Amendment 1.docx

SAP

State of South Carolina

Request for Proposal

AMENDMENT 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400018890 12/11/2019

NATHAN DAWSON

(803) 737-9931 ndawson@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Suite 600 Columbia SC 29201

DESCRIPTION: Innovation Web Digital Enhancements, Maintenance, & Services

USING GOVERNMENTAL UNIT: South Carolina Department of Commerce

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 01/07/2020 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 12/03/2019 5:00 pm email questions to ndawson@mmo.sc.gov (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Two Online submissions – One Original and One Redacted Copy Initial here if NO redacted copy is necessary __________ See Section II A “Submitting Confidential Information” clause, and Section IV “Submitting Redacted Offers” clause.

CONFERENCE TYPE: Pre-bid Conference DATE & TIME: 12/03/2019 10:00 am

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Department of Commerce 1201 Main Street Suite 1600 Columbia SC 29201

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009):

Preferences do NOT apply to Requests for Proposals per SC Consolidated Procurement Code §11-35-1524(E)(5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

Preferences do NOT apply to Requests for Proposals per SC Consolidated Procurement Code §11-35-1524(E)(5)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENT #1

Solicitation #5400018890

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Underlined text is added to the original provision. Stricken text is deleted.

Section VI. of the solicitation is amended as follows: SA

VI. AWARD CRITERIA

EVALUATION FACTORS -- PROPOSALS (JAN 2006)

Offers will be evaluated using only the factors stated below. Evaluation factors are stated in the relative order of importance, with the first factor being the most important. Once evaluation is complete, all responsive Offerors will be ranked from most advantageous to least advantageous.

Evaluations will be done in a two-phase process. Phase I evaluation criteria will consist of the technical solution and methodology, qualifications and experience, and price.

After the evaluations of Phase I, scores will be totaled and ranked. The three highest-ranked Offerors with a mathematical chance of being the highest-ranked Offeror will be invited to proceed with Phase II, where they will demonstrate their solutions in person. Phase II evaluation criteria will consist of the live demonstration.

Phase I - Proposal Evaluation Criteria

(1) TECHNICAL SOLUTION AND METHODOLOGY

The evaluation panel will use the information submitted in response to Part IV. Information for Offerors to Submit, Section 2 – Technical Solution and Methodology, 2.1 through 2.3, to evaluate this criterion.

(2) QUALIFICATIONS AND EXPERIENCE

The evaluation panel will use the information submitted in response to Part IV. Information for Offerors to Submit, Section 3 – Qualifications and Experience, 3.1 through 3.4 3.6 to evaluate this criterion.

(3) PRICE__________________________

Points will be provided by the Procurement Officer. The Procurement Officer will assign points using only the Grand Total from Part VIII. Bidding Schedule/Price-Business Proposal. Points for price will not be provided to the evaluation panel until after Phase II scoring has been completed.

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

The following questions were received pursuant to the original date and time specified on the front of the solicitation:

Question 1: A Marketing Communications team is mentioned (pg. 16, Specifications, #3). Is that team housed under Commerce or OoI? How many individuals are on that team? What are their core roles (is it possible to get an org chart)? What is the day-to-day role, currently, that this team plays in marketing/web design/web dev/etc. for Scribble?

State’s Response: The S.C. Department of Commerce has a Marketing and Communications office that supports overall public relations and marketing efforts on behalf of the agency. This division participates at an advisory capacity, while coordinating awareness efforts regarding the Scribble project at large.

Question 2: What are the 30-minute videos used for, currently? Is there any data supporting videos of that length being productive to the marketing efforts of Scribble? Will Commerce/OoI entertain shorter video cuts?

State’s Response: The 30-minute videos are used as part of the State’s strategy to highlight South Carolina’s innovation economy. These features are repacked into shorter video clips, reference existing Scribble website www.scribblesc.com.

Question 3: Which current podcast distribution platform is currently being used?

State’s Response: Spotify, Apple, and Sticher

Question 4: Is the Contractor responsible for finding a host for the podcast interviews (as the video interviews require)? Or, will someone from Commerce or OoI serve as the podcast host?

State’s Response: The podcast, Of Note, is co-hosted, including the Managing Director of OoI.

Question 5: What current digital marketing efforts are underway (see, ppc, sea, social media etc.)? Can you share any analytics pertaining to these efforts as a baseline review? Same question for any traditional placements (if any)?

State’s Response: Scribble currently has an active Instagram, Facebook, and YouTube channel. LinkedIn is underway. Analytics will be shared with selected successful Offeror.

Question 6: Will the Contractor manage day-to-day social media content creation or is that handled in-house by Commerce/OoI?

State’s Response: The majority of content calendaring and distribution is expected to be managed by the Contractor with oversight from OoI.

Question 7: Is the current Contractor being asked to participate in this RFP process?

State’s Response: The current Contractor is aware of the current RFP.

Question 8: How much of the current budget is being spent on professional services time vs. media/hard costs? How are those hard costs currently allocated across outreach methods (SEM, SEO, social advertising, PPC, retargeting, etc.)?

State’s Response: Commerce expects Offerors to provide recommendations on best utilization of resources to achieve outlined goals. The existing budget allocations will be shared with the successful Offeror.

Question 9: Based on the dates in the solicitation, selection of the Contractor will occur in March 2020. There will obviously be a discovery/research phase for any new Contractor, but when would that new Contractor need to begin rolling out content (videos, podcasts, etc.)?

State’s Response: There are currently no specific dates prospective contractors need to address in proposals. These will be determined post-award.

Question 10: Is the estimated budget of $600,000 (see page 4) for one year, or all three years of the Contract? Does it include all media buys?

State’s Response: The estimated budget is for the maximum contract period. See the third paragraph on page 16: “For the duration of the contract, the annual budget must cover the costs of professional services (hourly rates, etc.) as well as – but not limited to – any agreed upon “hard” costs such as media purchasing.”

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL REQUEST FOR PROPOSAL.

Page Page image1.png