USDA_Aerial_Release_Solicitation_AG-6395-S-16-0044.pdf

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APHIS-MRPBS-ASD-6395

100 N 6TH STREET

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USDA APHIS MRPBS

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03/07/2016 1000 CT

02/16/2016

612 336 3235CORINNE NYGREN

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AG-6395-S-16-0044

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 50 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

MINNEAPOLIS MN 55403

TELEPHONE NO.

17a. CONTRACTOR/

Guatemala Moscamed Program International Services

USDA, APHIS

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MINNEAPOLIS MN 55403

100 N 6TH STREET

Butler Square, 5th Floor ASD Procurement Branch

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Period of Performance: 05/01/2016 to 04/30/2021

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

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JAMES G. ROLOFF

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REF.

RFP AG-6395-S-16-0044 Page 2 of 50 2/16/2016 Guatemala Aerial Release Services

Solicitation for Aerial Release Services In Guatemala Request for Proposal AG-6395-S-16-0044

PART I – THE SCHEDULE OF ITEMS

SECTION A –SERVICES AND PRICES / COSTS

A. Items and Prices The Contractor shall submit a firm-fixed price proposal (in U.S. currency) to perform all the work required in accordance with the Statement of Work. The Contractor's price shall be their fully burdened rate which includes all costs associated with the performance of any and all aerial dispersal services ordered against this contract for the aerial release of sterile insects in accordance with this “statement of work” (SOW), including but not limited to; labor, ferrying, furnishing and transporting all aircraft, startup, crews, certifications, insurance, licenses, state and Guatemalan bonding, permits, fees, general and administrative expenses, supplies and equipment other than those listed in the Statement of Work as being supplied by the Government, and other such costs normally required to perform the services specified herein. Proposals should be of sufficient detail to determine their adequacy.

Location 1 – Retalhuleu Approximately 18-20 flight hours per week

01 - Base Contract Period: May 1, 2016 through April 30, 2017

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

001 Retalhuleu Hour 1,040 $_________ $__________ Flight Hour Without Fuel

002 Fuel Reimbursement Lot Not to Exceed $400,000.00

003 Optional Quantity Hour 120 $_________ $__________ Flight Hour Without Fuel for Emergency outbreaks Retalhuleu

RFP AG-6395-S-16-0044 Page 3 of 50 2/16/2016

02 - Option Period One: May 1, 2017 through April 30, 2018

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

004 Retalhuleu Hour 1,040 $_________ $__________ Flight Hour Without Fuel

005 Fuel Reimbursement Lot Not to Exceed $400,000.00

006 Optional Quantity Hour 120 $_________ $__________ Flight Hour Without Fuel for

03 - Option Period Two: May 1, 2018 through April 30, 2019

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

007 Retalhuleu Hour 1,040 $_________ $__________ Flight Hour Without Fuel

008 Fuel Reimbursement Lot Not to Exceed $400,000.00

009 Optional Quantity Hour 120 $_________ $__________ Flight Hour Without Fuel for

04- Option Period Three: May 1, 2019 through April 30, 2020

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

010 Retalhuleu Hour 1,040 $_________ $__________ Flight Hour Without Fuel

011 Fuel Reimbursement Lot Not to Exceed $400,000.00

RFP AG-6395-S-16-0044 Page 4 of 50 2/16/2016

012 Optional Quantity Hour 120 $_________ $__________ Flight Hour Without Fuel for

05 - Option Period Four: May 1, 2020 through April 30, 2021

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

013 Retalhuleu Hour 1,040 $_________ $__________ Flight Hour Without Fuel

014 Fuel Reimbursement Lot Not to Exceed $400,000.00

015 Optional Quantity Hour 120 $_________ $__________ Flight Hour Without Fuel for Emergency outbreaks

TOTAL ALL LINE ITEMS - Retalhuleu $___________

RFP AG-6395-S-16-0044 Page 5 of 50 2/16/2016

Location 2 – Santa Rosa Approximately 10-12 flight hours per week

01 - Base Contract Period: May 1, 2016 through April 30, 2017

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

001 Santa Rosa Hour 624 $_________ $__________ Flight Hour Without Fuel

002 Fuel Reimbursement Lot Not to Exceed $300,000.00

003 Optional Quantity Hour 104 $_________ $__________ Flight Hour Without Fuel for

Santa Rosa

02 - Option Period One: May 1, 2017 through April 30, 2018

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

004 Santa Rosa Hour 624 $_________ $__________ Flight Hour Without Fuel

005 Fuel Reimbursement Lot Not to Exceed $300,000.00

006 Optional Quantity Hour 104 $_________ $__________ Flight Hour Without Fuel for

RFP AG-6395-S-16-0044 Page 6 of 50 2/16/2016

03 - Option Period Two: May 1, 2018 through April 30, 2019

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

007 Santa Rosa Hour 624 $_________ $__________ Flight Hour Without Fuel

008 Fuel Reimbursement Lot Not to Exceed $300,000.00

009 Optional Quantity Hour 104 $_________ $__________ Flight Hour Without Fuel for

04- Option Period Three: May 1, 2019 through April 30, 2020

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

010 Santa Rosa Hour 624 $_________ $__________ Flight Hour Without Fuel

011 Fuel Reimbursement Lot Not to Exceed $300,000.00

012 Optional Quantity Hour 104 $_________ $__________ Flight Hour Without Fuel for

05 - Option Period Four: May 1, 2020 through April 30, 2021

Item No Description of Item Unit Estimated Unit Price Total Annual Estimated Quantity Quantity

013 Santa Rosa Hour 624 $_________ $__________ Flight Hour Without Fuel

014 Fuel Reimbursement Lot Not to Exceed $300,000.00

RFP AG-6395-S-16-0044 Page 7 of 50 2/16/2016

015 Optional Quantity Hour 104 $_________ $__________ Flight Hour Without Fuel for Emergency outbreaks

TOTAL ALL LINE ITEMS – Santa Rosa $___________

SCHEDULE NOTES

The quantities as listed in the “Schedule of Items” are estimated requirements for this contract period. The USDA, APHIS attempts to be as accurate as possible when providing estimated quantities, however, actual quantities required may vary from the quantities listed.

At this time the Government does not anticipate any changes in the flight hours, however, the Government reserves the right to make slight increases and decreases in the flight hours based on program requirements.

The Government is obligated only to the extent of the minimum contract guarantee. In accordance with AGAR clause 452.216-73 Minimum and Maximum Contract Amounts, the Government shall place orders totaling a minimum of $150,000.00 for the base contract period.

The first line item under each contract performance period as stipulated in the Schedule of Items, flight hours, is an indefinite quantity indefinite delivery item. The price per flight hour shall NOT include aviation fuel costs as the fuel costs for this contract are reimbursable. The contractor will provide the required aviation fuel and invoice the government for the cost of fuel.

In accordance with FAR 22.10, 22.1001 and 22.1003-2 the Service Contract Act does not apply to this contract because the services are being performed entirely outside the United States.

Local Guatemalan vendor’s pricing shall be provided in two ways; both including the Guatemalan National Value Added Tax (12% Impuesto Valor Agregado IVA) and without the IVA. The USDA Moscamed Program is tax exempt.

As required by local statutes the vendor will include “IVA” in their line item price and on their invoices; however, the USDA Moscamed Program will provide a Constancia de Exencíon (Tax Exemption Certificate) and pay the net price versus the price including IVA as allowed by local statutes and international treaties.

RFP AG-6395-S-16-0044 Page 8 of 50 2/16/2016

OFFEROR NOTES

In accordance with FAR 52.216-27, this request for proposal may result in multiple contract awards. The Government reserves the right to award to one Contractor for both locations or make multiple awards and award the two locations separately, based on the most advantageous proposal to the Government. See the clause at 52.212-2 Evaluation – Commercial Items, on page 36.

This solicitation is for the acquisition of commercial services. The policies and procedures in FAR part 12 apply to this acquisition in conjunction with FAR part 15.

Each Contractor may submit a proposal for either location 1 (Retalhuleu) or location 2 (Santa Rosa), or both locations. The proposals for locations 1 and 2 will not be combined for the purposes of evaluation and will be evaluated separately. A contractor may not make its proposal for any given location contingent upon receiving the award for any other location.

In accordance with FAR provision 52.237-1 Site Visit, offeror's are urged and expected to inspect the current base of operations where services are being performed and to satisfy themselves the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site visits must be done prior to submission of proposals and conducted during the dates and times listed below. Site visits are only available on the dates listed below so contractors shall plan accordingly. Requests for additional dates and times will not be honored. Pictures are not allowed during the site visits.

Site visits will be conducted at the current contractor's base of operations, therefore access to the facility is strictly controlled and offerors must be accompanied by USDA personnel.

If the contractor wishes to conduct a site visit they must request a site visit through the Contracting Officer Corinne Nygren of their intent and intended arrival date. The name and contact information of a local USDA person will be provided as well as the address of the facility for the site visit.

DATES AND TIMES:

Thursday, February 18, 2016, 6:00 a.m.

OR

Tuesday, February23, 2016, 6:00 a.m.

Site Visits @ Current Base of Operations

Vicinity of Retalhuleu, Guatemala

RFP AG-6395-S-16-0044 Page 9 of 50 2/16/2016

At a minimum, Contractor’s must submit the following to the Contracting Officer to be considered acceptable:

Price Proposal which includes the following:

The form 1449-Solicitation Contract Order for Commercial Items. The Contractor's price proposal must be in United States currency.

Completed Schedule of items - See Part I, Section A – Services and Prices/Cost.

Price must be in U.S. dollars. Guatemalan vendors must submit their pricing both with and without the IVA as outlined above in the Schedule Notes.

Fuel consumption rates for each fully-loaded airplane to be used to perform the services under this contract. Although the fuel is a reimbursable line item, the Government will consider the fuel amounts required under each proposal based upon the type of aircraft proposed. This consideration will be made during the trade-off process in accordance with price realism.

The price proposal shall be sent in a separate document than the technical capability and past performance information so these evaluations can be performed independently of price.

Technical capability information. Contractors shall provide a detailed narrative which addresses your company’s ability to meet the technical capability criteria for the proposed services in order to facilitate the Government’s trade-off evaluation. The technical capability criteria are outlined in provision 52.212-2 Evaluation - Commercial Items. The technical capability information, including any resumes, should not exceed 35 pages; zero double sided pages, inclusive of attachments. The proposal shall be single-spaced, with 1" minimum margins. The type used shall be no smaller than 12-pitch "pica." If the contractor's technical capability narrative exceeds 35 pages then only the first 35 pages will be evaluated.

Past performance information (See provision 52.212-2 Evaluation—Commercial Items) In addition to the narrative in this information, Contractors shall submit references of prior projects of like or similar work. Contractors shall provide a brief description of the services provided for each reference. Prior past performance experience with USDA, APHIS will be considered in evaluating a Contractor’s past performance. Provide the name, address, phone number, email, and fax number for each reference. The past performance information shall not exceed 10 pages.

Copy of license/permits to operate flights in Guatemala if currently licensed. If not currently licensed, indicate status of application for license and provide copies of any applications.

Pilot certifications. If contractor does not have pilots that are currently certified, indicate status of applications and estimated date contractor pilots will have their certifications.

Mechanic certifications. If contractor does not have mechanics that are currently certified, indicate status of applications and estimated date contractor's proposed mechanics will have their certifications.

Proof of aircraft if available and licensed by DGAC see section C.16 aircraft requirements. If not available, contractor shall indicate how they plan to acquire the aircraft for this requirement including, status of purchase and when aircraft will be available and licensed.

RFP AG-6395-S-16-0044 Page 10 of 50 2/16/2016

Copy of the completed FAR 52.212-3 “OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL. You may complete the 52.212-3 provision on page 37 or you may complete the on-line version in the System for Award Management (SAM) database and provide a statement indicating you have completed this on-line registration. The Online Reps and Certs Application Representations and Certifications Application in SAM can be found by going to https://www.sam.gov/portal/SAM/#1.

Completed provision 452.209 –70 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction.

All documents submitted must be in the English language.

The Contractor shall furnish all permits, licenses and aircraft by April 1, 2016.

Contractors may, at their discretion, submit alternate proposals or proposals which deviate from the requirement; provided, that an offeror also submits a proposal for performance of the work as specified in the statement of work. Any "alternate" proposal may be considered if overall performance would be improved or not compromised, and if it is in the best interest of the Government. Alternate proposals, or deviations from any requirement of this Request for Proposal (RFP), must be clearly identified.

The Contractor shall not submit a proposal which has taken exception to the Request for Proposal (RPP) terms and conditions, or has imposed any additional conditions to the RFP.

Although we do not anticipate holding discussions, the Government may hold discussions with offerors if necessary. If a competitive range is established, Offerors are hereby advised that only those proposals determined to have a reasonable chance for award of a contract will be included in the competitive range. While every effort will be made to maintain strong competition, the Contracting Officer will also look to eliminate time consuming and unnecessary discussions with those offerors whose proposals have no reasonable chance for award.

If an Contractor’s proposal package does not contain all of the items listed above or is not received by the closing date and time listed below, the proposal will be considered incomplete for evaluation purposes and no further consideration will be given to the Contractor’s proposal, thereby making an Contractor ineligible for award.

Proposals must be sent electronically to Corinne Nygren at the email address below:

Email: corinne.m.nygren@aphis.usda.gov Phone: (612) 336-3235

Proposals must be received by Monday, March 7, 2016 at 10:00 a.m. Central Time.

The deadline for questions related to this Request for Proposal is Monday, February 29, 2016. All questions must be submitted in writing to the Contract Specialist, Corinne Nygren. Any questions received after that date may not be accepted or answered.

https://www.sam.gov/portal/SAM/#1

RFP AG-6395-S-16-0044 Page 11 of 50 2/16/2016

Part II - Statement Of Work

United States Department of Agriculture (USDA) Animal Plant Health Inspection Services (APHIS)

International Services Division (IS) Moscamed Program

SECTION 1. GENERAL INFORMATION

C.1 CONTRACT TYPE AND TERM

USDA intends to award Firm-Fixed Price Indefinite-Delivery, Indefinite-Quantity (IDIQ) commercial services contract(s) for airplane and crew services for the aerial release of sterilized fruit flies to support the USDA, International Services Guatemala fruit fly (Medfly) aerial release programs in Guatemala, Central America. Line items 002, 005, 008, 011 and 014 for fuel are IDIQ reimbursable line items.

The anticipated effective date for the contract is May 1, 2016 and shall be for a base period of one year with four (4) 12-month options to renew. The Contractor shall be notified by written notice within 60 days contract anniversary date, of the USDA’s intent to renew the contract. If all the option periods are exercised by the USDA, the contract will expire five years from date of award.

C.2 BACKGROUND

Mediterranean fruit flies are occasionally transported inadvertently across our borders and introduced into the environment of the United States by numerous means. These flies come in on various fruits and vegetables in various stages of their life cycle. If Medfly is allowed to exist in the environment, they can cause billions of dollars in damage to U.S. agriculture and have a significant impact on both, international and interstate trade. The female flies lay eggs in over two hundred varieties of fruits and vegetables. The utilization of the Sterile Insect Technique (SIT) along with aerial spray applications of pesticides is the only current solution to this problem. As a consequence, the Undersecretary of Agriculture for Marketing and Regulatory Programs through APHIS-IS Action Programs is committing resources to continually produce and release sterile Mediterranean fruit flies into areas of Southern Mexico and Guatemala to control and eradicate the fertile fly populations.

C.3 SCOPE OF WORK

The aerial dispersals shall take place in the south-west, north-west, central and northern regions in Guatemala covering a total area of approximately 193,104 hectares (1,931 km2). At any time during the execution of the contract, the number and/or the size of existing grids, as well as the number of municipalities under treatment, may change, as determined by the COR or his/her designated representative.

RFP AG-6395-S-16-0044 Page 12 of 50 2/16/2016

C.4 CONTRACTOR PERFORMANCE REQUIREMENTS

The contractor shall provide services, as needed during the contract period, with fixed winged airplane(s) and qualified pilots for the aerial distribution of sterile fruit flies. Special purpose modifications of the contractor aircraft, described herein shall be required for installation of the chilled insect release machine and related equipment provided by the U.S. Government (See Attachment One (1) - Insect Release Machine Drawings for information on the insect release machine equipment). The custom made insect release box and dispersal apparatus has several components: a base mounted inside the aircraft; dispersal boxes; compressor; electrical regulator.

Each aircraft requires a pilot and co-pilot for each flight. The co-pilots responsibilities will include operating the release machine and the navigation system.

The flight hours listed in the Schedule of Items represent the Government’s best estimate of services required; however, the need for aircraft and crew may vary throughout the contract period due to unforeseeable events such as, reduced availability of sterile insects, program changes, or termination of the program.

It's the Contractors responsibility to research and know the laws and regulations applicable to doing business in the country of Guatemala and to obtain the proper permits to operate legally in accordance with Guatemalan laws and regulations for performing these services.

The contractor shall be responsible for planning, managing and performing the services of the awarded contract independently without direction and supervision from the Contracting Officers’ Representative (COR), Technical Representative (TR) or other Government or Cooperative employees. Therefore, the contractor shall determine the number of aircraft and qualified crew required to perform the services ordered and required by this contract. Regular meetings between the contractor’s Project Manager and the Government COR or TR, or his/her authorized designee are encouraged to share information, plan and schedule work.

Special purpose modifications of the contractor's airplane, described herein, shall be required for installation of U.S. Government-owned chilled insect release machine and related equipment.

The Contractor airplane(s) used under this contract shall be capable of being modified to accommodate the Government-owned property.

The Contractor is responsible for obtaining a runway for each location where services will be performed. This will be considered the base of operations. The runway must have a minimum length of 1,200 meters. It is the Contractor's responsibility to contract for the use of the runway and ensure a constant supply of fuel is available on site. The fuel tank must have the capacity to store 4,000 gallons of fuel in order to ensure a continual supply for aerial operations.

The Contractor's shall have access to a hangar onsite at the base of operations. The hangar must have electricity, water and basic services. The facility must have a power back up.

Currently, the average weekly requirement for aerial dispersal of sterile Mediterranean fruit flies in Guatemala is 14 flights/week (588 million adult flies total); 8 flights a week in Retalhuleu and 6 flights per week in Santa Rosa. See section C.13 for more detailed information on the flight hours and number of flight days per week.

RFP AG-6395-S-16-0044 Page 13 of 50 2/16/2016

The COR or TR shall provide the contractor with a ten calendar day written notice of program changes that will result in more than a ten percent plus or minus change to the average requirement.

In general, aerial release of sterilized fruit flies shall proceed in a timely manner at the proper application rate over designated areas assigned by the USDA aerial program manager or designated Technical Representative. It is anticipated that individual scheduling shall occur every seven calendar days. Work orders will convey information on the number of loads to be dispersed during the seven calendar days and will provide the estimated flight hours that may be required for the period. Nevertheless, there is no guarantee of the actual number of work orders that will be issued or the number of flight hours that will be ordered by the Government during the effective period of the contract other than what is stated in AGAR clause 452.216-73 Minimum and Maximum Contract Amounts.

Contractor performance shall strictly conform to the terms and conditions of the contract and work orders issued by the COR and/or the Technical Representative. Nonconforming services will be handled in accordance with FAR 52-212-4 and Section C.12 Contractor Performance Standards.

All work shall be performed in a professional manner and the contractor shall comply with Guatemalan regulations set by the Dirección General de Aeronautica Civil (DGAC).

The contractor shall deliver aircraft for use in performance of the contract with qualified pilots to the bases of operation located in the Departments of Retalhuleu and/or Santa Rosa. The government reserves the right to change the designated bases of operation if necessary for program operations. A bilateral contract modification is required to change the designated bases.

All contractor aircraft designated for use in the performance of the contract shall comply with the requirements specified herein; have a Government-owned insect release machine installed in the aircraft, and the approval of the DGAC following the installation.

Aviation fuel must be supplied by the contractor at the designated airport base of operation.

C.5 CONTRACT WORK HOURS

The workday shall begin at the time of arrival at the base of operations. The aerial release program operates 7 days a week/365 days/year. The contractor employees should be available to perform services and for consult during the government work hours.

All required contractors’ employees will report at the time designated by the COR or designated Technical Representative and will remain on site until released by the COR or designated Technical Representative.

C.6 CONTRACTORS’ REPRESENTATIVES

The contractor shall designate a representative to serve as the Program Manager (PM). The contractor’s representative (CR) shall be present at the work site at all times when work under the contract is being performed. They should also be available by phone 7 days a week/365 days/year.

RFP AG-6395-S-16-0044 Page 14 of 50 2/16/2016

C.7 IMPORTANCE OF STARTING AND ACCOMPLISHING FLIGHTS ON TIME

There are numerous biological, entomological and physical factors that determine the amount of time insects may be held at the temperature required in the release machine. Therefore, the contractor shall be airborne on all flights within ten minutes from the time the Government delivers sterilized insects to the contractor in chilled boxes.

C.8 RATES AND SERVICES RENDERED

The Government shall order blocks of flight hours via task orders issued by the CO at the rates stated in the schedule. Payment shall be made according to hours and tenths of hours as shown on the daily flight records. No payment may be made for any flying not ordered or authorized by the COR or the Technical Representative. The COR or designated Technical Representative shall provide specific scheduling direction approximately every seven days in order to direct the time in which the hours ordered by the CO are to be provided. The contractor should always use the shortest route (ferry) to and from the release blocks.

C.9 CONTRACTOR LIABILITY

The contractor shall be liable for any damages, losses, or injuries to people, property or animals that may occur as a result, directly or indirectly, from its work performed while under contract with USDA. The contractor shall immediately notify the COR and/or the designated Technical Representative and CO of any damages, losses, or injuries occurring during the performance of the contract.

The contractor shall be liable for the loss of any fruit flies, and shall reimburse USDA of flies lost due to negligence on the part of the contractor. An estimate of the quantity due to the respective contractor’s negligence shall be determined by the COR and/or the Technical Representative.

The costs will be deducted from any amounts due the contractors at the rate of $275.00 (USD) per million insects lost. Failure to complete any scheduled flight shall result in the assessment of liquidated damages where the contractor pays the Government. The contractor may not be charged liquidated damages when the delay in delivery or performance arises out of causes beyond the control and without the fault or negligence of the contractor.

C.10 CONDITION OF EQUIPMENT

The contractor shall ensure that all aircraft and equipment required for use in the performance of the contract are in good operating condition. If in unsatisfactory condition, or otherwise determined by the COR and/or designated Technical Representative to be unsuitable for safe and efficient performance of the services stipulated in the contract, the aforementioned equipment may not be used. This equipment etc. shall be promptly removed from the work site and replaced with aircraft, equipment, and/or supplies that are in good operating condition. Equipment failure may not be an acceptable cause for performance delays.

RFP AG-6395-S-16-0044 Page 15 of 50 2/16/2016

C.11 PRECAUTIONS/PUBLIC RELATIONS

It is essential for the contractor and all employees of the contractor, and their sub-contractors, to display a positive image of the USDA by ensuring that their employees, and the employees of their sub-contractors, maintain favorable relations with the general public. Personnel shall be courteous in their dealings and shall communicate in a professional manner with the general public, DGAC, military, and Air Traffic Control (ATC) personnel. If restrictions, delays, or other complications result in compromising aerial dispersal operations over any release area caused by unfavorable relations and/or non-professional interactions with the general public, DGAC, military or ATC, and hampering the insect release program thereby causing harm to the Government, this conduct may result in an immediate termination of the contract for reason of default. All aircraft must be properly identified as part of the Moscamed program.

C.12 CONTRACT PERFORMANCE STANDARDS

Contractor performance shall be monitored throughout the period of the contract, and shall be measured based on the criteria listed below with the deductions as noted.

Performance Element

Performance Standard

Maximum Error Rate or Performance

Requirement Deduction Fees Methods of

Surveillance

Contract Work Hours

As per Section C.4, C.5

No more than: One instance during a contract year that causes disruption, inconvenience, or additional costs to the program.

0%

Onsite monitoring by the Moscamed or USDA personnel

Two instances during a contract year that causes disruption, inconvenience, or additional costs to the program.

75% deduction of additional costs incurred to the program.

Three instances during a contract year that causes disruption, inconvenience, or additional costs to the program.

100% deduction of additional costs incurred to the program.

Performance Element

Performance Standard

Maximum Error Rate or Performance

Requirement Deduction Fees Methods of

Surveillance

Starting and Completing Flights on Time

As per Section C.7

No more than three times during a contract year

0% Onsite Monitoring by the USDA Moscamed personnel and review of the

More than three times during a contract year

25% deduction of the contract hourly flight rate for each

RFP AG-6395-S-16-0044 Page 16 of 50 2/16/2016 occurrence Daily Aircraft Records

Performance Element

Performance Standard

Maximum Error Rate or Performance

Requirement Deduction Fees Methods of

Surveillance

Services Rendered

As per Section C.8, C.13

First unacceptable flight flown during a contract year

0%

Review flight data recording records and of Daily Aircraft

Records

Second unacceptable flight flown during a contract year

15% deduction of the contract hourly flight rate

Third unacceptable flight flown during a contract year

20% deduction of the contract hourly flight rate

Forth and all subsequent unacceptable flights flown during a contract year

25% deduction of the contract hourly flight rate for each occurrence

Any Scheduled flight not flown that causes loss of insects

100% deduction of the current costs per million insects lost for each occurrence

Onsite monitoring by the USDA and Mosamed personnel and review Daily Aircraft Records

Performance Element

Performance Standard

Maximum Error Rate or Performance

Requirement Deduction Fees Methods of

Surveillance

Condition of the Equipment

As per Section C.10, C.16

No more than three delays caused by non-operational equipment during a contract year

0% On site monitoring by the USDA and Mocamed personnel and review of Daily Aircraft Records

Fourth, and any subsequent delays caused by non-operational equipment during a contract year

25% deduction of the contract hourly flight rate for each occurrence

Performance Element

Performance Standard

Maximum Error Rate or Performance

Requirement Deduction Fees Methods of

Surveillance

Public Relations As per Section C.11

Zero Tolerance Refer to Section C.11

Complaints received from the general public, DGAC, military, or ATC

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C.13 OPERATING REQUIREMENTS

1. All aerial distribution of fruit flies shall be conducted during daylight hours under Visual Flight Rules (VFR), and all ATC instructions and airport procedures shall be strictly adhered to.

2. It is estimated a total of 14 flights/week (588 million adult flies total) between the two locations listed in the Schedule of Items; 8 flights a week in Retalhuleu and 6 flights per week in Santa Rosa. The aircraft for both locations must be capable of carrying two double release machines with 2 release boxes on each machine (21 million adult flies/release machine).

3. All aircraft shall be equipped with a Differential Global Positioning System (DGPS) compatible with GIS. This equipment should be capable of allowing us to program, record and print all release flights. Flying crew should know how to use DGPS.

4. Retalhuleu and Santa Rosa base of operations shall be within a 35-40 km range from the Packing and Release Facility, or some other suitable site designated by the USDA, IS.

The flies are delivered to the base of operations for each locale.

5. The average operating altitude shall be in between 2,000 and 5,000 feet above ground level, or as assigned by the COR, Technical Representative or by Air Traffic Control.

6. Operating release speed shall not exceed 140 knots as assigned by the COR or Technical Representative.

7. For each location the estimated average dispersal time per load shall be 1 to 1.5 hours.

The aircraft must have the ability to operate a minimum of 5 hours without re-fueling.

8. For each location the estimated number of loads per day for each airplane shall be one load of 42 million adult flies/flight.

9. A DGAC Airworthiness Certificate shall be required before performance begins under this contract.

C.14 CERTIFICATION REQUIREMENTS – STATE AND FEDERAL

The contractor shall be required to comply with applicable DGAC and other Guatemalan regulations covering operations that may be conducted. The contractor shall be licensed to do business and conduct aerial operations in Guatemala. The contractor and contracted pilots shall be licensed to fly and perform aerial release dispersal services in Guatemala. Immediately upon the award of the contract, the contractor shall contact the appropriate offices to identify all DGAC and any other applicable Guatemalan aviation officials related to aerial dispersal requirements.

Prior to beginning aerial operations/performance under this contract, the prospective contractor shall submit copies of proof for the following:

1. Insurance

2. DGAC Airworthy Certificate that apply shall be in effect before starting operations.

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3. Aerial permits from the government of Guatemala required to perform this service. The contractor must submit their aerial permits by April 1, 2016.

4. Documents required at the reporting airport for inspection by the Government. These include, but are not limited to: Aircraft Registration and Airworthiness Certificate;

aircraft, propeller, and engine log books; pilot and medical certificates; proof of flight review and insurance. Documents provided for proof of insurance shall clearly state:

a. Aircraft registration number

b. Period of coverage

c. Limits of liability

C.15 AREA COVERED

1. Areas to be flown shall be assigned by the COR, Technical Representative or designee before each day’s operation and change throughout the day due to weather or other circumstances.

2. The areas to be flown shall be considered 75% or more congested.

C.16 AIRCRAFT REQUIREMENTS

1. The aircraft shall be required to operate in the restricted category.

2. The aircraft furnished shall be a single engine or multi-engine fixed wing airplane capable of maintaining a minimum cruise speed of 140 knots.

3. All aircraft should be capable to operate at altitudes of 12,000 ft. and carrying minimum loads of 3,000 pounds/flight.

4. The cabin space behind the crew shall be big enough to accommodate the installation of two double insect release machines furnished by the Government. The insect release machines base shall be mounted on top of an aluminum frame. A minimum three-inch clearance between the aluminum frame and the airplane floor shall be required to accommodate the installation of the chute attached to the bottom of the machine. The insect release machine dimensions and weight of each component are described in Attachment One - Insect Release Machine Drawings. Cargo doors are required to simplify installation of the insect release machine and loading/unloading of the insect holding box. The measurements of the cargo door must be at least 48 inches wide and 54 inches high.

5. The dimensions of the insect release machine and equipment are provided in Attachment One (1) Insect Release Machine Drawings.

6. The airplane shall require modifications to accommodate the installation of the insect release machine and related equipment. The Contractor is responsible for performing the needed modifications to the aircraft and installing the insect release machine in their aircraft. These modifications include:

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a. Opening (s) through the floor and belly of the airplane to allow installation of a funnel and chute (s) to carry the insects overboard from the exit opening on the bottom of the insect release machine.

b. Electrical supply to operate the insect release machine.

7. At the time the contractor begins performance under the contract, the airplane shall be in good operating condition with a current 100-hour inspection with ferry time only from the contractor’s base of operation to the program base of operations, and shall be capable of operating a minimum of ten hours per week with no more than routine maintenance. The airplane shall have no history of any pesticide use.

8. In addition to the airplane being equipped for flights as described in Federal Aviation Regulation 14 CFR 91.205, (a) (b) (c) and (d, 2): and 91.215, it shall have the following:

a. An intercom system with compatible headsets for communications between the pilot and authorized program personnel and/or crewmember.

9. The airplane shall have a recorder (MASTER SWITCH ACTIVATED NOT ACCEPTED) that will automatically record flight time in hours and tenths of hours. Flight time recorders shall be subject to accuracy checks by the COR or Technical Representative.

10. The airplane shall be equipped with a 28-volt electrical system to provide a minimum forty amperes of electrical power in addition to the normal electrical load required for the airplane radios and other components. The electrical power needed to operate the insect release machine is forty amperes.

C.17 AIRCRAFT GUIDANCE AND FLIGHT DATA LOGGING SYSTEM

REQUIREMENTS

1. An operational Differential Global Positioning System (DGPS) and flight data logging software that will log and display the date and time of the entire flight from takeoff to landing, and differentiates between standard flight and flight when the dispersal system is on or off. The system shall provide immediate deviation indications and be sufficiently accurate to keep the airplane on the desired flight path.

2. Compact moving map display with polygon feature that will alert the pilot when the airplane is entering or exiting a specific geographic polygon.

3. Software designed for parallel offset in increments equal to the assigned swath width of the application airplane.

4. A course deviation indicator (CDI) or a course deviation light bar, also a CDI, shall be installed on the airplane and in a location that will allow the pilot to view the indicator with direct or peripheral vision without looking down. The CDI shall be capable of pilot selected adjustments for course deviation indication with the first indication at three feet or less.

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5. The system shall display to the pilot the current swath number and cross-track error. The swath advance may be set manually or automatically. If automatic is selected, the pilot must be able to override the advance mode to allow repeat applications of single or multiple swaths.

6. The system shall be equipped with software for flight data logging that has a system memory capable of storing a minimum of 6 hours of continuous flight log data with the logging rate set at one second intervals. The full logging record will include position, time, date, altitude, ground speed, cross-track error- dispersal on/off, insect release machine auger or motor RPM, aircraft registration number, pilot name, and job name or number. The flight data log software shall be, at a minimum, compatible with windows XP PC computers, desk jet, laser, or inkjet printers and plotters. The system shall compensate for the lag in logging dispersal on/off. The system shall display dispersal on/off at the boundary without a saw tooth effect, and shall have the capability to end log files, rename, and start a new log in flight.

7. The software shall generate the map of the entire flight within a reasonable time. Systems that require more than one minute to generate the map for a four hour flight on a Windows XP compatible computer WILL NOT be accepted. When viewed on the monitor or the printed hard copy, the flight path will clearly differentiate between dispersal on/off. The software shall be capable of: replaying the entire flight in slow motion and stop and restart the replay at any point during the flight; zooming to any portion of the flight for viewing in greater detail and printing the entire flight or the zoomed-in portion and shall have a measure feature that will measure distance in feet between swaths or any portion of the screen and be able to determine the exact latitude/longitude at any point on the monitor.

8. Flight information software provided by the contractor shall have the capability to interface with Arc View GIS (version 3.3 or higher) or MapInfo (version 6.5 or higher).

The interface process shall be “user friendly”, as program personnel will be responsible to operate the system in order to access the information.

9. The contractor shall provide a user’s manual for the data logger software.

10. The contractor shall be responsible for providing program personnel with all flight recorded information at the end of each day or when requested. The contractor shall provide an appropriate downloading device (i.e. standard USB flash drive) to enable program personnel to retrieve flight data information.

C.18 CONTRACTOR PERSONNEL REQUIRED

1. A qualified instrument rated Commercial pilot or Airline Transport pilot with a current First or Second Class DGAC medical certificate for each airplane who has:

a. More than 1,000 hours total time

b. More than 300 hours in category and class as pilot-in-command

c. A minimum of 25 hours of which shall have been acquired within the preceding twelve calendar months

d. Ability to operate the electronic guidance system

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e. Is able to work in an environment inside an airplane that can cause motion sickness.

f. Is able to fill out daily work sheets and read maps for tracking and reporting activities.

2. Personnel that have basic mechanical knowledge/skills to learn how to operate, clean, and make minor adjustments to a refrigerated special-purpose insect release machine.

3. Personnel capable of operating and downloading the airplane flight data logging system and of providing essential training and guidance for project personnel to ensure proper transfer of required mapping data.

4. A licensed co-pilot with the capability to operate the aircraft and navigation system and fly the aircraft in the event the pilot is unable to perform these functions. The co-pilot does not need to meet the same requirements specified in 1. above for the pilot.

C.19 CONTRACTOR AND GOVERNMENT OBLIGATIONS

Contractor agrees to do the following:

1. Following installation of the insect release machine and DGAC approval, deliver the airplane (s) to the Retalhuleu and/or Santa Rosa operations base, or other designated site

(s) on the reporting date.

2. Provide airplanes that are fully licensed by the DGAC, including approval for installation of the insect release machine; furnish certification that installation has been approved by the DGAC, and/or proper documentation from the DGAC.

3. The contractor is responsible for maintaining the government owned equipment in good operating condition. Normal wear and tear is accepted. This shall include the satisfactory cleaning of the insect release machine and related parts (by the contractor), as instructed by the COR or Technical Representative. Contractor shall be responsible for cleaning the insect release machine and related parts between flights when necessary and after the last flight of the work day.

4. Have an aircraft workshop on or near the base of operations with specialized mechanics to maintain all aircraft and instruments in perfect working conditions. This aircraft workshop should operate 365 days – 24/7 and should include a stock of the most commonly needed spare parts to ensure there is minimal down time due to aircraft mechanical failures.

5. In case of any mechanical problems that ground any aircraft for longer than 5 days, the Contractor should provide replacement aircraft of the same characteristics within 48 hours to ensure uninterrupted service. The contractor should have a contingency plan for major repairs and maintenance so there's no interruption in service. The Contractor shall be responsible for all costs to provide the replacement aircraft or services.

6. Pay all operating expenses of his/her airplanes, including maintenance, servicing, inspection, hangar, tie down, parking fees, pilot salary and crew member salary.

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7. Disperse sterile fruit flies in accordance with the terms and conditions of the contract and the work orders issued.

8. Obtain any waivers and operating permits that may be required by the DGAC, or any other Guatemalan government agency.

9. Arrange with the Retalhuleu and Santa Rosa authorities, or the fixed base operator at a designated site for:

a. Parking and/or tie down space and pay for any charges therefore

b. Payment or repair of damage to the airport that results from the contractor’s airplanes or equipment

c. Maintaining the areas on the airport used by the contractor in a clean and orderly fashion during and following their use, including a satisfactory cleanup immediately after completion of the flight

8. Abide by all applicable regulations such as, but not limited to, environmental, security, and facility use of the areas used as base of operations.

9. Verify that invoices are in accordance with Federal Acquisition Regulations (FAR) 52.212-4(g).

Government agrees to do the following:

1. Provide a special purpose refrigerated insect release machine and related equipment for controlled dispersal of sterile fruit flies (See Attachment - Insect Release Machine Drawings).

2. Provide briefing information and maps for the flight crew.

3. Provide initial training for special-purpose activities for the pilot; replacement or relief personnel shall be trained by the contractor.

4. Deliver and assist the contractor in the loading/unloading of the insect holding box in/from the contract airplane.

5. Provide and maintain a daily airplane record, showing the hours and tenths of hours flown on each trip. The flight time recorder shall be used if it is accurate. In the event that inaccuracies in the flight time recorder are found, and until it can be repaired, the flight time shall be determined with a watch in possession of the COR or timekeeper.

6. Contractor or Contractor’s Representative (CR) and the COR or Technical Representative shall sign this record after each day of operation to…