Amendment 1-Social Media Archiving.pdf

SAP

State of South Carolina

Amendment 1

8/25/26

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030001 08/07/2026

ALICIA SANDERS

803-734-1302 asanders@scprt.com SC Dept Parks, Recreation & Tourism Attn: Procurement 1205 Pendleton Street, Room 517 Columbia SC 29201-3757

DESCRIPTION: SCPRT Social Media Archiving

USING GOVERNMENTAL UNIT: SC DEPARTMENT OF PARKS RECREATION & TOURISM

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL:

SUBMIT OFFER BY (Opening Date/Time): 08/27/2026 by 2:00 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 08/24/2026 12:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 09/01/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/

Amendment 1-Solicitation 5400030001

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Questions From Offeror

Clarification Question: Would SCPRT consider a vendor whose solution meets the other functional, records-management, capture, retention, search, and reporting requirements of the RFP but does not currently support capture of Threads, Pinterest, and/or The Knot?

If support for these platforms is mandatory, would SCPRT consider alternative methods of capturing or importing records from these platforms, or a commitment to support additional platforms during the contract term?

State’s response: No. We need all of the platforms we are currently using covered in one platform/dashboard.

Commitments are only relevant to new platforms we consider using

Clarification Question: Is SCPRT requiring the selected vendor to retroactively capture, ingest, and/or reconstruct social media content that was created prior to implementation of the vendor's solution? Or is the SCPRT looking for comprehensive reporting capabilities in an ongoing fashion. Is SCPRT looking for a single report that highlights all annual activity across all social media accounts? Or a swould of more granular reports?

State’s response: Vendor must be able to retroactively collect and archive content from the initiation of each platform use... I.e. Facebook content from the brand's establishment on that platform in June of 2009. Reporting question would be both/and.

Clarification Question: Does SCPRT currently utilize, or is SCPRT considering the use of, a centralized Social

Media Management platform to manage, approve, schedule, and distribute content across its various social media accounts and channels?

State’s response: We use some platforms for scheduling mechanisms, and for others we use a scheduler. We are using Civic Plus.

Clarification Question: In addition to capturing social media communications for public-records and records-retention purposes, would SCPRT be interested in capabilities that provide active governance and compliance controls over its official social media accounts?

State’s response: Yes. SCPRT would be interested in learning about capabilities that provide active governance and compliance controls over its official social media accounts, in addition to social media archiving for public records and retention purposes. Any such capabilities would be considered in relation to requirements and scope of solicitation.

END OF AMENDEMENT 1