Attachment 9 Sample Invoice.doc
DOC document 329 KB Posted
- Attached to
- IDIQ Roads Related Work Construction/Reconstruction Project Federal contract opportunity
- Solicitation number
- AG-82X9-S-11-0062
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Attachment 9 Sample Invoice
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Text version
ATTACHMENT 9
Solicitation AG-82X9-S-11-0062
IDIQ Roads Related Work
Construction/Reconstruction Project
SAMPLE PROPER INVOICE
FAR 32.905(b)(1)
A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):
1. Name and address of the contractor.
2. Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)
3. Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).
4. Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.
5. Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.
6. Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).
7. Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.
8. Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See FAR 4.9 TIN requirements.)
9. Electronic funds transfer (EFT) banking information.
a. The contractor must include EFT banking information on the invoice only if required by agency procedures.
b. If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration), or applicable agency procedures.
c. EFT banking information is not required if the Government waived the requirement to pay by EFT.
10. Any other information or documentation required by the contract (e.g., evidence of shipment).
File details come from the government source that posted it. Updated .