Amendment 3.docx

State of South Carolina

Request for Proposal

Amendment 3 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023978 12/16/2022

KAYLA MIDDLETON

803-737-2609 kmiddleton@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main St, Suite 600 Columbia SC 29201-3734

DESCRIPTION: Traffic Data Collection Services

USING GOVERNMENTAL UNIT: South Carolina Department of Transportation (DOT)

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 12/14/2022 12/22/2022 1/3/2023 11:00 AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/18/2022 5:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Online Submission and, if necessary, One (1) Redacted Copy Submitted Online

CONFERENCE TYPE: N/A

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: N/A

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of one-hundred and twenty (120) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. [11-35-1524(E)(4)&(6)] PREFERENCES DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)). PREFERENCES DO NOT APPLY

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

1. Upon award, will price adjustments be allowed during the time period as specified by the contract? For instance, upon the annual renewal?

Agency Response: For price adjustments being allowed during the time period as specified by the contract, please see the clause titled Price Adjustments (JAN 2006).

2. How much was spent on the last contract in place (yearly totals for the last 5yrs and per year)?

Agency Response: To date, a total of $4,056,095.00 has been spent on the last contract in place. We do not currently have the data by year.

3. How many counts were ordered on the last contract in place (yearly totals for the last 5yrs and per year)?

Agency Response: Approximately 4,000 48 hour classification/volume/speed locations per year. The contractor assists with collection of SCDOT field staff assigned counties as needed. Approximately 1,500 interstate ramp counts per year. Approximately 600 non-interstate ramps every 3 years. Approximately, 5,000 non-coverage 24-hour volume only locations as time and budget allowed. Special counts and recounts are ordered as needed.

4. Did the pandemic influence how many counts were ordered? For instance, were less counts ordered in 2020 to current date due to less traffic being on the road?

Agency Response: During the pandemic SCDOT staff and contractor stopped data collection on 3/19/2020 and resumed 6/8/2020.

5. Is STARnext a viable software for the RFP (Jamar Tech Software). If not, is it mandated that a specific type of counter/software be used during the count process.

Agency Response: SCDOT is not familiar with Jamar Tech Software. We do not require a specific software. When it comes to standards - the Contractor shall comply with the standards described in Section III SCOPE OF WORK/SPECIFICATIONS of the solicitation.

6. RFP reference - PG 16; Definitions- Count Location Question - How are count locations assigned to the firm and what is the timeline associated with turn around?

Agency Response: All locations statewide are provided at the beginning of the count year regardless of the count cycle year or assignment to SCDOT staff in the event SCDOT needs counts at any location.

7. RFP reference - PG 16; Traffic Data Collection Services Requirements; bullet 3 Question - Please provide an example of a special traffic count.

Agency Response: Special traffic counts can consist of locations not normally counted for any time frame or type of count (volume, classification, speed, video, turn movements etc.): any item listed in Attachment H. SCDOT staff outside of Road Data Services have the option to use this contract for any item listed in Attachment H.

8. RFP reference - PG 16; Traffic Data Collection Services Requirements; bullet 4 Question - Is there a website or portal URL to use for uploading the QC check report as well as traffic data?

Agency Response: SCDOT will provide access to a Sharepoint location for the Contractor to upload the QC check report, as well as traffic data, and all files.

9. RFP reference - PG 17; Traffic Data Collection Services Requirements; bullet 8 Question - Is there a desired SCDOT report format for weekly status reports that need to be submitted the SCDOT project manager on a weekly basis?

Agency Response: SCDOT does not have a specific report format for weekly reports, but would need to see, at minimum, by county: total counts, number of counts completed, number of counts to be recounted, specific locations unable to count (construction, detours, bridge closures, etc.), % completed.

10. RFP reference - PG 17; Traffic Data Collection Services Requirements; #9 Question - Do firms also need to be headquartered within a day driving distance or within a 450 miles radius of Columbia?

Agency Response: The Contractor’s Field Supervisors and Field Staff supporting the services herein must be located within a one (1) day driving distance; approximately four hundred fifty (450) miles radius of Columbia.

11. RFP reference-PG 23; Attachment H: The total annual price of each offer will be multiplied by five to arrive at the total contract price for evaluation purposes only. Why does Attachment H have a 6yr Multiplier?

Agency Response: See Rrevised #2 Attachment H.

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