Amendment1.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 1 7

2. AMENDMENT NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NUMBER (if applic.)

1 6/3/2014 530812

6. ISSUED BY:

USDA Forest Service

Chattahoochee/Oconee National Forest 1755 Cleveland Highway Gainesville, GA 30501

7. ADMINISTERED BY (If other than 6.):

8. NAME AND ADDRESS OF CONTRACTOR

[ x ]

9A. AMENDMENT OF SOLICITATION NUMBER

AG-435H-S-14-0006

Beasley Knob OHV Trail Construction and Rehabilitation

9B. DATED (see item 11)

5/12/2014

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (see item 13)

CODE FACILITY

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ X ] is extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ___1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if applicable)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

A. THIS CHANGE IS ISSUED PURSUANT TO:

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (specify type of modification and authority )

E. IMPORTANT: Contractor [ ] is, [ ] is not required to sign this document and return copy(s) to the issuing office.

14. DESCRIPTION OF AMENDMENT

Section I, Contract Clauses: Add FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEP 2013).

Contractor Sign-in Sheets and Notes from Pre-Bid Meeting held on May 22, 2014 are attached.

Due Date for receipt of proposals is extended to 4:00 p.m. local time on June 18, 2014.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (type or print)

NINA B. BARROW, Contracting Officer 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY:Nina B. Barrow 6/3/2014

(signature of authorized person) (signature of Contracting Officer)

Pre-Bid Meeting Notes – May 22, 2014

Beasley Knob OHV Area Trail System Construction & Rehabilitation

Request for Proposal AG-435H-14-0006

Forest Service Attendees:

Nina Barrow – Cherokee NF Contracting Officer Theresa Brown - Inspector

Andy Gaston - Cherokee NF Administrative Officer Ervin Martin - Inspector

Donna Price - Cherokee NF Procurement Technician Taylor Hamilton - Inspector

Larry Holsomback – Contracting Officer’s Representative Bryan Bell - Inspector

Valencia Morris – Blue Ridge District ORA Daris Matos - Civil Engineer

See attached Sign-In Sheets for Contractors in attendance.

Contracting Officer Nina Barrow opened the meeting discussing the contract. See attached for those talking points.

Bid Bond? Purpose of the Bid Bond is to guarantee bid price for up to 60 days. After award, Bid Bond is replaced with a

Payment Bond.

Government Furnished Property = Culverts, materials for temporary erosion control, seed, mulch, and two storage containers

(1 for storage of Forest Service UTVs and one for storage of materials).

Any additional storage needed will be provided by Contractor.

Laborer hours for installation of government-furnished property are included in the Schedule of Items.

Bryan Bell continued the meeting, discussing the Specifications and Drawings.

New Trail Construction

Question: For timber sale area, how wide do we create road bed?

Answer: Timber marked at center line. Road bed is 10’ – 12’…closer to 12’ due to it being a jeep trail.

Each dip and section of trail can be different. Forest Service will work with Contractor on each specific location to define the type of dip to be installed.

Site Superintendent

A site superintendent for the contractor is required to be on site daily and be able to make decisions. Daily direction on the project and coordination of equipment needs will be discussed between the Forest Service designated Inspector and

Contracting Officer Representative and the Site Superintendent. Contractor should know ahead of time what resources/labor/equipment is needed and be able to plan upcoming work day accordingly.

Cost for Site Superintendent is an incidental cost. There is no separate pay item.

Equipment

Forest Service will not pay for regular maintenance work on equipment – for example, fueling and maintenance.

The cost for one (1) equipment operator is included in the equipment’s hourly rate.

Cost for equipment maintenance & refueling is not an additional cost covered under labor but included in the equipment’s hourly rate.

Cost for mobilization is included on the Schedule of Items.

If contractor furnishes equipment that does not work properly, the government reserves the right to have this equipment removed and replaced with working equipment.

The Schedule of Items lists the primary equipment needed for this job. Please provide equipment specified or show equal or other you feel could do the job. Space is provided for your proposal of optional equipment, or you may use an additional sheet of paper.

Straw Blower/ Mulcher equipment – It is the Government’s option to use either equipment or manual spread. Cost for use of equipment will include operator cost. Manual spread will be paid under labor hourly rate.

Maximum of 30 - 45 minutes to travel on trail to reach equipment for refueling.

Repair equipment within 48 hours.

Front-end loader will be used to carry materials.

Question: D5 – Does it require a winch?

Answer: No

Question: Can contractor blade and fix a portion of trail as needed for safe mobilization of equipment?

Answer: Yes

Timber Removal

Timber Cutting, Limbing, and Bucking are included in the sawyer cost at an hourly rate.

Timber Skidding, Landing & Hauling – Contractor cost. Forest Service will not pay to skid logs or haul timber off site.

Appraised price of the timber is much reduced due to long skid distances.

Question – Will Contractor have to remove the timber?

Answer – Yes. It cannot be left on the ground. Limbs and tops can be left and windrowed as directed by project COR or

Inspector.

Question – Are there any restrictions on skidding equipment?

Answer – No, as long as it is sized appropriately for road bed.

Aggregate

Aggregate is paid by the ton which includes delivery, stockpile or tailgate spread.

Stockpiled aggregate will be placed by use of equipment, and paid under equipment hourly rate.

Aggregate base will be placed on system roads that Contractor will use to access work sites and remove timber.

Question: Is Blairsville Quarry an acceptable site for purchase of aggregate?

Answer: If aggregate is stamped DOT approved, then it is acceptable.

Provide more information on size of stone required and what would be accepted. Example of question asked: If contract request aggregate size 4s and Blairsville only has 3s, will that be acceptable? What type rocks will Forest Service accept for surge stone requirements?

Answer: Class 1 Rip Rap as specified in contract or as close to equal as can be obtained. Requirements for Class 1 Rip Rap are found on page 617, table 705-1 of the FP-03. Government will accept stone meeting these specifications. If #3 stone is as close to the requirements as the local quarry can supply, then it will be acceptable.

New Gate

Cost for new gate is paid “each” which includes labor, materials, and install.

Gates are a new design, see plans for gates. Contact Bryan Bell with any questions or clarification.

Designed to lock open or closed.

Question: Can gates be installed at the end of job?

Answer: Yes, gates can be installed at any time.

Question: If gates are installed at start of project, will the government accept to remove liability for loss or damage from

Contractor.

Answer: Yes

Labor

Page 31, Specifications, provides more information on labor.

Laborers shall have standard hand tools and chain saw at job site.

This is a construction project and the Davis Bacon Wage rates apply. Payrolls will be submitted weekly to COR. Workers are paid straight time for the first 40 hours per week and time worked over 40 hours is paid at time and a half. Bid rate does not change, but paid as a flat rate as bid per line item. (FS will not pay time and a half to Contractor).

Question: Are contractors required to use only W-2 employees in performance of this work, or can they use 1099 employees?

Answer – 1099 employees are permitted.

A minimum of one laborer will be required on the job if any equipment is operating.

Question: When does Laborer’s time start? At parking lot or work site?

Answer: At the parking lot, where they begin performing contract duties as directed by the government, such as loading the transportation vehicle with erosion control materials, supplies etc. This does not include duties associated with the fueling/maintenance of equipment.

Some form of shift ticket will be used to document equipment and laborer hours daily.

Culverts

Culverts will be installed on jeep trail

Culverts are no more than 22’ long, and will be furnished in 2 sections. They will be no problem to transport.

Miscellaneous Questions/Information

There is no available access to trail system from private property.

The Beasley Knob Trail system will be closed to the public during construction.

All required permits have been taken care of by Government.

Any tree cutting that is required in areas of obliteration, leave down on slope.

Question: For large rocks in trail, are we going to drill?

Answer: No. Leave or work around…it is a jeep trail.

This project is intended to be a partnership between the Forest Service and Contractor.

Forest Service will assign priorities to this work. Intention is for construction/conversion/obliteration work to begin and be completed in one area before moving to another area. However, maintenance can be performed in another location concurrently with construction.

AG-435H-S-14-0006, Beasley Knob OHV Area Trail System Construction and Rehabilitation

Chattahoochee/Oconee National Forest Contracting Officer Marcia O’Connor retired April 3.

New CO will be on board mid-July. Nina Barrow is serving as Interim CO – have prepared and advertised the RFP, will work with Technical Evaluation Team and award the contract. New CO will administer the contract.

Price Range - $250,000 - $500,000

Request for Proposal. Due Wednesday, June 11 by 4:00 p.m. (Revised – due June 18 by 4:00 p.m.) Hard copies only – no faxed or emailed proposals. Mail to Chattahoochee/Oconee NF address, block 8.

Bid bond is required, in the amount of 20% of bid price. Recommended format is SF-24, included in FedBizOpps posting. Use of another format may disqualify your proposal. Original bid bond is required; scanned or photocopied bonds will not be accepted. Performance and Payment bonds will be required from the awarded contractor, in the amount of 100% of the contract price.

Your proposal will include: Completed SF-24, blocks 14 – 20; Completed Schedule of Items;

Completed Representations, pages 30-32; and Experience Questionnaire. Performance Survey is to be completed by three references and returned directly to CO. These are due by 4:00 pm on June 11 also.

Schedule of Items includes Item 1, Base, and 3 option items. Option items will be priced in your proposal but award of these items will not be made with the base item. Option items may be ordered during contract performance at the prices stated in your proposal.

Timber purchase requirement – price is $620.47, payable before timber removal can begin. Tim Walker, Chattahoochee/Oconee NF, will be Timber Sale Contracting Officer.

180 days contract time. Estimate work to start August 15.

Page 12, Maximum Workweek. 6 days per week, Monday – Saturday. This is the maximum that can be worked, not that will be required. FS Inspector will direct your work, so one will be on site daily.

Page 12, Note items of Government-furnished property.

Page 19 – contractor shall perform at least 20% of the work on site with its own workforce.

Davis Bacon wages are required; wage determination is attached.

Clauses related to Affirmative Procurement of Biobased Products under Service and Construction contracts will be added by Amendment 1.

Factors for award are listed in Section M – these include experience, past performance and price.