Amendment One.pdf

SAP

State of South Carolina

Invitation for Bid Amendment One

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023906 09/16/2022 Leon E. Hines 803-822-3202 hinesl@midlandstech.edu

MIDLANDS TECHNICAL COLLEGE

PROCUREMENT OFFICE

1260 LEXINGTON DRIVE

WEST COLUMBIA SC 29170-2176

DESCRIPTION: PAPER RECYCLING SERVICES

USING GOVERNMENTAL UNIT: MIDLANDS TECHNICAL COLLEGE

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 09/27/2022 11:00 a.m. (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 09/14/2022 12:00 p.m. (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE (1) ELECTRONIC COPY – MUST INCLUDE COVER

PAGES, BIDDING SCHEDULE AND ANY OTHER

INFORMATION REQUESTED AS ATTACHMENTS.

SEE SECTION_IIB: ONLINE BIDDING INSTRUCTIONS. ONLY

ONLINE BIDS WILL BE ACCEPTED.

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 09/29/2022. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Part I: COLLEGE’S RESPONSES TO VENDOR’S QUESTIONS - SOLICITATION #

5400023906 – PAPER RECYCLING SERVICES

1. In the solicitation is noted that campus is closed for two weeks for Winter Break, does this closure exclude other state holidays for access?

Please see attached list of holiday schedule.

2. If there is a closure (due to holiday or weather permit) and you are requesting same day, same time how would this be performed?

If there is a closure by the College, pickup can be rescheduled for the next business day.

3. If there is a closure on the facilities part and the contractor is available and bins are not put out, would this be considered a discount for the contractor due to campus closure.

No, the College will not be penalized for unforeseen events that result in the closing of our campuses. Therefore, the College will not offer a discount to the vendor. The College will contact the vendor to reschedule the missed pickup, if possible.

4. In the solicitation is noted that collection of bins are vendor responsibility and to put back in original position, although it also stipulates that the collection will be in one central location, is bins collected throughout campus or at one distinct area?

Bins are located in one central area on each campus (see provided campus map).

5. Is this solicitation required of documents for the recycling material be required destruction before disposal at vendor facilities?

No, recycling material will not require destruction before disposal at vendor facility.

6. In Variation of pickup, it stipulated that if a service is missed there will be a discounted credit, how does this apply for the two-week winter break. Should it be added in the lot? or not considered in the 52-week period?

Invoices should be submitted monthly for services successfully completed. If an additional service is requested by the College, a credit for the additional service should be added to the corresponding month’s invoice.

Yes. After discussion, this will be changed from 52 weeks to 50 weeks to address the two-week Winter Break period.

7. In the solicitation it is stated that payment will be provided after invoice is made monthly upon valid and approved invoices, however it stipulates contrarily discounts would be if a missed service, so are we billing per service, in advance or after service is rendered?

The vendor should invoice monthly for services rendered (i.e. successfully completed/performed) in the prior month. If the vendor only performed 2 of the 4 required service pick-ups for that month, then, the invoice should be for only the 2 successfully completed pickups for that month.

All invoices for the prior month must be received by 10th of the following month. If the vendor missed a service, regardless of the reason (i.e. the closure the vendor’s office or the College) and the service is not successfully rescheduled and performed, the College will not reimburse the vendor. This is a reimbursement contract – payment for services rendered only.

8. In your solicitation under Delivery/performance location you stipulate that a college representative will need to certify that services have been received, if your hours of operation are during your closed time from 11:00 pm – 7:00 am Monday- Thursday and Friday after 1:30 pm, how would we receive verification from a representative in a wide time frame?

An MTC supervisor will verify that the service has been rendered by monitoring the bins after a service. The invoices received are then reviewed by the same supervisors and if service has been rendered, then the approved invoice will be sent to Account Payables for payment.

9. Your solicitation notes a specific time of day without consideration of variables outside of the control of vendor, i.e. weather, traffic, human variables.

Consideration will be given due to outside variables beyond the Vendor’s control. Vendor will need to communicate any delays to the MTC supervisors.