AG-82CS-S-15-0005.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

82CS

DURANGO CO 81301-3647

15 BURNETT COURT

SAN JUAN NATIONAL FOREST

CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR82CS

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/18/2015 1400 MT

02/25/2015

(970)385-1245GINGER DOMINGOS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

AG-82CS-S-15-0005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

DURANGO CO 81301-3647

15 BURNETT COURT

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$18.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

SAN JUAN NATIONAL FOREST

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

TITLE: Janitorial Services, San Juan Public Lands Center, Durango, Colorado

NOTE: MANDATORY PreBid Site Visit on March 4th at 10AM, reference Section F for address and RSVP information

001 Base Year 12 MO Product/Service Code: S201 Product/Service Description: HOUSEKEEPING- Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

GINGER R. DOMINGOS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

CUSTODIAL JANITORIAL

002 Option Year One 12 MO

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

003 Option Year Two 12 MO

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

004 Option Year Three 12 MO

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

005 Option Year Four 12 MO

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

AG-82CS-S-15-0005

San Juan Public Lands Center

Janitorial

SECTION B – SCHEDULE OF ITEMS

San Juan Public Lands Center - Janitorial Services Contract

CLIN Description Quantity Unit of Measure Unit Price Total Price

1 Base Year (Award thru Feb 2016)

- Non-Fire Season (Mar/Apr/Oct thru Feb) 7 MO $ $

- Fire Season (April thru Sept) 5 MO $ $

2 Option Year 1 (Mar 2016 thru Feb 2017)

- Non-Fire Season (Mar/Apr/Oct thru Feb) 7 MO $ $

- Fire Season (April thru Sept) 5 MO $ $

3 Option Year 2 (Mar 2017 thru Feb 2018)

- Non-Fire Season (Mar/Apr/Oct thru Feb) 7 MO $ $

- Fire Season (April thru Sept) 5 MO $ $

4 Option Year 3 (Mar 2018 thru Feb 2019)

- Non-Fire Season (Mar/Apr/Oct thru Feb) 7 MO $ $

- Fire Season (April thru Sept) 5 MO $ $

5 Option Year 4 (Mar 2019 thru Feb 2020)

- Non-Fire Season (Mar/Apr/Oct thru Feb) 7 MO $ $

- Fire Season (April thru Sept) 5 MO $ $

Total : $

NOTES:

1. The offeror’s prices for pay items should include all applicable overhead, profit and all burden costs such as, insurance, support costs, compliance with environmental laws, taxes, and protection of government property.

If the work will be sub-contracted the price proposed should be inclusive of all costs involved with subcontracting the work.

2. All items on the schedule of items are to be completed and submitted as the offeror’s cost quote. Failure to submit a completed schedule will result in the offeror’s entire quotation package being considered non-responsive and will not be evaluated. All unit prices and total prices are limited to two (2) decimal places.

3. Offerors are to complete and submit the Price/Schedule of Item Cost Breakdown for the Base Period and all option periods of performance.

4. Offerors are to complete the Frequency and Schedule of Services Breakdown, Attachment 1, for the Base Period only. This price breakdown is used for pricing modifications and deductions for non-performed work.

The total of the Price Breakdown should equal the total of the Base Period cost.

CONTRACTOR INFORMATION:

DUN & BRADSTREET # __________________

SAM ______ YES ____ NO

EMAIL ADDRESS_______________________

TELEPHONE: ___________________________

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SECTION C - Description/Specifications

PART I: REQUIREMENT

The intention of this solicitation/resultant contract is to obtain janitorial services for the San Juan Public Lands Center located at 15 Burnett Court, Durango, Colorado. The contract will be awarded for a Base Period and four (4) twelve month option periods by means of a Fixed-Price Performance Based Service Contract. The office building has approximately 23,242 square feet and a warehouse building of approximately 8,506 square feet. There are 64 windows on the building, not including the main entrance door windows.

The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, training, and transportation necessary to provide custodial services in accordance with this specification. Custodial service applies to all designated spaces including, but not limited to, office and administrative spaces/offices, halls, restrooms, break room, work areas, conference rooms, entrance ways, lobbies, and storage areas. Areas excluded from this contract are the secured storage areas in the warehouse, the secure computer server room and the Special Agent secure storage room. The work consists of completing the Line Items in Section B, Attachment 01, Schedule of Services Cost Breakdown, per Custodial Performance Requirements in this attachment at the stated frequency in the Frequency of Services, in accordance with the Performance Requirements Summary (PRS).

Should the Government agency be moved to another building during the contract performance period, the agency and contractor will negotiate termination for convenience for any work remaining applicable under the exercised applicable option year or option to extend through November 30, 2018 (or earlier). The contract would remain a Fixed-Price Performance Based Service Contract with the same terms established in the original contract documents.

PART II: DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below.

Where "as shown", "as indicated", "as detailed", or words of similar importance are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar importance are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

Clean: Shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

Contracting Officer: The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer Representative (COR): Representative of the Contracting Officer who performs quality assurance evaluations, inspections, observations of the Contractor's performance.

Contractor: The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

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Janitorial

Contractor Representative: A foreman or superintendent assigned in accordance with the "CONTRACTOR EMPLOYEES" clause, Section H.

Disinfect: Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

Facility: An establishment, structure, or assembly of units of equipment designated for a specific function.

Fixture: All installed items attached to building plumbing system including restrooms and drinking fountains.

Inspector: The Government employee designated by the Contracting Officer’s Representative to be responsible for monitoring of Contractor performance.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Quality Control (QC): A method used by the Contractor to control the quality of goods and services produced.

Regular Working Hours: The Contractor will perform the required Custodial services outside the Government's regular (normal) working hours of 07:30 am to 6:00pm. Services will be performed after 6 PM and shall be completed no later than 10 PM each day work is performed.

Holidays are included during the timeframe of May 1st to October 31st each calendar year.

Response Time: Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site, with appropriate tools, equipment, and materials, ready to perform the work required. Response times are designated in the appropriate technical clauses in Section C.

Recyclables: Any plastic, paper, metal or other materials that may be recycled locally free of charge at the local recycling centers, FS is responsible for removing these items from the premise.

Space: A space is an area to receive custodial services which may or may not be considered a room by common definition. Examples of spaces are definable sections of hallways, stairwells, lobbies, and offices.

Waste Containers: Waste containers are defined as trash receptacles, waste baskets, trash cans, wastepaper baskets, ash trays, or any container holding trash, paper, waste or refuse of any type.

Material Safety Data Sheets (MSDS): Contractor is responsible for providing MSDS’s for all supplies brought into the building. Contractor is also responsible for making sure sheets are updated and supplies stored and labeled appropriately.

PART III: FREQUENCY OF SERVICE

Annually (A): Services performed once during each 12 month period of the contract at intervals of 330 to 365 calendar days

Monthly (M): Services performed 12 times during each 12 month period of the contract at intervals of 28 to 31 calendar days.

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Janitorial Weekly (W): Services performed 52 times during each 12 month period of the contract at intervals of six to eight calendar days.

Two Times a Week (D2): Services performed two times each week.

Three Times a Week (D3): Services performed three times each week.

NOTE: December 1st to April 30th each calendar year; Services are not required to be performed on holidays unless otherwise noted. Services may be performed the day before or after a holiday.

PART IV: GOVERNMENT FURNISHED ITEMS

Government Furnished Facilities: The Government will make available to the Contractor a space to store custodial supplies and equipment at the facility. The Contractor shall be responsible and accountable for taking adequate precautions to prevent fire hazards, spills of cleaning products, odors, and vermin. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees. The Contractor is responsible for maintaining their supply storage areas in a clean, organized and accessible manner for their use and for FS employees who will access these areas for inspection of Contractor supplies and equipment. These areas will also have to be accessible for repairs and maintenance.

Recycle Collection Area. The Government will provide a container that will be available for contractor to deposit clean recyclables. These items that may be recycled may include but is not limited to toilet paper wrapper and used rolls, paper towel wrappers, plastic drink bottles, cardboard boxes broken down flat.

The Contractor shall obtain written approval from the Contracting Officer prior to making any modifications or alterations to the space provided. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear.

Government Furnished Materials: The Government will not provide any materials as part of this contract.

Availability of Utilities: The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer’s Representative. Utilities specified will be furnished at no cost to the Contractor.

PART V: CONTRACTOR FURNISHED ITEMS

Except for items listed in Section IV above, the Contractor shall provide all supervision, labor, equipment, materials, supplies, training and services to perform the requirements of this contract. Materials, equipment, and supplies provided shall meet the requirements specified. Items not listed or in the technical specifications shall be of an acceptable commercial grade and quality.

The Contractor shall manage the total work effort associated with the custodial services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. The personnel

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Janitorial employed by the Contractor shall be capable employees, trained and qualified in custodial type work. The employees shall be trained and experienced cleaning personnel who will exhibit the capability of operating with minimum of supervision. The Contractor shall maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and reports on the status of Service Call and Other Services work shall be provided when requested by the Contracting Officer.

Work Schedule: In addition to the requirements stated in the "WORK SCHEDULE" clause in Section F, the Contractor's initial work schedule shall indicate the hours of the day and the day of the week services will be performed. The schedule shall list the type of work to be performed and the areas to be worked. When scheduled services performed twice weekly or less frequently fall on a holiday, alternate dates shall be specified. The initial work schedule shall be submitted to the Contracting Officer for approval within 15 days after award. Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted for the Contracting Officer's approval at least three working days prior to performance. In preparing the work schedule, the Contractor shall comply with the following general requirements:

Except as may otherwise be specified, all work shall be performed after the Government's regular working hours, as specified in the "DEFINITIONS" clause. If the Contractor desires to work on Saturdays, Sundays, or holidays, prior approval shall be requested in writing and obtained from the Contracting Officer.

Interference with Government Business: The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials/cleaners not intended to be used on that surface. Accidental splashes shall be removed immediately. The Contractor shall repair and return areas damaged, as a result of work under this contract, to their original condition, to include painting, refinishing, or replacement, if necessary, at no cost to the Government. The Contractor is prohibited from using Government telephones, facilities, or office equipment provided for official Government use. Smoking is not permitted in the building at any time.

Locked and Gated Areas: The Contractor is required to re-lock these areas after completion of work, even if area is found to be unlocked when he arrives to perform services. The Contractor shall be provided a key(s) and a number code to gain access to areas requiring service. The COR should be notified immediately if a key is lost.

Security: The Contractor shall provide the Contracting Officer with a list of names, addresses, driver's licenses, social security numbers, background checks and telephone numbers of all the Contractor's employees who will be working at this facility. The list shall be submitted prior to the first workday of the contract period, and any changes to the list shall be provided within twenty-four

(24) hours of such change and prior to new employees being permitted access to this facility. The Contractor and all employees should be able to provide ready identification of their employment or association with Contractor until such time as Forest Service employees are able to recognize them.

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Janitorial Employees shall be required to dress neatly, commensurate with the tasks being performed. At no time will anyone visiting the janitorial staff be permitted in the building unless they are providing contractual services and the COR is notified in advance.

Upon entering a locked area the contractor will ensure it is returned to a locked condition once services are completed.

The San Juan Public Lands building is equipped with a security alarm system. At no time will a door be left open unattended. The Contractor is responsible for preventing entry of unauthorized non Forest Service employees into building during their work time.

PART VI: PERSONNEL REQUIREMENTS

General: The Contractor is to make his own review of the contract requirements for work included herein and in conjunction with actual job site conditions. The Contractor is responsible for all work included herein. The first priority of on-duty personnel shall be to maintain toilet facilities.

Staffing: The Contractor shall provide qualified personnel to satisfy the contract objective at all times. At least one (1) English speaking employee must be on duty during all staffing hours.

Supervisor: The Contractor shall provide a daily operations supervisor for daily supervision of employees.

The Forest Service reserves the right to require the Contractor to replace any employee deemed unqualified, displaying unfavorable personal conduct or appearance and/or making a bad reflection of the Forest Service to the public.

The Contractor or their representative shall be located within 75 miles of Durango or facility. In addition to supervision as specified above, the supervisor shall be required to follow-up on public complaints and problems with personnel. The supervisor shall have the authority to take immediate action to correct conditions determined by the Contracting Officer or the COR to be unsafe, unsanitary, or unsatisfactory.

The contractor or their representative shall be available by telephone 24 hours a day for immediate contact. Between the hours of 8:00 AM to 5:00 PM Mountain Time each day calls to the contractor shall be returned within the next business day.

PART VII: BIO-BASED PRODUCTS REQUIREMENTS

Contractor is required to purchase Bio-Based Products in accordance with 7 U.S.C.8102(c)(3) and FAR 52.223-1 Bio-based Product Certification submitted by the Contractor.

Contractor is required to purchase supplies in accordance with 48 CFR 52.208-9 and FAR 52.208-9 Contractor Use of Mandatory Sources of Supply or Services.

Materials and equipment shall be of the type and quality used in large-scale commercial cleaning operations, shall meet the requirements specified herein, and shall be approved by the Contracting Officer before use.

Material Requirements: All toilet supplies and custodial materials and supplies provided by the Contractor shall conform to the requirements of the latest edition of the applicable requirements listed

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Janitorial herein. Those not covered by federal specifications shall be of commercial grade and quality. Within 10 days after award of this contract, the Contractor shall submit a list of the materials to be used for approval by the Contracting Officer or their Representative. The list shall include the manufacturers' name, brand name, and statement certifying that materials supplied meet or exceed contract requirements.

A. Supplies. Supplies to be furnished by the Contractor shall conform to the requirements specified below.

1. Soaps: Soaps for restrooms shall conform to the following requirements. A liquid / foaming soap, approximately 15% concentrate shall be provided for use in existing dispenser. If a different type of dispenser is needed, the contractor will provide this at no additional cost following approval by COR. The soap may be mildly scented with lotion or emollients, conforming to one of the following manufacturers' brand names as specified, or an approved equal. Dial, Calgon, SoftSoap, Purell, GoJo.

2. Paper Towels and Toilet Paper: Paper towels and toilet paper shall conform to the following requirements. The Contractor is responsible for determining the quantity of supplies needed for this contract.

a. Paper towels shall suit the existing paper towel dispensers. The Contractor shall furnish adapters as required to suit existing paper towel dispensers at no additional cost to the Government. Paper towels should be commercial grade, highly absorbent, wet strength type. Factory reject type paper shall not be used in this contract. Towels shall be delivered in unopened cartons.

b. Toilet tissue shall be medium-soft, commercial grade, two ply. The rolls shall fit existing dispensers. If a different type of dispenser is needed, the contractor will provide this at no additional cost following approval by COR. Factory reject type paper shall not be used in this contract. Paper shall be delivered in unopened cartons.

Contractor will be required to have a minimum supply of 30 rolls available for Forest Service personnel to use in case the Center runs out of supply during the Center operating hours. Forest Service staff will replace empty rolls as needed.

3. Deodorizer: Deodorizer shall be standard commercial type as approved by the COR. Cake and cartridge deodorants shall be non-toxic, with a pleasant smell. No existing dispensers.

Contractor may supply and install new dispensers upon approval of the COR.

4. Disinfectant Germicidal: An approved chemical agent used for cleaning in order to destroy any harmful microorganisms.

5. Waste Container Liners: Liners shall be of proper size to fit the containers, and be constructed of durable plastic.

6. Stainless Steel Cleaner: An approved cleaner for use on stainless steel to clean and disinfect the surface without scratching. Cleaners shall be standard commercial type as approved by the

COR.

7. Sanitary Napkin Waste receptacle: Liners for the sanitary napkin waste receptacle shall be of proper size to fit containers and be constructed of durable waxed paper.

B. Equipment: All power driven equipment for vacuuming, floor scrubbing, waxing, polishing and pressure washing shall be of the commercial type, mechanically sound, safe to operate, and in a condition that will not harm or excessively wear existing finishes and floor coverings. Storage and use of the approved equipment shall be acceptable to the Contracting Officer or their representative C.O.R.

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1. Electric Extension Cords: Extension cords shall be maintained in a manner as to have no bare or individual wires exposed and have an operational 3 pronged safety plug. Cords will be stored in a safe manner to avoid being in the way of personnel using storage areas.

2. Mop buckets and Mops: These items will be disinfected once a week to prevent buildup of odors in and on these items. Under no circumstances will used cleaning solution remain in bucket nor will mop remain in used cleaning solution from one day to another.

PART VIII: PERFORMANCE WORK STATEMENT TASKS AND CRITICAL

SUBTASKS

The Contractor shall provide the custodial services at the San Juan Public Lands Center as described herein.

The frequency of services is located in Attachment 01. Basic services shall consist of the services listed for the specified spaces. Furniture or other equipment (including waste containers) moved while performing basic services shall be returned to their original position.

PART IX: CUSTODIAL PERFORMANCE REQUIREMENTS

Performance requirements for the custodial service contract for the San Juan Public Lands Center located in Durango, CO. includes the following and shall be performed in accordance with the Custodial Services, Frequency of Services, Attachment 1.

A. Space Cleaning: Space cleaning shall consist of the following services each time a space is cleaned.

1. Emptying Waste Containers/Trash Collection: All waste containers shall be emptied.

Plastic liner in existing container shall be replaced if food waste, soiled, and/or leaking is occurring, otherwise keep existing plastic liner. If waste containers are soiled or have odor, they shall be washed inside and outside utilizing a disinfectant and shall be made free of odors. After washing, containers shall be wiped dry and new plastic liners installed. All items placed adjacent to waste containers and marked "TRASH or WASTE" shall also be removed and properly disposed of. All waste collected shall be disposed of in the appropriate dumpster. Waste that falls on the floor and on outside grounds during the waste removal shall be picked up and disposed of by the Contractor.

All paper collected from the shredder machine will be recycled by Forest Service employees.

Cardboard boxes left over from holding supplies, such as toilet paper boxes, provided for Government use may be left at Recycling Area. Forest Service employees shall remove recyclables.

All containers marked “recycle” at desk areas in work spaces will be emptied by Forest Service employees.

B. Floor Care: Floor care shall consist of the following each time services are performed. The

Public Lands Center/Foot Traffic Area, Section J, Attachment 9, provides data that reflects the amount of traffic/congestion that occurs in each area.

1. Vacuum, Sweep and Mopping: Ceramic tile and resilient flooring shall be vacuumed or swept or dust mopped so as to remove all loose dirt, dust, and debris.

2. Vacuum and Steam Cleaning Carpets and Rugs: Prior to vacuuming carpets and rugs all debris such as staples, paper clips, etc shall be removed and properly disposed of. Carpeted

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Janitorial areas and rugs shall be completely vacuumed. Carpet and rugs shall be free of all loose soil and debris. There shall be no spots, smears, buildup, spillage, or crusted material. There shall be no evidence of fuzzing caused by harsh rubbing or brushing of carpet. As spills and spots are discovered by the Contractor’s quality control program, corrective actions will be planned and recorded. Cleaned areas shall be blend with adjacent areas. Cleaning of spots and stains shall be performed as they are discovered. Mats and rugs shall be vacuumed or shaken as necessary, and included within the Contractor’s schedule/quality control plan for carpet cleaning.

3. Damp Mopping: Prior to damp mopping, floors shall be vacuumed or swept/dust mopped when needed. Floors shall be damp mopped with an approved disinfecting type cleaning solution to remove dirt, streaks, smears, and stains. The Contractor is required to remove all scuffmarks.

4. Spray Cleaning: Prior to spray cleaning, floors shall be damp mopped as specified above.

Floors shall be spray cleaned to remove traffic marks, heavy soil, stains, spots, built up grime, etc. The material used for spray cleaning shall contain a blend of detergents and polymers to emulsify surface soil and repair traffic areas. Stubborn, persistent or built up stains may require scrubbing by hand or with machinery to remove. When completed, a spray cleaned floor shall have a uniform finish, free of scuff, stains and spots. The floor finish shall be uniform from wall to wall, including corners.

5. Walk-off Mats: Prior to vacuuming of walk-off mats loose debris shall be removed and properly disposed of. Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area shall be cleaned. Soil and moisture underneath mats shall be removed and the floor shall be cleaned as appropriate along with the rest of the floor. The mats shall be returned to their original locations afterwards. The Contractor shall report, in writing to the Contracting Officer, all walk-off mats that are worn out to the point of being ineffective.

6. Non-Carpet Floors: All appropriate non-carpet floors shall be damp mopped, stripped, cleaned, waxed, and buffed. Walls, baseboards, kick plates and other surfaces shall be free of splashing and other markings.

C. Restroom Services: Restroom services shall consist of the following each time services are performed.

1. Cleaning Restrooms: Restroom fixtures, including water faucet, closets, toilets, urinals, lavatories, and sinks shall be washed inside and outside utilizing a disinfectant, and shall be free of stains and odors. Pumice sticks and an approved toilet bowl cleaner shall be used to remove stains from urinals and water closets. Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinals, walls, floors, and partitions) shall not be used to clean lavatories or sinks. Floors shall be swept free of dirt and mopped with a disinfectant. Floor drains shall be cleaned and flushed with a disinfectant.

Wainscoting, partitions, walls, and doors shall be cleaned free of dirt, stains, and graffiti.

Mirrors shall be cleaned and polished. All metal fixtures and hardware shall be cleaned.

Waste containers shall be emptied, disinfected, and plastic liners replaced when soiled. All sanitary waste containers in the women’s restrooms are to be emptied. After cleaning, the restrooms shall have a clean, pleasant fragrance within the area. All restrooms have central air conditioning.

2. Servicing Restrooms: Servicing restrooms shall include: inspecting, replenishing, and cleaning dispensers. Restroom supplies shall include, but are not limited to, paper towels, toilet tissue, sanitary disposal bags and hand soap dispensers. The Contractor shall stock restrooms with sufficient supplies to insure that the supplies will last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor shall

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Janitorial replenish them at no additional cost to the Government. The Contractor shall provide all required restroom supplies.

D. Fire Season: Janitorial services during our high use times, especially in the summer, may require more time to complete the required services. For example, the Fire Dispatch Center can operate 24/7 during a busy fire season. See Attachment 02, Service for Schedule Breakdown – Fire.

E. Other Services: Other Services shall consist of providing miscellaneous cleaning tasks within the scope of the contract.

1. Breakroom: All horizontal and vertical surfaces shall be clean and free of dirt, dust, smudges, markings, cobwebs, grease, human fecal matter, paper and other foreign matter.

2. Elevator: The elevator will have clean appearance. The elevator shall receive general cleaning to preclude a buildup of dirt, dust, multiple streaks and smudges. The door tracks shall be free of a buildup of dirt and grime.

3. Interior Windows and Glass: All interior glass, including sidelights and glass partitions, shall be clean and free of dirt, dust, grime, streaks, watermarks spots, and shall not be cloudy.

The main glass entrance to the building shall be cleaned on a regular basis as needed, as required to remove fingerprints and grime. All windows shall be washed, dried, and have a streak free appearance, inside and out, minimum twice per year.

4. Window Coverings: Window blinds or coverings shall be free of an accumulation of dust, dirt, or cobwebs.

5. Lamp Replacement: The contractor is responsible for the monthly replacement of burned out fluorescent tubes on all interior light fixtures. Contractor is also responsible for the appropriate recycling of fluorescent tubes. Government is only responsible for furnishing adequate storage space for tubes.

All light fixtures and panels shall be cleaned so as to be free of dust, dirt, bugs. All vents and air intakes shall be cleaned and vacuumed so as to be free of dust, dirt, and debris.

6. Cleaning Restroom Partitions: The Contractor is required to clean the partitions up to 7 feet

- 0” above the floor level. Side panels shall be sprayed with a disinfectant type cleaner and hand wiped or sprayed with fresh water to remove disinfectant spray. Metal supports and bracing will be wiped or cleaned to remove dust buildup and to maintain a clean shiny appearance to all metal surfaces. After cleaning, partitions shall be free of dirt, dust, smudges, markings, cobwebs, grease, human fecal matter, paper and other foreign matter.

Paper products shall not be wet during cleaning operation.

7. Cleaning Restroom Ceramic Tile Walls: Tile cleaning includes cleaning horizontal and vertical surfaces not higher than 7 feet – 0” from floor level. All dust, lint, litter, and soil shall be removed from all surfaces using a disinfectant type cleaner. After cleaning ceramic tile walls shall be free of dirt, dust, smudges, markings, cobwebs, grease, human fecal matter, paper and other foreign matter. The Contractor is to perform Restroom Partition cleaning on the same day in conjunction with Cleaning restroom ceramic tile walls.

The Contract Requirements listed in the attached PMS summarize specific tasks which are to be performed under this contract. The Performance Requirements associated with each Contract Requirement are shown in the PMS and include:

Work Requirements: Work Requirements are a series of tasks associated with each particular Contract Requirement and are listed in column 1 of the PMS. The Work Requirements are typically specified in

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Janitorial terms of timeliness of performance, the quality of work, and the preparation of documentation (if applicable).

Quality/ Performance Standards: The Standard of Performance for each Work Requirement is identified in column 2 of the PMS by reference to the respective paragraph in Section C which specifies in detail the work to be performed.

Acceptable Quality Level (AQL): The Acceptable Quality Level for each Work Requirement is identified in column 3 of the PMS. The Acceptable Quality Level, when not met, indicates that the Contractor's overall monthly performance is unsatisfactory. The AQL does not represent a threshold for payment deductions. Deductions can be taken for any defects (with appropriate credit for rework) regardless of whether or not the AQL was exceeded.

Means of Measurement (MOM): The Means of Measurement for each work requirement is identified in column 4 of the PMS. The MOM indicates the methods used for purposes of Quality Assurance by the

COR.

Negative/Positive Incentives: The Negative/Positive Incentives for each work requirement is identified in columns 5 and 6 of the PMS. Where there are more than one negative incentive noted one or all may be used.

PART X: PERFORMANCE MEASUREMENT STANDARDS (PMS)

Task/Critical Subtask

Quality/Performance Standards

Acceptable Quality Level

Means of Measurement Negative Incentives Positive

Incentives

Space Cleaning Requirements in Section C will be met.

98% acceptability to meet this requirement

Inspections by Government and customer complaints

1. Rework of line items at no cost to the Government and negative performance

Positive performance rating

2. Deductions for line items.

3. Negative performance rating

Floor Care

Requirements in Section C will be met

98% acceptability to meet this requirement

Inspections by Government and customer complaints

1. Rework of line items at no cost to the government and negative performance

Positive performance rating

2. Deduction for line items.

3. Negative performance rating

Restroom Services

Requirements in Section C will be met

98% acceptability to meet this requirement

Inspections by Government and customer complaints

1. Rework of line items at no cost to the government and negative performance

Positive performance rating

2. Deduction for line items.

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3. Negative performance rating

Locked Areas Requirements

Requirements in Section C will be met

100% acceptability to meet this requirement

Inspections by Government and customer complaints

Negative performance rating.

Positive performance rating

Security Requirements

Requirements specified in Section C, IV.

“Security” will be met

100% acceptability to meet this requirement

Inspections by Government and customer complaints

Negative performance rating

Positive performance rating

Maintain a checklist showing completion of task required, signed and dated.

Requirements in Section C, V and as specified

100% acceptability to meet this requirement

Inspections by Government

Negative performance rating

Positive performance rating

PART XI: JANITORIAL CONTRACT CLARIFICATIONS

A. Contractor is responsible for removing any trash, debris and foreign material from plumbing alleys and storage areas that they produce. FS employees, specifically the COR, will still have to access these areas for repairs, maintenance and storage of FS owned supplies.

B. Cardboard boxes and other type containers may be left for the FS to recycle.

C. The San Juan National Forest recycles paper, cardboard, paper, aluminum, glass, plastic and food and drink containers. Contractor may place these items in our collection point. FS is responsible for taking these items to recycling center.

D. The Contractor shall present a written schedule to the C.O. for approval within 10 days after being awarded contract. Failure to perform work as scheduled will be cause for issue of Non- Compliance of Contract.

E. Contractor will have a 4 hour window of time each day to perform janitorial work. This time shall be consistent over life of contract each year.

F. Contractor will be required to sign for keys issued to them.

G. When cleaning restrooms at Public Lands Center, contractor shall sweep up dust, dirt, debris and loose foreign matter on restrooms floors and dispose of dust, dirt, debris and foreign matter in an appropriate trash receptacle.

H. The Contractor or their representative shall be located within 75 miles of Durango or facility.

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SECTION D - Packaging and Marking

- This Section is Intentionally left Blank -

SECTION E - Inspection and Acceptance

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

GOVERNMENT’S QUALITY ASSURANCE (QA) – PERFORMANCE EVALUATION:

Performance will be measured by random sampling and customer feedback to assure that all contract requirements are being met. Negative performance will result in rework at no additional cost to the Government. If rework is not possible or does not occur, deductions may be withheld from the monthly invoice.

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SECTION F - Deliveries or Performance

452.211-75 Effective Period of the Contract (FEB 1988)

The period of performance of this contract shall be from award through February 28, 2016 [Base Year] and each consecutive year [Option Years] up to February 28, 2020.

If the options are exercised:

1st Option March 01, 2016 through February 29, 2017 2nd Option March 01, 2017 through February 28, 2018 3rd Option March 01, 2018 through February 28, 2019 4th Option March 01, 2019 through February 28, 2020

WORKING HOURS

The Contractor will perform the required Custodial services after the Government's regular (normal) working hours of 07:30 am to 5:00pm. Services will be performed after 5 PM and shall be completed no later than 10 PM each day work is performed, Mondays through Sundays. Holidays are included during the timeframe of May 1st to October 31st each calendar year.

PERFORMANCE REQUIREMENTS

The Contractor is required to adhere to all requirements listed in the contract and to Adhere to all Standard Specifications for each project.

SITE VISIT:

There will be a mandatory Pre-Bid meeting on Wendnesday March 4 2015 beginning at 10:00 am MT. Contact CO- Ginger Domingos to RSVP telephone: (970) 385-1245 at the San Juan Public Lands Center located at 15 Burnett Court, Durango, Colorado in La Plata County.

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SECTION G - Contract Administration Data

1. FOREST SERVICE REPRESENTATIVES:

Contracting Officer (CO) responsible for this contract:

U.S.D.A. Forest Service, Region 2 Attn: Ginger R. Domingos 15 Burnett Court Durango, CO 81031 Telephone Number: 970-385.1245

Contracting Officer's Representative (COR) for this contract: To be Assigned upon Award

The Government will designate a COR who will be available at the site to inspect the work as it progresses. Government inspections do not relieve the Contractor of responsibility for providing adequate quality control measures.

2. ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INTERNET PAYMENT

PLATFORM (IPP)

The "Submit Invoice-to" address for USDA contracts/orders is the U.S. Department of the Treasury's (Treasury) Invoice Processing Platform (IPP). In order to receive payment for completed services your company must be registered in the IPP and submit all invoices electronically via this website. This is a mandatory requirement initiated by the Treasury and additional information is available at this website, https://www.ipp.gov/index.htm. Please ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. Failure to do so will prevent the Forest Service from processing your invoices for payment. If you require assistance with the IPP please contact the IPP Customer Support at (866) 973-3131.”

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 33.905(b), “Payment documentation and process” and the applicable Prompt Payment clause included in this contract.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Payment Request Certification

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SECITON H - Special Contract Requirements

52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far www.usda.gov/procurement/policy/agar.html

52.212-4 Contract Terms and Conditions - Commercial Items. (DEC 2014)

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(SEP 2013)

452.215-73 Postaward Conference. (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 7 days after the date of contract award. The conference will be held at: San Juan Public Lands Center

452.228-71 Insurance Coverage. (NOV 1996)

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. The Contractor shall have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

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BIO-BASED CLEANING PRODUCTS:

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer or designated representative. The following is a list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive. (all purpose cleaner, degreaser/cleaner, deodorizer, floor finis, disinfectant sanitizer, Glass cleaner, Bathroom cleaner)

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA final Rule available at www.biopreferred.gov.

Prior to contract start and if requested with the initial proposal, the contractor shall submit a complete list of bio-based products indicating the name of the manufacturer, cost of each material and the intended use of each of the materials to be used during the performance of the contract.