Annex A-SOW.pdf

Annex A—Overarching Performance Work Statement (PWS)

Fort Lee Asphalt Maintenance Contract

Fort Lee-VA

27 OCTOBER 2021

Table of Contents

1.0 INTRODUCTION…………………………………………………..…………………………4

1.1 Background…………………...…………………………………..……………………4

1.2 Objectives……………………………………………...…………..…………………...4

1.3 Climatic Conditions…………...………………………………..……………………...4

1.4 Facility Access…………...……….………………………………......…….…………5

1.5 Traffic Flow.……………………….………………………………………….…..……5

1.6 Drainage…………………………………………………………………………………5

1.7 Restoration of Landscape Damage……………………………………......………...5

1.8 Dust Suppression……………………………………………………………......…….5

1.9 Utility Location…………………………………………………………………...……..5

1.10 Excavation Permits…………………………..………...………………...…………...5

2.0 REQUIREMENTS……………………………………………….…………………………….5

2.1 Description of Services………………………………………………………………...5

2.2 General Information…………………………………………………………….....…..6

2.3 Emergency Services.…………….………………………………...…….……………8

2.4 Contract Administration and Management...…………………………………….….8

2.5 Work Management

2.6 Demand Maintenance Orders (DMOs)…………………………………………

2.7 Preventive Maintenance Orders (PMOs)………………..…………………………15

2.8 Operations Work Orders (OWOs)……………………..……………………………15

2.9 Project Work Orders (PWOs)……………………………………...………………..15

2.10 Warranty Program……………………………………..……………………………..15

2.11 Technical Document Library Operation……………………………………………16

2.12 Maintain As-Builts…………………………………………………………………….16

2.13 Historic Property or Archeological Site…………………………………………….16

2.14 Security………………………………………..………………………………………16

2.15 Security Training……………………………………………………………………...18

2.16 Safety……..………………………..………………………….………………………19

2.17 Training, Physical Requirements, or other Expertise Required………………….19

2.18 Environmental Requirements……………………..………………………………...20

2.19 Contingency Plans………………...…………………………….…………………...23

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS………………………………23

3.1 Quality Assurance……………………………..…………………………………….23

3.2 Quality Control Plan……………………………………………………………...….23

3.3 Customer Feedback Program

4.0 PERFORMANCE TASK REQUIREMENTS……………………………...………………24

5.0 COMMON LEVELS OF SUPPORT (CLS)……………………………………..………

6.0 DELIVERABLES - PROVIDED AS ATTACHMENT X………………..………………..27

7.0 RELATED DOCUMENTS………..…………………...………….………………………...29

7.1 Definitions and Acronyms……………………………………….......……………...29

7.2 Applicable Directives, Publications…………..……………..………...….………..45

7.3 Technical Exhibit (TE) Index…………….…………………………………….……56

7.4 Government-Furnished Facilities (GFF) and Equipment (GFE)…………………..…….57

7.5 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)……….……..57

7.6 U.S. Department of Labor Wage Determination (DOL WD)……….………………..…...58

7.7 Enterprise Contractor Manpower Reporting Application (ECMRA).………….....……...58

7.8 ECMRA Reporting Labor Hours…………………………………..………………….…….58

1.0 Introduction.

This is a non-personal services contract to provide Post Pavement Repair for asphalt concrete pavements. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background.

Fort Lee is located in Virginia, Prince George County, consists of approximately 5907 acres and 440 buildings. The population base consists of approximately 22,750 military, Government civilian, and Contactor personnel, as well as 5450 resident family members.

1.2 Objectives.

The Contractor shall ensure all work accomplished in the performance of this PWS meets all maintenance and repair standards consistent with the original equipment manufacturer’s recommendations; all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the applicable publications listed in Section 7.0, Related Documents, VDOT Roads and Bridge Specification 2020 and VDOT Road and Bridge Standards 2016 Revised May

2020.

1.2.1 The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conforms to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. Without additional expense to the Government, the Contractor shall obtain/ensure subcontractors obtain all licenses, and permits required to perform this work under this contract. The intent is to establish work requirements that are performance-based and results oriented. This approach is intended to allow the Contractor to determine the best and most cost effective ways to fulfill base operations and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions.

The average annual rainfall is 46 inches; with the wettest months being February-July. The average annual snowfall is 6 inches, with snowfall expected during the period of January- March. The average frost-free period (growing season) during the year is about 276 days. The first killing frost may be expected about November, and the last killing frost generally occurs in February. The average annual maximum and minimum temperatures are approximately 91 and 29 degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 29 degrees in the month of July to a high of 91 degrees in the month of July, Summer temperatures often reach 91 degrees Fahrenheit, while sub-freezing weather is common during the winter months.

1.4 Facility Access. N/A

1.5 Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting maintenance and repair activities. Emergency road closures shall be coordinated with the either the Provost Marshall or the appropriate Directorate of Emergency Services (DES) and local installation operating procedures in conjunction with the KO or COR, and will have to be presented in public information sessions on a monthly basis.

1.6 Drainage.

Maintenance work performed under this contract shall not impede drainage.

1.7 Restoration of Landscape Damage.

Damage to roads, grounds, buildings, and other Government property resulting from Contractor or Contractor’s employees’ during the performance period of this contract shall be immediately reported to the Contracting Officer and COR, repaired, and all petroleum, oil, lubricants (POL) spills shall be promptly cleaned up by the Contractor or his representative at no cost to the Government. Failure to repair damage or clean up spills shall result in Government repair or clean up with the cost thereof being charged against the Contractor’s monthly invoice. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression.

I f a p p l i c a b l e , t he Contractor shall perform dust suppression when necessary during maintenance and repair activities or as directed by the COR. The contractor will report to this information on a monthly basis or as requested by the Government, (i.e., the number or water truck loads and gallons of water used for dust suppression, etc.)

1.9 Utility Location. N/A

1.10 Excavation Permits. N/A

2.0 Requirements

2.1 Description of Services. See Section 5.0 for the specific Common Level of Support

(CLS).

2.1.1 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.2 General Information.

2.2.1 Period of Performance (PoP). The PoP consists of a five (5) year ordering period. The PoP is as follows:

Base Period 1 April 2022 – 31 March 2023 Option Period I 1 April 2023 – 31 March 2024 Option Period II 1 April 2024 – 31 March 2025 Option Period III 1 April 2025 – 31 March 2026 Option Period IV 1 April 2026 – 31 March 2027 Phase Out 01 April 2027

2.2.2 Transition.

The Contractor shall commence all operations required by this PWS as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

2.2.3 Phase-out.

During the 30 business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor Contractor. The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties.

2.2.4 Place of Performance and Hours of Operation.

2.2.4.1 Place of Performance.

Fort Lee located in Prince George County, Virginia.

2.2.4.2 Hours of Operation.

The Contractor shall conduct business, between the hours of 0700 to 1700, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.2.4.3 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

2.2.4.4 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or designated Government representative/COR two (2) hours prior to curtailing operations due to inclement weather. The Contractor shall obtain KO/COR approval to resume operations.

2.2.4.5 The Contractor shall coordinate with DPW in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations. The Contractor may be called upon to deliver a wide variety of services to the installation through an emergency DMO/PWO in support of emergency response. The Contractor shall be required to provide all normal services during an emergency response unless otherwise directed by the KO, however emergency response requirements will take precedence over normal DMO/PWO activities.

2.2.4.6 Federal Holidays.

The Contractor’s performance shall not be required on the Federal public holidays listed below.

Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C.

6103).

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

2.2.4.7 Travel/Temporary Duty. N/A

2.3 Emergency Services.

2.3.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or designated Government representative/COR no later than (NLT) two (2) hours of the incident. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the US Government.

2.3.2 Accident Reporting.

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the KO or designated Government representative/COR within one (1) hour of each such occurrence. A completed typed original plus one (1) copy of ENG Form 3394 United States Army Corps of Engineers Accident Investigation Report (or equivalent reporting form) shall be delivered to the KO or designated Government representative/COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs.

2.4 Contract Administration and Management.

2.4.1 Post Award Conference/Performance Evaluation Meetings.

The Contractor shall attend the post award conference in person convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document. The KO/COR will meet monthly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Contractor and signed by both the Project Manager (PM) and the KO/COR. The written minutes will be distributed within five (5) business after the meeting. If the Government does not concur with any portion of the minutes, recorded by the Contractor, the non-concurrence shall be provided in writing by the KO/COR within two (2) workdays following receipt of the minutes. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.4.2 The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.4.2.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW (Army Regulation) AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW Department of Defense Instruction (DoDI) 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3 COR Authority.

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.4.2.4 COR Functions.

The COR shall monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and provides direction or assistance for site entry requests of Contractor personnel.

2.4.2.4.1 The Contractor shall not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the

United States of America (USA).

2.4.3 Contractor Key Personnel.

Shall be designated in writing to the KO at the start of the contract. These key personnel shall be available 24/7/365 including Federal holidays. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language. The Contractor shall develop, maintain, and submit a list of key personnel to include Project Manager, Operations and Maintenance Superintendent, Quality Control Manager and Quality Control Inspectors to the COR for acceptance within 30 business days after contract award.

2.4.3.1 Project Manager.

The Contractor shall provide a Project Manager (PM) who is responsible for the performance of the work. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The PM shall have five (5) years of experience in construction, maintenance and repair of streets and roadways supervision or a contract similar in scope to this solicitation. The PM shall have knowledge of principles and practices of civil engineering pavement design, construction, inspection, condition, quality, maintenance and forecasting. The name of the PM shall be provided to the KO/COR and shall be present and on-site and available during normal duty hours. In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

2.4.3.2 Operations and Maintenance Superintendent (O&M Superintendent) The Contractor shall designate an Operations and Maintenance Superintendent who shall be responsible for the daily operations of the Contract. The O&M Superintendent shall be on site during normal duty hours when work is being performed and have knowledge of principles and practices of civil engineering pavement design, construction, inspection, condition, quality, maintenance and forecasting. The O&M Superintendent shall possess at least five (5) years of experience in in construction, maintenance, repair of streets and roadways construction supervision. The O&M Superintendent may also serve as the alternate to the PM.

2.4.3.3 Quality Control Manager (QCM)

The Contractor shall designate a full time QCM on site during normal duty hours. As a minimum, the QCM shall possess work experience in process control, quality data analysis, quality auditing, statistical sampling, and subcontractor quality control. The QCM shall have at least two (2) years of relative experience in construction, maintenance, repair of streets and roadways, and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

2.4.3.4 Quality Control Inspectors (QCI)

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements. QCIs shall have two (2) years of documented experience in quality control of construction, maintenance, repair of streets and roadways.

2.4.3.5 General Fund Enterprise Business System (GFEBS) Project Manager Coordinator. N/A

2.4.3.5.1 GFEBS Certification. N/A

2.4.4 Contractor Requirements.

2.4.4.1 U.S. Residency.

All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.4.4.2 Certain administrative personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have, at a minimum, a favorable National Agency Check (NAC).

2.4.4.3 Qualification Standards.

The Contractor shall utilizing properly trained, skilled, and qualified employees or subcontractor personnel.

2.4.4.4 Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed. Contractor owned/leased vehicles and equipment should be identified.

2.4.4.5 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The

Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.4.4.6 Contractor Hiring Restrictions.

The Contractor shall not hire or sub-contract with off-duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.4.5 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the KO corrective action plans, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.4.6 Manual Operations. N/A

2.4.7 Interactive Customer Evaluation (ICE).

The Contractor shall obtain access to the ICE system, shall respond to all ICE comments addressed to contractor, shall provide replies to initiators of ICE comments and shall provide updates in the ICE reporting system within 72-hours of receipt of comment. The Contractor shall provide quarterly ICE data and reports, or as requested by the Government.

2.5 Work Management.

Applicable to all CLS’. All coordination requirement in this section and inherent to this Contract shall take into consideration the requirements of DPW and their operations. Work requirements and timelines shall include coordination with the COR.

2.5.1 Coordination.

As a part of the work scheduling process, the Contractor shall coordinate all work with the Building/Facility Manager in charge of the facility where the work is to be done.

2.5.2 Work Clearance. N/A

2.5.3 Work Status.

The status of all assigned work shall be available to the designated within one (1) hour of Contractor receipt of request during normal working hours, and 24 hours at all other times.

2.5.4 General Fund Enterprise Business System (GFEBS). N/A

2.5.5 Work Standards.

The technical specifications within this PWS define the quality of maintenance and repair accomplished under this Contract. When a standard is not directed, the Contractor shall perform required work to meet industry trade customs, practices and Virginia Department of Transportation (VDOT) recommendations. Contractor shall return any repaired area to a condition comparable to the original construction after work is completed. Any Government- or occupant-owned property damaged by the Contractor shall be repaired or replaced immediately at contractor’s expense.

2.5.6 Disposal.

All refuse generated by this Contract shall be legally disposed of, meeting all Federal, State, county, and Installation guidelines for disposal (including disposal of hazardous materials).

Hazardous waste materials shall be disposed of IAW applicable Federal, State, and local statutes. Refuse shall be disposed of on a regular basis in order to ensure a neat and orderly appearance of the Contractor's area of responsibility and its surrounding areas. Roll-offs shall be used for large quantities of refuse. Large and bulk items shall be broken down to maximize the roll off dumpsters’ capacities. The burning of debris, waste material, and other salvageable items is prohibited on the Installation.

2.5.6.1 The Contractor shall comply with Executive Order 13834, Efficient Federal Operations, for diversion of construction and demolition (C&D) materials and debris from landfills as identified in TE 2.

2.5.7 Environmental Requirements.

The Contractor shall meet all requirements of the DPW Environmental (ENV) Fort Lee Environmental Special Conditions as identified in TE 4.

2.5.7.1 Particulate Matter.

The Contractor shall use water, or suitable oil or chemicals approved by DPW-ENV, to control dust in the demolition of structures, work operations, work performed on a roadways or parking areas.

2.5.7.2 Construction (Storm Water) permits.

When the Contractor activities result in soil disturbance, the Contractor shall meet the requirements of the State Environmental Protection Agency and all Federal and State laws.

2.5.7.3 Utility Clearances. N/A

2.5.7.4 As-Built Drawings. N/A

2.5.7.5 Maintenance of Work Site.

The Contractor shall remove from the work area, at the end of each day and completion of the job, all waste, material, and by-products resulting from work performed. If applicable, the Contractor shall return usable material to a designated storage area for reuse. The Contractor shall ensure all job sites are secured during inclement weather to avoid damages or windblown materials. Streets, roadways or parking areas shall be swept to remove debris from milling or asphalt placement.

2.5.7.6 Installation Recycling Program.

The Installation Recycling Program is a resources conservation effort managed and operated by the DPW-ENV IAW DoD regulations. Most millings can be recycled on post.

2.5.7.7 Actions and Delivery.

The Contractor shall receive and use reusable pallets. The Contractor shall dispose of any scrap metal, pallets, and excess serviceable lumber.

2.5.7.8 Facilities, Systems, and Equipment Identified for Future Replacement. N/A

2.5.7.9 New Components.

New components shall match or exceed existing components in both manufacture and quality.

The Contractor shall consider aesthetics (i.e., color, texture, and quality) in material selection.

If existing aesthetics cannot be matched, the Contractor shall submit variations to the COR for acceptability prior to installation.

2.5.7.10 Energy Conservation Standards. N/A

2.6 Delivery Order (DO).

Each DO under the Single Award Delivery Order Contract (SADOC) becomes its own stand-alone negotiated contract. The Government shall not be obligated to reimburse the contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by a duly executed DO. Only a KO acting within the limits of his/her warrant may obligate the Government. Any purchase made by Government personnel acting without authority will constitute an unauthorized commitment and the vendor will risk non-payment from the Government.

2.6.1 Request Delivery Order Proposal (RDOP).

The COR will notify the contractor of a requirement in the form of a DA Form 4283, Facilities Engineering Work Requests, will be issued and shall serve as the authorization document for the initiation of the RDOP. Such notification can be issued in writing, and will be accompanied by a requirements package (general scope of work, site maps and PAVER area data). A date/time shall be established with COR for a joint site visit will be established as far in advance as possible for the Contractor to review the requirements package and be prepared to ask questions and contribute to the final scoping requirements.

2.6.2 RDOP requirements.

The Contractor will be given ten (10) calendar days to submit a fully detailed line item proposal derived from the established Pricing Schedule, in accordance with requirements of the RDOP and by the due date and time stated. The proposal shall include all charges the contractor intends to recover in connection with the completion of work on the proposed delivery order, whether or not specifically listed in the Pricing Schedule. The Government reserves the right to reject any or all proposals received. The Government reserves the right to request a cost breakdown on individual DOs to establish price reasonableness.

2.6.3 RDOP submission.

The Contractor shall provide a cover sheet on company letterhead containing the contract number, the DA Form 4283 work order number, a total DO price with a breakdown of CLINs line items with quantities listed in the Pricing Schedule, any assumptions or exceptions the Contractor makes in preparing the lump sum price, and a signed statement that “The attached proposal considers all information provided in the preliminary requirements package provided by the Contracting Officer. The attached line item proposal has been prepared in accordance with the terms and conditions of subject contract, and pricing provided has been reviewed for accuracy and currency to the best of my knowledge”. The designated Contract Manager, or other individual delegated authority to commit the Contractor, shall sign the statement.

2.6.4 Materials.

The Contractor shall be responsible for all materials required for DO repair work. For clarity, the price for DOs reflected in the Pricing Matrix and applicable contract CLINs shall be inclusive of all DO related repair costs.

2.7 Preventive Maintenance Orders (PMOs). N/A

2.8 Operations Work Orders (OWOs). N/A

2.9 Project Work Orders (PWOs). N/A

2.10 Warranty Program.

The Government is entitled to all standard commercially offered warranties/guarantees. The Contractor shall obtain all warranties, have them executed in writing, and furnish them to the COR prior to final inspection. Additionally, the documentation shall include the name, address, and telephone number of the guarantor's representative responsible for the guarantee during the warranted period, and who will provide warranty related services covered by the warranty/guarantee. The existence of any commercial manufacturer’s warranties does not relieve the Contractor of responsibilities identified in FAR Part 52.246-21.

2.10.1 Exception.

The existence of a warranty does not alleviate the Contractor of his responsibility to perform work needed to prevent potential damage to personnel and property or to prevent unnecessary shutdown of facilities and functions.

2.11 Technical Document Library Operation. N/A

2.12 Maintain As-Builts. N/A

2.13 Historic Property or Archaeological Site.

Historic properties and archaeological sites are subject to the provisions of the National Historic Preservation Act (NHPA). The Contractor shall maintain the historic properties on the installation IAW the NHPA, 54 United States Code (U.S.C) § 300101, National Preservation;

36 Code of Federal Regulations (CFR) Part 800, Advisory Council on Historic Preservation;

and United Facilities Guide Specifications (UFGS). The Contractor shall comply with all applicable Federal historical structure and archeological laws.

2.13.1 Repair and Replacement.

The Contractor shall report damages to the COR within two (2) hours. Damages can include those found on site during inspections and/or repair of other areas or damages caused by the Contractor during the repairs. The Contractor shall repair or replace parts with products similar in appearance to the original. Repairs, renovation, or replacement to historic buildings must be approved by the KO and/or COR. The Contractor shall coordinate work through the DPW-ED Cultural Resources Manager. The Contractor shall comply with the appropriate provisions and stipulations of the Secretary of Interior's "Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings" (Revised 1983).

2.14 Security

2.14.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractors employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by DoD, Headquarters Department of the Army (HQDA), and local policy. The KO/COR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.14.2 Rules, regulations, direction, and requirements issued by the Commander apply to the Contractor. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as required by the KO. Regulations, manuals, and technical documents applicable to this Contract are listed in Section 6.0 of this PWS. Control for classified publications requirements can be located in AR 380-5, Department of The Army Information Security Program, and secured in a filing type cabinet with a built-in locking device with tumblers and General Services Administration (GSA) approved security container.

2.14.3 Government Vehicles. N/A

2.14.4 Contractor Vehicle Registration.

Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES. However, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the installation at all time. The list may be used in case of emergency and/or other contingency. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.14.4.1 Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05. The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.14.5 Contractor and Vendor Access.

Contractor or vendor-furnished vehicles and equipment must enter the Installation through the designated secure access control points (ACP). Under the present Installation FPCON, vehicle and equipment operators and passengers must possess only a valid photo identification card to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

2.14.5.1 All Contractor personnel requesting access to Fort Lee will to be submitted on a completed DES Form 190-2 to the COR for security clearance. All Contractor personnel will be required to present a United States National or State issued identification that is capable of being scanned for valid entry. Contractor personnel will receive a pass attached to their driers licsense with the length of access allowed. The maximum access length for visitor badging is one year. Once issued security clearance, personnel may enter Shop Road Gate. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Fort Lee.

2.14.6 Physical Security. N/A

2.15 Security Training.

2.15.1 Anti-Terrorism (AT) Level I Training.

IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit certificates of completion electronically for each affected contract employee and subcontractor employee to the COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: https://jko.jten.mil/courses/atl1/launch.html

2.15.2 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Rock Island’s ATO) to all of Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Fort Lee, Police Department and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the COR via electronic copy within 30 calendar days of completion. Documentation to be used by the COR to satisfy this requirement can be found at: https://www.youtube.com/embed/vlzYhQp7fPw

2.15.3 Operational Security (OPSEC) Awareness Training.

IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC Awareness training within 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to Government within ten (10) business of completion or upon request from the Government. All Contractor personnel shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm.

2.15.4 If applicable, the Contractor shall identify to the COR a POC to receive force protection/threat related advisories via NIPR email from the installation AT and OPSEC officers for the duration of the contract.

2.16 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.16.1 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees. The Contractor shall submit the safety plan to the COR for review and acceptance within 30 business days after contract award. Revisions shall be submitted to the COR five (5) business days prior to the effective date of change.

2.16.2 Occupational Safety and Health (OSHA).

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards and all pertinent provisions 29 CFR Part 1910, Part 1917.152, Part 1915.501-509, and Part 1926; Federal and State environmental regulations; DoD and DA regulations and instructions, AR 385-10; and the U.S. Army Corps of Engineers’ Safety and Health Requirements Manual (EM-385-1-1). The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives. The Contractor shall establish medical surveillance, industrial hygiene, and individual protective equipment programs sufficient to meet requirements delineated in OSHA standards.

2.16.3 Reporting of Fire and Safety Hazards.

The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. NFPA 51B, Standard for Fire Prevention During Welding, Cutting, and Other Hot Work, provides guidance for persons, including outside Contractors and property managers, who manage, supervise, and perform hot work. It covers provisions to prevent loss of life and property from fire or explosion as a result of hot work.

2.16.3.1 A Hot Work Permit Log shall be i s s u e d b y t h e F o r t L e e F i r e D e p a r t m e n t ; i t w i l l b e maintained and presented to the COR u p o n r e q u e s t . The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

2.17 Training, Physical Requirements, or other Expertise Required.

2.17.1 Certified.

The Contractor shall ensure all its employees and associated subcontractors are certified or licensed in the specific areas as required by the state of Illinois. The Contractor shall ensure its employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required.

2.17.2 New Facilities Equipment Training. N/A

2.17.3 Asbestos Awareness Training.

IAW 29 CFR 1910.1101, all personnel that may come into contact with asbestos while performing work duties shall attend asbestos awareness training annually. This training course is targeted for employees who may disturb asbestos containing materials while performing normal work duties. This includes all operations and maintenance employees (electrician, plumber, and HVAC system), facility coordinators, cleaning and housekeeping personnel.

2.17.4 Child Abuse Prevention, Identification and reporting.

All Contractor employees working in support of the Child, Youth and School Service (CYSS) at the Child Development Center (CDC), and/or the Youth Activity Center shall be escorted at all times. The Contractor employees shall check in with the front desk and not proceed until escorted by a staff member to the work area. The escort will remain with the contract worker at all times. If the escort leaves or is not available the contractor shall stop work and wait at the front desk.

2.18 Recycled Content Materials.

2.18.1 Green Procurement.

Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines. The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) business days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the KO or designated Government representative/COR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.18.2 Construction and Demolition Diversion

2.18.2.1 C&D Diversion - The Contractor will use a permitted off-post landfill. Executive Order 13693, Planning for Federal Sustainability in the Next Decade, requires all federal facilities to divert a minimum of 72% of construction and demolition (C&D) materials and debris from landfills. If the contractor has a valid reason for not being able to meet this diversion goal, the Contractor needs to present their reasoning in writing to KO or COR. The Contractor shall submit a C&D Waste Management Plan to the COR for approval, five (5) business days prior to the start of the site clearance. Under this plan “C&D” is merely the title of the plan and refers to waste and debris normally produced during the facilities repairs under this contract.

2.18.2.2 A monthly C&D Waste Management Report IAW Memorandum for Directorate of Public Works (9 January 2017) of all materials resold, recycled, reused, or landfilled will be submitted to the COR by the 10th of each month. Items that can be used to increase diversion rates include salvaged items (may be reused as part of the contract by others), scrap metal, masonry products, gravel, asphalt, concrete, rock, topsoil (earth fill is specifically excluded).

2.18.2.3 Suitable materials that meet standards for recycle/reuse may go directly to a recycling facility. All suitable concrete/asphaltic materials may be crushed and recycled by tailgate dump spreading at a designated site on Fort Lee when available. All recycled/reused concrete/asphalt materials must be removed from Fort Lee by the end of the project schedule if designated sites are unavailable. Use of the material processed for engineering fill, aggregate, or reconstituted concrete or asphaltic pavement constitutes recycling.

2.18.3 Environmental Compliance.

The Contractor shall comply with all Federal, State, local, and installation environmental laws, rules and plans. The Contractor shall use, store and dispose of all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, Federal and State laws, and according to manufacturers’ recommendations. The Contractor shall be financially liable for all fines and associated costs for non-compliance with local, Federal and State laws regarding hazardous waste management including but not limited to: hazardous materials spillage, improper handling and transportation and improper waste disposal. The Contractor shall make all environmental and hazardous material records available the next duty day upon request from the KO or designated Government representative/COR.

2.18.3.1 For materials that have Material Safety Data Sheets (MSDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative/COR for approval five (5) business after contract award. The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan. The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials.

2.18.3.2 Employees handling hazardous or toxic materials shall be properly trained under 29 CFR 1910.1200 Hazard Communication (HAZCOM) and documentation of training provided to the KO and COR within 30 calendar days of the start of the contract. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are provided to the KO and COR within 24 hours prior to employees commencing performance.

2.18.4 Hazardous Waste.

The Installation is regulated by the EPA as a large quantity generator of hazardous wastes and holds the appropriate permit issued under Part A of the Resource Conservation and Recovery Act (RCRA).

2.18.4.1 All hazardous waste as defined in 40 CFR Part 261 (Identification and Listing of Hazardous Waste) is subject to RCRA provisions. All such waste generated by the Contractor on the Installation from Government processes, equipment, or materials shall be stored in approved containers and disposed of IAW the Installation Hazardous Waste Management Plan available for review in the Technical Reference Library.

2.18.4.2 Non-RCRA waste items subject to state regulations associated with demolition and renovation activities include: ballasts, transformers, capacitors, contaminated soil from spills, and contaminated rags (containing oil and grease only). Non-RCRA waste items subject to state regulations associated with new construction activities include: all waste items mentioned in the preceding sentence, adhesives (non-RCRA), epoxy (non-RCRA), water-based paint, and water contaminated with paint from cleaning paint brushes and rollers.

2.18.5 Environmental Management System (EMS).

Conformance with Environmental Management System (EMS): Fort Lee has implemented an Environmental Management System (EMS) to proactively deal with the environmental impacts of its processes, activities and services. All personnel performing work for or on behalf of Fort Lee must be aware of and understand Fort Lee Environmental Policy. The policy can be found In TE 5

2.18.5.1 The Contractor is also responsible to ensure that no goods and services used by the Contractor or any of its subcontractors deviate from Fort Lee Environmental Policy.

2.18.5.2 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable Federal, State, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), and Fort Lee regulations.