PRC_USFS_Apron_-_Addendum_No_3.pdf

Prescott Municipal Airport PRC Apron Reconstruction

Prescott Air Tanker Base Improvements ADDENDUM (Amendment) No. 3

PRC Apron Reconstruction (Base Bid – Schedule I) Addendum (Amendment) No. 3 4.8.15 Page 1 Prescott Air Tanker Base Improvements (Alternate Bid – Schedule II)

NOTICE TO OFFERORS

NOTICE OF INVITATION OF BID

PRC APRON RECONSTRUCTION

City of Prescott Project No. 15036 City of Prescott Permit No. B1412‐118

ADOT Project No. E5S2A

REQUEST FOR PROPOSALS

PRESCOTT AIR TANKER BASE IMPROVEMENTS

USFS Project No. AG‐8371‐S‐15‐0003 City of Prescott Permit No. B1412‐119

April 8, 2015

TO ALL PROSPECTIVE OFFERORS RESPONDING TO INVITATION FOR BID FOR CONSTRUCTION OF PRC APRON RECONSTRUCTION (BASE BID – SCHEDULE I) AND PRESCOTT AIR TANKER BASE IMPROVEMENTS (ALTERNATE BID – SCHEDULE II) AT THE PRESCOTT MUNICIPAL AIRPORT, as outlined in the aforementioned Invitation of Bids published in Prescott Courier and Arizona Republic on March 15 and March 22, 2015; and available via the internet at www.a‐erepro.com; and available on FBO.gov.

I. General

1. The Bidders are made aware that they must acknowledge receipt of all Addendums (Amendments), at the time of bid, within Division I and Division II contract documents, (i.e. there are two locations to acknowledge receipt of all addendums). Amendments and Addendums are one in the same, and three have been issued to date. The federal Form SF30 for this Addendum (Amendment) No. 3 is attached.

II. Contractor’s Questions

The following questions were submitted in writing to Jeff Low (City of Prescott) before April 6th, as required in the contract documents:

1. Question: For the Past Performance element of Section M (Evaluation Factors for Award), the contract documents do not indicate how many Past Performance Questionnaires (PPQs) the Government would like sent out for completion. Please advise how many PPQs the Government would like in response to this factor. Can CCASS evaluations be provided as additional demonstration of experience and performance? Would you like a ‘fly sheet’ in the bound document indicating how PPQ requests for sent out to?

Response: Each contractor will be evaluated using the requirements listed in Section M. The following is taken from Past Performance portion of Section M:

“To help aid in the evaluation of past performance, the offeror must demonstrate performance of similar type, scope, and magnitude to that detailed in this RFP in the past three years. Documentation shall include contract numbers, current point of contact, telephone number, e‐mail address if available, fax number, description and value of the work. Offeror is responsible to make their best attempt to assure that past performance information is current so verification can occur. Information containing contact names no longer at the location provided, disconnected or changed phone numbers, or any other

PRC Apron Reconstruction (Base Bid – Schedule I) Addendum (Amendment) No. 3 4.8.15 Page 2 inaccurate information that hinders verifying past performance information runs the risk of the information not being considered.”

No specific numbers of required Past Performance Questionnaires are listed as it is up to the contractor to provide sufficient experience to demonstrate the criteria in Section M. Supplemental documentation is allowed to be included for the technical evaluation.

2. Question: Can previously completed Past Performance Questionnaires (PPQ) be submitted in lieu of generating new ones for this proposal provided that they show demonstration of experience? If so, in lieu of using the proposal PPQ form, how would you like those referenced?

Response: Past Performance Questionnaires are to be submitted directly to the CO listed on the form and are specific to the Prescott Air Tanker Base Improvements. Substitutions are not recommended and run the risk of incomplete information necessary to cover the intent of the questionnaire.

3. Question: What is the format for which the Government would like the bidder to demonstrate performance of similar type, scope and magnitude in the past three years? Is this a document generated uniquely by the bidder? How many projects would the Government like to demonstrate experience, as no quantity is indicated.

Response: No specific formats or quantity of projects are listed in Section M. It is up to the contractor to provide the following information as stated in Section M:

“To help aid in the evaluation of past performance, the offeror must demonstrate performance of similar type, scope, and magnitude to that detailed in this RFP in the past three years. Documentation shall include contract numbers, current point of contact, telephone number, e‐mail address if available, fax number, description and value of the work. Offeror is responsible to make their best attempt to assure that past performance information is current so verification can occur. Information containing contact names no longer at the location provided, disconnected or changed phone numbers, or any other inaccurate information that hinders verifying past performance information runs the risk of the information not being considered.”

It is up to the contractor to provide sufficient experience to demonstrate the criteria in Section M.

4. Question: Is the proposal to the Forest Service solicitation, AG‐8371‐S‐15‐0003 a separate, deliverable document, or is it to be incorporated into the bound Contract Documents for the City of Prescott? If so, where should the documents be placed in the bound document? If separate, what is the document / binder format and number copies required? Should there be separate dividers for the:

SF‐1442

Completed Schedule of Items

Technical and Past Performance (per Section M)

Proof of SAM Registration and DUNs Number

AGAR 452.209.70 Signed and dated (contained in Section K)

Bonds

PRC Apron Reconstruction (Base Bid – Schedule I) Addendum (Amendment) No. 3 4.8.15 Page 3

Response: The USFS solicitation is contained within the City of Prescott Document. Documents can be Captured within Division II of the bound document.

5. Question: In Block 10 of the Standard Form 1442, the directions indicated to ‘include the DUNs number on responses in block 17a.’ Block 17a on Page 2 of the SF1442 refers to the offeror agreeing to hold their price for a specified period of time. Is this the block that is intended to show the DUNs number, or would you like it indicated in Block 14 with the name and address of the offeror?

Response: Yes block 14 is acceptable to capture the DUNS number.

6. Question: One of the requirements of the United States Forest Service proposal is that the bidder must complete, sign, and submit a Buy American Certificate as part of the proposal submission. We are aware of FAR 52.225‐9 (Buy American – Construction Materials (MAY 2014)) as part of Page 23 of 49 of the solicitation, however there does not appear to be a specific form to complete and sign for the Certificate.

Can you please advise where the specific Buy American Certificate is that needs to be completed and signed?

Response: A Buy American Act certificate is not required to be completed. If Items are going to be procured from outside the US the process is listed in FAR 52.225‐9 Buy American‐ Construction Materials (page 23 of 49) and FAR 52.225‐10 Notice of Buy American Requirement (page 44 of 49).

7. Question: For the City of Prescott Prequalification Form, one of the requirements is to provide the major construction projects the organization has performed in the last 3 years. Please provide what the minimum dollar threshold for major construction projects is for this response. Is there a minimum and/or maximum number of projects to include, and what is the format that you would like for the response (i.e., a table?)

Response: The City is looking for projects of similar size to the job you are currently bidding on and would request references and contact information of up to 10 similar jobs during the last 5 years.

Prepared By:

Dibble Engineering Ken Snyder, PE

Approved By:

John Cox, C.M. C.A.E.

City of Prescott Airport Manager

Attachments:

SF‐30 (Amendment 3)

(x)

AG-8371-S-15-0003

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

94TZ

PHOENIX AZ 85006-2440

2324 E MCDOWELL ROAD

USDA FOREST SERVICE

04/08/2015000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/17/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Prescott Airport Improvements

The purpose of this amendment is to incorporate the questions and answers received. See attached.

The deadline is NOT extended and remains April 16, 2015 @ 10:00 AM local time.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JAMIE L. WADE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .