Amendment 1.docx

SAP

State of South Carolina

Invitation For Bid Amendment 1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400025919 10/31/2023

ASHLEY BISHOP

803-734-1302 abishop@scprt.com SC Dept Parks, Recreation & Tourism Attn: Procurement 1205 Pendleton Street, Room 517 Columbia SC 29201-3757

DESCRIPTION: Window and Siding Replacement at H. Cooper Black Field Trial Area

USING GOVERNMENTAL UNIT: SC Dept of Parks, Recreation & Tourism

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 11/06/2023 3:30 PM EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 10/27/2023 5:00 PM EST (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 Original

CONFERENCE TYPE: Pre-Bid Conference

DATE & TIME: 10/27/2023 10:00 AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: H Cooper Black Field Trial Area 279 Sporting Dog Trail Cheraw, SC 29520-6588

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

INSTRUCTIONS FOR OFFERORS SUBMITTING BIDS ON LINE

All Offerors desiring to respond to this solicitation should register and submit your response online. To respond online, Offeror must follow the new South Carolina Enterprise Information System (SCEIS) vendor registration instructions found at the South Carolina Procurement Information Center website address of: http://www.procurement.sc.gov/. If Offeror is registered in the old procurement system, Offerors must register or update their information in the new SCEIS system. Once the registration process is complete, the system will generate a SCEIS vendor user ID and password. The Offeror must keep this information current or the Offeror will not be able to submit future bids.

Offerors will need to follow these instructions carefully when responding to the solicitation online.

1. The original solicitation response should be submitted online and it will be the official response.

2. All Offerors must attach all additional requested documents to their response in the online system. These documents can be attached under the “Notes and Attachments” tab of the online solicitation either on the main page or under the necessary line item.

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM Offeror instructions can be found at:

http://procurement.sc.gov/vendor/submitting-offers

NOTICE

· To submit bids vendors must use Google Chrome, which is compatible with SAP. Other browsers such as Internet Explorer 11 (or earlier version), or Mozilla Firefox will not function properly and may prohibit bid submissions.

· It will be the responsibility of each bidder to ensure that their response was submitted properly. The Response Status must indicate 'Submitted'. If the response is in a 'HELD' or 'SAVED' status, you MUST go back in the system and submit the response before it can be 'ACCEPTED' by the State.

· Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

· Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

· Submitting Confidential Data https://www.procurement.sc.gov/legal/general-info

INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS

NUMBER OF COPIES

Offerors will need to follow these instructions carefully when responding to the solicitation on-line.

1. The original solicitation response should be submitted on-line and is the official response.

2. All Offerors should attach all additional requested documents to their response in the on-line system. These documents can be attached under the “Notes and Attachment” tab in the on-line system either on the main response page of under the necessary line item.

3. If not submitting online

a. Offerors shall submit their bid in a sealed package.

b. The solicitation number and opening date must appear on the package exterior

AMENDMENT ONE

INVATIATON FOR BID 5400025919

DESCRIPTION: Window and Siding Replacement at H. Cooper Black Field Trial Area

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

CHANGES TO THE ORGINAL SOLICITAITON DOCUMENT

Old submission deadline: SUBMIT OFFER BY (Opening Date/Time): 11/1/2023 3:30 PM EST New submission deadline: SUBMIT OFFER BY (Opening Date/Time): 11/6/2023 3:30 PM EST

Old expected award date: 11/08/2023 New expected award date: 11/15/2023

Updates to III. SCOPE OF WORK/SPECIFICATIONS

The following specifications have been added:

Block Foundation (Approximately 400 sq. ft.)

Preparations:

a. Contractor shall scrap back upper layer of grass, roughly 2” deep, around entire foundation wall perimeter to allow paint to be applied below the sod layer.

b. Perform all preparation, including patching, and cleaning procedures in accordance with the paint manufacturer's instructions and as specified for each particular substrate condition.

c. Remove all hardware, hardware accessories, machined surfaces, plates, lighting fixtures and similar items in place and not to be painted, or provide surface protection prior to surface preparation and painting operations. Remove, if necessary, for the complete painting of the items and adjacent surfaces. Following completion of painting of each space or area, reinstall the removed items by workmen skilled in the trades involved.

d. Clean surfaces to be painted of all dirt, oil, or other foreign substances with pressure washer, scrappers, mineral spirits, and sandpaper, as required.

e. Do not paint wet masonry.

f. Mix and prepare painting materials in accordance with manufacturer's direction. Ensure proper time allotted for layers to dry before applying additional coats.

g. Store materials not in actual use in tightly covered containers. Maintain containers used in storage, mixing and application of paint in a clean condition, free of foreign materials and residue. Contractor is responsible for securing material storage. Contractor to work with Park Manager on possible staging areas.

h. Stir materials before application to produce a mixture of uniform density and stir as required during the application of the materials. Do not stir surface film into the material. Remove the film and, if necessary, strain the material before using.

Application:

i. Coatings to be of high quality, Sherwin Williams Duration or Benjamin More Aura.

j. Apply coatings in accordance with the manufacturer's directions; use applicators and techniques best suited for the type of material being applied.

k. Apply a prime coat to surface, which is to be painted or finished, and which has not been prime coated by others.

l. Re-coat primed and sealed surfaces where there is evidence of unsealed areas in first coat, to assure a finish coat with no defects due to insufficient sealing.

m. Apply minimum 2 coats with additional coats when undercoats, stains or other conditions show through the final coat of paint, until the paint film is of uniform finish, color and appearance.

n. Apply each material at not less than the manufacturer's recommended spread rate.

o. Working conditions must be within manufacturer’s recommendations.

p. All label instructions must be followed.

q. Distribute paint to an even and fine texture. Leave no evidence of rolling such as laps, irregularity in texture, skid marks, or other surface imperfections.

r. Completely cover to provide a smooth surface of uniform finish, color, appearance and coverage. Cloudiness, spotting, laps, brush marks, runs, sags or other surface imperfections are unacceptable.

s. Block foundation color TBD by Park Manager.

Interior Wall Repair/Painting of Adjoining Exterior Walls (Approximately 1,150 sq. ft.)

Preparations:

a. Perform all preparation, including patching, and cleaning procedures in accordance with the paint manufacturer's instructions and as specified for each particular substrate condition.

b. Remove all hardware, hardware accessories, machined surfaces, plates, lighting fixtures and similar items in place and not to be painted, or provide surface protection prior to surface preparation and painting operations. Remove, if necessary, for the complete painting of the items and adjacent surfaces. Following completion of painting of each space or area, reinstall the removed items by workmen skilled in the trades involved.

c. Clean surfaces to be painted of all dirt, oil, or other foreign substances with scrappers, mineral spirits, and sandpaper, as required. Sandpaper smooth those finished surfaces exposed to view, and dust off. Fill nail pops and imperfections with appropriate joint compound. Sandpaper smooth when dried.

d. Mix and prepare painting materials in accordance with manufacturer's direction. Ensure proper time allotted for layers to dry before applying additional coats.

e. Store materials not in actual use in tightly covered containers. Maintain containers used in storage, mixing and application of paint in a clean condition, free of foreign materials and residue. Contractor is responsible for securing material storage. Contractor to work with Park Manager on possible staging areas.

f. Stir materials before application to produce a mixture of uniform density and stir as required during the application of the materials. Do not stir surface film into the material. Remove the film and, if necessary, strain the material before using.

2. Application:

a. Coatings to be of high quality, Sherwin Williams Duration or Benjamin More Aura.

b. Apply coatings in accordance with the manufacturer's directions; use applicators and techniques best suited for the type of material being applied.

c. Apply a prime coat to surface, which is to be painted or finished, and which has not been prime coated by others.

d. Re-coat primed and sealed surfaces where there is evidence of unsealed areas in first coat, to assure a finish coat with no defects due to insufficient sealing.

e. Apply minimum 2 coats with additional coats when undercoats, stains or other conditions show through the final coat of paint, until the paint film is of uniform finish, color and appearance.

f. Apply each material at not less than the manufacturer's recommended spread rate.

g. Working conditions must be within manufacturer’s recommendations.

h. All label instructions must be followed.

i. Distribute paint to an even and fine texture. Leave no evidence of rolling such as laps, irregularity in texture, skid marks, or other surface imperfections.

j. Completely cover to provide a smooth surface of uniform finish, color, appearance and coverage. Cloudiness, spotting, laps, brush marks, runs, sags or other surface imperfections are unacceptable.

k. Wall paint to match existing color, texture, and sheen.

END OF AMENDMENT ONE

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