PRC Apron Recon Prescott Air Tanker Base Improv - Final Bid Contract Documents.pdf

Prescott Municipal Airport Ernest A. Love Field (PRC)

United States Forest Service

(USFS)

CONTRACT DOCUMENTS

FOR

PRC APRON RECONSTRUCTION

PRC Project No. 15036

ADOT Project No. E5S2A

PRESCOTT AIR TANKER BASE IMPROVEMENTS

USFS No. AG-8371-S-15-0003

March 16, 2015

DATE, TIME, AND LOCATION OF SUBMITTING OF BIDS: Sealed bids for constructing the aforementioned projects must be received by the US Forestry Service (USFS) at 2971 Willow Creek Road BLDG-4, Prescott, AZ, 86301, before 10:00 am on Thursday, April 16th 2015 for furnishing all necessary labor, plant, equipment, materials, and performing all work for constructing the PRC Apron Reconstruction and Prescott Air Tanker Base Improvements projects, at which time the proposals will be publicly opened and read aloud. Any bid received after the established closing time shall be returned unopened. The City of Prescott and USFS reserve the right to accept or reject any or all bids and waive any informality deemed in the best interest of the City/USFS and to reject the bids of any persons who have been delinquent, unfaithful, or unclear to any contract with the City of Prescott or USFS.

PRC Apron Reconstruction

ADOT Project No. E5S2A

Prescott Air Tanker Base Improvements

USFS Project No. AG-8371-S-15-0003

Table of Contents Page TOC-i

CONTRACT DOCUMENTS TABLE OF CONTENTS

DESCRIPTION PAGE

BIDDER INFORMATION

Special Notice to Bidders ................................................................................................. SNTB-1 Notice of Invitation for Bid .............................................................................................. NIB-1 Instruction to Bidders ...................................................................................................... IB-1 Non-Collusion Affidavit.................................................................................................... NCA-1

DIVISION I – CITY OF PRESCOTT BIDDING REQUIREMENTS AND AGREEMENT DOCUMENTS

Bid Proposal ..................................................................................................................... B-1 Bid Bond .......................................................................................................................... BB-1 DBE/SBE Attachment A.................................................................................................... DBE-1 DBE/SBE Attachment B – Identification Statement of DBE/SBE ..................................... DBE-3 DBE/SBE Attachment C – Demonstration of Good Faith Efforts ..................................... DBE-5 Attachment D - List of Subcontractors (Base Bid – PRC/COP) ........................................ SUB-1 Prequalification Form ...................................................................................................... PF-1 Contractor Questionnaire................................................................................................ CQ-1 Authorized Signature Form ............................................................................................. AS-1 Certificate of Insurability ................................................................................................. CIS-1 Contract Agreement ........................................................................................................ CA-1 Statutory Payment Bond ................................................................................................. SPB-1 Statutory Performance Bond........................................................................................... SPB-3 Certificate of Insurance ................................................................................................... CI-1 Contractor’s Affidavit Regarding Settlement of Claims and Certification of Completion and Warranties ................................................................... SC-1 Unconditional Waiver and Release on Final Payment .................................................... UW-1

DIVISION II – UNITED STATES FOREST SERVICE (USFS) FEDERAL CONTRACT DOCUMENTS

SF1442 – Solicitation, Offer, and Award

SECTION B - Supplies or Services and Prices/Costs Schedule of Items

SECTION C – Description, Specifications, Statement of Work

SECTION D - Packaging and Marking

SECTION E - Inspection and Acceptance

SECTION F - Deliveries or Performance

SECTION G - Contract Administration Data

SECTION H - Special Contract Requirements

SECTION I - Contract Clauses

SECTION J - List of Documents, Exhibits, and Other Attachments

SECTION K - Representations, Certifications, and Other Statements of Offerors

SECTION L - Instructions, Conditions, and Notices to Offerors or Respondents

SECTION M - Evaluation Factors for Award

DIVISION III – GENERAL PROVISIONS

Table of Contents ............................................................................................................ GP-i General Provisions ........................................................................................................... GP-1

ADOT Project No. E5S2A

Prescott Air Tanker Base Improvements

USFS Project No. AG-8371-S-15-0003

Table of Contents Page TOC-ii

CONTRACT DOCUMENTS TABLE OF CONTENTS - CONTINUED

DESCRIPTION PAGE

DIVISION IV – SPECIAL PROVISIONS

Table of Contents ............................................................................................................ SP-i Special Provisions ............................................................................................................ SP-1

DIVISION V – TECHNICAL SPECIFICATIONS (CIVIL AND ELECTRICAL)

CIVIL TECHNICAL SPECIFICATIONS

Civil Technical Specification Table of Contents ......................................... TOC-1

P-100 Contractor Quality Control Program ......................................................... P-100-1 P-101 Mobilization ............................................................................................... P-101-1 P-104 Removal of Pavement ................................................................................ P-104-1 P-151 Removal of Existing Facilities ..................................................................... P-151-1 P-152 Excavation and Embankment .................................................................... P-152-1 P-153 Controlled Low Strength Material (CLSM) ................................................. P-153-1 P-201 Crushed Aggregate Base Course ................................................................ P-201-1 P-304 Cement-Treated Base Course .................................................................... P-304-1 P-405 Asphalt Concrete Pavement ...................................................................... P-405-1 P-501 Portland Cement Concrete Pavement ....................................................... P-501-1 P-604 Compression Joint Seals For Concrete Pavements .................................... P-604-1 P-605 Joint Sealing Filler ...................................................................................... P-605-1 P-610 Structural Portland Cement Concrete ....................................................... P-610-1 P-620 Airfield Pavement Marking ........................................................................ P-620-1 D-701 Pipe for Storm Drains and Culverts ........................................................... D-701-1 D-751 Manholes, Catch Basins, Inlets, and Inspection Holes .............................. D-751-1

ELECTRICAL TECHNICAL SPECIFICATIONS

Electrical Technical Specification Table of Contents ................................. TOC-1

L-100 Electrical General Requirements ............................................................... L-100-1 L-108 Underground Cable for Airports ................................................................ L-108-1 L-110 Airport Underground Electrical Conduit and Duct .................................... L-110-1 L-127 Concrete Handholes .................................................................................. L-127-1 L-853 Elevated Retro-reflective Taxiway/Apron Edge Markers .......................... L-853-1 L-858 Airport Guidance Lighting Systems (Signage) ............................................ L-858-1 L-861 Elevated Medium Intensity Taxiway Edge Lights ...................................... L-861-1 L-861T(L) Elevated Medium Intensity LED Taxiway Edge Lights ........................... L-861(T)L-1 L-867 Light Base and Transformer Housing ......................................................... L-867-1

APPENDIX A Construction Safety Plan (CSPP)

APPENDIX B FAA AC 150/5340-2F, Operational Safety on Airports During Construction

Prescott Air Tanker Base Improvements

USFS Project No. AG‐8371‐S‐15‐0003

Special Notice to Bidders Page SNTB‐1

CITY OF PRESCOTT

PRESCOTT MUNICIPAL AIRPORT

(Base Bid – Schedule I) PRC Project No. 15036 ADOT Project No. E5S2A

Prescott Air Tanker Base Improvements (Bid Alternate – Schedule II)

SPECIAL NOTICE TO BIDDERS

Each Bidder shall submit the complete, intact PROPOSAL FORMS, CONTRACT DOCUMENTS AND SPECIFICATIONS booklet with the Bid Bonds or Certified Cashier’s Checks attached for both the PRC Apron Reconstruction and Prescott Air Tanker Base Improvements projects as directed within these Contract Documents. Bidders shall complete all blanks in the Proposal Forms and sign the Proposal in the space(s) indicated.

Each Bidder must complete, sign, and submit the following CITY OR PRESCOTT (PRC Apron Reconstruction) documents with their bid to be considered a responsive, responsible, qualified and acceptable bid, at the time the bid documents are due:

a. Non‐Collusion Affidavit

b. Completed Schedule of Items (Base Bid – Schedule I)

c. Attachment A – Letter of Intent to Perform as a DBE/SBE Subconsultant, Subcontractor, or Supplier

d. Attachment B – Identification Statement for DBE/SBE

e. Attachment C – Demonstration of Good Faith Efforts (List of Contacted DBE/SBE Firms)

f. Attachment D – List of Subcontractors

g. Pre‐Qualification Form

h. Contractor’s Questionnaire

i. Authorized Signature Form

j. Certificate of Insurability

k. Contract Agreement

l. Bid Bond (PRC)

Additionally, each Bidder must complete, sign, and submit the following USFS (Prescott Air Tanker Base Improvements) documents with their bid to be considered a responsive, responsible, qualified and acceptable bid, at the time the bid documents are due:

a. SF‐1442

(Alternate Bid – Schedule II)

c. Technical Performance (per Section M)

d. Past Performance (per Section M)

e. AGAR 452.209‐70 (Signed and Dated)

f. Proof of registration on SAM.gov and DUNS Number

g. Buy American Certificate

h. Bid Bond (Section I)

Special Notice to Bidders Page SNTB‐2

A Pre‐bid Conference will be held on Tuesday, March 31, 2015 at 11:00 A.M. Arizona Time at Prescott City Airport Administration Building, 6546 Crystal Lane, Prescott, Arizona, 86301. Furthermore, a project site visit will occur directly after the Pre‐Bid Conference, which will be the only site visit offered.

All questions relating to interpretation of the Contract Documents or products must be submitted in writing, and responses will be in the form of Addenda to the Documents. All communication relative to this solicitation shall be directed in writing to:

Jeff M. Low, CFM Capital Projects Manager City of Prescott – Public Works 433 North Virginia Street Prescott, AZ 86301 jeff.low@prescott‐az.gov

All questions received from the start time of bidding up to the Pre‐Bid Conference will be answered at that Pre‐Bid Conference. Following the Pre‐Bid Conference, an Addendum will be prepared to include the meeting minutes and will be issued to all plan holders. All subsequent questions shall be submitted to Jeff Low by Monday, April 6, 2015 to allow sufficient time to respond.

Notice of Invitation of Bid Page NIB‐1

PRC Project No. 15036 ADOT Project No. E5S2A

Prescott Air Tanker Base Improvements

NOTICE OF INVITATION OF BID

DATE AND TIME OF SUBMITTING BIDS: Sealed bids for constructing the aforementioned projects must be received by the US Forestry Service at 2971 Willow Creek Road BLDG‐4, Prescott, AZ, 86301, before 10:00 am on Thursday, April 16th 2015 for furnishing all necessary labor, equipment, materials, and performing all work for constructing the aforementioned projects. Any bid received after the closing time shall be returned unopened.

DATE AND TIME OF OPENING BIDS: Sealed bids that were submitted as directed above and accepted by the USFS and City of Prescott will be publicly opened and read aloud by the City of Prescott City Clerk in the Council Chambers room at City Hall at 201 South Cortez, Prescott, AZ, 86301, at 2:00 pm on Thursday, April 16th 2015. Only the PRC Apron Reconstruction (Base Bid – Schedule I) will be publicly read aloud.

OBTAINING OR INSPECTION OF CONTRACT DOCUMENT: Hard copies of the bid package can be viewed and ordered through A&E Reprographics 1030 Sandretto Dr. Suite F Prescott, AZ 86305‐3178. The bid package will be made available to the public on Tuesday, March 17th 2015 by phone at (928) 442‐9116, via A&E Reprographics’ website at www.a‐erepro.com, by email prescott@a‐erpro.com, or by pick‐up at the address provided below. The documents will also be viewable and downloadable through the FBO.gov website.

A&E Reprographics 1030 Sandretto Dr Suite F Prescott, AZ 86305‐3718 Phone: (928) 442‐9116 Website: www.a‐erepro.com Email: prescott@a‐erpro.com (ORDER and PICK‐UP)

All costs incurred by the bidders in obtaining the bidding documents will be at the bidder’s expense and not refundable by the owners (i.e. City of Prescott and USFS).

The Proposal must be made on the forms provided in the Contract Documents and shall not be removed from the bound documents. Proposals submitted separate from the bound documents will be considered irregular and will not be considered.

Notice of Invitation of Bid Page NIB‐2

BIDDERS ARE HEREBY NOTIFIED:

1. Federal Funds are being used to assist in the construction of the Prescott Air Tanker Base

Improvements, (Alternate Bid, Schedule II) project, reference Division II – USFS Federal Contract Documents for federal requirements.

2. The proposed contract is under and subject to Executive Order 11246, as amended, of 24 September 1965, and to the Equal Employment Opportunity (EEO) and Federal Labor Standard Provisions. See Division II – USFS Federal Contract Documents, Section L for more information.

3. All Labor on the project shall be paid no less than the prevailing minimum wage rates established by the U.S. Secretary of Labor and contained in the specifications and shall comply with all provisions of the Davis‐Bacon Act. See Division II – USFS Federal Contract Documents, Section J for more information.

4. The Bidder agrees to comply with the provisions of the State of Arizona Executive Orders 75‐5, dated April 28, 1975, as amended by Executive Order 99‐4, relating to equal opportunity.

5. The Bidder must supply all information required by the bidding documents or specifications.

6. Each Bidder must complete, sign, and submit the following CITY OF PRESCOTT (PRC Apron Reconstruction) documents with their bid to be considered a responsive, responsible, qualified and acceptable bid, at the time the bid documents are due:

a. Non‐Collusion Affidavit

(Base Bid – Schedule I)

c. Attachment A – Letter of Intent to Perform as a DBE/SBE Subconsultant, Subcontractor, or Supplier

d. Attachment B – Identification Statement for DBE/SBE

e. Attachment C – Demonstration of Good Faith Efforts (List of Contacted DBE/SBE Firms)

f. Attachment D – List of Subcontractors

g. Pre‐Qualification Form

h. Contractor’s Questionnaire

i. Authorized Signature Form

j. Certificate of Insurability

k. Contract Agreement

l. Bid Bond (PRC)

Additionally, each Bidder must complete, sign, and submit the following USFS (Prescott Air Tanker Base Improvements) documents with their bid to be considered a responsive, responsible, qualified and acceptable bid, at the time the bid documents are due:

a. SF‐1442

(Alternate Bid – Schedule II)

c. Technical Performance (per Section M)

d. Past Performance (per Section M)

e. AGAR 452.209‐70 (Signed and Dated)

f. Proof of registration on SAM.gov and DUNS

Number

g. Buy American Certificate

h. Bid Bond (Section I)

Notice of Invitation of Bid Page NIB‐3

7. Not Used.

8. Not Used.

9. The DBE/SBE goal for the PRC Apron Reconstruction (Base Bid – Schedule I) project is 4.22% of the total amount bid. Based on the 9th Circuit Court Decision in Western States Paving Company vs.

Washington State Department of Transportation, the City of Prescott has determined that it is appropriate to use a race/gender neutral goal. The City of Prescott encourages all bidders to take active race/gender neutral steps to include DBE/SBE firms in this and other airport contracts.

Race/gender neutral steps include: unbundling large contracts, subcontract work the prime contractor may self‐perform, provide bonding or financing assistance, provide technical assistance, etc. This contract can be awarded without the lowest responsive bidder meeting the goal or demonstrating good faith effort to meet the goal. In the event of a conflict, the information contained in this paragraph takes precedence over other information presented in these specifications. The 4.22% is a goal, but not required to be considered responsive.

10. Not Used.

11. All prospective bidders must furnish prequalification information by the dates specified and in the manner specified in General Provisions Section 20, the Prequalification Form, Contractor Questionnaire, and Division II – USFS Federal Contract Documents, Section M.

12. No Bidder may withdraw his bid for a period of Ninety (90) Calendar Days after the date set for the opening thereof.

13. A Pre‐bid Conference will be held on Tuesday, March 31, 2015 at 11:00 A.M. Arizona Time at

Prescott City Airport Administration Building, 6546 Crystal Lane, Prescott, Arizona, 86301.

Furthermore, a project site visit will occur directly after the Pre‐Bid Conference, which will be the only site visit offered.

14. All questions relating to interpretation of the Contract Documents or products must be submitted in writing, and responses will be in the form of Addenda to the Documents.

All communication relative to this solicitation shall be directed in writing to:

Jeff M. Low, CFM Capital Projects Manager City of Prescott – Public Works 433 North Virginia Street Prescott, AZ 86301 jeff.low@prescott‐az.gov

All questions received from the start time of bidding up to the Pre‐Bid Conference will be answered at that Pre‐Bid Conference. Following the Pre‐Bid Conference, an Addendum will be prepared to

Notice of Invitation of Bid Page NIB‐4 include the meeting minutes and will be issued to all plan holders. All subsequent questions shall be submitted to Jeff Low by Monday, April 6, 2015 to allow sufficient time to respond.

15. A bid guaranty for the PRC Apron Reconstruction project shall be provided in the form of either a

Bid Bond or Certified Cashier’s Check, and made payable to the City of Prescott for not less than 10% percent of the amount of the Base Bid (Schedule I).

Additionally, a separate bid guaranty for the Prescott Air Tanker Base Improvement project shall be provided in accordance with Division II – USFS Federal Contract Documents, Section I, (FAR 52.228‐1).

16. All surety and bid bonds must be written by an insurance company authorized to do business in the

State of Arizona, to be evidenced by a Certificate of Authority as defined in A.R.S. Section 20‐217, a copy of which certificate is to be attached to the applicable bid bond, payment bond, or performance bond.

17. PROTEST PROCEDURES: Firms wishing to respond to disqualification or a procurement outcome may refer to Arizona State Procurement Code R2‐7‐A901 which governs protest procedures utilized throughout the selection process.

Dated: March 6th, 2015

To be published in the Prescott Courier and Arizona Republic on: Sunday March 15th and 22nd, 2015.

USFS Project No. AG-94-TZ-C-15-0039

Instructions to Bidders Page IB-1

PRC Project No. 15036

ADOT Project No. E5S2A

Prescott Air Tanker Base Improvements

USFS Project No. AG-8371-S-15-0003

INSTRUCTIONS TO BIDDERS

1. Each proposal shall be legibly written, printed in ink, or typed on the proposal form provided in this bound copy of proposed Contract Documents. No alterations in proposals, or in the printed forms therefore, by erasures, interpolations, or otherwise will be acceptable unless each such alteration is signed or initialed by the bidder; if initialed, the Owner(s) may require the bidder to identify any alteration so initialed. No alteration in any bid, or in the bid form on which it is submitted, shall be made by the person after the bid has been submitted by the bidder. Any and all addenda to the Contract Documents in which a bid is based, properly signed by the bidder, shall accompany the proposal when submitted.

Each proposal submitted for constructing the aforementioned projects shall be enclosed in a sealed envelope, addressed to the US Forestry Service at 2971 Willow Creek Road BLDG-4, Prescott, AZ, 86301, before 10:00 am on Thursday, April 16th 2015, and identified in the upper left corner as follows:

Bid of [Name and Address of Bidder] for:

Apron Reconstruction Project Prescott Project No. 15036 ADOT No. E5S2A

Due before 10:00 am Arizona Time on Thursday, April 16th, 2015

Each Bid must be received by the US Forestry Service, on or before the time and date specified above, (and in the Notice of Inviting of Bids). Only the PRC Apron Reconstruction, Base Bid (Schedule I) bid will be publicly read aloud.

All bids will be reviewed and evaluated by the Owner(s) and the Engineer. The Owner(s) will then determine the lowest responsive, responsible, and qualified bid while considering the recommendations of the Engineer. The PRC Apron Reconstruction, Base Bid (Schedule I) bid will be forwarded to the Arizona Department of Transportation MPD Aeronautics with a recommendation that that Contract be awarded to the firm determined to be the lowest responsive, responsible, and qualified bidder. After approval by ADOT, the City of Prescott will enter into a contract with the Contractor for the PRC Apron Reconstruction, Base Bid (Schedule I) project. The USFS will make a determination on the Prescott Air Tanker Base Improvements (Alternate Bid, Schedule II).

For criteria in awarding the Prescott Air Tanker Base Improvements, Alternate Bid (Schedule II), reference Division II – USFS Federal Contract Documents, Section I.

Bids may be held by the Owner(s) for a period of not to exceed Ninety (90) Calendar Days from the date of the opening of bids for the purpose of reviewing the bids prior to awarding of the Contract.

Instructions to Bidders Page IB-2

2. A bid bond for the PRC Apron Reconstruction, Base Bid (Schedule I) in the amount of 10% of the Base Bid (Schedule I) shall be required at the time the bid is submitted, in accordance with ARS § 34- 201(A)(3). Each bid shall be accompanied by either a certified check or a cashier’s check drawn on an acceptable bank or a bid bond, using the form provided in the Contract Documents, in an amount of not less than ten percent (10%) of the total amount of the bid, made payable without conditions to the “City of Prescott,” hereinafter referred to as the Owner(s). The amount of the said Bid Guarantee may be retained by and forfeited to the Owner(s) as liquidated damages if the bid covered thereby is accepted and a contract based thereon is awarded and the bidder should fail to enter into a Contract in the form prescribed, with legally responsible sureties, within fifteen (15) days after such award is made by the Owner(s).

Additionally, a separate bid guaranty for the Prescott Air Tanker Base Improvement (Alternate Bid, Schedule II) project shall be provided in accordance with Division II – USFS Federal Contract Documents, Section I, (FAR 52.228-1).

The bid guarantee deposit(s) of the bidder will be returned if and when his bid is rejected. The bid guarantee deposit(s) of the bidder to whom a contract is awarded will be returned provided and when said successful bidder executes a contract and files satisfactory bonds as hereinafter stipulated. The bid guarantee deposit(s) of the second and third lowest responsible bidder may be retained for a period of not to exceed Ninety (90) Calendar Days pending the execution of the contract and bonds by the successful bidder.

3. Each bidder, to be considered, must have the appropriate Contractor's License required under provisions of the ARS §32-1101 through §32-1170.03 for the work covered in his proposal at the time his bid is submitted. This includes a joint venture formed to submit a bid. The Prime Contractor must hold a valid Class A General Engineering License at the time of submitting the bid.

4. Each bidder shall carefully examine the Plans, Specifications, and all other Contract Documents, shall visit the site and fully inform himself of all conditions affecting the work or the cost thereof, and shall be presumed to have done so and his bid shall be based upon his own conclusion from such examination and his own interpretation of reports on borings and upon his own conclusions with reference to sub-surface materials and conditions. Each bidder shall inform himself concerning all Federal, State and Local laws, ordinances or regulations which may in any manner affect his proposed operations of construction, or those engaged or employed on the work or the material or equipment.

If any person contemplating a bid for the proposed contract is in doubt as to the true meaning of any part of the Plans, Project Specifications or other proposed Contract Documents, or finds discrepancies in or omissions from the Plans, Project Specifications and Contract Documents, he may submit to the Engineer a written request for the interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery. Questions received after the date noted in the Special Notice to Bidders shall not be answered. Any interpretation or correction of the proposed Documents will be made only by Addendum, duly issued, and a copy of such Addendum will be emailed, mailed or delivered to each person having obtained the Contract Documents. Any addenda issued during the time of bidding, forming a part of the Contract Documents received by the bidder for the preparation of his bid, shall be covered in the bid and shall be made a part of the contract. The City of Prescott will not be responsible for any other explanation or interpretations of the proposed documents.

Instructions to Bidders Page IB-3

5. Each Bidder to whom a Contract for the work is awarded shall be required to furnish Performance and Payment Bonds in accordance with Division I and Division II contract requirements.

6. All sales and use taxes, as well as other taxes that might lawfully be assessed against the Owner(s) in the execution and performance of the proposed Contract and work covered thereby, are to be paid by the Contractor for the work from monies obtained in satisfaction of his Contract. It is to be understood by all bidders that the bid price or prices submitted shall include the total cost of all such taxes.

7. No bidder may submit more than one bid for each project, except as provided in these Instructions.

Two bids under different names will not be received from one firm or association.

8. No bidder may withdraw his bid for a period of Ninety (90) Calendar Days after the date and hour set for the opening herewith. A bidder may withdraw his bid at any time prior to the expiration of the period during which bids may be submitted, by written request of the same person or persons who signed the bid.

9. The Owner(s) reserves the right to accept the bid which, in its judgment, is the lowest and most responsive, responsible, and qualified bid; to reject any or all bids; and to waive or accept irregularities or informalities in any bid submitted. Bids received after the specified time of closing will be returned unopened.

In reviewing bids and/or proposals and/or estimates, and determining whether or not a proposed contractor or vendor is the most responsive, responsible, and qualified bidder, the Owner(s) shall consider, among other factors (not limited to):

a. costs incurred by the City or other governmental entities in contested change orders by the

Contractor;

b. litigation in which the Contractor was involved with the City or other governmental entities relative to contract performance;

c. failure of the Contractor to have met bid specifications or time limits in previous contracts;

d. abandonment of a contract or refusal to perform without legal cause after submission of a bid;

e. a record of bidding errors or omissions in two or more bid submissions in a thirty-six month period;

f. a record of failure to perform or unsatisfactory performance of two or more contracts within a thirty-six month period;

g. inadequate equipment, lack of expertise or insufficient personnel to complete the proposed contract;

h. a record of safety violations in two or more contracts within a thirty-six month period;

Instructions to Bidders Page IB-4

i. conviction of a criminal offense as an incident to obtaining or attempting to obtain an public or private contract or subcontract, or in the performance of such contract or subcontract within a ten year period;

j. conviction or a criminal offense within a ten year period of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property or any other offense indicating a lack of business integrity or business honesty which might affects responsibility as a municipal contractor;

k. conviction of state or federal antitrust statues within a ten year period arising out of the submission of bids or proposals;

l. any other cause that the City determines to be so serious and compelling as to affect responsibility as a municipal contractor, including debarment or similar proceedings by another governmental entity.

m. Bidder sufficiently demonstrating self-performance percentage requirement (50%), as required in General Provisions Section 80-10, at the time of bid

Additionally, the Owner(s) shall consider the criteria stated in Division II – USFS Federal Contract

Documents, Section M.

10. None of the Instructions to Bidders, Proposal, Certifications, Contract Agreement, General Provisions, Special Provisions, or Technical Specifications shall be removed from the bound copy of the Contract Documents prior to submitting the proposal contained therein.

11. Each bidder shall sign his bid for each project, using his usual signature and giving his full business address. Bids by partnerships shall be signed with the partnership or by an authorized representative and designation of the person signing. Bids by corporations shall be signed with the name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind it in the matter. The names of all persons signing should also be typed or printed below the signature. A bid by a person who affixes to his signature the word “president,” “secretary,” “agent,” or other designation, without disclosing his principal, may be held to be the bid of the individual signing. When represented by the Owner(s), satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished.

12. Attention of bidders is called to the requirements of the State of Arizona Executive Orders

99-4, and 2000-4, relating to equal opportunity which is herein incorporated by reference. The bidder to whom a Contract is awarded will be required to comply with all provisions of this Executive Order as will any Subcontractors.

13. DISADVANTAGE AND SMALL BUSINESS ENTERPRISE (DBE/SBE): Attention of bidders is particularly called to the requirements for Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) participation as described in the Notice of Invitation of Bid. All bidders will be required to furnish information of DBE/SBE firms as required by Attachments A, B, C, and D. It is not required of the Bidder to meet the DBE/SBE goals stated herein to be considered a responsive or responsible bidder.

Instructions to Bidders Page IB-5

Note: All bidders must complete and submit with their bids the Attachments A, B (if needed), C and D. See Notice of Invitation of Bid, Section 9 for additional information.

The successful Contactor shall meet the requirements of Federal Contract Assurance and Prompt Payment in accordance with Division II – USFS Federal Contract Documents, Section I. This clause applies to both DBE and non-DBE subcontractors.

An unpaid subcontractor or supplier is entitled to interest on unpaid amounts at 18% per annum. For licensed contractors, failure to pay is also grounds for disciplinary action by the Arizona Registrar of Contractors.

14. Attention of bidders is particularly called to the requirements concerning the payment of not less than the prevailing wage and salary rates as set forth in Division II – USFS Federal Contract Documents, Section J. The prevailing wage and salary rates of pay, set forth in Division II – USFS Federal Contract Documents, Section J and bound herein, are the minimums to be paid during the life of the Contract. It is therefore the responsibility of bidders to inform themselves as to local labor conditions, such as the length of work day and work week, overtime compensation, health and welfare contributions, labor supply and prospective changes or adjustments of rates.

15. Attention of bidders is particularly called to the requirements for nondiscrimination, equal employment opportunity and affirmative action both for themselves and their subcontractors. The bidder to whom a Contract for Work is awarded will be required to comply with all provisions contained in Division II – USFS Federal Contract Documents.

16. Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246, as amended): See Division II – USFS Federal Contract Documents, Section L.

17. EQUAL EMPLOYMENT OPPORTUNITY - 41 CFR PART 60-1.4(b): During the performance of this contract, the contractor agrees to meet the requirements set forth in See Division II – USFS Federal Contract Documents, Section L.

18. No assignment by the Contractor of any contract to be entered into hereunder, or any part thereof, or of funds to be received thereunder by the Contractor, will be recognized by the Owner(s) unless such assignment has had prior approval of the Owner(s) and the Surety has been given due notice of such assignment in writing and has consented thereto in writing.

19. Liquidated Damages for the PRC Apron Reconstruction, Base Bid (Schedule I) are outlined in the Contract Agreement document within Division I.

Liquidated Damages for the Prescott Air Tanker Base Improvements, Alternate Bid (Schedule II) are outlined in the Contract Agreement document within Division II – USFS Federal Contract Documents, Section I.

20. Partial Payments will be made monthly.

Instructions to Bidders Page IB-6

21. Final Payment will not be made until all “Unconditional Waiver and Release on Final Payment” documents have been properly executed and received, individually and respectfully for each project.

22. The work for the PRC Apron Reconstruction, Base Bid (Schedule I) project is being performed under a grant agreement between the City of Prescott and the Arizona Department of Transportation MPD Aeronautics Division. Said agreements require the City of Prescott to obtain approval from ADOT for all contract awards and modifications thereof. The City of Prescott will not award a contract (or any modification) until the approval of such award is received from the Arizona Department of Transportation MPD Aeronautics Division.

The work for the Prescott Air Tanker Base Improvements, Alternate Bid (Schedule II) project is being performed under a federal grant as referenced in Division II – USFS Federal Contract Documents.

21. Notwithstanding the specifications contained herein, it is the responsibility of the bidder/proposer to insure that the bid is in conformance with all federal, state, county and city rules and regulations, including but not limited to the International Building Code, International Code for Building Conservation, International Fire Code, International Housing Code, International Mechanical Code, International Plumbing Code, and International Electric Code, as the foregoing have been adopted by the Prescott City Council, together with any amendments thereto.

23. Contractor Immigration Warranty: Compliance with Federal and State Laws. The Contractor understands and acknowledges the applicability to it of the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989. The following is only applicable to construction contracts: The Contractor must also comply with A.R.S. §34-301, “Employment of Aliens on Public Works Prohibited,” and A.R.S. §34-302, as amended, “Residence Requirements for Employees.”

Under the provisions of A.R.S. §41-4401, Contractor hereby warrants to the City of Prescott that the Contractor and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with all Federal Immigration laws and regulations that relate to their employees and A.R.S. §23-214(A) (hereinafter “Contractor Immigration Warranty”).

A breach of the Contractor Immigration Warranty shall constitute a material breach of this Contract and shall subject the Contractor to penalties up to and including termination of this Contract at the sole discretion of the City of Prescott. The City of Prescott retains the legal right to inspect the papers of any Contractor or Subcontractor’s employee who works on this Contract to ensure that the Contractor or Subcontractor is complying with the Contractor Immigration Warranty. Contractor agrees to assist the City of Prescott in regard to any such inspections.

The City of Prescott may, at its sole discretion, conduct random verification of the employment records of the Contractor and any of its Subcontractors to ensure compliance with the Contractor’s Immigration Warranty. Contractor agrees to assist the City of Prescott in regard to any random verifications performed.

Neither the Contractor nor any Subcontractor shall be deemed to have materially breached the Contractor Immigration Warranty if the Contractor or Subcontractor establishes that it has complied with the employment verification provisions prescribed by sections 274A and 274 B of the Federal Immigration and Nationality Act and the E-Verify requirements prescribed by A.R.S. §23-214 Subsection A.

Instructions to Bidders Page IB-7

The provisions of this Article must be included in any contract the Contractor enters into with any and all of its subcontractors who provide services under this Contract or any subcontract. “Services” are defined as furnishing labor, time or effort in the State of Arizona by a contractor or subcontractor. Services include construction or maintenance of any structure, building or transportation facility or improvement to real property.

The major items of work associated with the PRC Apron Reconstruction, Base Bid (Schedule I) and Prescott Air Tanker Base Improvements, Alternate Bid (Schedule II) projects shall include, but not be limited to:

demolition of existing AC and PCCP pavement, minor earthwork, construction of new AC and PCCP pavements, modification to exiting wet and dry utilities, pavement markings, reconfiguration of existing taxiway edge lights, and other work not already mentioned herein as noted in the approved plans, specifications, special provisions and other contract documents.

Depending on the availability of funds, the Owner(s) reserve the right to award the contract for only the base bid work or to award the contract for the base bid plus any number and combination of the alternates, (if any). Contract award, to a responsive, responsible, and qualified bidder will be based on the low total base bid or on the low combination of the total base bid plus the alternate bid(s), (if any), whichever is in the best interest of the Owner(s) to award and construct.

Instructions to Bidders Page IB-8

PAGE INTENTIONALLY LEFT BLANK

Non-Collusion Affidavit Page NCA-1

PRC Project No. 15036 ADOT Project No. E5S2A

Prescott Air Tanker Base Improvements (Alternate Bid – Schedule II)

NON-COLLUSION AFFIDAVIT

I certify that this bid is genuine and is not in any way collusive or sham; that the bid is not with the intent to restrict or prohibit competition; that this firm has not revealed the contents of the bid to, or in any way colluded with, any other firm which may compete for the contract; and that no other firm which may compete for the contract has revealed the contents of a bid to, or in any way colluded with, this firm.

Name of Firm Submitting Bid:

Address:

Telephone Number: ____________________

Name (Type or Print) Signature

Title (Type or Print) Date

This affidavit is required pursuant to Arizona Revised Statutes 34-253 and 41-2549. Failure to submit this affidavit signed at the time of bid opening is grounds for disqualification of the bid.

Non-Collusion Affidavit Page NCA-2

Bid Proposal Page B‐1

DIVISION I

CITY OF PRESCOTT BIDDING REQUIREMENTS AND AGREEMENT DOCUMENTS

BID PROPOSAL

HONORABLE MAYOR AND CITY COUNCIL

1. The Undersigned Bidder declares that he has read the General Provisions, Special Provisions, Technical Specifications (Civil and Electrical) and all other Contract Documents (Division I and II), has examined and understands the plans, has examined the site of the work and has determined for himself the conditions affecting the work, and he proposes and agrees if this proposal is accepted, to provide at his own expense, all labor, insurance, superintendence, machinery, plant, equipment, tools, apparatus, appliances, and means of construction, and all materials and supplies and to complete, ready for its intended purpose, the entire work and all parts thereof described as included under the contract herein bid upon, in the manner and items prescribed, including all work incidental thereto, according to the plans and contract documents (including the Technical Specifications) and such instructions as the Owner(s)’s authorized agent may give.

2. The Undersigned Bidder, in compliance with the Notice of Inviting Bids hereby proposes to do the work called for in said specifications and other contract documents and shown on said plans for the said work at the rates and prices on the following two Bid Schedules:

1. PRC Apron Reconstruction, Base Bid (Schedule I), contained on pages B‐3 through B‐6.

2. The Contractor is also directed to the Alternate Bid (Schedule II) Bid Schedule, located in Division II – USFS Federal Contract Documents, Section B for the Prescott Air Tanker Base Improvements project.

Bid Proposal Page B‐2

Bid Proposal Page B‐3

CONTRACTOR NAME: ________________________________

PRC APRON RECONSTRUCTION (BASE BID) – SCHEDULE I

LINE ITEM APPROX. UNIT

NO. NO. DESCRIPTION QTY. UNIT PRICE AMOUNT

CIVIL

1 P‐100‐3.1 Contractor's Quality Control (Base Bid) 1 LS

2 P‐101‐4.1 Mobilization (Base Bid) 1 LS

3 P‐104 ‐6.2 Sawcut AC Pavement (Full Depth) 867 LF

4 P‐104‐6.3 Remove AC Pavement (Full Depth) 11,431 SY

5 P‐104‐6.5 Remove Portland Cement Concrete Pavement (10 to 13 Inch Depth) 1,034 SY

6 P‐151‐5.1 Remove Concrete Storm Drain Catch Basin 2 EA

7 P‐151‐5.2 Remove 12‐Inch Storm Drain DIP 425 LF

8 P‐151‐5.3 Remove 15‐Inch Elliptical Storm Drain CMP and End Sections 52 LF

9 P‐151‐5.4 Remove 8‐Inch PVC Fire Retardant Line and Miscellaneous Fittings 380 LF

10 P‐151‐5.5 Remove Water Service Line and Miscellaneous Fittings 29 LF

11 P‐151‐5.7 Obliterate Pavement Marking 477 LF

12 P‐151‐5.8 Remove and Salvage Hose Bib 2 EA

13 P‐151‐5.9 Remove 4‐Inch PVC Waterline and Miscellaneous Fittings 360 LF

14 P‐152‐4.1 Unclassified Excavation 7,823 CY

15 P‐152‐4.2 Over‐Excavation and Replacement of Unsuitable Materials, Backfill and Compaction (Contingent Item)

445 CY

16 P‐152‐4.3 Subgrade Preparation 13,326 SY

17 P‐201‐6.1 Crushed Aggregate Base Course (6‐Inch Depth) 2,434 SY

18 P‐201‐6.2 Crushed Aggregate Base Course (8‐Inch Depth) 7,966 SY

19 P‐201‐6.3 Crushed Aggregate Base Course (10‐Inch Depth) 2,926 SY

20 P‐304‐8.1 Cement‐Treated Base (6‐Inch Depth) 10,197 SY

21 P‐405‐7.1 Asphalt Concrete Pavement 2,486 TON

22 P‐501‐8.1 Portland Cement Concrete Pavement (13‐Inch Depth) 2,231 SY

Note to Bidders:

The Alternate Bid, (Schedule II) for the Prescott Air Tanker Base Improvements project is included in Division II – USFS Contract Documents. Both Bid Schedules are required to be filled out at the time of bid.

Bid Proposal

Bid Proposal Page B‐4

NO. NO. DESCRIPTION QTY. UNIT PRICE AMOUNT

CIVIL

23 P‐604‐6.1 Preformed Sealer 1/2‐Inch Joint 2,820 LF

24 P‐605‐5.1 Edge Seal 300 LF

25 P‐620‐5.1 Pavement Marking (Yellow) 4,071 SF

26 P‐620‐5.2 Pavement Marking (White) 148 SF

27 D‐701‐7.1 12‐Inch RGRCP Class V Storm Drain Pipe 463 LF

28 D‐701‐7.2 15"x21" Corrugated Steel (Arch) Pipe 54 LF

29 D‐701‐7.3 23"x14" Elliptical RGRCP (Horizontal) Class V Storm Drain Pipe 60 LF

30 D‐701‐7.4 15‐Inch RGRCP Class V Storm Drain Pipe 360 LF

31 D‐751‐5.1 Concrete Storm Drain Catch Basin, Per MAG STD DET 535 Type 'F' (MOD) w/ Bolted Down Grate 2 EA

32 D‐751‐5.2 Concrete Storm Drain Manhole per MAG STD DET 520 and 522 w/ Bolted Down Cover 2 EA

33 D‐751‐5.3 Stub Out and Plug 12" Storm Drain Pipe per

MAG STD DET 427 1 EA

34 SP 20.16.1 Underground Utility Allowance (Base Bid) 1 ALLOW $20,000 $20,000

35 SP 50.01.1 Location of Underground Utilities (Base Bid) 1 ALLOW $3,000 $3,000

36 SP 60.05.1 Airfield Safety and Security (Base Bid) 1 LS

37 SP 90.01.1 Silicone Joint Sealant 290 LF

38 SP 90.01.2 Seal Coat 106 SY

39 SP 90.02.1 Single Curb per MAG STD DET 222, Type B 216 LF

40 SP 90.02.2 Curb Termination per MAG STD DET 222 4 EA

41 SP 90.03.1 Galvanized Steel Storm Drain Pipe End Section 5 EA

42 SP 90.03.2 Concrete Storm Drain Pipe End Section Per MAG

STD DET 545 (MOD) 8 EA

43 SP 90.04.1 Seeding 13,661 SY

44 SP 90.05.1 6"x10" DR 11 Dual Containment HDPE Pipe with Misc Fittings 280 LF

Note to Bidders:

The Alternate Bid, (Schedule II) for the Prescott Air Tanker Base Improvements project is included in Division II – USFS Contract Documents. Both Bid Schedules are required to be filled out at the time of

PAGE INTENTTIONALLY LEFT BLANK

Bid Proposal Page B‐5

NO. NO. DESCRIPTION QTY. UNIT PRICE AMOUNT

CIVIL

45 SP 90.05.2 Restrained Joint Coupling Adapter (6" HDPE to DIP) 2 EA

46 SP 90.05.3 8"x6" DI MJ x FL Reducer, PVC to HDPE with Welded Flange 2 EA

47 SP 90.05.4 4" PVC Waterline with Miscellaneous Fittings 490 LF

48 SP 90.05.5

Water Service Line Connection with Miscellaneous Fittings and 1‐1/2" NH Hose Bib Connection and Bleed Off Valve

3 EA

49 SP 90.05.6 Curb Stop per MAG STD DET 390, Type B and Plug 1 EA

50 SP 90.06.2 Pit 2 Sign per Detail 6 on Sheet C5.3 2 EA

51 SP 90.06.3 Pit 3 Sign per Detail 7 on Sheet C5.3 2 EA

52 SP 90.06.4 Prescott Air Tanker Base Sign per Detail 8 on Sheet C5.3 1 EA

53 SP 100.09.1 SWPPP (Base Bid) 1 LS

ELECTRICAL

54 L‐100‐5.1 Remove and Salvage TW Edge Light and Isolation Transformer, Demo Base Can 30 EA

55 L‐100‐5.2 Remove and Salvage TW Edge Light, Install Temporary Wood Cover, Base Can to Remain 4 EA

56 L‐100‐5.3

Remove and Salvage Existing 3‐Module Taxiway Guidance sign and Isolation Transformer for Reinstallation, Demolish Sign Base

1 EA

57 L‐100‐5.4 Excavate and Remove Existing Conduit and Conductor 2,200 LF

58 L‐100‐5.5 Excavate and Salvage Existing 2x3x3 Handhole 8 EA

59 L‐100‐5.6 Remove and Salvage Elevated Warning Light 2 EA

60 L‐100‐5.7 Remove Existing Receptacles and Associated Equipment 4 EA

61 L‐100‐5.8 Provide Temporary Airfield Power Cable Jumpers as Required 1 LS

62 L‐100‐5.9 120V, 20A Duplex Receptacle With Weather Resistant Cover 2 EA

63 L‐100‐5.10 240V, 30A Duplex Receptacle With Weather Resistant Cover 2 EA

64 L‐100‐5.11 Excavate and Remove Existing Size 5 Handhole 4 EA

Note to Bidders:

The Alternate Bid, (Schedule II) for the Prescott Air Tanker Base Improvements project is included in Division II – USFS Contract Documents. Both Bid Schedules are required to be filled out at the time of

Bid Proposal Page B‐6

NO. NO. DESCRIPTION QTY. UNIT PRICE AMOUNT

ELECTRICAL

65 L‐108‐5.1 L‐824, Type C, 2/C #8 AWG, 5kV Cable 2,890 LF

66 L‐108‐5.2 Wire #8 AWG THWN Stranded CU 600 LF

67 L‐108‐5.3 Wire #8 AWG THWN Stranded CU (GND) 300 LF

68 L‐108‐5.4 Wire #10 AWG THWN CU 600 LF

69 L‐108‐5.5 Wire #10 AWG THWN Stranded CU (GND) 300 LF

70 L‐110‐5.1 Single‐way (1) ‐ 2" Conduit, Slurry Encased 1,775 LF

71 L‐110‐5.2 Multiple‐way (2) ‐ 3" Ductbank, Concrete Encased 510 LF

72 L‐110‐5.3 Multiple‐Way (2) ‐ 1" Conduit, Direct Buried 275 LF

73 L‐127‐5.1 Electrical Box, Size 5, Furnished and Installed 2 EA

74 L‐127‐5.2 Salvaged Handhole, Type I, With New Air Craft Rated Lid (2'x3'x3') 8 EA

75 L‐127‐5.3 New Handhole, Type I, Air Craft Rated (2'x3'x3') Furnished and Installed 6 EA

76 L‐853‐4.1 L‐853 Stake Mounted Retro‐reflective Taxiway Marker 17 EA

77 L‐858‐5.1 Salvaged Size 2 L‐858 3‐Module Guidance Sign and Isolation Transformer, on New Concrete Base

1 EA

78 L‐861‐4.1 Salvaged Elevated Warning Lights 2 EA

79 L‐861T(L)‐4.1 New Elevated L‐861T(L) LED Taxiway Edge Light and Isolation Transformer on New L‐867 Base Can

7 EA

80 L‐861T(L)‐4.2 Salvaged L‐861T(L) LED Taxiway Edge Light and Isolation Transformer on New L‐867 Base Can

30 EA

81 L‐861T(L)‐4.3 Salvaged Elevated Taxiway Edge Light and Isolation Transformer on Existing L‐867 Base Can

4 EA

82 TOTAL AMOUNT OF (BASE BID), SCHEDULE I, ITEMS 1 THRU 81 INCLUSIVE $

$ 100 Dollars Written Words

NOTE TO BIDDERS: All unit prices and bid totals of extended prices include all applicable taxes, delivery, and freight charges. Bidders are required to fill in all blank spaces with an entry. Bids submitted with blank spaces shall be considered “non‐responsive.”

Bid Proposal Page B‐7

3. Proposal Quantities: It is expressly understood and agreed by the parties hereto that the bid quantities of the various classes of work to be…