The Harriman State Campus, 1220 Washington Avenue, Building 4, Albany, NY 12226-2050 I www.doccs.ny.gov

NYS DOCCS Albany Training Academy Invitation for Bids

IFB C161862-RR

Firing Range Issued: 08/19/2026

DESIGNATED CONTACTS:

Pursuant to State Finance Law §139-j and §139-k, the Department of Corrections and Community Supervision identifies the following designated contacts to whom all communications concerning this procurement must be made. See Section 1.2 for additional information.

Primary Contact Secondary Contact Kendra Luibrand Wendy Razzano New York State Department of Corrections and Community Supervision

New York State Department of Corrections and Community Supervision

Contract Procurement Unit Contract Procurement Unit 1220 Washington Avenue Bldg. 4 1220 Washington Avenue Bldg.4 Albany, New York 12226 Albany, New York 12226 Telephone: 518-486-5283 Telephone: 518-486-5283 Email Address: doccscontracts@doccs.ny.gov Email Address: doccscontracts@doccs.ny.gov

KATHY HOCHUL

Governor

DANIEL F. MARTUSCELLO III

Commissioner http://www.doccs.ny.gov/ mailto:doccscontracts@doccs.ny.gov

RETURN THIS PAGE AS PART OF THE BID

NYS Department of Corrections and Community Supervision IFB # C161862-RR Albany Training Academy Firing Range

Bid Signature Page

The bid must be fully and properly executed by an authorized person. By signing, you certify your express authority to sign on behalf of yourself, your company, or other entity and full knowledge and acceptance of this REQUEST FOR PROPOSALS, Appendix A (Standard Clauses For New York State Contracts), Appendix B (General Specifications), and State Finance Law §139-j and §139-k (Procurement Lobbying), and that all information provided is complete, true and accurate. By signing, bidder affirms that it understands and agrees to comply with DOCCS procedures relative to permissible contacts as required by State Finance Law §139-j(3) and §139-j(6)(b). Bidders are requested to retain Appendix A and Appendix B for future reference.

Procurement Lobbying information may be accessed at: https://ogs.ny.gov/acpl/

Legal Business Name of Company Bidding: NYS Vendor Identification Number: (See NYS vendor file registration clause)

DBA – Doing Business As (if applicable): Federal Tax Identification Number: (Do Not Use Social Security Number)

Street City State Zip County

If applicable, place an “x” in the appropriate box(es) (check all that apply)

NYS Small Business

# Employees

NYS Certified Minority-owned Business Enterprise (MBE)

NYS Certified Women-owned Business Enterprise (WBE)

NYS Certified Service- Disabled Veteran Owned Business

(SDVOB)

Vendor Responsibility Questionnaire Filed Online: Yes No

If yes, has Bidder certified or recertified the Vendor Responsibility Questionnaire no more than six (6) months prior to the bid opening date? Yes No

Do you understand and is your firm capable of meeting the insurance requirements to enter into a contract with New York State? Yes No

Does your bid proposal meet all the requirements of this solicitation? ____ Yes No

If you are not bidding, place an “x” in the box and return this page only.

WE ARE NOT BIDDING AT THIS TIME BECAUSE:

Phone: Toll Free Phone:

Email Address: Company Web Site:

Bidder’s Signature:

Date:

Printed or Typed Name:

Title:

https://ogs.ny.gov/acpl/

NYS Department of Corrections and Community Supervision IFB C161862-RR Albany Training Academy Firing Range

Table of Contents

1.0 INTRODUCTION

1.1 Notice to Bidders

1.2 Calendar of Events

1.3 Submission of Written Questions

1.4 Vendor Responsibility

1.5 Freedom of Information Law (“FOIL”) / Trade Secrets

1.6 Ethics Compliance

1.6.1 Conflict of Interest

1.6.2 State Employees

1.7 Forms Pertaining to New York State Finance Law (STFL)

1.7.1 STFL Sections 139-j and 139-k; Procurement Lobbying Certification

1.7.2 STFL Section 139-l; Sexual Harassment Prevention Certification

1.7.3 STFL Section 139-m; Gender Based Violence in the Workplace Prevention

1.8 New York State Executive Orders

1.8.1 Executive Order 16 – Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia

1.8.2 Executive Order 177 - Prohibiting Contracts with Entities that Support Discrimination

1.9 DOCCS’ Reserved Rights

2.0 OVERVIEW

2.1 Contract Term

2.2 Price

2.3 Subcontracting

3.0 BIDDER QUALIFICATIONS

3.1 General Requirements

4.0 SCOPE OF WORK

5.0 PREPARATION AND SUBMISSION OF BIDS

5.1 Bid Preparation

5.1.1 Information to be Furnished with Bid

5.2 Bid Submission

6.0 METHOD OF AWARD

6.1 Equal Low Bids (Tie Bids)

6.2 Rejection

6.3 Debriefing

6.4 Dispute Resolution Policy

7.0 CONTRACTOR REQUIREMENTS AND PROCEDURES FOR PARTICIPATION BY NEW

YORK STATE CERTIFIED MINORITY- AND WOMEN-OWNED BUSINESS ENTERPRISES AND

EQUAL EMPLOYMENT OPPORTUNITIES FOR MINORITY GROUP MEMBERS AND WOMEN ... 17

7.1 Equal Employment Opportunity Requirements

7.2 Business Participation Opportunities for MWBEs

7.3 Business Participation Opportunities for New York State Certified Service-Disabled Veteran-Owned Businesses

7.3.1 Contract Goals .............................................................................. Error! Bookmark not defined.

8.0 CONTRACTOR INSURANCE REQUIREMENTS

9.0 ADDITIONAL ADMINISTRATIVE INFORMATION AND CONTRACT CLAUSES

9.1 Standard Clauses for New York State Contracts

9.2 Conflict of Terms and Conditions

9.3 Contract Payments

9.4 Billing

9.5 Tax Law Section 5-A

9.6 Background Check

9.7 Indemnification

9.8 Termination

Attachment 5 - BID PRICE PAGE

IFB # C161862-RR NYS DOCCS Albany Training Academy Firing Range

CHECKLIST FOR IFB # C161862-RR

All bidders must complete the checklist presented below and submit the following forms listed in the checklist as required for each bid submission.

SUBMISSION DOCUMENTS PACKAGE (SIGNATURES REQUIRED)

This Checklist

Completed Bid Signature Page

Bidder's Federal Tax Identification Number

NYS Vendor Identification Number

Bidder's Signature

Individual, Corporation, Partnership, or LLC Acknowledgement (must be notarized)

MWBE / EEO / SDVOB Forms as applicable

Forms available at: https://otda.ny.gov/contracts/mwbe/forms.asp https://ogs.ny.gov/veterans/forms

Vendor Responsibility Questionnaire – Check one of the following:

Paper Submission

OR

Electronic Filing - Certified Date:

(Must be certified within the last six months)

Certificate of Insurance

Proof of Compliance with Workers’ Compensation Coverage Requirements

Proof of Compliance with Disability Benefits Coverage Requirements

(Note: If the above three items are not submitted with bid, a tentative awardee shall provide this documentation upon notification from DOCCS)

Bid Price Page

Notes to Bidders and Questions

Procurement Lobbying Certification

Gender Based Violence Prevention Policy Certification State Finance Law § 139-m

NYS Required Certifications: EO 177 & State Finance Law § 139-l

EO 16: Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia

Vendor Assurance of No Conflict of Interest or Detrimental Effect

Contractor Certification Forms (Must Be Notarized)

Form ST-220-CA

Signature: Date:

Print Name: Name of Company:

RETURN THIS PAGE AS PART OF THE BID

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fotda.ny.gov%2Fcontracts%2Fmwbe%2Fforms.asp&data=05%7C01%7CRandi.Hammond%40doccs.ny.gov%7C94683efe514449b7c7a108db62a51b5e%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C638212233486016130%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=9q9RZhUgbVACLbrzU%2FyQQmaXw%2BHCZJUxC1IgxTsRSS0%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fogs.ny.gov%2Fveterans%2Fforms&data=05%7C01%7CRandi.Hammond%40doccs.ny.gov%7C94683efe514449b7c7a108db62a51b5e%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C638212233486016130%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=YyLlHmX3Hjr4ZvY6UATOnqG2icTw7cnUUHncnkD3KEQ%3D&reserved=0

Appendices

The following appendices are included with this Solicitation:

A. Standard Clauses for NYS Contracts

Attachments

The following attachments pertain to this Solicitation.

1. No-Bid Form

2. Submission Checklist

3. Bid Signature Page

4. Individual, Corporation, Partnership, or LLC Acknowledgement

5. Bid Price Page

6. Notes to Bidder

7. Bidder’s Certified Statement

8. Non-Collusive Bidding Certification

9. Vendor Assurance of No Conflict of Interest or Detrimental Effect

10. Procurement Lobbying Certification and Disclosure of Prior Non-Responsibility Determination

11. Sexual Harassment Prevention Policy Certification (State Finance Law §139-l Certification)

12. Gender-Based Violence Prevention Policy Certification (State Finance Law §139-m Certification)

13. Vendor Responsibility Attestation

14. Encouraging Use of New York Businesses in Contract Performance

15. Executive Order 16 Prohibiting State Agencies and Authorities from Contracting with Businesses

Conducting Business in Russia

16. Executive Order 177 Prohibiting Contracts with Entities that Support Discrimination

17. MWBE and EEO Policy Statement

18. SDVOB Policy Statement

1.0 INTRODUCTION

New York State (NYS) Department of Corrections and Community Supervision (DOCCS) is seeking Contractor(s) to provide a three (3) year contract with two (2) additional one (1) year extensions. The range will be used by DOCCS employees for the purposes of initial qualifications, pre-qualifications, and annual re-qualifications. The specific needs for the Training Academy are outlined in Section 4.0 DOCCS is looking for contractor to provide storage for the Academy backstop equipment and supplies (note that weapons and ammunition will NOT be stored by the Academy on range site). Range(s) must comply with all applicable local, State and Federal requirements and regulations.

For the purposes of this IFB:

a. a Contractor is defined as one who has the contract with the owner of a project or job and has full responsibility for its completion. A Contractor undertakes to perform a complete contract and may employ (and manage) one or more subcontractors to carry out specific parts of the contract, if permitted.

b. The terms “bidders”, “vendors”, “offerors”, and “contractors” are used interchangeably.

c. The use of the terms “shall”, “must” and “will” are used interchangeably when describing the

Contractor’s/Bidder’s duties.

d. The terms “proposal” and “bid” are used interchangeably herein and shall have the same meaning.

e. The name of this agency, NYS Department of Corrections and Community Supervision, is used interchangeably herein with “the Department” and “DOCCS”.

1.1 Notice to Bidders

Receipt of these bid documents does not indicate DOCCS has pre-determined your company's qualifications to receive a contract award. Such determination will be made after the bid opening and will be based on our evaluation of your bid submission compared to the specific requirements and qualifications contained in these bid documents.

Please Note: The State is not liable for any costs incurred by Bidders in the preparation and production of bids or for any work performed prior to the issuance of a contract.

1.2 Calendar of Events

The table below outlines the schedule for important action dates. If the State finds it necessary to change any of these dates, notification will be accomplished through an addendum to this IFB.

Invitation for Bids (IFB) Issued August 19, 2026 Written Bidders’ Questions Deadline No later than 3:00 p.m. ET, August 28, 2026 DOCCS Issues Answers to Questions (estimated) On or about September 8, 2026 Bids Due to DOCCS / Bid Opening Date No later than 3:00 p.m. ET, September 18, 2026 Anticipated Contract Start Date October 19, 2026

1.3 Submission of Written Questions

Bidders are cautioned to read this document thoroughly to become familiar with all aspects of the bid. Bidders should notify the DESIGNATED CONTACT of any term, condition, etc., that precludes the vendor from submitting a compliant, responsive bid. Prospective Bidders should note that all clarifications and exceptions including those relating to the terms and conditions of the contract are to be resolved prior to the submission of a bid.

All questions should be submitted in writing no later than the date specified in Section 1.2 Calendar of Events. Vendors should email questions to the designated contacts listed on the cover page of this document, citing the particular solicitation section and paragraph number. Bidders entering into a contract with the State are expected to comply with all terms and conditions contained herein. Answers to all written questions of a substantive nature will be given to all Prospective Bidders in the form of a formal addendum which will become part of the ensuing contract.

Official answers to all written questions will be advertised as an addendum and posted in the New York State Contract Reporter (NYSCR) (http://www.nyscr.ny.gov/) on or about the date listed in Section 1.2 Calendar of Events. Only answers provided by addendum are considered official. Any amendments, clarifications, responses to questions, and updates to this IFB will be posted on the NYSCR. It is each bidder’s responsibility to visit the above website prior to submitting a bid to determine if any addenda have been issued regarding this solicitation.

1.4 Vendor Responsibility

DOCCS conducts a review of prospective contractors (“Bidders”) to provide reasonable assurances the Bidder is responsive and responsible. The Contractor shall at all times during the contract term remain responsible. The Contractor agrees, if requested by the Commissioner of DOCCS or their designee, to present evidence of its continuing legal authority to do business in New York State, integrity, experience, ability, prior performance, and organizational and financial capacity.

If at any time the Contractor is found to be not responsible or there is a question as to the vendor’s responsibility, any activities pursuant to the contract may be suspended. In the event of such suspension, the Contractor will be given written notice outlining the particulars of such suspension. Upon issuance of such notice, the Contractor must comply with the terms of the suspension order. Contract activity may resume at such time as the DOCCS Commissioner or their designee issues a written notice authorizing a resumption of performance under the Contract. Finally, the contract may be terminated following a finding of non-responsibility.

A. New York State Vendor File Registration

Prior to being awarded a contract pursuant to this solicitation, the Bidder(s) and any designated authorized resellers who accept payment directly from the State, must be registered in the New York State Vendor File (Vendor File) administered by the Office of the State Comptroller (OSC). This is a central registry for all vendors who do business with New York State Agencies and the registration must be initiated by a State Agency. Following the initial registration, unique New York State ten-digit vendor identification numbers will be assigned to your company and to each of your authorized resellers (if any) for usage on all future transactions with New York State. Additionally, the Vendor File enables vendors to http://www.nyscr.ny.gov/ use the Vendor Self-Service application to manage all vendor information in one central location for all transactions related to the State of New York. If Bidder is already registered in the New York State Vendor File, list the ten-digit vendor ID number on the Bid Signature Page. Authorized resellers already registered should list the ten-digit vendor ID number along with the authorized reseller information.

If the Bidder is not currently registered in the Vendor File and is recommended for award, DOCCS shall request completion of OSC Substitute W-9 Form. A fillable form with instructions can be found at the link below. In addition, if authorized resellers are to be used, an OSC Substitute W-9 form should be completed by each of the designated authorized resellers and submitted to the Office of General Services Business Services Center. The Office of General Services Business Services Center will initiate the vendor registration process for all Bidders recommended for Contract Award and their authorized resellers.

Once the process is initiated, registrants will receive an email from OSC that includes the unique ten-digit vendor identification number assigned to the company and instructions on how to enroll in the online Vendor Self-Service application. For more information on the vendor file please visit the following website:

http://www.osc.state.ny.us/vendor_management

Form to be completed: https://www.osc.state.ny.us/vendors/forms/ac3237s_fe.pdf

B. NYS Vendor Responsibility Questionnaire

A Questionnaire is used for non-construction contracts and is designed to provide information to assess a Bidder’s responsibility to conduct business in New York based upon financial and organizational capacity, legal authority, business integrity, and past performance history. By submitting a bid, Bidder agrees to fully and accurately complete the “Questionnaire.” The Bidder acknowledges that the State’s execution of the Contract will be contingent upon the State’s determination that the Bidder is responsible, and that the State will be relying upon the Bidder’s responses to the Questionnaire when making its responsibility determination. To assist the State in determining the responsibility of the Bidder, the Bidder should complete and certify (or recertify) the Questionnaire no more than six (6) months prior to the bid due date.

A Bidder’s Questionnaire cannot be viewed by DOCCS until the Bidder has certified the Questionnaire.

It is recommended that all Bidders become familiar with all of the requirements of the Questionnaire in advance of the bid opening to provide sufficient time to complete the Questionnaire.

DOCCS recommends each Bidder file the required Questionnaire online via the New York State VendRep System. To enroll in and use the VendRep System, please refer to the VendRep System Welcome Package for Vendors available at the Office of the State Comptroller’s (OSC) website:

http://www.osc.state.ny.us/vendrep/documents/system/welcome_package.pdf or go directly to the VendRep System online at https://www.osc.state.ny.us/state-vendors.

OSC provides direct support for the VendRep System through user assistance, documents, online help, and a help desk. The OSC Help Desk contact information is located at:

http://www.osc.state.ny.us/portal/contactbuss.htm.

http://www.osc.state.ny.us/vendor_management https://www.osc.state.ny.us/vendors/forms/ac3237s_fe.pdf http://www.osc.state.ny.us/vendrep/documents/system/welcome_package.pdf https://www.osc.state.ny.us/state-vendors http://www.osc.state.ny.us/portal/contactbuss.htm

Bidders opting to complete the paper questionnaire can access this form and associated definitions via the OSC website at: http://www.osc.state.ny.us/vendrep/forms_vendor.htm.

The Bidder agrees that if it is found by the State that the Bidder’s responses to the Questionnaire were intentionally false or intentionally incomplete, on such finding, DOCCS may terminate the contract. In no case shall such termination of the contract by the State be deemed a breach thereof, nor shall the State be liable for any damages for lost profits or otherwise, which may be sustained by the Contractor as a result of such termination.

1.5 Freedom of Information Law (“FOIL”) / Trade Secrets

During the evaluation process, the content of each bid will be held in confidence and details of any bid will not be revealed (except as may be required under the Freedom of Information Law or other State law). The Freedom of Information Law provides for an exemption from disclosure for trade secrets or information the disclosure of which would cause injury to the competitive position of commercial enterprises. This exemption would be effective both during and after the evaluation process.

Should you feel your bid contains any such trade secrets or other confidential or proprietary information, you must submit a request to exempt such information from disclosure. Such request must be in writing, must state the reasons why the information should be exempt from disclosure and must be provided at the time of submission of the subject information. Upon notification from DOCCS, Bidders/Contractors must provide a redacted version of the records they wish to be exempted from release.

Requests for exemption of the entire contents of a bid from disclosure have generally not been found to be meritorious and are discouraged. Kindly limit any requests for exemption of information from disclosure to bona fide trade secrets or specific information, the disclosure of which would cause a substantial injury to the competitive position of your firm.

1.6 Ethics Compliance

1.6.1 Conflict of Interest

Bidder must disclose any existing or contemplated relationship with any other person or entity, including relationships with any member, shareholders of 5% or more, parent, subsidiary, or affiliated firm, which would constitute an actual or potential conflict of interest or appearance of impropriety, relating to other clients/customers of the Respondent or former officers and employees of the Agencies and their Affiliates, in connection with your rendering services enumerated in this solicitation. If a conflict does or might exist, please describe how your Staffing Firm would eliminate or prevent it. Indicate what procedures will be followed to detect, notify the Agencies of, and resolve any such conflicts.

Bidder must disclose whether it, or any of its members, shareholders of 5% or more, parents, affiliates, or subsidiaries, have been the subject of any investigation or disciplinary action by the New York State Commission on Public Integrity or its predecessor State entities (collectively, "Commission"), and if so, a brief description must be included indicating how any matter before the Commission was resolved or whether it remains unresolved.

http://www.osc.state.ny.us/vendrep/forms_vendor.htm

Additionally, a bidder will be required to submit the Vendor Assurance of No Conflict of Interest or Detrimental Effect form located within this solicitation as evidence of compliance with the foregoing.

1.6.2 State Employees

Contractors, consultants, vendors, and subcontractors may hire former State Agency or Authority employees. However, as a general rule and in accordance with New York Public Officers Law, former employees of the State Agency or Authority may neither appear nor practice before the State Agency or Authority, nor receive compensation for services rendered on a matter before the State Agency or Authority, for a period of two (2) years following their separation from State Agency or Authority service.

In addition, former State Agency or Authority employees are subject to a "lifetime bar" from appearing before the State Agency or Authority or receiving compensation for services regarding any transaction in which they personally participated, or which was under their active consideration during their tenure with the State Agency or Authority.

The Contractor and its Subcontractors shall not engage any person who is, or has been at any time, in the employ of the State to perform services in violation of the provisions of the New York Public Officers Law, other laws applicable to the service of State employees, and the rules, regulations, opinions, guidelines, or policies promulgated or issued by the New York State Joint Commission on Public Ethics, or its predecessors (collectively, the "Ethics Requirements"). The Contractor certifies that all of its employees and those of its Subcontractors who are former employees of the State and who are assigned to perform services under any contract resulting from this solicitation shall be assigned in accordance with all Ethics Requirements.

During the Term, no person who is employed by the Contractor or its Subcontractors and who is disqualified from providing services under the Contract pursuant to any Ethics Requirements may share in any net revenues of the Contractor or its Subcontractors derived from any contract resulting from this solicitation. The Contractor shall identify and provide the State with notice of those employees of the Contractor and its Subcontractors who are former employees of the State that will be assigned to perform services under any contract resulting from this solicitation, and make sure that such employees comply with all applicable laws and prohibitions.

The State may request that the Contractor provide it with whatever information the State deems appropriate about each such person's engagement, work cooperatively with the State to solicit advice from the New York State Joint Commission on Public Ethics, and, if deemed appropriate by the State, instruct any such person to seek the opinion of the New York State Joint Commission on Public Ethics.

The State shall have the right to withdraw or withhold approval of any Subcontractor if utilizing such Subcontractor for any work performed hereunder would be in conflict with any of the Ethics Requirements.

The State shall have the right to terminate the contract at any time if any work performed hereunder is in conflict with any of the Ethics Requirements.

1.7 Forms Pertaining to New York State Finance Law (STFL)

Bidders responding to this IFB must submit Attachment 8 – Non-Collusive Bidding Certification. See Appendix A, clause 7, for more information.

IFB C161862-RR Albany Training Academy

1.7.1 STFL Sections 139-j and 139-k; Procurement Lobbying Certification

Bidders responding to this Solicitation should submit Attachment 10 – Procurement Lobbying Certification and Disclosure of Prior Non-Responsibility Determination.

Pursuant to State Finance Law §139-j and §139-k the Department of Corrections and Community Supervision identifies Designated Contact(s), on the cover page of this Solicitation, to whom all communications attempting to influence the Department of Corrections and Community Supervision conduct or decision regarding this procurement, and communications related to the submission of written proposals, pre-bid questions, and debriefings must be made.

Please be advised State law prohibits any vendor from exerting or attempting to exert any improper influence relating to its proposal. “Improper influence” means any attempt to achieve preferential, unequal, or favored consideration of a proposal based on considerations other than the merits of the proposal, including but not limited to any conduct prohibited by the Ethics in Government Act, as set forth in Public Officers Law §73 and §74.

“Restricted period” means the period of time commencing with the earliest written notice, advertisement, or solicitation of a Request for Proposals (“RFP”), Invitation for Bids (“IFB”), or solicitation of proposals, or any other method for soliciting a response from Bidders intending to result in a procurement contract with DOCCS and ending with the final contract award and approval by DOCCS and, where applicable, final contract approval by the Office of the State Comptroller.

This prohibition applies to any oral, written, or electronic communication under circumstances where a reasonable person would infer that the communication was intended to influence this procurement.

Violation of any of the requirements described in this Section may be grounds for a determination that the bidder is non-responsible and therefore ineligible for this contract award. Two (2) violations within four (4) years of the rules against impermissible contacts during the “restricted period” may result in the violator being debarred from participating in DOCCS procurements for a period of four (4) years.

1.7.2 STFL Section 139-l; Sexual Harassment Prevention Certification

Pursuant to New York State Finance Law §139-l, every bid made on or after January 1, 2019 to the State or any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of New York State Labor Law §201-g:

https://www.nysenate.gov/legislation/laws/LAB/201-G

New York State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevention policy and sexual harassment prevention training program that employers may utilize to meet the requirements of New York State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers, can be found online at the following URL:

https://www.ny.gov/combating-sexual-harassment-workplace/employers https://www.nysenate.gov/legislation/laws/LAB/201-G https://www.ny.gov/combating-sexual-harassment-workplace/employers

Pursuant to New York State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder.

If the Bidder cannot make the required certification, such Bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the Bidder cannot make the certification.

After review and consideration of such statement, DOCCS may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification.

1.7.3 STFL Section 139-m; Gender Based Violence in the Workplace Prevention

Pursuant to New York State Finance Law § 139-M, every bid made on or after November 5, 2025 to the State or any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalty of perjury:

"By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing gender-based violence and the workplace and has provided such policy to all of its employees, directors and board members. Such policy shall, at a minimum, meet the requirements of subdivision 11 of section five hundred seventy-five of the executive law." https://www.nysenate.gov/legislation/laws/EXC/575

The statement required by New York State Finance Law § 139-M subdivision 1.a (Attachment 12 – Gender-Based Violence Prevention Policy Certification) may be submitted electronically in accordance with the provisions of New York State Finance Law § 163 subdivision 7.

A bid shall not be considered for award, nor shall any award be made to a bidder who has not complied with this section; provided, however, that if the bidder cannot make the foregoing certification, such bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor.

Any bid hereafter made to the state or any public department, agency or official thereof, by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where such bid contains the statement required by this section, shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the corporation.

1.8 New York State Executive Orders

1.8.1 Executive Order 16 – Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia https://www.nysenate.gov/legislation/laws/EXC/575

Bidders must review Executive Order 16 prior to submitting bids. You may access the executive order on the Governor’s website: https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting

Pursuant to EO 16, all Bidders responding to this solicitation shall complete the Certification form located with this Solicitation certifying the status of their business operations in Russia, if any.

1.8.2 Executive Order 177 - Prohibiting Contracts with Entities that Support Discrimination

Bidders must review Executive Order 177 prior to submitting bids. You may access the executive order on the Governor’s website:

https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/EO177.pdf

Bidders shall complete the EO177 Certification form located within this solicitation as evidence of compliance with the foregoing and submit with bid.

1.9 DOCCS’ Reserved Rights

The NYS DOCCS reserves the rights for the following:

1. Reject any and all bids received in response to this Solicitation.

2. Withdraw the IFB at any time, at the agency’s sole discretion;

3. Make an award under the IFB in whole or in part;

4. Disqualify any bidder whose conduct and/or bid fails to conform to the requirements of the IFB;

5. Seek clarifications and revisions of bids;

6. Use bid information obtained through site visits, management interviews and the state’s investigation of a bidder’s qualifications, experience, ability or financial standing, and any material or information submitted by the bidder in response to the agency’s request for clarifying information in the course of evaluation and/or selection under this solicitation;

7. Prior to the bid opening, amend the solicitation specifications to correct errors or oversights, or to supply additional information, as it becomes available;

8. Prior to the bid opening, direct bidders to submit bid modifications addressing subsequent solicitation amendments;

9. Change any of the scheduled dates;

10. Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective bidders;

11. Waive any requirements that are not material;

12. Negotiate with the successful bidder within the scope of the solicitation in the best interest of the

State;

13. Conduct contract negotiations with the next responsible bidder, should the Department be unsuccessful in negotiating with the selected bidder;

14. Utilize any and all ideas submitted in the bids received;

15. Every offer shall be firm and not revocable for a period of 90 days from the bid opening, to the extent not inconsistent with Section 2-205 of the Uniform Commercial Code. Subsequent to such 90 days, any offer is subject to withdrawal communicated in writing and signed by the offerer, and;

16. Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an offerer’s bid and/or to determine an offerer’s compliance with the requirements of the solicitation.

https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/EO177.pdf

17. DOCCS reserves the right to investigate or make any inquiry into the capabilities of any bidder to properly perform under any resultant contract.

18. MINOR DEVIATIONS (s) / MINOR TECHNICALITY: DOCCS reserves the right to have the flexibility to consider bids with minor deviations or technicalities and to waive minor deviations or technicalities that may be consistent with the intent and scope of the solicitation. The flexibility may permit a reasonable outcome in cases where the results of a fair, competitive process are clear, but the award of a contract is threatened due to a minor technicality or a minor deviation.

19. “OR EQUAL”: The State reserves the right to determine if a product/service is ‘equal’ to bid specifications. Bids with minor deviations or technicalities may be waived if consistent with the intent and scope of the solicitation. The flexibility may permit a reasonable outcome in cases where the results of a fair, competitive process are clear, but the award of a contract is threatened due to a minor technicality or a minor deviation.

2.0 OVERVIEW

2.1 Contract Term

It is the intention of the State to enter into a contract for a period of three (3) years with two (2) optional 1-year renewals. The contract resulting from this IFB will commence on the date above in Section 1.2 - Calendar of Events, subject to the availability of sufficient funding, and approval from the New York State Office of the Attorney General (OAG) and the Office of the State Comptroller (OSC).

2.2 Price

Bid price shall be inclusive of all costs, including but not limited to: anticipated price increases; labor;

materials; parts; supplies; transportation; travel; licenses; insurance; administrative; profit; ancillary costs;

and miscellaneous charges such as any applicable taxes or fees. Price will remain constant over the life of the contract, to include any extension options.

2.3 Subcontracting

The Contractor agrees not to subcontract any of its services, unless as indicated in its bid, without the prior written approval of DOCCS. Approval shall not be unreasonably withheld upon receipt of written request to subcontract. The Contractor retains ultimate responsibility for all services performed under a contract.

The Contractor may arrange for a portion(s) of its responsibilities to be subcontracted to qualified, responsible subcontractors, subject to the approval of DOCCS. If the Contractor determines to subcontract a portion of the services, the subcontractors must be clearly identified and the nature and extent of its involvement in and/or proposed performance must be fully explained by the Contractor to DOCCS. As part of this explanation, the subcontractor must submit to DOCCS a completed Vendor Assurance of No Conflict of Interest or Detrimental Effect form, as required by the Contractor prior to execution of a contract.

All subcontracts shall be in writing and shall contain provisions, which are functionally identical to, and consistent with, the provisions of this solicitation. Unless waived in writing by DOCCS, all subcontracts between the Contractor and subcontractors shall expressly name DOCCS as the sole intended third party beneficiary of such subcontract. DOCCS reserves the right to review and approve or reject any subcontract, as well as any amendment to said subcontract(s), and this right shall not make DOCCS a party to any subcontract or create any right, claim, or interest in the subcontractor or proposed subcontractor against DOCCS.

DOCCS reserves the right, at any time during the contract term to verify that the written subcontract between the Contractor and subcontractors is in compliance with all of the provisions of this Section and any subcontract provisions contained in this solicitation.

The Contractor shall give DOCCS immediate notice in writing of the initiation of any legal action or suit which relates in any way to a subcontract with a subcontractor or which may affect the performance of the Contractor's duties under a contract. Any subcontract shall not relieve the Contractor in any way of any responsibility, duty and/or obligation of a contract.

If at any time during performance under the contract the total compensation to a subcontractor exceeds or is expected to exceed $100,000, that subcontractor shall be required to submit and certify a Vendor Responsibility Questionnaire.

3.0 BIDDER QUALIFICATIONS

3.1 General Requirements

The Bidder agrees:

1. to adhere to all State and Federal laws and regulations in connection with the contract; and,

2. to notify DOCCS of any changes in the legal status or principal ownership of the firm, 45 days in advance of said change; and,

3. in any contract resulting from this solicitation, it shall be completely responsible for its work, including any damages or breakdowns caused by its failure to take appropriate action; and,

4. any contract resulting from this solicitation may not be assigned, transferred, conveyed or the work subcontracted without the prior written consent of the Commissioner of DOCCS; and,

5. for reasons of safety and public policy, in any contract resulting from this solicitation, the use of illegal drugs and/or alcoholic beverages by the Contractor or its personnel shall not be permitted while performing any phase of the work herein specified; and,

6. the Commissioner’s interpretation of specifications shall be final and binding upon the Contractor.

7. the Commissioner of DOCCS will make no allowance or concession to the Bidder for any alleged misunderstanding because of quantity, quality, character, location, or other conditions; and,

8. should it appear there is a real or apparent discrepancy between different sections of specifications concerning the nature, quality or extent of work to be furnished, it shall be assumed the Bidder has based its bid on the more expensive option. Final decision will rest with the Commissioner of DOCCS;

and,

9. for purposes of any contract resulting from this solicitation, the quality of service is subject to inspection and may be made at any reasonable time by the State of New York. Should it be found quality of services being performed is not satisfactory and the requirements of the specifications are not being met, the Commissioner DOCCS may terminate the contract and employ another contractor to fulfill the requirements of the contract. The existing Contractor shall be liable to the State of New York for costs incurred on account thereof; and,

10. the Commissioner of DOCCS reserves the right to stop the work covered by any contract resulting from this solicitation at any time it is deemed the successful Bidder is unable or incapable of performing the work to the state’s satisfaction. In the event of such stopping, DOCCS shall have the right to arrange for the completion of the work in such manner as it may deem advisable and if the cost thereof exceeds the amount of the bid, the successful Bidder shall be liable to the State of New York for any such costs on account thereof. In the event DOCCS issues a stop work order for the work as provided herein, the Contractor shall have 10 working days to respond thereto before any such stop work order shall become effective; and,

11. it is the Contractor's responsibility to maintain the equipment and materials provided for the work consistent with applicable safety and health codes; and,

12. DOCCS reserves the right to reject and bar from the facility any employee hired by the Contractor.

4.0 SCOPE OF WORK

The range must be within 40 minutes normal driving time from DOCCS Training Academy located at 1134 New Scotland Road, Albany, NY 12208. The range will be used by NYS DOCCS employees for the purposes of initial qualifications, pre-qualifications and annual requalification’s.

• Available access should be provided eight times a month, twice a week with set days and hours being determined at the time of award with vendor. Or create a schedule within the scope that DOCCS can adhere to and include as an attachment to the IFB.

• Parking accommodations must be accessible for a standard 40 passenger bus and two 12 passenger van for DOCCS staff.

• Range must be accessible for a minimum of 6 months during the year however, access will not be required during or immediately after snowfall events until the area is cleared and safe for use.

• Outdoor berm must be a minimum height of 20 feet. Must have 10 or more shooting points.

Target frames must be provided.

• Storage availability for Academy backstop equipment and supplies. (Weapons and ammunition will NOT be stored by the Academy on range site.

• Must have 35–60-person classroom equipped with adequate heat and ventilation, lighting, toilet facilities, and classroom furniture including chalk or whiteboards, seating and tables or students desks.

• Range must meet OSHA standards and have all required permits, certifications and credentials.

• Preferred: An area for PO’s to have lunch and the ability to reheat food.

5.0 PREPARATION AND SUBMISSION OF BIDS

The New York State Department of Corrections and Community Supervision (DOCCS) will receive bids pursuant to the provisions of Article XI of the State Finance Law or the provisions of the State Printing and Public Documents Law. The following procedures shall be used for bid submittals:

5.1 Bid Preparation

Prepare and submit complete original bid package, including any required certifications. It is the responsibility of the Bidder to verify the completeness of its proposal and its suitability to meet the requirements of this solicitation.

Prepare your bid using indelible ink. Print the name of your company on each page of the bid in the block provided. One (1) copy of the bid is required, unless otherwise specified herein.

5.1.1 Information to be Furnished with Bid

The bidder shall submit with its bid detailed specifications, circulars, and all necessary data on the product to be furnished. If the product offered differs from the provisions listed, such differences must be explained in detail. Failure to submit any of the above data may result in rejection of the bid.

The State, however, reserves the right to request any additional information deemed necessary for the proper evaluation of bids.

5.2 Bid Submission

Bidders are strongly encouraged to arrange for email of bids to New York State Department of Corrections and Community Supervision (DOCCS) no later than the due date and time listed in Section 1.2 Calendar of Events. Bidders assume all risks for timely and properly submitted emails. LATE BIDS will be rejected.

A. Submit your proposal in a clearly labeled email to doccscontracts@doccs.ny.gov. Your email should contain subject line “IFB C161862-RR BID ENCLOSED by [bidder name]”. Bidder’s legal name and address should appear in the body of the email. If sending the proposal files in multiple emails, indicate the email number, e.g., 1 of 2, 2 of 2. Note: Email delivery and/or read receipts are recommended.

B. Electronic documents must be attached as files; PDF files are preferable. DOCCS will neither accept nor open materials submitted as links. Where supporting documentation is required, links to websites for such documentation is not acceptable and may subject the bidder to disqualification. Fax (facsimile), audio tape, videotape, USB, and embedded link bid submissions are not acceptable and will not be considered.

C. Where signatures and/or notaries are required, proposal documents must have an original, handwritten signature and be signed in ink before being scanned as a pdf. Maintain the hard copy original for your files. The Department reserves the right to request hard copy originals of all signature pages at any time.

D. In the event an electronic submission cannot be read by the Department, the Department reserves the right to request a hard copy and/or electronic resubmission of any unreadable files. Offeror shall have two (2) business days to respond to such requests and must certify the resubmission is identical to the original submission.

6.0 METHOD OF AWARD

Award shall be made to one (1) bidder, to the lowest responsive and responsible bidder.

6.1 Equal Low Bids (Tie Bids)

DOCCS shall resolve a tie bid in the following order of priority when two (2) or more low bids are equal in all respects:

(a) Best and Final Offer

(b) First Bid Received

(c) Bidder facility with shortest travel time for DOCCS staff.

6.2 Rejection

The State reserves the right to reject an obviously unbalanced bid or to make "NO AWARD" on individual listings or sub-items if individual bid prices are deemed to be unbalanced or excessive or if an error in the solicitation becomes evident. In such case, ranking and evaluation of bids may be made on remaining items.

Award would be made on the remaining items. The determination of an unbalanced bid shall be at the sole discretion of the State. Options contained in this paragraph shall also be at the State’s sole discretion.

6.3 Debriefing

Pursuant to Section 163(9)(c) of the State Finance Law, any unsuccessful Bidder may request a debriefing regarding the reasons the Bid submitted by the Bidder was not selected for award. Requests for a debriefing must be made within 15 (fifteen) calendar days of notification by DOCCS that the Bid submitted by the Bidder was not selected for award. Requests should be submitted in writing to a Designated Contact identified in this solicitation.

6.4 Dispute Resolution Policy

It is the policy of DOCCS and the Office of the State Comptroller to provide vendors with an opportunity to administratively resolve disputes, complaints, or inquiries related to NYS bid solicitations or contract awards.

NYS DOCCS and the Office of the State Comptroller encourage vendors to seek resolution of disputes through consultation with NYS DOCCS staff. All such matters will be accorded impartial and timely consideration. Interested parties may also file formal written disputes.

7.0 CONTRACTOR REQUIREMENTS AND PROCEDURES FOR PARTICIPATION BY NEW YORK STATE

CERTIFIED MINORITY- AND WOMEN-OWNED BUSINESS ENTERPRISES AND EQUAL

EMPLOYMENT OPPORTUNITIES FOR MINORITY GROUP MEMBERS AND WOMEN

MWBE AND SDVOB FORMS ARE AVAILABLE AT: https://doccs.ny.gov/procurement-opportunities

New York State Law: Pursuant to New York State Executive Law Article…