Amendment 1.pdf

Page 1 of 4 5400025904 – Amendment 1

SAP

State of South Carolina

Fixed Price Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400025904 12/06/2023

ANASTASIA SINGH

803-896-8334 asingh@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, 6th Floor.

Columbia SC 29201

DESCRIPTION: PCAs and CNAs for Children in DSS Care

USING GOVERNMENTAL UNIT: SC Department of Social Services

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 12/20/2023 11:00 AM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/29/2023 4:00PM ET. (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Online - 1 original and 1 Redacted copy Initial here if no redacted copy is necessary: ______

CONFERENCE TYPE: Non-Mandatory – Microsoft Teams

DATE & TIME: 11/29/2023 10:00 AM ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Microsoft Teams Contact asingh@mmo.sc.gov if interested in attending.

AWARD &

AMENDMENTS

Award will be posted on 01/08/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

../../sxmjv8/AppData/Local/Microsoft/Windows/INetCache/jbsjkf/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/REP2AD19/asingh@mmo.sc.gov http://www.procurement.sc.gov/ ../../sxmjv8/AppData/Local/Microsoft/Windows/INetCache/jbsjkf/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/REP2AD19/asingh@mmo.sc.gov http://www.procurement.sc.gov/

Page 2 of 4 5400025904 – Amendment 1

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days

PREFERENCES – - A NOTICE TO VENDORS (SEP. 2009) Preferences do not apply. See SC Consolidated

Procurement Code Reference 11-35-1524 (E) (2)

Page 3 of 4 5400025904

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following website for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

The following questions were received pursuant to the date and time specified on the cover page of the solicitation:

Q1. Is this a new initiative?

State’s Response: Yes, this is the first time a solicitation has been issued for these services for Child Welfare. However, the current need for these services is being met by emergency contracts.

Q2. Please provide the names of current vendor(s) providing these services.

State’s Response: The agency has emergency contracts for Child Welfare with the following: Divine Healing, Open Hearts, Quality Home Care, and Integrity Home Care.

Q3. Can you please let us know the previous spending of this contract?

State’s Response: The Approximate spend is $3,200,000 through the 4 emergency contracts.

Q4. Please confirm if we can get the proposals or pricing of the incumbent(s).

State’s Response: We are not releasing that information at this time.

Q5. Are there any pain points or issues with the current vendor(s)?

State’s Response: We do not have any issues with our current vendors.

Q6. Please confirm the anticipated number of awards.

State’s Response: Awards will be made to all responsive and responsible bidders.

http://www.procurement.sc.gov/

Page 4 of 4 5400025904

Q7. I currently have an Emergency contract that is in place until 6/30/24 through the current PO.

(a) Will the Fixed Price contract automatically replace this Emergency Contract or start after the contract end date?

State’s Response: Yes, once this solicitation is awarded, all emergency contracts will cease, and the agency will use only the contractors on this fixed price bid.

I’m asking because based on my rates that I currently pay I will have to adjust drastically. I currently receive $40 per hour for all services.

Q8. In looking at all the requirements for employees? Are you saying, now we have to add on top of everything they all be FBI fingerprinted?

State’s Response: The Contractor must perform background checks and results must be “clear” to cover all persons prior to beginning any work associated with this contract that will be in direct contact with client or client data. Checks include national background check performed by a third-party vendor, a SLED CATCH check, state and national sex offender registry check, and a Central Registry check.

No person (employees, contractors, subcontractors, volunteers), shall perform work for DSS under this contract unless all required background checks are clear.

A breach of this term is a material breach and may result in termination of the contract for cause, in addition to all other legal and equitable remedies available to the state.