AG82X9S120228.docx

AG-82X9-S-12-0228

Hell Canyon RD Janitorial Services – Custer Office Black Hills National Forest

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

610602

2. CONTRACT NO.

RFQ AG-82X9-S-12-0228

6. SOLICITATION ISSUE

DATE

10/05/12

Brenda Oster Contracting Officer

b. TELEPHONE NUMBER (No collect calls) 605-673-9322

8. OFFER DUE DATE/

LOCAL TIME

11/03/12

USDA Forest Service Rocky Mountain Acquisition Service Team Northern Tier 1019 N. 5th Street Custer, SD 57730

|X| SMALL BUSINESS |_| WOMAN –OWNED SMALL BUSINESS (WOSB)

|_| HUBZONE SMALL BUSINESS ELIGIBLE UNDER THE WOMEN OWNED SMALL

BUSINESS PROGRAM

|_| SERVICE DISABLE VETERAN- |_| EDWOSB-

VETERAN-OWNED SMALL

BUSINESS |_| 8(A)

NAICS Code 561720 Size Standard $16.5million

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

|X| SEE SCHEDULE

12. DISCOUNT TERMS

14. METHOD OF SOLICATION

|X| RFQ |_| IFB |_| RFP

USDA Forest Service, Hell Canyon RD Custer, SD

See Block 9

17a. CONTRACTOR/ OFFERER

TELEPHONE NO. DUNS #____________________

FAX NO. TIN #_____________________

E-Mail Address: ________________________ 18a. PAYMENT WILL BE MADE BY

USDA, OCFO, COD, APB

PO Box 60075 New Orleans, LA 70160

|_| 17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS CHECKED |_| SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services – Hell Canyon RD Custer Office

Insert your prices on pages 4 and 8.

25. ACCOUNTING AND APPROPRIATION DATA

JOB CODE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. |X| ARE |_| ARE NOT ATTACHED.

|_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED

|_| 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

COPY TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN |_| 29. AWARD OF CONTRACT: REFERENCE RFQ AG-05G1-S-12-00XX OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN , IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (Rev. 2/2012) Prescribed by GSA-FAR (48CFR 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Contractor must be registered in the System for Award Management (SAM) (www.sam.gov) to be eligible for award of this project.

Enter your prices on pages 4 through 8.

When submitting your quote, return pages 1 through 8 and pages 47 through 57. Return to the address in block 9.

Quotations submitted are considered to be confidential. The name of the Contractor and the amount of the contract will be disclosed only after an award is made.

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

CORRECTFOR

36. PAYMENT

|_| COMPLETE |_| PARTIAL

|_| FINAL

37. CHECK NUMBER

|_| PARTIAL

|_| FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV.2/2012) BACK

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

Non Discrimination Statement The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication of program information (Braille, large print, audiotape, ect.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

SCHEDULE OF ITEMS – SUPPLIES OR SERVICES AND PRICES/COSTS

HELL CANYON RANGER DISTRICT – CUSTER OFFICE

JANITORIAL SERVICES

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P).

For more information on biobased program: http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx To locate biobased products: http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

HELL CANYON RANGER DISTRICT JANITORIAL SERVICES

THE FOLLOWING ARE BASED BID ITEMS

December 1, 2012 – November 30, 2013

1d – Daily cleaning schedule seven days/week 5/1 – 9/30. One day/week 10/1 – 4/30.

Day

Months

Quarter

Year

TOTAL

HELL CANYON RANGER DISTRICT JANITORIAL SERVICES

OPTION YEAR 1

December 1, 2013 – November 30, 2014

OPTION YEAR 2

December 1, 2014 – November 30, 2015

OPTION YEAR 3

December 1, 2015 – November 30, 2016

OPTION YEAR 4

December 1, 2016 – November 30, 2017

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

PERFORMANCE STATEMENT OF WORK (PWS)

JANITORIAL SERVICES

SECTION I – GENERAL

1.1 SCOPE OF WORK: This Statement of Work consists of conducting janitorial services. The contractor shall supply all labor, supervision, equipment, supplies, workman’s compensation, unemployment, and transportation to provide janitorial services for the Hell Canyon Ranger District Offices, located in Custer, South Dakota.

The period of performance of this contract is a one base year contract beginning December 1, 2012 with the Government’s right to exercise four additional option year periods.

1.2 LOCATION: The offices to be served under this contract are two office buildings located at 330 Mt Rushmore Road, one office building (Fire Office), and one restroom located at the District warehouse complex, both of which are located at 635 3rd Street.

1.3 DESCRIPTION OF WORK AREA: The office complex located at 330 Mt Rushmore Road contains approximately 3,628 square feet of floor area including one story below ground, two stories above ground, and a small one story office building located directly behind the main office with approximately 800 square feet of floor area. The office building located at 635 3rd Street contains approximately 2,329 square feet of floor area, with one story below ground level and one story above ground. The small unisex restroom at the district warehouse complex has approximately 48 square feet of floor area and is above ground. The floor coverings include painted concrete, painted wood, tile, and carpeted floors. Carpet is the most prominent floor covering.

1.4 SAFETY: Contractors are subject to all applicable State and Federal OSHA rules and regulations. At time of award, the contractor shall submit to the COR the Material Safety Data Sheets (MSDS) with the intended use of each of the solutions the contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the buildings. The contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the contractor of any damages resulting from the application of such materials. All containers used shall be clearly marked with manufacturer, type of chemical and intended usage. Mixing of chemicals is not allowed.

All equipment used in the process of cleaning the facilities shall be kept in safe working condition. All equipment used shall be inspected prior to each use. The contractor shall remove damaged equipment from service until repairs are made or equipment replaced.

1.5 CONTRACTOR REPRESENTATIVE: The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the Contracting Officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.6 SECURITY: The contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. The contractor shall only be issued two building keys at time of award. Government issued keys shall not be duplicated. The contractor shall reimburse the Government for replacement of locks or re-keying as a result of contractor loss or negligence.

Only the contractor’s employees are allowed in the building or on the job site. The contractor is prohibited from opening locked areas to permit entrance of persons other than the contractor’s employees.

The contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

The contractor shall not disturb papers on desks, other equipment or bulletin boards, nor shall the contractor use Government telephones or other equipment except for emergency use.

I.7 BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extend feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers.

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

1.8 CONTRACTOR SUBMITTALS:

The following shall be submitted to the CO for approval prior to the commencement of work to be performed under this contract:

A. Safety Plan – A written Safety Plan (See 1.4 Safety) must be submitted the Government at least 5 working days prior to commencement of work and will be incorporated in the resultant contract.

B. Quality Control Plan – The Contractor shall institute a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The goal of the QCP should be to identify and correct any problems that may arise before they are identified by the CO or COR. A written Quality Control Plan must be submitted to the Government at least 5 working days prior to commencement of work and will be incorporated in the resultant contract. At minimum the QCP should include:

1. An inspection system, covering all services required, utilizing a comprehensive checklist to monitor contract performance.

2. A system for identifying and correcting deficiencies and/or a pattern of deficiencies in the quality of quantity of services provided.

3. A file system to maintain record/documentation of inspections conducted and corrective actions taken. Documentation of inspections conducted, deficiencies identified, and corrective actions taken must be kept current and made available to the CO upon request.

C. Cleaning Operations and Stewardship Plan – The Contractor shall develop and institute a complete Cleaning Operations and Stewardship Plan establishing a commitment to the use of biobased products, employee health and safety, and sound environmental practices. A written Cleaning Operations and Stewardship Plan must be submitted to the Government at least 5 working days prior to the commencement of work and will be incorporated in the resultant contract. At minimum, the “Plan” must also include:

1. A list of proposed biobased products to be used in the performance of services provided under this contract (at minimum proposed products must be identified by brand name), including a summary of product attributes.

2. Product Use and Cleaning Guides defining standard operating procedures and/or instructions for the proper use storage, and disposal of the cleaning products, proper operation of equipment, and proper procedures to accomplish work under this contract.

3. Proper procedures for the storage of hazardous materials in conformance with good house keeping practices, the National Fire Prevention Association (FEPA) Code, and applicable federal and municipal regulations. The “Plan” must also define proper procedures for the identification and disposal of hazardous wastes in accordance with Federal RCRA regulations and District of Columbia Municipal Regulations (DCMR), Title 20, Subpart E prior to use with personnel.

D. Affirmative Procurement Program – The Contractor shall develop and implement a comprehensive Affirmative Procurement Program (APP) for the purchase and use of biobased products and products made with recovered materials to the maximum extent possible. The APP shall include:

1. Details as to how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how new products may be incorporated on an ongoing basis into contract performance. The contractor must also indicate how it will conform to the Comprehensive Procurement Guidelines (CPG) published by EPA with respect to recovered materials products. The APP shall be updated as necessary to accommodate all revisions to the CPG.

2. Data on the quantity and dollar values of biobased products and recycled content products used in this contract. This data shall be submitted to the CO monthly.

E. MSDS Sheets and Cleaning Product Information – The Contractor must submit a list of material and products to be used in the performance of work under the terms of this contract. The list of materials shall include the name of the manufacturer, the brand name, and the intended purpose or use of each of the materials listed. A material Safety Data Sheet (MSDS) for each product and material listed must also be provided.

F. Schedule – The Contractor must submit in written schedule for services not performed on a daily basis. The Contractor must inform the Government of schedule changes at least one week in advance.

G. Checklist – The Contractor must submit a daily checklist of work completed. The checklist will be utilized by the Government for quality assurance surveillance purposes. The Contractor must inform the Government of schedule changes at least one week in advance.

H. Personnel - Provide a written list of name of all Contractors’ employees performing services under this contract and their work schedules. Changes or update of the list must be submitted at least one week in advance of a change of personnel prior to their work on site.

SECTION II – STANDARD DEFINITIONS

2.1 MSDS SHEET: Manufacturer Safety Data Sheet. Safety information provided with each type of cleaner or chemical used under the contract.

2.2 CLEANING PRODUCT INFORMATION: Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

2.3 PERSONNEL: A written list of the names of all contractors’ employees performing duties under the contract.

2.4 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.5 DEFECTIVE SERVICE: A unit of service which contains one or more defects or nonconformance with specified requirements.

2.6 CONTRACTING OFFICER (CO): A Government person with the authority to bind the government into a contract.

2.7 CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person appointed by the Contracting Officer to assist the Contracting Officer with contract administration and surveillance.

2.8 INSPECTOR: A Government person responsible for surveillance of contractor performance as designated by the Contracting Officer Representative.

2.9 CUSTOMER FEEDBACK: Customer feedback is firsthand information from the actual users of the service.

2.10 PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.11 QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.13 QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

2.14 QUALITY CONTROL PLAN: A control plan developed by the contractor for internal use to ensure that performance and high-quality service is attained. The QCP is incorporated into the contract and includes a schedule of work completed on a weekly, monthly, quarterly, and semi-annual basis, with dates of performance.

2.15 RANDOM SAMPLING: A sampling method in which each service output in a unit has an equal chance of being selected.

2.16 DAILY SERVICES: Services performed by the contractor on a daily basis or on a regular daily schedule.

2.17 MONTHLY SERVICES: Services performed by the contractor on monthly basis, can be scheduled anytime during the month.

2.18 ANNUAL SERVICES: Services performed by the contractor once each year. This service is generally conducted at the end of each fiscal year.

SECTION III – GOVERNMENT FURNISHED PROPERTY

3.1 GOVERNMENT KEYS: Keys supplied by the Government to access all office buildings, and dispensers.

3.2 TRASH DISPOSAL: The Government will provide a dumpster container at each of the office complexes.

3.3 STORAGE SPACE: Adequate storage space shall be provided to the contractor for cleaning supplies and equipment. The contractor shall keep the storage area clean and free of items not needed for the purpose of this contract.

SECTION IV – CONTRACTOR FURNISHED PROPERTY

4.1 SUPPLIES: The contractor shall supply all labor and supervision as well as supplies and equipment necessary to satisfactorily meet or exceed the performance standards of this contract. The contractor shall supply all cleaning solutions and paper products to keep the offices clean and operational. Only solutions and supplies designed for recommended usage in the janitorial industry shall be used for the surfaces being cleaned and supplies shall be compatible with existing dispensers. Contractor furnished supplies and equipment shall include but may not be limited to:

· Vacuum cleaners shall have HEPA or similar type filter (commercial type).

· Cleaning equipment shall be equipped to prevent marking/denting of Government property.

· Cleaning supplies (for glass, ceramic tile, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces, etc.) Vinegar is not an acceptable solution for cleaning and shall not be used.

· Cleaning equipment (buckets, brooms, mops, brushes, sponges, cloths, etc.)

· Window washing capabilities for all window surfaces of the district buildings both inside and out.

· All safety equipment and materials to insure compliance with State and Federal OSHA regulations.

· Plastic bags for multiple sized trashcans. Trashcan liners shall be tight in can as to eliminate bag slippage.

· Paper products shall be of commercial grade and designed for usage in an office setting.

· Hand soap shall be designed for public restrooms, and contain a bacterial suppressant.

· Dusting equipment designed to collect dust shall be used for all dusting. Items such as feather dusters, rags, etc. shall not be used.

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUB TASKS

5.1 CLEANING SCHEDULE: The Government may schedule events after normal business hours or on weekends. In such cases, the COR will notify the contractor 24 hours prior of the event. In the event of an emergency such as a wildland fire and the office is staffed outside of normal business hours, the contractor will clean the restrooms and empty the trash cans at a minimum during the established cleaning periods provided that it does not interfere with office personnel. If a portion of the daily services has occurred, the contractor shall be compensated for the entire cleaning period.

5.2 DAILY SERVICES: Daily Services shall be performed Tuesday, Thursday and Sunday for the Custer office complex, and fire office. The shop restroom cleaning schedule will be seven days a week beginning May 1, thru September 30, and reduced to Sundays beginning October 1, thru April 30, of each year. All cleaning services shall be performed outside of normal business hours, between the hours of 6:00 p.m. and 6:00 a.m.

5.3 MONTHLY SERVICES: Monthly services shall be preformed in the month work is required. The COR shall be notified in writing prior to the service being conducted to ensure proper inspections are completed.

5.4 QUARTERLY SERVICES: Quarterly services shall be preformed during any regular scheduled cleaning period but not less than 75 days following the previous quarterly service. The COR shall be notified in writing prior to the service being conducted to ensure proper inspections are completed.

5.5 ANNUAL SERVICES: Annual services shall be performed in the month of September, after Labor Day of each year. These services shall be coordinated and approved by the COR as to ensure minimal impact to district employees. Office carpet cleaning shall be conducted by a commercial cleaning company with equipment designed for commercial cleaning purposes.

5.6 – SCHEDULED CLEANING REQUIREMENTS

DAILY: OFFICE AREAS, ROOMS, HALLWAYS

Vacuum carpeted floors to remove dirt, dust, litter and other foreign objects.

Clean and sanitize drinking fountain(s).

Spot clean all interior door surfaces, door handles and door glass where necessary.

Empty waste receptacles and remove paper, trash, and any spillage.

Collect and remove all refuse, trash and garbage, throughout the building, Bundle and securely tie trash bags, and dispose of in dumpster outside of building.

Dust horizontal surfaces of chairs, tables, bookcases, modular furniture, filing cabinets, shelves, windowsills, walls as needed, and other furniture with a treated dust cloth.

DAILY: RESTROOMS

Sweep and/or wet mop tile floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain.

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty waste receptacles and remove paper, trash, and any spillage.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

DAILY: KITCHENS/LAUNDRY ROOM

Sweep and/or wet mop floors.

Wash and sanitize sinks, countertops and outside of cabinets.

Spot clean all other surfaces and dust horizontal surfaces.

Empty waste receptacles and remove paper, trash, and spillage.

Fill soap, towel, and dispensers as needed.

DAILY: DISTRICT WAREHOUSE RESTROOM (Shop) Empty waste receptacles and remove paper, trash, and any spillage.

Sweep and/or wet mop floor.

Wash and sanitize water closet, toilet bowl. No rust or encrustation shall remain.

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces.

Fill soap, towel, and toilet paper dispensers as needed.

MONTHLY: CUSTER OFFICE COMPLEX

Spot clean carpets as necessary.

Spot clean wall surfaces.

Spot wax and buff tiled and hard surfaced floors to eliminate dull spots, scratches and areas where wear or scrubbing has removed the wax.

Dust wall surfaces, vertical surfaces and surfaces which include light fixtures, window sills, heat registers, chair rungs, table legs, etc.

MONTHLY: FIRE OFFICE

Spot clean carpets as necessary.

Spot clean wall surfaces.

Spot wax and buff tiled and hard surfaced floors to eliminate dull spots, scratches and areas where wear or scrubbing has removed the wax.

Dust wall surfaces, vertical surfaces and surfaces which include light fixtures, window sills, heat registers, chair rungs, table legs, etc.

MONTHLY: DISTRICT WAREHOUSE RESTROOM

Spot clean wall surfaces.

Dust wall surfaces, vertical surfaces and surfaces which include light fixtures, window sills, heat registers, cabinets, etc.

QUARTERLY: CUSTER OFFICE COMPLEX

Chairs are vacuumed and spots removed.

Strip and apply two coats of wax on tile and hard surfaced floors.

Wash and wipe dry all exterior and interior windows.

Clean exterior and interior of office light fixtures.

Wash and dry wall tile within restrooms.

Dust window blinds and vacuum fabric curtains.

QUARTERLY: FIRE OFFICE

Chairs are vacuumed and spots removed.

Strip and apply two coats of wax on tile and hard surfaced floors.

Wash and wipe dry all exterior and interior windows.

Clean exterior and interior of office light fixtures.

Wash and dry wall tile within restrooms.

Dust window blinds and vacuum fabric curtains.

QUARTERLY: DISTRICT WAREHOUSE RESTROOM

Clean exterior and interior of light fixtures.

Wash and dry walls within restroom.

ANNUAL: CUSTER OFFICE COMPLEX

Clean carpets (shampooing) – approximately 3,287 square feet of carpet.

Heavy furniture will not be moved for cleaning.

ANNUAL: FIRE OFFICE

Clean carpets (shampooing) – approximately 2,025 square feet of carpet.

Heavy furniture will not be moved for cleaning.

SECTION VI – INSPECTION AND PAYMENT

6.1 INSPECTION PROCEDURE: Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the contractor. Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the work standards.

Contractor shall make available a checklist to the COR and or Inspector, which includes frequency of services to ensure quality standards are being met. These checklists will be utilized by the COR/Inspector on a random basis to substantiate work completed and to perform Government inspections. Only the items checked as completed during the last cleaning period will be inspected.

6.2 ACCEPTANCE: Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in summary.

6.3 PAYMENT: Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months' service. Upon acceptance, the Government will pay monthly determined by the occurrence of the services as stated in the Schedule of Items. (Example: December has 13 daily services, 1 monthly service, and 1 quarterly service to be performed for the month. The cost for these services would be added together for the amount due for fully acceptable service).

Payment will be determined on the services and frequencies received less any deductions for any nonconforming, unacceptable performance, or lost Government keys.

Deductions – Anytime the performance of services fall below the Acceptable Quality Level, a deduction for services that cannot be re-performed or late performed, a deduction will be made based on the level of service for that month. If the AQL is 95% performance and missed or unacceptable service drops the performance level below the AQL, the percentage of that pay item will be reduced to the performance level of the service for that month. (Example: On restrooms if the daily rate is $25.00 and there are 13 days in the month the total owed for the service for the month is $325.00. If the contractor misses three restroom cleanings during the month, the performance level drops to 77%. Total due the contactor for the month less the deduction is $250.00).

SECTION VII – PERFORMANCE REQUIREMENT/SUMMARY

7.1 PERFORMANCE REQUIRMENTS: Performance requirement standards are described in the performance requirements standards summary for daily, monthly, quarterly, and annual work. The contractor is expected to ensure performance to the standards through the Contractor’s Quality Control Plan. Except as stated in the summary, performance of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection may not be subject to correction by re-performance or late performance, thus a deduction may be made to the contract price for the month.

7.2 REQUIREMENT SUMMARY

Vacuum carpeted floors to remove dirt, dust, litter and other foreign objects.

Clean and sanitize drinking fountain(s).

Spot clean all interior door surfaces, door handles and door glass where necessary.

Empty waste receptacles and remove paper, trash, and any spillage.

Collect and remove all refuse, trash and garbage, throughout the building, Bundle and securely tie trash bags, and dispose of bags in dumpster outside of building.

Dust horizontal surfaces of chairs, tables, bookcases, modular furniture, filing cabinets, shelves, windowsills, walls as needed, and other furniture with a treated dust cloth.

RESTROOMS

Sweep and/or wet mop floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain.

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty waste receptacles and remove paper, trash, and any spillage.

Empty sanitary napkin receptacles and sanitize

Fill soap, towel, and toilet paper dispensers as needed.

KITCHENS/LAUNDRY

Sweep and/or wet mop floors.

Wash and sanitize sink, countertops and outside of cabinets.

Spot clean all other surfaces and dust horizontal surfaces.

Empty waste receptacles and remove paper, trash, and spillage.

Fill soap, towel, and dispensers as needed.

DISTRICT WAREHOUSE RESTROOM (Shop) Empty waste receptacles and remove paper, trash, and any spillage.

Sweep and/or wet mop floors.

Wash and sanitize water closet, toilet bowl. No rust or encrustation shall remain.

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces.

Fill soap, towel, and toilet paper dispensers as needed.

Less than 5 public, or employee complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Spot clean carpets as necessary.

Spot clean wall surfaces.

Spot wax and buff tiled and hard surfaced floors to eliminate dull spots, scratches and areas where wear or scrubbing has removed the wax.

Dust wall surfaces, vertical surfaces and surfaces which include light fixtures, window sills, heat registers, chair rungs, table legs, etc.

Less than 5 public, or employees complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Chairs are vacuumed and spots removed.

Strip and apply two coats of wax on tile and hard surfaced floors.

Wash and wipe dry all exterior and interior windows.

Clean exterior and interior of office light fixtures.

Wash and dry wall tile within restrooms.

Dust window blinds and vacuum fabric curtains.

Less than 5 public, or employee complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Clean carpets (Shampooing)

Heavy furniture will not be moved for cleaning.

Office carpet cleaning shall be conducted by a commercial cleaning company with equipment designed for commercial cleaning purposes.

Less than 5 public, or employee complaints

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

SECTION D -- PACKAGING AND MARKING

{No clauses in this section.}

SECTION E -- INSPECTION AND ACCEPTANCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

52.246-1 Contractor Inspection Requirements (Apr 1984) 52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996)

SECTION F -- DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from December 1, 2012 through November 30, 2017. This period includes the base year plus 4 option years.

SECTION G -- CONTRACT ADMINISTRATION DATA

G.1 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COTR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COTR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at the Hell Canyon Ranger District Office, 330 Mt. Rushmore Rd., Custer, SD.

GOVERNMENT-FURNISHED PROPERTY

A. Keys

The Government will provide door keys and alarm codes as required for admittance of Contractor's employees after office hours. The contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys. Keys shall be returned to the Contracting Officer's Representative (C.O.R.) prior to final payment.

B. Trash Disposal

The Government will provide a dumpster container at each of the office complexes.

(End of Clause)

SECTION H--SPECIAL CONTRACT REQUIREMENTS

SAFETY PLAN

(a) The Contractor shall provide a copy of their safety plan at the pre-work meeting.

(b) The Safety Plan should be available to all employees and subcontractors working on the contract.

(c) The Safety Plan should cover at a minimum:

i. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract

ii. Personal Protective Equipment required for the work under the contract

iii. Appropriate OSHA requirements for the type of work under the contract

iv. Weather considerations for the time of year of the contract.

v. Communication issues and locations of the nearest medical facilities to the job site.

vi. Emergency numbers to contact if an accident happens.

SECTION I--CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FAR 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT (OCT 1997)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (excluding the specifications)

(b) Representations and other instructions

(c) Contract clauses

(d) Other Documents, exhibits, and attachments

(e) The Specifications

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (FEB 2012)

ADDENDUM TO FAR 52.212-4

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html