Amendment_1.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 1 4

2. AMENDMENT NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NUMBER (if applic.)

1 5/11/2015 742045

6. ISSUED BY:

Cherokee National Forest 2800 North Ocoee Street Cleveland, TN 37312

7. ADMINISTERED BY (If other than 6.):

8. NAME AND ADDRESS OF CONTRACTOR

[ X ]

9A. AMENDMENT OF SOLICITATION NUMBER

AG-3395-S-15-0014

Trout Pond Recreation Area Site Improvements

9B. DATED (see item 11)

4/22/2015

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (see item 13)

CODE FACILITY

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ x ] is NOT extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if applicable)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

A. THIS CHANGE IS ISSUED PURSUANT TO:

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (specify type of modification and authority )

E. IMPORTANT: Contractor [ ] is, [ ] is not required to sign this document and return copy(s) to the issuing office.

RE: Standard Form 1442, Block 13a: Delete “1000”. Replace with “1100”. Bids are due at 1100 local time, 5/22/15. A corrected form SF1442 is attached for your use in submitting your offer.

RE: Specifications, Bath House Replacement, Section 1419.2, Contractor Responsibility: Add: “Contractor to provide effective means of protecting the public from construction site activities. Install barricades, fencing, signage, flagging, etc., as needed, to identify construction work zones, prohibit public entry to construction work zones, and prevent public injury.”

Attachments:

1. Notes from Pre-Bid Meeting with questions and answers.

2. Revised SF-1442, showing correct bid time of 1100

3. Photographs of water storage tank, existing water treatment building, and well house.

4. Plan sheet, Information Board Detail

5. Cut sheet, Federal Signal Corp. Model AV1-LED, alarm horn and light to be installed on new water treatment building

6. Sign-In Sheets, Pre-Bid Meeting Attendees

15A. NAME AND TITLE OF SIGNER (type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (type or print)

NINA B. BARROW, Contracting Officer 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY: Nina B. Barrow 5/11/2015

(signature of authorized person) (signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 SF 30 (REV. 10/83)

PRESCRIBED BY GSA/PREVIOUS EDITION UNUSABLE FAR (48 CFR) 53.243

Pre-Bid Meeting – AG-3395-S-15-0014 Trout Pond Recreation Area Site Improvements May 4, 2015

Attending for Forest Service: Nina Barrow – Contracting Officer (Cherokee National Forest) Donna Price – Procurement Technician Jim Lowe – Civil Engineer/Contracting Officer’s Representative Laura Ingram – Contracting Officer (George Washington/Jefferson NF)

Contractors Attending: See Sign-In Sheets, attached.

Nina Barrow opened the meeting discussing administrative issues related to the solicitation:

This solicitation is 100% set aside for Small Business.

Price range: $250,000 - $500,000.

This is a federal government construction project. Construction Wage Rates apply (formerly Davis Bacon). You are required to make and keep payrolls, and submit certified payrolls weekly to COR. Retain records for 3 years, subject to Department of Labor review.

Registration in the System for Award Management (S.A.M.) is required for award. Access at www.sam.gov/

Note discrepancy in bid time. Pre-solicitation notice shows 1100, solicitation shows 1000.

Amendment will change time to 1100.

An original bid bond must accompany your bid. Amount is 20% of the bid price. Scanned, faxed or reproduced bid bonds are not acceptable. SF-24 form is posted in FedBizOpps. Bid bonds will be returned to unsuccessful bidders following award of contract.

Invitation for Bid is a formal process. Sealed bids are due on Friday, May 22 at 1100 at the George Washington/Jefferson National Forest Supervisor’s office. Turn in the pink “Submittal Copy” from FedBizOpps. Submit the SF-1442, Schedule of Items with pricing filled in (Section B), Representations and Certifications (Section K), and original bid bond. Affix the Bid Sticker, OF- 17, to the outside of your envelope so that it is not accidentally opened. Bids will be opened publicly. A Bid Abstract will be prepared at the opening. Abstract showing apparent low bidder will be posted to FedBizOpps. Bids may not be submitted by fax or email. Bid must show original signature.

Successful contractor will have 10 days to furnish performance and payment bonds, in the amount of 100% of contract price.

Contract time: 120 days. Pre-work meeting will be held with the successful contractor. Work will start within 10 days of receiving the Notice to Proceed.

Check FedBizOpps for amendments. First amendment will be issued with clarification in bid time, and notes from this meeting.

General Notes:

There is NO cell service available at project site. Site is in a remote location.

Bid project as specified.

Pre-bid meeting attendance was not mandatory.

http://www.sam.gov/

Jim Lowe discussed specifications and drawings:

Bath House

Demolish existing 1975 bath house, grade for installation of CXT all-in-one bath house with two outdoor pedestal showers.

All materials to be removed from Forest Service lands.

Existing sewer system is shallow (18” – 24” below ground).

Location for the existing sewer pipes is approximate. Contractor will locate.

Manhole is less than 2’ deep.

Trees to be removed will be marked. Protect the remaining trees.

Remove existing fence, set-aside, save, and replace.

Question: Can cut trees be left as firewood on site?

Answer: Yes. Remove tops from site. Deck larger wood so it can be used for firewood at designated location at bathhouse site. Wood does not need to be cut to firewood lengths.

Silt fence needs to be installed as soon as possible when work begins to minimize erosion and run-off into lake.

Location for replanting of trees/landscaping may change.

Question: Do we use Virginia specifications for stone instead of West Virginia specifications?

Answer: Use the VDOT specs for gravel as shown in the project plans and specifications.

Question: Page 3 of drawings reference a bulletin board, need specifications.

Answer: Information Board Detail plan sheet is attached as part of this amendment.

Contractor will need to coordinate with CXT.

Question: Are there any new HVAC needs in this project?

Answer: No, building is self-contained.

Question: Is water a gravity system?

Answer: Yes.

Trash can lid next to manhole houses the water valve.

Lake and beach area will be open to the public during construction. Contractor can close area

(as needed) around the bathhouse for construction.

An area in the parking lot will be designated for construction storage.

Question: Will Contractor or Forest Service be providing porta-johns for public use during construction?

Answer: Contractor will provide a minimum of two accessible porta-johns. Porta-johns should be placed adjacent to the beach area and outside the construction zone. Porta-johns are to be emptied/maintained a minimum of one time each week. District reserves the right to require maintenance as needed upon inspection.

Water System Renovations

Existing Well House and New Control Building Site

There is a single-lane, steep, narrow gravel road that accesses the well house site.

Demolish existing well building and rehab the well as specified.

New CXT control building to be installed at this location (replaces existing water treatment building, currently located at the water storage tank site).

The new CXT control building does not include the treatment system. It is just a shell.

Contractor to install new treatment system as specified.

Question: What is the weight of the CXT building?

Answer: The 10’6” x 12’ Schweitzer I model weighs approximately 35,000 pounds.

Question: Can trees be removed as needed to get the CXT to site?

Answer: yes

Question: Does the power line belong to Forest Service or Power Company? Does it have an easement?

Answer: Potomac Edison provides the power for Trout Pond. The power lines are operated under special use permit issued to Shenandoah Valley Electric Cooperative. (Note - We have no information on easement at time of posting this amendment).

Question: Are there specifications for alarm system?

Answer: The alarm for the water storage tank will be the AV1-LED-120 by Federal Signal Corporation (cut sheet attached) or approved equal. The alarm is to be mounted high on the exterior wall of the control building facing the campground (see Water System Renovations Plans, Sheet 4).

Existing Treatment Building and Concrete Water Tank Site

There is a single-lane, steep, narrow gravel road that accesses the existing treatment building and concrete water tank site.

Remove existing treatment system.

Current treatment building will remain.

Rehab concrete water tank.

Question: What type of sealant is to be used for inside/outside of tank?

Answer: See Specifications, Section 221219, Tank Surface Sealer/Coating 2.4. and Tank

Sealing/Coating 3.4.

Question: Where is the control box/panel for the water system located now?

Answer: The water system control panel is currently located in the existing well house.

Question: Is there a sanitizing specification?

Answer: Yes. See Specifications, Section 221115.

Question: Can the existing water line be used?

Answer: Yes

Question: Is there a power source at the water treatment building?

Answer: Yes. An outlet is available inside the existing water treatment building adjacent to the water storage tank.