Amendment #2.pdf

State of South Carolina

Invitation For Bid Amendment #2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019643 04/06/2020

EMMETT KIRWAN

(803) 737-0676 KirwanEI@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: BlueBeam Revu Licenses USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 04/07/2020 04/15/2020 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 04/02/2020 12:00:00 (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One ONLINE CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 04/09/2020 04/17/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:KirwanEI@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ

WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE

A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY

RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN

ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT

IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

1. “Five year Maintenance” Bluebeam limits the term of their maintenance agreements to 3 years. Any vendor or Bluebeam partner who quoted beyond 3 years would be speculating on the basis cost and may not be authorized to do so beyond the 3 years. We don’t expect a significant price increase, but I thought you should be aware. Knowing this, do you wish to revise the bid?

The maintenance period is revised to three years as shown below and is changed in the bidding schedule as shown on pages 3 & 4 of this amendment.

I. SCOPE OF SOLICITATION

The South Carolina Department of Transportation is soliciting bids to convert its existing 121 BlueBeam Revu licenses to Standard Edition Enterprise, purchase an additional 279 BlueBeam Revu Standard Edition Enterprise licenses, the maintenance for the 400 licenses for five three years, 10 BlueBeam eXtreme Edition licenses, and the maintenance for five three years on the eXtreme licenses. No other products will be accepted.

III. SCOPE OF WORK/SPECIFICATIONS

The South Carolina Department of Transportation is soliciting bids to convert its existing 121 BlueBeam Revu licenses to Standard Edition Enterprise, purchase an additional 279 BlueBeam Revu Standard Edition Enterprise licenses, the maintenance for the 400 licenses for five three years, 10 BlueBeam eXtreme Edition licenses, and the maintenance for five three years on the eXtreme licenses. No other products will be accepted.

2. “Delayed Maintenance” I’ve received notice from Bluebeam that you did not renew the maintenance on your current licenses which was January 11th 2020. In order to turn this into an Enterprise license, you would need to pay a prorated or “delayed maintenance” in addition to adding the Enterprise upgrade. I can fold these costs into one line item, but again, I wanted you and your team to be aware of this.

Please fold these costs into the line item for maintenance. Line 3 of the bidding schedule has been revised to include similar language.

3. [Redacted] is an unincorporated division of [redacted]. Does this disqualify us from bidding?

The company that bids must have the ability in all respects to be bound by the contract. They also must be able to demonstrate they can meet the state’s requirements for responsibility, see Section V – Qualifications of the solicitation.

4. In addition, [redacted] does not have an office in South Carolina, however our sister company, [redacted], has an office at [redacted], South Carolina. Is it acceptable if we bid through this sister company?

You do not need to be a vendor located within the state of South Carolina, however the same requirements of responsibility apply no matter who submits or how they are related.

Line Number Quantity Unit of Measure Unit Price Extended Price

0003 400.000 each

Product Catg.: 20811 - Application Software Microcomputer

Item Description: BlueBeam Revu - 5 3 Year Maintenance

Tendering Text: BlueBeam Revu 5 3 Year Maintenance for BlueBeam Revu Standard Edition Enterprise on 600 400 total licenses. This cost shall include any delayed maintenance costs that must be incurred by SCDOT in order to covert the existing 121 licenses to Enterprise.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc/preferences

Mandatory No

______Yes

______No

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, if not claiming a preference.

US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a preference.

Line Number Quantity Unit of Measure Unit Price Extended Price

0005 10.000 each

Product Catg.: 20811 - Application Software Microcomputer

Item Description: BlueBeam eXtreme Edition - 5 3 yr. Maint.

Tendering Text: Maintenance on 10 BlueBeam eXtreme Edition licenses for 5 3 years

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Vendor Preference? See the SC Procurement Code, Section 11-35- 1524(C)(1)(I)&(II) and Section IIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc/preferences

SC End-Product Pref. Section 11-35- 1524 (B)(2). Select SC End Product Preference if product is made, manufactured or grown in SC. Select No, if not claiming a preference.

US End-Product Pref. Section 11-35- 1524, (B)(1). Select US End Product if product is made, manufactured or grown in the US. Select No, if not claiming a preference.

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any question or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the Offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment reference the “Duty to Inquire” in the original Invitation for Bid (IFB).