Amendment 1.pdf

SAP

State of South Carolina

Invitation For Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

E-Mail Address:

Mailing Address:

5400025981 10/12/2023

TRAVIS SHEALY

shealytv@dhec.sc.gov

SC DHEC

Attn: Procurement Services Division 301 Gervais Street, 4th Floor Columbia SC 29201-3073

DESCRIPTION: PFAS- Surface Water Sampling

USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/31/2023 2:30 PM EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: SUBMISSION DEADLINE HAS PASSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 11/07/2023 . The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ file:///C:/Users/shealytv/Downloads/www.procurement.sc.gov

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

Amendment No. Amendment Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences .

Preferences do not apply to Request for Proposals per the South Carolina Consolidated Procurement Code Section

11-35-1524, Part (E) (5).

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

Preferences do not apply to Request for Proposals per the South Carolina Consolidated Procurement Code Section

11-35-1524, Part (E) (5).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) file:///C:/Users/shealytv/Downloads/www.procurement.sc.gov/preferences

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2

Monday – Friday 8:00 AM – 4:30 PM

Offeror instructions can be found at:

https://www.procurement.sc.gov/doing-biz/submitting-offers

NOTICE

• To submit bids vendors should use either Google Chrome or Microsoft Edge, which are compatible with SAP. Other browsers may not function properly and may prohibit bid submissions.

• Only offers with a status of “submitted” will be accepted by the State. (See Online Bidding Instructions clause in Section

II.B.)

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://www.procurement.sc.gov/legal/general-info

NUMBER OF COPIES – HARD COPY SUBMISSION

If submitting a hard copy in lieu of an online bid, the Offeror must submit the following:

1. One (1) original (hard copy) marked “ORIGINAL”

2. One (1) redacted hard copy (marked “Redacted”), if applicable. (See Section IV – “Submitting Redacted Offers”.)

For hard copies that are hand-delivered, the entirety of the submittal must be received by no later than the date and time specified on the cover page of the solicitation at the following address (which also serves as the site for all public bid openings):

South Carolina Department of Health and Environmental Control

Division of Procurement Services – Travis V. Shealy

Solicitation #: 5400025981

301 Gervais Street – Columbia Mills Building – 4th Floor

Columbia, SC 29201

See Section II.A. – Public Opening Information – DHEC Clause

Hard copies -- Mailing Address

SCDHEC – Division of Procurement Services – Travis V. Shealy

Solicitation #: 5400025981

2600 Bull Street

Columbia, SC 29201

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR

INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE

DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE OFFER

WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER CONSIDERATION.

https://www.procurement.sc.gov/doing-biz/submitting-offers https://vendorportal.sc.gov/irj/portal https://www.procurement.sc.gov/legal/general-info

Amendment Number 1

IFB 5400025981

PFAS- Surface Water Sampling

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM

QUESTIONS WILL BE SHOWN IN A QUESTION -AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN

REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS.

THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR

THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT, THE “STATE’S

RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN

AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS

ADDED TO THE ORIGINAL PROVISION. STRICKEN TEXT IS DELETED. [02-2A097-1]

Vendor Questions

1. QUESTION:

Per Section III, Scope of Work/Specifications, Item 3.2.2, we understand that EPA Method 1633 Rev 4 is required for this solicitation. We currently offer EPA Method 1633 Rev 1 for which we have DoD accreditation and NELAC certification. We are updating our SOP to comply with EPA 1633 Rev 4 and expect to submit our certification package to the applicable accreditation bodies by the end of 2023. Will SC DHEC accept a proposal from us for this program based on this information?

State’s Response: DHEC will consider the proposal under the condition that the laboratory must still be able to meet the quality control criteria in Tables 5 and 6 of EPA 1633 Revision 4. Documentation of your ability to meet those quality control criteria should be submitted with your proposal.

2. QUESTION:

Section III, Scope of Work/Specifications, Item 3.7.1 states that ‘the contract laboratory will also supply PFAS-free deionized water for preparation of field blanks and to rinse field sampling equipment…”. It is standard practice to provide

PFAS free water for field blanks, but we typically charge for equipment rinse water. Is it acceptable if we include this charge in our proposal as a note?

State’s Response: See Section VIIA “FIXED PRICING REQUIRED.”

3. QUESTION:

Can you provide instructions on how to enter pricing in the portal?

State’s Response: Offeror instructions can be found at https://www.procurement.sc.gov/doing-biz/submitting-offers as listed on page 3 of the solicitation and amendment.

4. QUESTION:

Am I suppose to enter in to the details section in the portal, and do I need to respond to Delivery and Payment sections?

State’s Response: Offeror instructions can be found at https://www.procurement.sc.gov/doing-biz/submitting-offers as listed on page 3 of the solicitation and amendment.

http://www.procurement.sc.gov/

5. QUESTION:

Will we have the opportunity to discuss/negotiate contract terms or clarifications prior to contract award? For example, we generally prefer to have a limit on liability.

State’s Response: See the notes at the bottom of page 3 of the solicitation and this amendment.