Amendment One.pdf

SAP

State of South Carolina

Invitation for Bid Amendment No. One

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026552 February 28, 2024

AMBER KERR

(803) 898-3484 KERRAL@dhec.sc.gov

DESCRIPTION: Mobile Operations Center (MOC) Trailer USING GOVERNMENTAL UNIT: South Carolina Department of Health & Environmental Control

The Term "Offer" Means Your "Bid" or "Proposal. See "Submitting Your Offer" provision.

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov (See Page 3 and 4 for instructions)

SUBMIT OFFER BY (Opening Date/Time): 03/07/2024 02:30 PM ET (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 02/20/2024 05:00 PM ET (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: **Prefer On-Line Submittals** If Submitting Paper Submittals - 1 CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 03/13/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM Offeror instructions can be found at:

https://www.procurement.sc.gov/doing-biz/submitting-offers

NOTICE

• To submit bids vendors should use either Google Chrome or Microsoft Edge, which are compatible with SAP. Other browsers may not function properly and may prohibit bid submissions.

• Only offers with a status of “submitted” will be accepted by the State. (See Online Bidding Instructions clause in Section II.B.)

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://www.procurement.sc.gov/legal/general-info

NUMBER OF COPIES – HARD COPY SUBMISSION

If submitting a hard copy in lieu of an online bid, the Offeror must submit the following:

1. One (1) original (hard copy) marked “ORIGINAL”

2. One (1) redacted hard copy (marked “Redacted”), if applicable. (See Section IV – “Submitting Redacted Offers”.

For hard copies that are hand-delivered, the entirety of the submittal must be received by no later than the date and time specified on the cover page of the solicitation at the following address (which also serves as the site for all public bid openings):

South Carolina Department of Health and Environmental Control Division of Procurement Services – Amber Kerr Solicitation #: 5400026552 301 Gervais Street – Columbia Mills Building – 4th Floor Columbia, SC 29201

See Section II.A. – Public Opening Information – DHEC Clause

Hard copies -- Mailing Address SCDHEC – Division of Procurement Services – Amber Kerr Solicitation #: 5400026552 2600 Bull Street Columbia, SC 29201

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR

OFFEROR INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE

OFFER WILL BE DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER

CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE

OFFER WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER

CONSIDERATION.

https://www.procurement.sc.gov/doing-biz/submitting-offers https://vendorportal.sc.gov/irj/portal https://www.procurement.sc.gov/legal/general-info

Amendment No. One

Invitation For Bid 5400026552

Description: Mobile Operations Center (MOC) Trailer

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received has been reprinted below. The “State’s Response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “State’s Response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

CHANGES TO ORIGINAL SOLICITATION:

Changes to Section III SCOPE OF WORK/SPECIFICATIONS

Remove:

3.2. Trailer features:

3.2.2. XO Power/Ratchet Trailer Jack

Change from:

3.2.21. 030 gauge Aluminum Exterior with Enamel Finish

Change to:

3.2. Trailer features:

3.2.21. Fiberglass Reinforced Plastic (FRP) such as PolyCore or .030 gauge Aluminum Exterior with Enamel Finish

3.2.22. Screwless Exterior

Change to:

3.2.22. Screwless or Partial Screwless Exterior

3.3. Electrical:

3.3.1. Minimum 9000kw Dual Fuel Generator

Change to:

3.3. Electrical:

3.3.1. Minimum 9000W or 9KW Dual Fuel Generator

The following prospective offeror questions and agency response is hereby incorporated into the solicitation.

Question 1: 3.2.1 and 3.2.2 seem to be calling for a different spec for the same component of the build. Which one is preferred?

State’s Response: This has changed. Refer to this Amendment to see Changes to Section III – Scope of Work/Specifications.

Question 2: 3.2.20 In regard to a dividing door, where will the dividing wall be located?

State’s Response: The agency does not have an exact preference. The program area was considering a separate space for a small private meeting or call.

Question 3: 3.3.1 Which two fuels do you want for the dual fuel generator?

State’s Response: Gasoline and LP

Question 4: 3.3.1 you ask for a 9000 kw generator. I assume you're actually looking for 9000W. Correct?

State’s Response: This has changed. Refer to this Amendment to see Changes to Section III – Scope of Work/Specifications.

Question 5: 3.2.19 - ADA Exterior Side Door. There is no mention of a wheelchair lift, just an ADA Compliant entry door? We wanted to make mention that the rear ramp door is not ADA compliant.

State’s Response: A lift or side ramp is not needed, but the side door should be an ADA door. A fully ADA compliant trailer is not needed since it will not be open to the public and accommodations can be made for employees. A separate portable ramp or lift can be utilized and added later if needed. The program area wants a ramp with extensions on the back even if not totally ADA compliant, in an effort to make it as accessible as possible.

Question 6: 3.2.21-22 - Will FRP be an acceptable exception in lieu of the .030 gauge aluminum exterior with enamel finish?

State’s Response: This has changed. Refer to this Amendment to see Changes to Section III – Scope of Work/Specifications.

Question 7: 3.3.5 - Solar Charging system. What will the Solar charging system be utilized for? Is there expectation of utilizing the solar polar as a main power source while conducting work in the unit? Or Is it merely just being utilized as a method of charging batteries?

State’s Response: The solar charging system is to charge backup batteries that would provide limited power to power the jacks and some lights when not connected to a power source or generator.

Question 8: Will you accept a steel frame with aluminum siding.?

State’s Response: A steel frame is not acceptable. See Section III of the Solicitation – 3.2. Trailer features.

Question 9: 3.2.19 - ADA Exterior Side Door - To achieve ADA compliance you require a very long ramp out of the side of the trailer.? The height from ground to step entry will be approximately 18 = 18' length of ramp, with curved hand rails. Can we build this with a ramp at the rear.? Do you want the compliant handrails for

ADA.?

State’s Response: The agency prefers the ramp at the rear, however it does not have to be fully ADA compliant. An 8 or 9 ft ramp with 3 ft extensions would be OK. Hand rails are not needed.

Question 10: 3.2.21 - .060 gauge aluminum exterior with enamel finish. - We can do this, but we recommend PolyCore, which is partially screwed on, will you accept? The industry has recognized the failures of glued metal at highway speeds. Please make sure your awardee warranties this work if you won’t accept a substitute.

State’s Response: This has changed. Refer to this Amendment to see Changes to Section III – Scope of Work/Specifications.

Question 11: 3.2.22 - Screwless Exterior - Is partial screwless ok.?

State’s Response: This has changed. Refer to this Amendment to see Changes to Section III – Scope of Work/Specifications.

Question 12: Design - Will you accept a trailer with fold away workstations that can also be used as a cargo deployment vehicle.?

State’s Response: Yes, fold away workstations are acceptable.

Question 13: Minority.? - Our company is a SDVOSB, are we considered minority.?

State’s Response: Refer to Section IV. Information for Offerors to Submit – Minority Participation (Dec 2015)

END OF AMENDMENT NO. ONE