J.1._Appendix_A-_SpecsandReqSched.docx

Appendix A – Specifications and Requirements Schedule The Contractor shall supply the Forest Service with a list of names, addresses and phone numbers of all employees who, at any time, assist in cleaning. The Contracting Officer's Representative (COR), will provide the Contractor a checklist to use to check off services done on each work day. All work shall be completed during the hours of 6:00 pm and 6:00 am.

a-Area #1, District Office, and Restrooms During the months of November through April, work shall be performed Mondays, Wednesdays, and Fridays. During the months of May through October, work will be performed Mondays to Fridays.

b-Area #2, Work Center Conference Room and Restroom During the months of November through April, work shall be performed every Friday. During the months of May through October, work will be performed Mondays, Wednesdays, and Fridays.

Daily Cleaning Services - Performed at Each Cleaning (all offices)

Vacuum all carpeting and rugs including under desks, filing cabinets, bookcases, around computer terminals, between areas such as space between filing cabinets and walls, desks and window, and under heat registers.

Dust all rooms, entry ways, and corridor spaces, including furniture, office equipment, computer desks, and window sills. Desks shall be dusted only where papers and other items do not cover them. Damp wipe copiers, fax machine and printers. Clean all conference room tables. Computer terminal screens need only be dusted, never damp wiped.

Empty all wastebaskets and other trash receptacles. Trash will be put in plastic bags and placed in outside locked trash dumpster.

Wash and sanitize toilet fixtures, seats and urinals. Clean and polish wash basins. Remove splatters around wash basins, counter tops, toilets, and urinals. Treat wash basins, toilets, urinals, and sinks with suitable scale removers, germicides, and deodorant. Wipe/clean mirrors and fixtures. Sweep and damp mop floor with a disinfecting cleaner in restrooms and break room. Refill all toilet paper, paper hand towels, paper bags, soap, and toilet seat dispensers.

Spot clean all windows and glass areas in Visitor Center.

Clean, and sanitize drinking fountain.

Sweep and pick up trash including cigarette butts around front and back exterior entryways, walkways, and restroom area.

Services to be Performed Weekly

Spot clean doors, door frames, baseboards, conference room tables, and wall switches.

Mop bathroom and break room floors with a disinfecting cleaner. Wipe/clean bathroom stalls.

Clean shower area, stall, and floor in Work Center restroom.

Wash and sanitize sink and counter area.

Services to be Performed Monthly

Damp wipe all trash receptacles inside and out.

Spot clean all carpeting.

Spot clean and remove marks on all wall surfaces.

Wash and remove all marks on floors. Strip wax and rewax.

Clean wall tiles in restrooms.

Mop back entryway, janitor’s supply room and telephone equipment room.

Scrub mop sink and clean janitor closet. If mop is to be left overnight, ensure mop is sanitized, disinfected, and cleaned with no odor.

Services to be Performed Quarterly

Clean all Venetian and window blinds. If there are objects by blinds that prevent cleaning, inform COR so that objects can be removed in order to clean the blinds.

High cleaning: dust, vacuum, or damp wipe all surfaces and objects 70+ inches above floor. This includes, but is not limited to: door ledges, moldings, tops of modular furniture, partitions, lockers, file cabinets, bookcases, clocks, pictures, plaques, heat registers, cold air grills, ceiling areas, etc. Shake out inside door mats.

Wash and sanitize trash can in break room.

Remove cobwebs and bugs from inside ceiling light fixtures.

Shampoo all carpeting and treat with soil repellant. The Contractor shall notify the COR two weeks prior to date set for shampooing carpet in order for employees to move light items such as chairs, up from the floor.

Shampooing schedule is as follows:

October – All carpets December – All hallways

Carpet cleaning shall occur after normal business hours.

Services to be Performed Semi-Annually (May and October)

Wash all windows inside and out. Remove screens, wash and replace. Wipe all sills, frames, and casings to remove all water so spotting will not occur. This includes the top portion of the front office large conference room windows, as well as the Work Center conference room. The COR will furnish a ladder (if needed) for high windows in the front office large conference room.

1.5 EMERGENCY OR SPECIAL EVENT CLEANING SERVICES - Upon notification, the Contractor shall perform emergency or special event cleaning required in any building, area, or room covered under this contract. The Contracting Officer shall order cleaning services through issuance of a delivery order for the appropriate and required work task(s). Contractor shall begin emergency work, as determined by the Contracting Officer, within one hour of notification, which may be verbal. The Contracting Officer or designated representative will notify the Contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. Completion schedule shall be determined for each delivery order.