Amendment 2.docx

SAP

State of South Carolina

Request for Proposal Amendment 2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400024326 January 13, 2023

KATHY SANTANDREU

803-896-5304 ksantandreu@mmo.sc.gov SFAA, Div. of Procurement Services, MMO 1201 Main Street, Suite 600 Columbia, SC 29201

DESCRIPTION: DSHR Classification & Compensation Plan

USING GOVERNMENTAL UNIT: Department of Administration

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): January 24, 2023, January 25, 2023 11AM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: December 29, 2023, 5PM ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Please see page labeled “Page 3” Initial here if NO redacted copy is necessary __________ See Section II A “Submitting Confidential Information” clause, and Section IV “Submitting Redacted Offers” clause.

CONFERENCE TYPE: None

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: None

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of 90 calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . Preferences do not apply

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004) (modified): (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation by identifying the amendment number and date in the space provided for this purpose on Page Two and returning with solicitation response (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does.

Answer to vendor questions:

1. Is a USB submission required? If DSHR does not receive a USB submission, will the respondent be penalized? The USB is simply a backup plan in the rare event there is an issue with the official online submission. It is requested for the vendor’s own benefit, but if a USB is not submitted there is no penalty.

1. In place of a USB submission, can respondents submit a paper copy? Yes, must be submitted no later than the “submit offer by” date and time. The paper copy is simply a backup plan in the rare event there is an issue with the official online submission. It is requested for the vendor’s own benefit, but if a paper copy is not submitted there is no penalty.

1. Does DSHR allow a redacted and unredacted copy? There MUST be a redacted and an underacted copy.

1. Can DSHR offer greater clarity regarding whether it is looking to redesign the Recruitment and Retention Bonus system? Currently, state agencies are allowed to give bonuses to employees earning less than $100,000. The maximum amount of bonus(es) an employee can receive a year is $3,000. If an agency can demonstrate, through established criteria, recruitment and retention challenges with certain critical positions that directly impact the health, safety and welfare of SC citizens (e.g. law enforcement officers), agencies may be eligible to provide bonuses for those individuals up to $10,000/year. DSHR will be seeking input on whether this current structure aligns and supports the compensation philosophy and structure developed for the state and, if not, what reforms to it are recommended.

1. Can DSHR offer greater clarity regarding whether the Education sessions are a required section of the scope? Are these sessions required? If so, how many? Education sessions will be necessary to ensure state HR staff understand and can implement the classification and compensation changes. Statewide education of agency HR leadership will be conducted by DSHR, but the curriculum and content developed in consultation with the selected vendor.

1. Is the respondent expected to complete all of the recommendations in Kenning Consulting’s report? Yes.

1. Can the respondent respond with hourly rates for additional services? For example, can the respondent break out select Kenning Consulting recommendations that are not core to the scope of work and price them based on hourly rates and/or an estimated fee? Rates and fees for additional work performed outside the scope of this RFP will be determined on a case-by-case basis.

All other terms, condition, bidding instruction, and specifications remain unchanged. If there are any question or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the Offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment reference the “Duty to Inquire” in the original Request for Proposal (RFP).

Page Page image1.png