentation of real property acceptance throughout the DoD by identifying the use of a draft, interim, and final version of the DD

DOD Health Facilities-Glossary (FY19) DRAFT https://www.gpo.gov/fdsys/pkg/STATUTE-82/pdf/STATUTE-82-Pg718.pdf https://www.gpo.gov/fdsys/pkg/STATUTE-82/pdf/STATUTE-82-Pg718.pdf

1354, Transfer and Acceptance of DoD Real Property.

It also describes how the DD 1354 is used as part of a real property business process and defines the roles and responsibilities in the DD 1354 process. Though the DD 1354 is the basic source document, it typically does not stand-alone.

Accepted Design (IDBIO Context) - For purposes of complying with FAR 52.236-5006 Deviating from the Accepted Design, “Accepted Design” for IDBIO Task Orders is considered the “Final Corrected Construction Documents”.

DOD Health Facilities-Glossary (FY19) DRAFT

Accident Prevention [Reference: FAR 36.5 Contract Clauses] DOD Health Facilities-Glossary (FY19) DRAFT

Accountability The obligation imposed by:

Law, lawful order, or regulation accepted by an organization or person for keeping accurate records, to ensure control of property, documents or funds, with or without physical possession.

The obligation, in this context, refers to the financial duties, responsibilities, and those obligations necessary for protecting the public interest; however, it does not necessarily impose personal liability on an organization or person.

Law, lawful order, or regulation on an officer or other person for keeping an accurate record of property, documents, or funds, including identification data, gains, losses, dues-in, dues-out, and balances on hand or in use. The person having this obligation may or may not have actual possession of the property, documents, or funds.

(FFE-LVS Context) - The obligation imposed by law, lawful order, or regulation, accepted by an organization or person for keeping accurate records and to ensure control of property, documents or funds, with or without physical possession. The obligation, in this context, refers to the fiduciary duties, responsibilities, and obligations necessary for protecting the public interest; however, it does not necessarily impose personal liability upon an organization or person. (Reference: DODI 5000.64, Accountability and Management of DOD Equipment and Other Accountable Property).

Accreditation Association for Ambulatory Health Care

A national organization which establishes and evaluates written criteria and standards directed towards providing quality patient care.

ACF Area Cost Factor DHA_DD1391_Cost_Est_Guidance_ FY20_Beyound_Final_31_May_2018-rah

ACGIH American Conference of Governmental Industrial Hygienists http://www.acgih.org/

ACMM Assistant Contract Maintenance Manager Typical OMEE Section C-2 MATOC Definitions

ACSFAC Program in the HFPA Office HFPA Acquisition Acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government. Acquisition begins at the point when agency needs are established and includes the description of requirements to satisfy agency needs.

Acquisition Code The acquisition codes are used by the DVA to classify purchase and installation responsibility. Term used to identify responsibility of Government and Contractor relative to purchase and installation. [Reference: MIL-

STD 1691]

Acquisition Planning The process by which the efforts of all personnel responsible for an acquisition are coordinated and integrated through a comprehensive plan for fulfilling the agency need in a timely manner and at a reasonable cost. It includes developing the overall strategy for managing the acquisition. [Reference:

USACE UAI]

Acquisition Strategy Acquisition planning is the strategy by which the procurement decisions are coordinated and integrated to ensure the delivery of the project’s deliverables. [Reference: ER 5-1-11]

Activation The term used by the Department of Veterans Affairs that includes planning, scheduling, and budgeting for equipment, furniture, start-up supplies, staffing, training costs, etc., necessary to operate a new facility constructed under a major construction project, or for a new major lease, and should begin at the onset of design. Activation needs are not funded with construction funds. The early planning of the equipment, start-up supplies, staffing, and any training of staff required to eventually operate the new facility is included in activation. [Reference: MIL-

STD 1691]

ACQ ACQ Community

DHA-FO; Draft_P&D_SOP_Definitions List

ADA Americans with Disabilities Act https://www.gpo.gov/fdsys/pkg/STATUTE- 104/pdf/STATUTE-104-Pg327.pdf

Typical OMEE Section C-2 MATOC Definitions and Acronyms

ADAAG Americans with Disabilities Act Accessibility Guidelines https://www.accessboard.gov/guidelines-and-standards/buildings-and-sites/about-the-adastandards/guide-to-the-adastandards

AD&C Acquisition Design and Construction Committee

Administrative Contracting Officer

(ACO)

Refers to a contracting officer who is administering contracts. USACE Context: an individual warranted by a Regional PARC and delegated authority, in writing, by a PCO with l imited authorities to administer construction contracts, task orders, and/or https://www.gpo.gov/fdsys/pkg/STATUTE-104/pdf/STATUTE-104-Pg327.pdf https://www.gpo.gov/fdsys/pkg/STATUTE-104/pdf/STATUTE-104-Pg327.pdf modifications. Has limited warrant authority as deemed by the KO.

ADT Admissions Discharge Transfer

Advance Planning Activities generally performed prior to funding authorization and approval of a construction project by the military component. Advance planning and design activities include, but are not l imited to: 1) Developing the requirements for a military construction project (project formulation); 2) Developing a master plan for an installation; 3) Initial explorations of project alternatives and rough drawings; 4) Facilities related management studies; 5) Conceptual analyses; 6) Making alternative site studies; 7) Developing and validating military construction project documentation prior to commencing project design; 8) Preparing engineering analyses and studies to develop technical design parameters prior to commencing project design, and;

9) Preparing environmental impact assessments and statements. [Reference: DOD 7000.14-R]

Advisory and Assistance Services

Services provided under contract by nongovernmental sources to support or improve organizational policy development; decision-making;

management and administration; program and/or project management and administration; or R&D activities.

A/E Architect/Engineer Firm DHA_DD1391_Cost_Est_Guidance_

AFARS Air Force Federal Acquisition Regulation Supplement Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFB Air Force Base DHA_DD1391_Cost_Est_Guidance_ FY20_Beyound_Final_31_May_2018-rah

AFCAT Air Force Catalog Typical OMEE Section C-2 MATOC Definitions

AFCEC Air Force Civil Engineer Center http://www.afcec.af.mil/

AFCSM Air Force Computer System Manual Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFI Air Force Instruction Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFIDG Air Force Interior Design Guide An interior design standard developed to be used in all Air Force Medical facilities

AFIND Air Force Index Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFJI Air Force Joint Instruction Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFJMAN Air Force Joint Manual Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFMAN Air Force Manual Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFMOA Air Force Medical Operations Agency Typical OMEE Section C-2 MATOC Definitions

AFMSA/SG8F Air Force Medical Operations Agency Office of the

Surgeon General Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFMS/AFSG Interior Design Standards https://www.wbdg.org/ccb/AF/AFDG/medical serviceinterior_v2.pdf

AFMS Air Force Medical Service DHA-FO; Draft_P&D_SOP_Definitions List

AFMS-IDS Air Force Medical Service-Interior Design Standards DHA-FO; Draft_P&D_SOP_Definitions List

AFMSA Air Force Medical Service Agency DHA-FO; Draft_P&D_SOP_Definitions List

AFOSH Air Force Occupational Safety and Health Typical OMEE Section C-2 MATOC Definitions

AFP

AFPAM

Air Force Pamphlet Typical OMEE Section C-2 MATOC Definitions and Acronyms

AFPD Air Force Policy Directive Typical OMEE Section C-2 MATOC Definitions and Acronyms

Agent MHS Construction Agent; DoD Construction Agent:

USACE, NAVFAC or AFCEC; Design, Construction & Contracting Agent for MILCON and SRM Projects.

The Agency responsible for project funds management, contract administration and l ife-cycle project management. The Agent provides all oversight services necessary for the customer and provides overall responsibility for project execution.

Key personnel include:

• Program Manager (PgM)

• Contracting Officer (KO)

• Contracting Officer Representative (COR)/Project Engineer

• Administrative Contracting Officer (ACO)

• Project Manager (PM)

• Quality Assurance Evaluator (QAE)

(Initial Outfitting] - A person or organization responsible for providing contractual administration and/or oversight of a business activity or project, or certain phases of the activity/project. [Reference:

MIL-STD 1691]

[Design & Construction] – The agency designated by the Secretary of Defense (SECDEF) responsible geographically (or by agreement) to erect, via contract, designs of MTFs. The Agent is responsible for the project from construction contract solicitation, through facility occupancy, through the Warranty period(s). Current Design and Construction Agents (for MILCON appropriated projects) are:

USACE, NAVFAC and AFCEC. Key personnel typically includes: 1) Program Manager (PgM); 2) Contracting Officer (KO); 3) Contracting Officer Representative (COR)/Project Engineer; 4) Administrative Contracting Officer (ACO); 5) Project Manager (PM); 6) Quality Assurance Evaluator (QAE)

FY19 AFMSA HFD_Glossary of Terms

AGVs Automated Guided Vehicles

See UFC 4-510-01

Alteration [Reference: UFC 4-510-01 + additional requirements found in Division 01: DB General Requirements]

Ambulatory Care Facilities (ACF)

These are medical facilities that provide outpatient services that are not severe enough to require treatment in a hospital. Typically, these are smaller facilities that do not have to meet the stringent code requirements (seismic, fire protection, Joint Commission Accreditation, etc.) of an inpatient facility.

AMRs Autonomous Mobile Robots

Analyst provides the "source of truth" for workload planning assumptions, trends, and other relevant analytic factors influencing the project planning

Lt Col Pechacek, DHA

ANSI American National Standards Institute www.ansi.org and Acronyms

Anti-deficiency Act Legislation enacted by Congress to prevent the incurring of obligations or the making of expenditures (outlays) in excess of amounts available in appropriations or funds; to fix responsibility within an agency for the creation of any obligation or the making of any expenditure in excess of apportionment or reapportionment or in excess of other subdivisions established pursuant to sections 1341 and 1517 of 31 U.S.C.; and to assist in bringing about the most effective and economical use of appropriations and funds.

Antifouling Coating Coating with toxic material to prevent attachment and growth of marine fouling organisms.

AoA2 Analysis of Alternatives 2; Mission Capability

AoA3 Analysis of Alternatives 3; ECONPAK

APLs Approved Product Lists http://www.disa.mil/network-services/ucco

Approving Authority Office or designated person authorized to approve submittals.

Appropriation A provision of legal authority by an act of the Congress that permits Federal agencies to incur obligations and to make payments out of the Treasury for specified purposes. An appropriation usually follows enactment of authorizing legislation.

An appropriation act is the most common means of providing budget authority. Appropriations do not represent cash actually set aside in the Treasury for http://www.ansi.org/ purposes specified in the appropriation act; they represent l imitations of amounts which agencies may obligate during the time period specified in the respective appropriation acts. [Reference: DoD 7000.14-R Volume 2A “Financial Management Regulation (FMR)]

(Annual) - An annual appropriation has a period of availability for one fiscal year. An example of an annual appropriation is Operation and Maintenance, Army, 21X2020. [Reference: DOD 7000.14-R FMR, Vol 12, Ch 1]

(Multi Year) - Multiple-Year Appropriations (Multi- Year Budget Authority). A multi-year appropriation has a period of availability for two or more fiscal years. An example of a multi-year appropriation is Other Procurement, Navy, 17X1810. . [Reference:

DOD 7000.14-R FMR, Vol 12, Ch 1]

(Fiscal Context) - Statutory authority to incur obligations and to make payments out of the U.S.

Treasury for specified purposes. [Reference: DOD 7000.14-R Fiscal Management Regulations]

Appropriation Limitations

Statutory and other special restrictions which impose a restriction on the availability of funds or the authority to obligate or expend appropriations for certain objects or purposes; such as, family housing.

Task 2.d Terms and Taxonomies 112718

DoD 7000.14-R Glossary April 2015

Architect leverages architectural planning and design skills to provide (or review) blocking & stacking diagrams, existing and proposed site analysis, facilitates siting approval with the DPW/PWD/CES, determines parking requirements, facilitates collection of as-built drawings, reviews hazardous materials studies, coordinates and supports NEPA actions by the installations, reviews environmental analyses (if required), develops areas/levels of renovation diagrams & relocation logic (for repair projects), coordinates installation design requirements, performs code/UFC research, provides input to CWE calculations, and supports installation master planning compatible-use analysis. Reviews work prepared by consulting engineers.

Architect-Engineer

0 (AE0)

Third party AE or in-house AE who does facility assessments to support DHA-FE detailed planning efforts [Reference: DHA-FE CSM (LOE-02) Compliance Review Definitions]

1 (AE1)

Third party AE or in-house AE who provides DHA-FE predesign support; develops an RFP on DB and/or IDBIO Projects. [Reference: DHA-FE CSM (LOE-02) Compliance Review Definitions]

2 (AE2)

The “Designer of Record” for all DHA-FE project delivery methods/types. Legally owns the l iability for the design of a project. [Reference: DHA-FE CSM

(LOE-02) Compliance Review Definitions]

3 (AE3)

An Architect-Engineer who provides technical support after the award of a DBB or DB project. Support can include design reviews which are funded from an Agents DDC or PCAS. Or Construction management support which is funded from an Agent’s Supervision and Administration (S&A) account. [Reference: DHA- FE CSM (LOE-02) Compliance Review Definitions]

Area Development Plan

(Planning Context) – As part of the master planning process, installations will be divided into identifiable and connected districts based on geographical features, land use patterns, building types, and/or transportation networks. An Area Development Plan (ADP) should then be prepared for each district. This leads to developing the Master Plan in logical planning increments. The installation planner determines the number of ADP districts. [Reference:

UFC 2-100-02 (15 May 12)]

ARRA American Resource Recovery Act

ARRA-OM American Resource Recovery Act Operations & Maintenance

ARRA MILCOM American Resource Recovery Act Operations Military Construction

ASD(HA) Assistant Secretary of Defense for Health Affairs

ASHE American Society for Healthcare Engineering Typical OMEE Section C-2 MATOC Definitions

ASHRAE American Society of Heating, Refrigerating, and Air- Conditioning Engineers

DHA_DD1391_Cost_Est_Guidance_

Aseptic environment

An environment or area that is intended to be free from pathogenic microorganisms to prevent infection.

As-builts Drawing that show how the facility was built

Shared Drive Project Folder TOC SOP

ASI Architectural Supplemental Instruction

Shared Drive Project Folder TOC SOP

ASAM Automated Staffing Assessment Model, published by MEDCOM Manpower

ASTM International American Society of Testing and Materials http://www.astm.org/

ASI Architect's Supplemental Instruction

Draft_P&D_SOP_Definitions List

Assistant Contract Maintenance Manager (ACMM)

A contractor employee responsible for the accomplishment of the work performed by the contractor. Reports to the CMM and serves as the CMM in the CMM’s absence.

ATBCB Architectural and Transportation Barriers Compliance

Board. Also known as the United States Access Board.

http://www.access-board.gov

ATFP Anti-Terrorism and Force Protection DHA_DD1391_Cost_Est_Guidance_ FY20_Beyound_Final_31_May_2018-rah

Audit Readiness (Fiscal Context) - Each DOD reporting entity has the capabilities in place to allow an auditor to scope and perform a full financial statement audit that results in actionable feedback. Actionable feedback from auditors forms the cornerstone of DOD’s audit strategy—remediating auditor findings is the most certain and cost-effective path to achieving a clean opinion. DOD audits bring l ight to issues that cut across federal agencies and could impede the ability to audit the U.S. Government’s Consolidated Financial Statements, such as the methods used to reconcile financial transactions between federal agencies. [Reference:

https://comptroller.defense.gov/Portals/45/docume nts/fiar/FIAR_Plan_May_2017.pdf]

Authority Having Jurisdiction (AHJ)

DODI 6055.06 (2006) defines the AHJ as "The organization, office, or individual responsible, designated by the DOD Component for approving equipment, materials, and procedures for DOD Component fire departments. "UFC 1-200-01 defines the terms “Building Official” and “Authority Having Jurisdiction” (AHJ) as used in the codes and standards referenced in this UFC means the component office of responsibility, i .e., U.S. Army, HQ USACE/CECW-CE;

U.S. Navy, NAVFACENGCOM HQ Code CHE; U.S.

Marine Corps, HQMC Code LFF-1; and U.S. Air Force, \1\ AFCEC /1/. The enforcement of the codes and standards as they pertain to facility projects can be delegated to the local Components Office’s Chief Engineer’s Technical Representative at the discretion of the components aforementioned office." AF IDBIO Context: the role of the Authority Having Jurisdiction (AHJ) is designated to HQ USAF/A4C (reference AFI 32-2001). For this program we recognize the Base File Marshall as the AHJ as long as they meet the requirements outlined in the DODI, UFC and AFI above.

Authority to Operate

[Reference: DHA-FE FRCS SOP] DOD Health Facilities-Glossary (FY19) DRAFT

AqM Acquisition Method DHA-FO; Draft_P&D_SOP_Definitions List AWP Annual Work Plan; FY18 SRM Annual Work Plan

Changes

B

Term Definition Resource/ Location of Definition/

B Building- A roofed and floored facility enclosed by exterior walls and consisting of one or more levels that is suitable for single or multiple functions and that protects human beings and their properties from direct harsh effects of weather such as rain, wind, sun, etc.

Balance Sheet A statement of corrective maintenance funding assets and l iabilities, that details and tracks expenditures against any task order corrective maintenance Contract Line Item Number (CLIN) and sub-CLINs for a particular task order period of performance.

Typical OMEE Section C-2 MATOC Definitions and Acronyms

Base Civil Engineering (BCE)

The base organization responsible for the operation and maintenance of facilities. Responsible for real property and approval of major and minor construction projects.

BCOE Bid ability, Constructability, Operability, Environmental

AFMSA; Draft_P&D_SOP_Definitions List

Beneficial Occupancy Date

(BOD)

The date the customer can expect to receive useful occupancy of the facility or construction work.

Although all construction efforts at the construction site may not be completed (for example, punch-list items and other minor construction activities may sti l l be required for construction to be considered complete), and DCA may need to continue administering the final stages of the project construction contract until such completion, the user may begin to occupy all or agreed upon parts of the facility and use it for its intended purpose. The user may initiate follow-on contracts such as furniture or IT roll-outs after this date in order to complete the fit-out of the facility. This milestone is typically synonymous with substantial completion, i .e. facility can be used for its intended purpose. Liquidated damages end.

Government has the right to occupy a building prior to final acceptance. It requires the Contracting Officer to notify the contractor, in writing when that occupancy occurs. The Government assumes all risk when occupying the premises early with the exception of latent defects or fraud. If alterations, repairs or changes to the facility or equipment occur prior final acceptance, both parties’ rights under the contract clauses for warranty and inspection may be altered.

Task 2.d Terms and Taxonomies 112718

Best Value The expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

BFE Base Flood Elevation https://www.fema.gov/base-flood-elevation

BGSF Building Gross Square Feet. The aggregate area of all enclosed floor areas and supporting structure and certain unenclosed areas which support the function of the building. BGSF includes all DGSF space, as well as the area of the exterior wall and structure; common and service spaces not assigned to a department; enclosed mechanical spaces; vertical circulation spaces including elevators, stairs, and escalators, shafts and stacks; and any other areas which make up the entire building.

See UFC 4-510-01.

FY20_Beyound_Final_31_May_2018-rah

Bidder Inquiry The question a bidder asks of the government during the solicitation process (prior to Award). Bidder inquiries are commonly submitted and answered through a web-based system such as ProjNet.

BIFMA Standards Business and Institutional Furniture Manufacturer’s Association https://www.bifma.org/

BIM Model and Facility Data

Building Information Modeling (BIM). It is means of software to develop designs by using 3D graphic model(s) (the “Model”) and associated intelligent attribute data (“Facility Data”) created by this software to produce accurate Construction Documents. Facility Data consists of a set of intell igent elements for the Model (e.g., doors, air handlers, electrical panels). This Facility Data shall include all material definitions, qualities, and attributes that are necessary for the Project facility design. All submitted BIM Models and associated Facility Data shall be fully compatible with Autodesk Revit 2009 or higher file format. The submitted BIM Model shall be in a neutral platform with linked performance based specifications, interactive for the user, and the model shall be capable of being converted to a MHS standard platform.

BIS Building Information System

BITS Base Information Transfer System Typical OMEE Section C-2 MATOC Definitions and

Blanket Agreement An agreement, as approved by the Deputy Under Secretary of Defense (Installations and Environment) (DUSD(I&E)), between a DoD Component and the assigned construction agent allowing the DoD Component to design and construct a class of projects or a set of associated projects.

DODD 4270.5.§ 3.1

BOD Basis of Design

Beneficial Occupancy Date

Acronyms

Bona Fide Need [Rule] - The “bona fide needs rule” is a fundamental rule of appropriations law. It mandates that a fiscal year’s appropriations be obligated only to meet a legitimate need existing in the fiscal year for which the appropriation was made. It restricts this year’s appropriated funds from being used to fund next fiscal year’s requirement. Refer to DOD FMR, Vol. 3, Ch. 8, for detailed guidance regarding bona fide need.

Applications of the bona fide need rule include delivery or production lead time, stock level, non-severable and severable services, maintenance, repair, and construction. (Reference: AFI 65-601;

DFAS-DE 7000.4-R, Chapter 2, and GAO, Principles of Federal Appropriations Law, Volume 1, Chapter 5, for more information concerning the bona fide need rule).”

BPA Blanket Purchase Agreements http://www.acq.osd.mil/dpap/ccap/cc/jcchb /HTML/Topical/bpa.html

BRAC Base Realignment and Closure http://www.acq.osd.mil/brac/

Brand Name or Equal

Specifications must clearly identify and describe the particular physical, functional, or other characteristics of the brand-name items which are considered essential to satisfying the requirement.

[Reference: FAR 36.202]. The purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

Breakdown

The occurrence when an equipment item or system becomes inoperative.

Bridging Documents A designer is retained by owner to develop design documents up to a specific point (usually schematic level) prior to engaging D-B contractor (Ref: CMAA, Advancing Professional Construction and Program Management Worldwide, “An Owner’s Guide to Project Delivery Methods”)

BSCs Biological Safety Cabinets http://www.cdc.gov/biosafety/publications /bmbl5/BMBL5_appendixA.pdf

BSL Bio Safety Level http://www.cdc.gov/biosafety/publications /bmbl5/BMBL5_sect_IV.pdf

BTR Below-Threshold Reprogramming

Budget Activity Group (BAG)

Categories within each appropriation and fund account which identify the purposes, projects, or types of activities financed by the appropriation or fund. [Reference: DOD 7000.14-$ FMR] Outlines where tax money will be spent for a given fiscal year.

It is passed by Congress and includes: Bag 1: In-house Care; Bag 2: Private Sector Care; Bag 3: Consolidated Health Support; Bag 4: Information Management;

Bag 5: Management Activities; Bag 6: Education & Training; Bag 7: Operations & Communications; Bag 8: Facilities Sustainment, Restoration, Modernization & Demolition.

http://www.cdc.gov/biosafety/publications

Budget Authority (Fiscal Context) - Authority provided by law to enter into obligations that will result in immediate or future outlays involving Federal Government funds. The basic forms of budget authority are appropriations, authority to borrow, and contract authority. Budget authority relates to direct programs. (Also see "Obligational Authority.")

Budget Estimate Submission (BES)

The Budget Estimate Submission (BES) is the two-year DoD component’s budget submissions to the Office of the Secretary of Defense (OSD) showing budget requirements for inclusion in the DoD budget during the Planning, Programming, Budgeting, and Execution (PPBE) process. (Reference:

http://acqnotes.com/acqnote/acquisitions/budget-estimate-submission-bes)

Budgeting The information contained in the database, when applied in construction budgets, is used to identify FF&E for construction and renovation planning not included in a Department of Defense (DoD) or Department of Veterans Affairs (DVA) construction budget. This database is applied to the architectural, financial and logistical planning, construction and equipping of all medical, dental, veterinary and medical research facilities included in the using Agencies budget for construction funds and departmental operation funds. [Reference: MIL-STD 1691]

BUILDER Computer system used for creating Real Property Data Analysis

(Operations Context) - The BUILDER Sustainment Management System (SMS) is a web-based software application to help civil engineers, technicians, and managers decide when, where, and how to best maintain building infrastructure. The process starts with the automated download of real property data, and then more detailed system inventory is modeled and/or collected which identifies components and their key l ife cycle attributes such as the age and material.

Building Exterior That portion of the building structure which is on the outside and exposed to weather. Includes courtyards.

BUMED/M41 US Navy Bureau of Medicine and Surgery – Facilities Directorate

BVD’s Best Value Determinations Forms

C Term Definition Resource/ Location of Definition/ Agency where term is used CAC Ceil ing Attenuation Class - A measure for rating the performance of a ceiling system as a barrier to airborne sound transmission through a common plenum between adjacent closed spaces such as offices.

A ceil ing system with a CAC < 25 is consider low performance, whereas one with CAC > 35 is high performance.

http://www.astm.org/Standards/E1414.htm

CAL 133 Fire Protection

The California Technical Bulletin 133 test is designed to evaluate the resistance of seating furniture for use in public occupancies to open-flame ignition.

CA CHPS CHPS (California Collaborative High-Performance Schools) oversees the nation’s first green building rating program especially designed for K-12 schools.

http://www.chps.net/dev/Drupal/node/32

CAFM Computer Aided Facility Management Capital Asset An asset that meets or exceeds the capitalization threshold found in DOD 7000.14- R for the DOD Component. (Reference: DODI 5000.64)

Capital Improvement

Reduces total facility ownership costs by standardizing best technical practices, solutions, material and processes to support the entire l ifecycle of facilities, while meeting operational and readiness requirements. [Reference: NAVFAC]

Capital Investment Reinvestment in the infrastructure of business areas in order to facilitate mid and long-term cost reductions.

The objective is to improve product and service quality and timeliness, reduce costs and foster comparable and competitive business operations.

(Reference:https://comptroller.defense.gov/Port als/45/ documents/fmr/archive/11barch/11b_58_Dec94 .pdf)

Capital Investment Decision Model

(Fiscal Context) -The end state of the entire process from MILCON requirements generation to the results of the Capital Investment Decision Model process is to generate a prioritized list of projects for inclusion in the President’s Budget. Those projects selected for inclusion in the President’s budget, are reviewed by Congress for approval in some form of legislation and returned to the President and signed into law.

Capital Investment Planning

(Fiscal Context) - Process of developing a project requirements l ist, analyzing those requirements to determine highest priorities, and presenting those priorities for inclusion in the President’s budget. The Sequential Military Capital Investment Planning Process chart is a representation of the process to be discussed through most of the next three sections of this project, including Planning and Scoring.

Capital Projects “Functional” projects that require a Congressional notification (anything over $250K); “infrastructure” repair/modernization will go to O&M)

Capital Strategy DOD Health Facilities-Glossary (FY19) DRAFT

Capital Strategy Management

Casework All built-in casework (may include the terms cabinetry, case goods, fixed casework, built-in casework, systems casework) shall be fabricated utilizing materials and construction methods that align with the highest-grade quality and infection control standards for casework for use in high-performing healthcare building applications. Typical industry standards for medical/laboratory grade materiel shall apply in the absence of project specific requirements and/or guidance. [Reference: MIL-STD 1691]

CATCODE category code; The most detailed level of classification for real property. Denotes a specific real property type and function in accordance with the current version of the RPCS and each MILDEP’s specific documentation.

CATEX Categorical Exclusion; Categorical Exclusion of Site Environmental Analysis (EA)

CATV Cable Television

Caveats each Service plans projects somewhat differently -with varying team sizes, skillsets, etc. For DHA, this is my nominal approach; I intend to provide teams wide latitude to tailor roles and responsibilities according to the needs of the project. Many roles may be fi lled by more than one person.

CBC Construction Base Criteria CCD Construction Completion Date DHA-FO; Draft_P&D_SOP_Definitions List CCU or CICU Coronary Care Units or Cardiac Intensive Care Units CDC Centers for Disease Control and Prevention http://www.cdc.gov/

CDD Communications Distribution Designer CDR Contract Discrepancy Report Typical OMEE Section C-2 MATOC Definitions and Acronyms CDRL Contract Data Requirements List Typical OMEE Section C-2 MATOC Definitions and Acronyms CE Civil Engineer CEGS Corps of Engineers Guide Specification CEHNC Corps of Engineers – Huntsville Center

Center of Excellence Huntsville District; US Army Engineering and Support Center, Huntsville District http://www.cdc.gov/

CEHNC - EDX Medical Facilities Center of Expertise and

Standardization; US Army Engineering and Support Center, Huntsville District

DHA-FO; Draft_P&D_SOP_Definitions List

Ceil ing System Grid A suspended grid from the above structure that holds the ceil ing ti les in place and creates a ceiling plane. This system allows for more flexibility then a drywall ceiling.

Center of Expertise

(CX)

Designated USACE organizations (District, Laboratory, or Center) that have demonstrated capability and expertise in a specialized area. CXs improve capabilities and management, eliminate redundancy, optimize the use of specialized expertise and resources, enhance Corps-wide consistency, facilitate technology transfer, help maintain institutional knowledge in key areas, and improve service to customers, including rapid response to emergencies.

[Reference: ER 1110-1-8158]

CERL Construction Engineering Research Laboratory CFA United States Commission of Fine Arts https://www.cfa.gov/ CFI Contractor Furnished Information DHA-FO; Draft_P&D_SOP_Definitions List CFCI Contractor Furnished Contractor Installed. Also known as LOG CAT A.

CFR Code of Federal Regulations http://www.ecfr.gov/cgi-bin/ECFR?page=browse and Acronyms

CGA Compressed Gas Association http://www.cganet.com/ Change Management

Refers to any approach to transitioning individuals, teams, and organizations using methods intended to re-direct the use of resources, business process, budget allocations, or other modes of operation that significantly reshape a project or program. CM should be a deliberate process with approval by the PM, PDT, District/Division leadership and the stakeholder.

[Reference: ER 5-1-11]

Change Order A written order, signed by the contracting officer, directing the contractor to make a change that the Changes clause authorizes the contracting officer to order without the contractor’s consent.

CHFM Certified Healthcare Facilities Manager Typical OMEE Section C-2 MATOC Definitions

CID COMPREHENSIVE INTERIOR DESIGN: Furniture-related package, funded with OMA, O&M or Initial Outfitting dollars. A submittal with furniture i l lustrations, fabric & finish samples, footprint plans, furniture and artwork/accessories ordering information. Purchased by the MEDCOM installation and not the construction contractor. CID packages are not referenced in the construction/contract documents.

Comprehensive Interior Design.

Now called “FF&E Design” per UFC 3-120-10.

CIP Construction in Progress http://www.ecfr.gov/cgi-bin/ECFR?page=browse

Capital Investment Project DHA-FO; Draft_P&D_SOP_Definitions List

Civil Works Tasks undertaken by the Directorate of Civil Works, U.S. Army Corps of Engineers, which include water resource development activities, including flood risk management, navigation, recreation, infrastructure, environmental stewardship, and also emergency response.

Color-fast Non-fading COM Customers Own Material. Customer can provide their own material not provided by manufacturer, i .e. upholstery. Typically used when ordering upholstery that is not graded into a seating line.

CIDM Capital Investment Decision Model, CIDM supports effective planning and decision-making for facility capital investments by balancing the need to modernize MHS facility infrastructure with the reality of competing demands for the l imited funds available.

CIDM is the process utilized to prioritize Military Medical Facility Capital Investment PsProposals (CIP).

CIDM is used to assist the MHS in validating proposed project requirements by ensuring that facility investments are aligned to MHS priorities and strategic goals, and to improve inter-service and interagency collaboration. MHS MILCON process from demand signal submission to high level planning to scoring. Result is to get an initial, non-weighted ‘1-N’ ranking prior to the CIRB.

CIDM-PG Capital Investment Decision Model Process Guide https://home.facilities.health.mil/ CIRB Capital Investment Review Board. After CIDM Scoring process has completed scoring demand signals using Essential Questionnaire for the four Strategic Categories in the Decision Lens (i.e. Facilities Lens, Clinical/Mission Lens, Operational Lens, Business Lens), a group consisting of all 4 Services (DHA, Army, AF, Navy) having 3 O6/GS15 or above personnel (1 Facilities, 1 Healthcare Ops, 1 Business Ops) will weigh each of the Strategic criterion to get a finalized ‘1-N’ MILCON Ranking.

CLIN Contract Line Item Number http://www.acq.osd.mil/dpap/dars/dfars/html/ current/204_71.htm

Typical OMEE Section C-2 MATOC Definitions and Acronyms

Clinical Planner leverages clinical skillsets to prepare the Design Concept of Operations (ConOps) document, Safety Risk Assessment (SRA), and provides input to the Program for Design (PFD) and Project Room Contents

(PRC).

Lt Col Pechacek, DHA

Claim A written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to the contract.

Cleaning Up [Reference: FAR 36.5 Contract Clauses] DOD Health Facilities-Glossary (FY19) DRAFT

CMM Contract Maintenance Manager Typical OMEE Section C-2 MATOC Definitions and Acronyms CMMS Computerized Maintenance Management System COA COA Development DHA-FO; Draft_P&D_SOP_Definitions List Code of Federal Regulations

Regulations that apply to all Federal entities DOD Health Facilities-Glossary (FY19) DRAFT

COMM Communications DHA-FO; Draft_P&D_SOP_Definitions List Commercial Item Any item, other than real property, that is of a type customarily used by the general public or by non-governmental entities.

Commissioning A quality-focused process for enhancing the delivery of a project. The process verifies and documents that all commissioned systems and assemblies are planned, designed, installed, tested, operated, and maintained to meet the Owner's Project Requirements.

[Reference: ASHRAE Standard 202-2013]

(Total Building) – [Reference: UFC 4-510-01]

Common Voltage [Reference: UFC 4-510-01] DOD Health Facilities-Glossary (FY19) DRAFT

Communications

SME

SME (COMM-SME) - The COMM-SME is the owner’s technical expert/consultant on LVS and conducts technical review of all Contractor submittals related to LVS. They are responsible for ensuring all submittals meet DOD technical criteria. Any observed deficiencies and/or required corrective action is coordinated through the assigned COR/PM. Interior Design SME (ID-SME). The COMM-SME is the owner’s technical expert on LVS and conducts technical review of all Contractor submittals related to LVS. They are responsible for ensuring all submittals meet DOD technical criteria. Any observed deficiencies and/or required corrective action is coordinated through the assigned COR/PM.

Completion Time Time allowed for satisfactory completion of a job. Typical OMEE Section C-2 MATOC Definitions

Compliance {Regulatory}

Performance in accordance with contract terms and conditions, late or nonpayment to subcontractors, trafficking violations, tax delinquency, defective cost or pricing data, terminations, suspension and debarments. Compliance with all terms and conditions in the contract/order relating to applicable regulations and codes, using the Evaluation Ratings Definitions in FAR Part 42.1503(h)(4) Table 42-1. Consider aspects of performance such as compliance with financial, environmental (example: Clean Air Act, Clean Water Act), safety, and labor regulations as well as any other reporting requirements in the contract terms and conditions. [Reference: CPARS.gov/ https://www.cpars.gov/pdfs/CPARS-Guidance.pdf]

Compliance Certification or confirmation that the doer of an action (such as the writer of an audit report), or the manufacturer or supplier of a product, meets the requirements of accepted practices, legislation, https://www.cpars.gov/pdfs/CPARS-Guidance.pdf prescribed rules and regulations, specified standards, or the terms of a contract. See also conformance.

[Reference: Business Dictionary]

Compliance Reviewer

One who confirms that the Contractor/Document Developer complies with Agency adopted 1) policy, 2) criteria, 3) standards, 4) regulations, and 5) SOPs.

Component In DoD the accounting entity is the DoD Component;

that is, the Department of the Army, the Department of the Navy, the Department of the Air Force, and the Office of the Secretary of Defense (OSD) and/or the Defense Agencies, regardless of appropriation or fund.

[Reference: DoD Comptroller https://comptroller.defense.gov/Portals/45/document s/fmr/current/glossary.pdf

Concurrent Work When construction, maintenance, and repair requirements for a particular facility is accomplished concurrently to take advantage of economies of scale.

(Reference: AFI32-1032_AFGM2018-01 23 May 2018)

Condition Based Maintenance (CBM)

Also known as Condition Based Monitoring (CBM) or Predictive Maintenance (PdM), is a maintenance strategy that utilizes nondestructive testing technologies such as vibration analysis, infrared thermography, oil analysis, ultrasonic, etc. to help determine the condition of in-service equipment in order to determine when and what maintenance should be performed. CBM dictates that maintenance should only be performed when certain indicators show signs of decreasing performance or upcoming failure.

Congressional Authorization

(Fiscal Context) - Authorization of MILCON projects is provided by the Defense Authorization Bill that includes authorization requests for other Defense accounts such as Procurement; Research, Development, Test and Evaluation; Operations and Maintenance; and Military Personnel. Normally, all projects that comprise the MILCON total obligation authority (TOA) are included in the authorization request. However, items authorized in a prior year for which only an appropriation is being requested are not included in the authorization request. They are included in the appropriation request only.

[Reference: AFI32-1021 24 FEBRUARY 2016]

CONOPS Concept of Operations See UFC 4-510-01 Contract Administrator

The Contract Administration Officer (CAO) serves as a focal point for inquiries from the contractor and keeps the KO informed concerning all pertinent matters related to administration of the contract.

Contract Deficiency The failure of the contractor to perform in accordance with contract requirements and specifications. A contract deficiency may result from failure of the https://comptroller.defense.gov/Portals/45/documents/fmr/current/glossary.pdf https://comptroller.defense.gov/Portals/45/documents/fmr/current/glossary.pdf contractor to provide, or provide on time, the required contract service or it may result when the required service does not meet specific contract standards.

Documents

Design drawings and specifications that, as a unit, constitute the basis for receiving bids and awarding a contract for construction. Contract documents are the basis on which a building is constructed.

Discrepancy Reports

(CDR)

A report generated by the Government when the contractor's performance is found to be unsatisfactory.

Manager (CMM)

A contractor employee responsible for the accomplishment of the work performed by the contractor.

Contract Project Manager (CPM)

A contractor employee responsible for the overall accomplishment of the work performed by the contractor.

Consolidation or Consolidated Requirement

A solicitation for a single contract, a multiple-award contract, a task order, or a delivery order.

(Acquisition Context)

Construction, alteration, or repair (including dredging, excavating, and painting) of buildings, structures, or other real property.

(Financial Management Context)

Additions, new facilities and functional conversions must be done as construction. Construction projects may be done concurrent with repair projects as long as the projects are complete and useable.

(Military) defined in 10 USC § 2801 as any construction, development, conversion, or extension of any kind carried out with respect to a military installation, whether to satisfy temporary or permanent requirements, including acquisition of land. A “military construction project” includes all construction and other work necessary to produce a complete and useable facility or a complete and useable improvement to an existing facility.

(Programming Context)

Construction means to build, develop, or extend real property and real property systems or components, or any acquisition of land. It includes erecting, installing, or assembling a new facility; adding, expanding, or extending an existing facility; or relocating an existing facility. This definition includes RPIE installed and made a part of such facilities, and related site preparation (excavation, filling, landscaping, or other land improvements). The product of a construction project must be complete and functional for its intended purpose. (Reference:

AFI32-

1032_AFGM2018-01 23 May 2018)

Contingency

Construction contingency covers construction requirements, which cannot be foreseen before the contract is awarded. The contingency reserve is for some adverse or unexpected condition not susceptible to predetermination from the data at hand during engineering and design; it must be included in the project cost estimate. This reserve is usually for latent difficulties, such as unforeseeable relocations;

unforeseeable foundation conditions; encountering util ity l ines in unforeseeable locations; or other unforeseen problems beyond interpretation at the time of contract award. The contingency reserve is not an allowance for omissions of work items which are known to be required, but for which quality or quantity has not yet been determined by specific design. Reasonable allowances for all foreseeable requirements should be made in the estimate or shown as an allowance for cost adjustment.

Application for construction contingency reserves will be in accordance cognizant design agency guidance.

The construction contingency reserve for military construction programs and family housing new or replacement construction will normally be 5 percent of the total estimated contract cost.

UFC 3-730-01 6 June 2011 Change 1, March 2017

Completion Date

(CCD

This is the date USACE accepts the work as complete.

The CO/ACO informs the contractor that l iquidated damages will not be or no longer will be, assessed and the warranty period begins on the contract.

Construction Completion may occur with or without deficiencies. This term is synonymous with the term “Substantial Completion.”

Contingency A condition, situation, or set of circumstances involving…