Amendment 1.docx

SAP

State of South Carolina

Best Value Bid Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026840 09/20/2024

NAKENDRA PERRY

(803) 896-0022 nperry@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main St, Ste 600 Columbia SC 29201-3734

DESCRIPTION: Snack and Beverage Vending Services

USING GOVERNMENTAL UNIT: Midlands Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/03/2024 11:00 AM, ET (See "Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/04/2024 11:00 AM, ET (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Online submission preferred. One (1) Electronic Technical marked "Original", One (1) Redacted Electronic Technical Copy marked "Redacted”, One (1) Electronic Price marked “Original”, and One (1) Electronic Price Copy marked “Copy” See Section II. A “DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA, Section II. B “Electronic Copies- Required Media and Format” Initial here_____ if a redacted copy is NOT necessary

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 08/29/2024 10:30 AM, ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Via Microsoft Teams, Contact the Procurement Manager, by August 28, 2024, at 10:00 AM, ET for access code, via e-mail: nperry@mmo.sc.gov. Access code will not be provided to vendors who submit a request after August 28, 2024, at 10:00 AM, ET.

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(Full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(Business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(Printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES – DO NOT APPLY PER SC CONSOLIDATED PROCUREMENT CODE [11-35-1524(E)(3]

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

1. Mech Rate $1.75 per most beverages. This mech rate was scheduled to go up in 2020. Then came Covid and the rate did not change. Current mech rate is $2.25. Is this adjustment going to be allowed?

State’s Response: Yes, current mech rate will be accepted

1. Support Fund. Will there be language in contract around a un for seen situation such as Covid to prevent the machines to have the opportunity to have sales of the machines.

State’s Response: No, however if such situation occurs, the College will access on a case-by-case basis.

1. Does the beverage provider awarded the beverage vending also gain exclusive access to the bookstore outlets that are self-operated by Midlands Technical College?

State’s Response: In section I. Scope of Solicitation, it states:

Currently, Pepsi Bottling Group operates the exclusive beverage vending contract on all campuses to include exclusivity with Sweet Aromas on Airport and Beltline Campuses. The awarded beverage Contractor from this solicitation will also gain exclusivity with Sweet Aromas. As for the snack services, Canteen Vending Company/Campus Group operates exclusive snack vending services on all campuses.

1. Could you please provide the detailed breakdown of sales for the bookstores?

State’s Response: This information will not be provided as the commission reported does not include bookstore sales; it includes the sales from vending only. The College bookstores are currently self-operated. The College bookstore currently purchases directly from the current provider.

1. Will the RFP proposed response be considered responsive if the offer is in line with total financial expectations even if one specific element is not met? (Example: Commission percentage not met, but guaranteed payment meets minimum)

State’s Response: Vendors not complying with requirements of the BVB will be deemed non-responsive.

1. Does the $20,000 minimum support fee part of the overall $45,000 minimum or separate?

State’s Response: No, it is not included

1. In the “Calculating the low bid” section, the beverage commission calculations is based off of $93,000, however the average beverage sales listed on “attachment 1” is $71,501. Should we use $75,000 to calculate our totals?

State’s Response: This is an example however the estimated sales are modified to read estimated sales for the period of 7/1/2023 – 6/30/2024

CALCULATING THE LOW BID

Two (2) awards will be required, one (1) for the Beverage Vending Service provider and one (1) for the Snack Vending Service provider.

The following formula will be used in determining the price score of each offer which includes your total commission and support fee.

For the Exclusive Beverage Contract, multiply the commission percent by the estimated gross sales ($69,000) to determine commission amount. (Estimated sales are from 7/1/2023 – 6/30/2024) Add either commission amount or minimum guarantee (whichever is greater) to the support fee in order to determine the total annual commission and support fee.

The College will accept different commission rates on products provided commission rates meet the minimum of 48%. If the rates are different the higher of the two rates will be used to calculate your total commission.

A. ____________% commission percentage x $69,000 $___________ B. $_________ Support fee offered C. $_________ Total Commission and Support Fee

OR

A . $45,000 minimum guaranteed commission B. $_________ Support fee offered C. $_________ Total Commission and Support Fee

For the Exclusive Snack Vending Contract, multiply the commission percent by estimated gross sales ($93,000) to determine the total annual commission and support fee. (Estimated sales from 7/1/2023 – 6/30/2024) Add either commission amount or minimum guarantee (whichever is greater) to the support fee in order to determine the total annual commission and support fee.

The College will accept different commission rates on products provided commission rates meet the minimum of 20%. If the rates are different the higher of the two rates will be used to calculate your total commission.

A. __________% commission percentage x $93,000= $___________ B. $_________ Support fee offered C. $_________ Total Commission and Support Fee

OR

A . $30,000 minimum guaranteed commission B. $_________ Support fee offered C. $_________ Total Commission and Support Fee

End of Amendment 1

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL BEST VALUE BID.

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