ALEA Night Vision Goggles Additional terms and conditions.pdf

ALEA Night Vision Goggles Terms & Conditions

Purpose: The purpose of this ITB is to establish a contract for The Alabama Law Enforcement Agency

(ALEA) for night vision goggles.

Requirements:

• Awarded supplier will be required to submit E-Verify documentation – see section 13 of the ITB Standard Boilerplate

• Awarded supplier will be required to submit the State of Alabama Vendor Disclosure Statement documentation – see section 15 of the ITB Standard Boilerplate

Award: Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

Contract period:

Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms, and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and vendor no later than 30 days prior to expiration of the previous 12-month period.

Bid Submission Instructions: Beginning on the Alabama Buys supplier portal page, select the desired sourcing project. Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Note: Please enter $0.00 for line four (shipping), this will be a quotable line.

Requested information: Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.

Payment: The State of Alabama pays thirty (30) days in arrears after receipt of invoice.

Quality of materials and labor: Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work, and it shall be completed in a professional manner.

Price Escalation: If, during the performance of this contract, the price of the material or cost of the labor involved significantly increases through no fault of the supplier, a price increase may be considered. Documentation of a price increase for materials is required from the manufacturer. Documentation of a price increase for labor is required from the supplier. Any proposed increases in labor and/or materials may not exceed increases in CPI (Consumer Price Index) for the same time period. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms, and conditions of the contract.

New equipment: All equipment must be new and unused and acceptable by the original equipment manufacturer for their maintenance.

Electronic Payment: Suppliers awarded in response to this ITB must accept multiple forms of electronic payment at no additional cost to the State. Payment forms include but are not limited to state issued credit cards, P-cards, EFT or other forms of electronic payment.

Question Submission Instructions: Questions must be submitted through the discussion tab on the sourcing project no later than 3:00 PM, Monday, July 13, 2026.