COUNTY OF ORANGE

JOHN WAYNE AIRPORT

REQUEST FOR QUALIFICATION (RFQ)

FOR

AIRPORT IT SYSTEMS DESIGN SERVICES

RFQ NO. 280-3026801-CP

County of Orange RFQ

John Wayne Airport - Airport IT Systems Design Services, 280-3026801-CP

County of Orange

John Wayne Airport

Procurement and Contract Services

3160 Airway Avenue

Costa Mesa, CA

92626

SCHEDULE OF ACTIVITIES

Release of RFQ July 14, 2026

Question Period Ends July 21, 2026, 2:00pm

RFQ Submittal Closing Date and Time August 4, 2026, 2:00pm

RESPONSES MUST BE RECEIVED ON

OR BEFORE

Tuesday, August 4, 2026

2:00 pm

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. WRITTEN SOQ SCORING FORMAT: 1,000 MAXIMUM POINTS

SECTION 5. VENDOR RESPONSES

SECTION 6. FEDERAL AVIATION ADMINISTRATION (FAA) REQUIREMENTS

SECTION 7. LIST OF POTENTIAL TASKS/PROJECTS

Attachments:

A - Model Contract

B - List of DBE Firms

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

John Wayne Airport ("JWA" or "Airport") on behalf of the County of Orange (“County”) requires supplemental professional services to meet workload demands and project scheduling commitments in relation to Airport IT Systems Design services ("Services") for various projects and assignments. To supplement existing resources, County intends to issue “Airport IT Systems

Design Services” for use by JWA on an "as-needed" basis that shall not exceed (TBD).

The consultant and their subconsultant(s) (“Contractor” or “A-E”) must be able to respond to a variety of unplanned/emergency conditions occurring on the airfield and throughout airport facilities that could disrupt air carriers, general aviation, and/or essential facilities at JWA. The A-

E providing the Services or working under the task order agreement shall be available on short notice (less than two hours) to respond to unplanned/emergency conditions on the airfield and/or at essential facilities at JWA. Conditions that could impact and/or interrupt air carrier operations or essential facilities are a major concern of the Federal Aviation Administration (FAA) and JWA.

The Airport intends to pre-qualify firms/team to provide Airport IT Systems Design Services and other related professional services for various maintenance and capital projects and assignments.

To satisfy this need and as part of the first step of the solicitation process for Federal Aviation

Administration funded projects and/or tasks, JWA will use the RFQ process to establish a shortlist list of qualified firms (i.e. Qualified Vendor List (QVL)) based on the qualifications and experience presented in the Statement of Qualifications (SOQs) and subsequently award contracts to the highest-ranking qualified firms. The QVL is typically renewed at least once every three to five years to give additional firms an opportunity to participate. The County reserves the right, at its sole discretion, to make multiple awards to Respondents for services requested in this solicitation.

John Wayne Airport does not intend to limit the type of entity that may propose as a Respondent but, as a supplement to the Disadvantaged Business Enterprise program, is seeking a 25% Small

Business Enterprise (SBE) participation goal for the overall contract. The participation is on the total contract basis, and participation is to be demonstrated/reflected on each task order. If participation is not achieved within each task order, then Good Faith Effort (GFE) documentation should be submitted with each task order proposal.

If a firm wishes to participate as a SBE on a JWA project and has not been certified as a DBE or verified as a SBE by one of the certifying agencies of the California Unified Certification Program

(CUCP) within the preceding 12 months, that firm may apply for verification as a SBE by filing an SBE Verification Form and submitting the form along with all required attachments at the time of bid. SBA Certify - Small Business Administration | SBA Certify - Small

The awarded contract(s) may be funded by various grants from the Federal Aviation

Administration throughout the term of the contract. Therefore, the requirements of Title 2 of the

Code of Federal Regulations (C.F.R.), part 200 and §§200.317-200.326 of the Federal Aviation

Administration (FAA) Airport Improvement Program and 49 CFR Part 26 and/or Part 23, https://certify.sba.gov/

Participation by Disadvantaged Business Enterprises in Department of Transportation Programs apply to this contract, including Build America, Buy America (BABA) as applicable The provisions stated in Section 6 are mandatory and may be amended, and it is the responsibility of the consultant and their subconsultant(s) to comply to the extent required by law. Furthermore, the procedures/process in this solicitation will adhere to the guidance stated within advisory circular

AC150/5100-14E - Architectural, Engineering, and Planning Consultant Services for Airport

Grant Projects.

Note: The term “contractor” referenced within the solicitation is intended to mean a contractor, subcontractor, consultant, sub-consultant, and/or the Respondent; and means one who participates through this contract.

1.2 PROJECT DESCRIPTION

The A-E will be working with the County/JWA to provide IT systems design services for a variety of airport projects and assignments, including assessments, evaluations, and investigations in conformance to and compliance with all federal, state, local, and airport policies, standards, regulations/codes, and requirements such as the County of Orange technology and cybersecurity standards. The A-E shall provide the necessary experienced and knowledgeable personnel and/or staff with the appropriate equipment and tools, etc. to perform these Services. Certifications that demonstrate the individual(s) skills and knowledge may be required depending on the project and/or assignment, e.g. CISSP (ICS2), CISM (ISACA), CCIE (Cisco), PMP (PMI), RCDD

(BICSI), etc. The A-E shall at a minimum provide IT systems design services to lead and/or support airport facility and/or infrastructure enhancement/improvement, renovation/rehabilitation, new construction, and maintenance projects of varying types and degrees of complexity. Other team members/personnel may be retained by the A-E to support a project as a subconsultant in order to have the ability to perform the required tasks described in the Scope of Work.

1.3 PROPOSED TIME SCHEDULE (SUBJECT TO CHANGE)

Release of RFQ: July 14, 2026

Question Period Ends: July 21, 2026, 2:00pm

RFQ Submittal Closing Date and Time: August 4, 2026, 2:00pm

**This is a proposed schedule that is subject to change. Any changes to the schedule for the RFQ process will be issued to all Respondents via addenda on the County’s online bidding system https://procurement.opengov.com/portal/ocgov

A detailed Scope of Work concerning the County’s requirements is provided herein in Section

3. Respondents must meet the minimum qualifications and requirements set forth herein.

https://procurement.opengov.com/portal/ocgov

1.4 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Responses are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading Response via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Response for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents. The County has attempted to provide all information available. It is the responsibility of each

Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Response. If any person contemplating submitting a response to this

Request for Qualifications (RFQ) is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the

County Deputy Procurement Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation. If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received within this solicitation by Tuesday, July 21, 2026, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

D. Each Respondent must submit their response electronically via the County’s eProcurement

Portal.

E. All pages must be submitted on standard 8.5 x 11-inch paper, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

Response Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground. Respondent, its employees and/or consultants may be subject to the provisions of the California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of Economic Interest (Form 700). If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the Contract by County.

Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a response, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its response in strict accordance with all requirements of this solicitation and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

K. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

L. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

http://www.dnb.com/

O. The County requires a valid UEI number and full registration prior to Contract

Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Procurement Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of Responses, evaluation, and if requested by the County, interviews will commence. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their response to County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within five (5) business days after notification and be prepared to discuss all aspects of its response in detail, including technical questions regarding the response. Respondents shall not be allowed to alter or amend its response through the use of the presentation process.

1.5 EVALUATION PROCESS AND CRITERIA

An evaluation panel will conduct evaluations of the SOQs submitted through the RFQ process.

The committee will consider the information supplied by Respondents. If it finds a failure or deficiency in the SOQ or any information provided in connection thereto, the evaluation panel may reject said SOQ or information or reflect the failure or deficiency in the evaluation.

The County may request clarifications, or otherwise verify the contents of the SOQ, including information about the Respondent, consultants, and sub-consultants. The County reserves the right to seek publicly available information about the Respondents.

The evaluation panel will rank the Respondents’ SOQs and develop a shortlist of qualified firms to be placed on the Qualified Vendor List (QVL). At the discretion of the evaluation panel and based on evaluation results and County needs, top-ranked consultants from that QVL may be issued contracts, which may require County Board of Supervisors approval.

Note that once the QVL is established, at the time consultants are chosen for specific projects, different scoring criteria may be applied to determine the successful consultant for the specific http://www.usfcr.com/ project under consideration. These criteria may include, but are not limited to, project specific considerations, interviews, evaluation of references, negotiations, and past projects.

Proposals deemed to meet all minimum RFQ requirements will be scored based on the established criteria, and will be assigned points that measure the responsiveness to each identified criterion.

The total number of points earned will be tallied for each Proposal, based upon the Respondent(s) submitted written materials.

Proposals shall be evaluated by an Evaluation Panel of subject matter experts on the basis of the responsiveness to the requirements in this RFQ. The County may request clarifications, or otherwise verify the contents of the Proposal, including information about the Respondent, Contractors and sub-contractors. The County reserves the right to seek publicly available information about the Respondents.

The scoring is based on evaluation of the Proposal as measured against the Scoring Criteria.

Proposals will be evaluated from the most advantageous to the least advantageous to the County.

*Please note: These minimum qualifications must be verified for the Proposal to be deemed responsive. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the RFQ.

The establishment of a shortlist of qualified firms will be conducted in accordance with Title 2 of the Code of Federal Regulations (C.F.R.), part 200 and §§200.317-200.326 of the Federal Aviation

Administration (FAA) Airport Improvement Program. As such, the procedures/process in this solicitation will adhere to the guidance provided in the advisory circular AC150/5100-14E -

Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects.

A. Minimum Qualifications/Requirements:

Respondent’s SOQ shall meet the following minimum requirements and qualifications to proceed to the evaluation and scoring process:

Respondent must possess the following credentials and certifications listed below:

1. The Respondent (including key personnel/staff assigned to the project team) must have the ability to do business in Orange County, California;

2. The Respondent (including key personnel/staff assigned to the project team) must have conducted business in California for a minimum of three (3) years;

3. The Respondent (including key personnel/staff assigned to the project team) must have conducted similar work as is being requested in this SOQ and shall have a minimum of five (5) years of experience in airport related projects;

4. The Respondent (including key personnel/staff assigned to the project team) must possess valid certification(s) issued by an accredited and industry recognized agency, Board, and/or entity (e.g. CISSP (ICS2), CISM (ISACA), CCIE (Cisco), PMP (PMI), RCDD (BICSI), etc.) to perform tasks described in the Scope of Work and been actively practicing with these certification(s) for a minimum of five (5) years.

5. The Respondent (including key personnel/staff assigned to the project team) will have a local project team (i.e. within Orange County) that is available providing the core services and/or performing tasks described in the Scope of Work.

B. Written SOQs Scoring Format

See the WRITTEN SOQ SCORING FORMAT section for scoring criteria and points.

* NOTE: RESPONDENTS SUBMITTING EXCEPTIONS TO THE COUNTY MODEL

CONTRACT LISTED IN ATTACHMENT A OF THIS RFQ, SHALL RECEIVE A SCORE

OF “0” FOR THIS CRITERIA.

SOQs deemed to meet all minimum RFQ requirements shall be scored based on the established criteria, which have been weighted and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each SOQ, and the

SOQs will be ranked in order, based upon the Respondent(s) submitted written materials.

Any inquiry to determine the responsibility of a Respondent to this RFQ may be conducted.

Respondent agrees that the submission of a SOQ is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Respondent. Failure to comply with any such request may disqualify a Respondent from further consideration.

1.6 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the evaluation panel will make a recommendation for a shortlist of qualified consultants (“QVL”) to the County DPA. At the time services are required, a contract may be issued to a QVL consultant. Upon recommendation for placement on the QVL, consultants will be required to submit a fee schedule, which shall remain for the full term of the QVL. The County reserves the right to negotiate this fee schedule. Final award determination or placement on the QVL shall be subject to successful negotiations, reference checks, and past performance.

At the time Airport IT Systems Design Services are required, a contract up to Board threshold may be issued to a QVL consultant by negotiating project cost and scope of work independently upon each contract approval. Also based on evaluations and County needs, contracts over the Board threshold may also be awarded to a QVL consultant but will require Board of Supervisors approval.

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to DPA. Final award determination shall be subject to reference checks and past performance and may be subject to approval(s) by the County Board of

Supervisors. In addition, County reserves the right to verify and validate any information prior to the Contract Award and during the entire term of the Contract.

https://procurement.opengov.com/portal/ocgov/projects/245714/document?section=2346009

The Model Contract contained in Attachment A of this solicitation is a sample of a contract which may be proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this solicitation, including special conditions and requirements and those added by addendum and necessary attachments and/or exhibits and to reflect the Respondent’s SOQ.

Each selected Respondent may enter into a multi-year contract with the County. After award of contract as each project is identified, the awarded firm within the required discipline(s) will be requested to submit cost/fee schedule.

No guarantee is expressed nor implied as to the total services to be purchased under this RFQ.

Award of a consultant does not guarantee any future work to be awarded.

In the event a firm is selected for a specific project, the selected firm will be required to negotiate and execute an agreement with the County, which agreement may require County Board of

Supervisor approval.

Inquiries may or may not be conducted with the finalists; therefore, the SOQs submitted should contain Respondent's most favorable terms and conditions, since the selection and award may be made without further discussion. Exceptions to the terms and conditions of the proposed

Contract or the statements regarding Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFQ in Section 5, Part 5.1.10

“Statement of Compliance.”

1.7 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENT

Effective June 3, 2006, all Contractors, entering into a Contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an Auditor-

Controller vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the Contractor, at the time of award, if the Form W-9 or

W-8, will be required. In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected

Contractor agrees to furnish to the contract administrator, the County Purchasing Agent, or the agency/department Deputy Procurement Agent (DPA) the required W-9 or W-8.

1.8 LEVINE ACT REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made within the last

12 months. In order to comply with this requirement, Respondent agrees to furnish the required

Campaign Contribution Disclosure Information form as a required submittal with its submittal.

Failure to include the form as required will render the Statement nonresponsive.

1.9 THE COUNTY RESERVES THE RIGHT TO:

A. Request revisions and hold discussions with any Respondent as necessary to serve the best interests of the County.

B. Seek publicly available information about the Respondents.

C. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

D. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

E. Verify and validate any information prior to Contract Award and during the entire term of the Contract.

F. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any

Respondent responding to this solicitation;

H. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

I. Reject any Proposal if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

J. Request Best and Final Offer from any Respondent determined to be within the competitive range. Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with

Respondents.

K. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

L. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

Therefore, Proposals submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Choy Pham at cpham@ocair.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Choy Pham at cpham@ocair.com, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five

(5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Choy Pham at cpham@ocair.com, no later than five (5) business days after the

Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF WORK

3.1 DESCRIPTION OF SERVICES

The A-E will be contacted by the County Project Manager on an “as-needed” basis as projects arise that require airport IT systems design services. Requirements will be discussed by both

Parties and the A-E shall prepare a written Scope Statement that will include the specific work to mailto:CPOAppeals@ocgov.com be performed, including the costs and time required to complete the project/task. The County

Project Manager will then review the A-E’s Scope Statement, proceed with negotiation of task costs and when satisfied, issue a Contract Task Order (CTO) against this Contract.

The A-E will be working with the County/JWA to provide IT systems design services for a variety of airport projects and/or assignments, including assessments, evaluations, and investigations in conformance to and compliance with all federal, state, local, and airport policies, standards, regulations/codes, and requirements such as the County of Orange technology and cybersecurity standards.

The A-E shall provide the necessary experienced and knowledgeable personnel and/or staff with the appropriate equipment and tools, etc. to perform these Services. Certifications that demonstrate the individual(s) skills and knowledge may be required for the Scope Statement of each CTO. Examples of these certifications may include the following, but not limited to: CISSP

(ICS2), CISM (ISACA), CCIE (Cisco), PMP (PMI), RCDD (BICSI), etc.

The selected A-E shall at a minimum provide IT systems design services to lead and/or support airport facility and/or infrastructure enhancement/improvement, renovation/rehabilitation, new construction, and maintenance projects of varying types and degrees of complexity. Services shall be performed on an “as-needed” basis and may include, but are not limited to:

a. Researching and obtaining data/information by reviewing record drawings and/or documents, visiting the project site/location and by conferences with the

User/Client and airport staff, or by other actions as necessary to understand the design requirements/constraints.

b. Reviewing and understanding IT network system diagrams, drawings, exhibits, and other pertinent data/information.

c. Performing project planning, design, and phasing (including implementation logistics coordination) and/or code/standards compliance reviews in order to provide recommendations to the airport.

d. Planning, programming, designing, specifying, integrating, securing, testing, commissioning, and/or supporting IT systems at the airport in compliance with

County and airport standards/requirements within the established schedules and budgets for the project and/or assignment.

e. Evaluating and identifying project risk and establishing a coordinated and comprehensive contingency plan with the design team (i.e. operational and/or implementation) and presenting it to JWA.

f. Coordinating, collaborating, and/or managing consultants and/or contractors

(including vendors/suppliers) to meet the project requirements and schedules.

g. Providing consultation and advice to JWA to clarify the intent of the design and specifications and on questions that may arise during the planning and/or design of the project.

h. Coordinating and collaborating with County/JWA and/or various agencies/stakeholders, including vendors/suppliers, to design and deliver a comprehensive, resilient/robust, secure, integrated, and high-performing airport

IT system that meets or exceeds the business needs of the airport.

i. Providing construction administration services, testing, acceptance, training, and commissioning related to the project.

j. Providing close out services, as-built plans and record documents, material/product lists, project acceptance, etc.

k. Coordinating, contributing, and/or supporting the Operational Readiness and

Airport Transfer (ORAT) process as well as the Coordination and Logistics

Management (CALM) program for a variety of projects at JWA.

l. Developing and/or administering the quality assurance program for projects at

JWA.

In general, the A-E shall provide IT systems design services and other related professional services for various airport related projects and/or assignments. The following are examples of the airport related tasks and/or requirements associated with these services:

1. IT System Design and Implementation Services/Requirements

a. Enterprise Design:

i. Unified approach incorporating enterprise solutions, business strategy, audit and compliance, system architecture.

b. Datacenter Design:

i. Data center infrastructure development including cooling, electrical, physical and logical access, optimization of rack layout/configuration, and advanced network routing.

c. Cybersecurity:

i. Integrating complex IT systems with incorporation of the latest security standards, systems and authentication protocols, as well as best practice security products.

d. Database Development/Management:

i. Design management and development of advanced data systems and database methodology with intuitive/creative design and modeling, network management, distributed databases and processing, application architecture, and performance management.

e. Network Architecture Development/Implementation:

i. Integrated design of resilient, high-performance data communication networks, including local area networks (LANs), wide area networks

(WANs), and intranets with management of routing and switching, firewalls, Intrusion Detection Systems (IDS) and Intrusion Prevention Systems (IPS), and capacity and performance planning/monitoring.

f. Geographic Information System (GIS):

i. Design and implementation of geospatial solutions, manage enterprise GIS environments. Possess expertise in GIS concepts, data and application development.

g. Application Development:

i. Program/design management and development of various desktop and mobile applications, full stack websites, and server/client applications with varying and/or specific languages/interface depending on the airport’s needs.

h. Operational Technology:

i. Design and implementation of various operational technology and industrial control systems, facility access control, video surveillance, building automation and building management, environmental and lighting controls, including the airport’s baggage handling systems, which are mission-critical and rely on timely and accurate data exchanges with airlines, passenger processing systems, sortation systems, etc.

2. Potential Airport Systems

Below are typical systems that may need to be addressed on the airport’s network:

a. Common Use Passenger Processing Systems (CUPPS):

i. CUPPS (check-in kiosks, gate systems, baggage drop, and peripherals) with existing airport and airline infrastructure.

b. Common Use Self Service (CUSS):

i. Check-in kiosks for passenger processing and bag tag printing.

c. Common Use Self Service Bag Drop (SSBD):

i. Bag drop units for printing bag tags and bag system induction.

d. Baggage Source Message Broker (BSM):

i. Message Broker for facilitating exchange of BSM and Baggage Processed

Message (BPM) as well as related International Air Transport Association

(IATA) baggage messages between airlines and the airport’s BHS.

e. Baggage Reconciliation System (BRS):

i. Verifies a positive match between all luggage with passengers.

f. Baggage Handling Systems (BHS):

i. Baggage handling equipment for tracking, sorting, and reconciliation while ensuring real-time data exchange among airlines, security, and operations.

g. Flight Information Display Systems (FIDS):

i. Centralized, real-time common-use FIDS solutions throughout passenger areas and back-of-house areas as may be needed. Integration with airline and airport databases may be necessary.

h. Airport Operational Database (AODB):

i. Serves as a centralized database for a wide variety of information types and sources and serves as a single source of truth for operational systems.

i. Resource Management System (RMS):

i. Manages and allocates a wide range of airport assets for efficient and optimal utilization in a timely manner.

j. Asset Management System:

i. Used to track, monitor and manage assets throughout their entire lifecycle.

k. Public Address (Paging) Systems:

i. Airport-wide audio systems for routine operational announcements.

l. Multimedia/Advertising Systems:

i. Deploy digital signage and proprietary advertising or multimedia platforms to enhance passenger engagement and ensure connectivity for advertisers.

m. Digital Wayfinding:

i. Digital wayfinding signage solutions to enhance efficient passenger navigation flexibility for use throughout the terminal.

n. Voice Communication Systems (VoIP):

i. VoIP solutions for internal and external communications and ensure interoperability with existing communication networks.

o. Passenger Flow Management Systems:

i. Queue management, crowd analytics, and passenger tracking solutions that operate efficiently and reduce wait times.

p. Commercial and Retail Point of Sale (POS) Systems:

i. Proprietary IT solutions for concessionaires, including POS and payment processing.

q. Wi-Fi and Communication Systems:

i. Robust wireless (IEEE 802.11) connectivity for passengers, employees, airport operations, and airline operations, while implementing secure access controls and bandwidth management. Includes operational connectivity and public Wi-Fi connectivity.

r. Local Area Network (LAN):

i. TCIP/IP based solution that accomplishes ethernet connectivity through a highly available, fault-tolerant, and resilient collection of switches, routers, and firewalls.

s. Parking Management Systems and Ground Transportation:

i. Automated parking solutions with payment, reservations, space monitoring, dispatching and tracking for ground transportation services.

t. Airline Proprietary Systems:

i. Ensure compatibility and secure interfaces with airline-specific software. Maintain performance and security standards for each airline’s unique requirements.

u. Emergency Notification and Management Systems:

i. Airport-wide alert platforms for emergency response and coordination, and/or

Distributed Antenna System (DAS) as may be appropriate.

v. Building Management Systems (BMS)

i. Building Automation Systems (BAS):

o Heating, Ventilation, and Air Conditioning (HVAC) systems, environmental controls, and facility automation.

ii. Energy and Power Monitoring Systems:

o Monitor usage in real-time, ensuring efficiency and sustainability.

iii. Lighting Control Systems:

o Automated lighting solutions for energy savings and occupant comfort.

w. Security Systems (Access Control, Closed-Circuit Television (CCTV), Duress

Alarm):

i. Access control, video surveillance, and duress alarm systems that are used throughout the airport. Ensure compliance with Transportation Security

Administration (TSA), FAA, and local security requirements.

x. Local Area Network and Security Infrastructure (LAN):

i. Design and implement a secure TCP/IP-based architecture featuring switches, routers, firewalls, intrusion detection, and rigorous access controls. Adhere to

County of Orange cybersecurity guidelines/standards ensuring robust protection.

y. Cybersecurity Program Management:

i. System to support JWA’s cybersecurity program domains including vulnerability management, access management, change and control management, and compliance.

z. Identity Management:

i. System that provides a clearinghouse for employee onboarding and offboarding, security clearances and background checks, facility access, and management of vital records.

aa. Safety Management System (SMS):

i. System to identify, document, mitigate, and report all hazards and safety concerns throughout the airport campus.

bb. Ramp Support Services:

i. Passenger Boarding Bridges (PBB) and related aircraft docking, ground power, preconditioned air, potable water, vehicle charging stations, and related monitoring systems.

3. Coordination and Compliance

a. Coordinate with JWA IT and other required airport stakeholders to establish and document requirements for network guidelines, standards, and data exchange methodologies for comprehensive systems integration.

b. Provide coordination, consulting, recommendations, and architecture design, as applicable, for integrations of existing systems and proposed systems.

c. Provide best and common industry practices for the implementation and integration of IT systems in an airport environment.

d. Conduct regular project meetings with JWA and County IT teams and other required airport stakeholders.

e. Provide progress reports, project timelines, risk assessments, cost schedules, and project documentation.

f. Provide conceptual design for systems, including single line diagrams, implementation plans, and protocol compatibility for systems integration.

g. Provide detailed network and IT design for systems integration that may be used as technical documents for procurements.

h. Act as a network technical advisor or peer reviewer providing reviews and feedback for systems proposed with the various non-capital, capital, and/or tenant improvement projects.

i. Act as a technical industry advisor or subject matter expert providing examples of emerging technologies or innovative solutions adopted within an airport environment.

4. Testing, Commissioning, and Training

a. Coordinate with Original Equipment Manufacturer (OEM) vendors, contractors, JWA IT, and other required airport stakeholders to develop plans and perform system testing and commissioning in accordance with defined metrics as may be required for systems coming online.

b. Develop and deliver training and operational documentation to airport and County

IT personnel.

The A-E shall strictly adhere to the Scope Statement set forth in the Contract Task Order. Any modifications to the Scope Statement shall require the County’s prior written authorization.

3.2 CONTRACT TASK ORDER

The A-E shall be assigned work via a task order by County which shall subsequently be referred to as the “Contract Task Order” (CTO). A CTO for each project shall be developed by the A-E in conjunction with the County Project Manager. The County Project Manager shall manage all the A-E’s work including monitoring the CTO work schedule, quality of deliverables, review of invoiced amounts, adherence to set budget, and internal review of submittal packages. The A-E shall follow all requirements as outlined in the CTO; this general Scope of Work, the project specific Scope Statement, and the current edition of the Architect-Engineer Guide as well as other related airport design/construction guides and/or manuals.

The CTO shall include a detailed Scope Statement, describing tasks to be performed with a specific list of deliverables for each task, schedule of work, and cost to complete the work. The schedule of work shall allow enough time for meetings with the County Management staff to review the work progress, provide technical and policy direction, resolve problems and ensure adherence to the work completion schedule. The CTO shall include a cover sheet provided by the County Project Manager with the appropriate signature blocks and contract information. Once both Parties agree, and all Parties have signed the CTO, the County Project Manager shall provide the A-E with a Notice to Proceed (NTP) to begin work. The A-E shall submit all plans, reports and other documents produced under the CTO to the assigned County Project Manager within the timeframe indicated in the CTO or as directed by the County Project Manager.

3.3 CALM PROCEDURES

John Wayne Airport has implemented the CALM program (Coordination and Logistics

Management). CALM is a comprehensive logistics management approach to manage and communicate construction impacts through time and space management and provide program-wide tracking and coordination. The CALM team utilizes a Program Master Schedule and GIS database to capture project dates and locations for all projects including CIP (Airside, Landside and Terminals), Tenant, Commercial and Revenue Management, Maintenance, Information Technology, and

Operations. As part of this program, contractors are required to submit a project schedule, project phasing plan and site logistics plan (proposed laydown and/or stockpiling areas, contractor parking, haul routes, batch plants and other miscellaneous logistical items). All contractors will participate in the CALM Shutdown Coordination Center through Utility Shutdown Requests (USRs) and Location

Shutdown Requests (LSRs).