Amendment 3.pdf

SAP

State of South Carolina

Request for Proposal

Amendment 3

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028183 05/27/2025

AMY SABOL

803-737-0834 SabolAC@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: SCDOT HQ Security Guard Services RFP USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 06/09/2025 06/13/2025 14:30:00 See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 05/21/2025 05/23/2025 @12:00:00 (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One (1) on-line submission and One (1) Redacted Copy submitted online. (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.)

Initial here if NO redacted copy is necessary and full proposal may be released under FOIA ___________

CONFERENCE TYPE: Non-Mandatory Pre-Proposal Conference

DATE & TIME: 05/20/2025 10:00 AM

E-mail Procurement Officer for dial-in instructions no later than 05/19/2020 at 16:00 EST to attend via teleconference.

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: The Conference will be held at SCDOT Headquarters, 955 Park St., Columbia SC 29201, in Room 101 or via 1- 833-523-3710 participant code 657738

AWARD &

AMENDMENTS

Award will be posted on 07/08/2025 07/10/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address:

http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:SabolAC@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to this solicitation.

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to this solicitation.

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments:

www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

QUESTIONS FROM OFFERORS-AMENDMENT

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR

CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-

ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE

“STATE’S RESPONSE’ SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS.

THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO

THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT

FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY

RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION

IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS

FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISION. STRICKEN

TEXT IS DELETED. [02-2A097-1]

QUESTIONS AND ANSWERS ARE BELOW. THE SCDOT’S ANSWER APPEARS IN RED.

QUESTION #1:

For bullet point, Resumes, Question: what positions are resumes required? For bullet point Blank Pages.

SCDOT Response:

No change. The resumes are for the personnel that you are planning to assign to this contract.

QUESTION #2:

Please clarify reference to “cover page,” and is this the same as Cover page, and Page Two of the solicitation (including any amendment pages) that each offeror will complete and submit with the proposal or is there another cover page in addition to these that should be submitted?

SCDOT Response:

No change. Yes. Both page one (1), the cover page, and page two (2) must be completely filled out, signed, and the amendment acknowledged before being submitted with your official bid.

QUESTION #3:

Question: please provide a definition or explanation of what is meant by Blank Pages; and for bullet point, Any forms and cover pages required to be submitted as part of the RFP response.

SCDOT Response:

No change. Blank pages (sheets of paper or documents that contain no written content, text, or images) provided with your business proposal do not count toward the official page total.

When presenting information, using a bullet point format (with symbols or small dots preceding each item in the list) makes it easier for reviewers to read. For example, a resume is typically submitted in bullet format.

QUESTION #4:

Please confirm that this is the same as what is provided at section VIII. Bidding Schedule/Price- Business Proposal and that a copy should be included in the Business Proposal as well as uploaded as a separate document for on-line submission.

SCDOT Response:

No change. The price proposal is submitted separately from the business proposal. The Pricing Business Proposal is completed by filling out Attachment D in its entirety, which is submitted separately from the business proposal.

QUESTION #5:

Solicitation page 20, heading “PRICE/BUSINESS PROPOSAL, states “The Price/Business Proposal shall be a clearly labelled, separate document (or electronic upload for those utilizing online submission). The Proposal shall be created using Microsoft Excel and shall not contain any locked cells, or formulas which are not viewable, and Solicitation Page 37, “The Offeror must submit their Price Proposal as a separate document on the Excel Cost Sheet provided.

The Excel Cost Sheet has been attached separately. See Attachment D, Cost Sheet for Price Proposal. It is our understanding that Attachment D, Cost Sheet for Price Proposal should be submitted as a separate document for on-line submission, please clarify if the “proposal shall be created using Microsoft Excel…” is the same as Attachment D, or should the offeror create and submit an additional Microsoft Excel spreadsheet?

SCDOT Response:

No change. The Excel cost sheet is included as Attachment D. The price proposal should be submitted separately as a distinct document, also labeled Attachment D.

QUESTION #6:

Solicitation page 4, Section E. Security officer duties – 1st shift (8:00am to 4:00) and Section F. Security Officer duties – 2nd shift (3:00pm to 11:00pm) and 3rd shift (11:00pm to 7:00am) Weekdays illustrates 23 hours of coverage. Is it SCDOT’s intent to have 23 hours of coverage each day or is this an oversight and 24 hours of coverage is required for weekdays?

SCDOT Response:

No change. The 23 hours of coverage stated is accurate. During weekdays, we only operate for 24 hours on holidays and weekends. Full-time staff covers one hour each day from 7 AM to 8 AM, as the front lobby does not open until 8 AM.