Amendment_4_-_Q_and_A.docx
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- Operations and Maintenance Support Services Federal contract opportunity
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- AG-32SD-S-14-0001
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Solicitation #: AG-32SD-S-14-0001 SRRC O&M Support Services New Orleans, LA Amendment #4 – Solicitation Questions and Answers
| NO. |
| QUESTION |
| ANSWER |
| 1 |
| Please provide the Sq footage for each building serviced by the contract. |
This information is provided in Appendix 3 of the PWS.
| 2 |
| Pg 26 PWS 7.1.1 - Please confirm that we are responsible for only (1) 6 CU Yard dumpster to be emptied daily and only (1) 30 cu yard on an as-needed basis? |
Yes.
| 3 |
| Please provide which buildings contain elevators, to include number of elevators for each building, and how many floors each elevator services. |
Building 1, 6 elevators, all floors.
Building 2, 1 elevator, all floors.
| 4 |
| Please provide incumbent employee roster with after-hours contact information to avoid disruption of work. |
This information is not available.
| 5 |
| Appendix 4 is titled Historical Workload Data, however there is no work load information included. Please provide historical hours (annual) for each labor category. |
See Section B for approximate, but not guaranteed, labor hours for additional work.
| 6 |
| Ref. PWS 3.1.1(C) - Who pays for the dry ice? Is there a historical dollar figure? |
The Contractor is responsible for purchasing the dry ice.
Information regarding price for dry ice is not available.
| 7 |
| Ref. PWS 6.3.1 - The two 1,000-ton chillers are currently on a maintenance contract, but the 200-ton chiller is not. Is it the government's wish that the contractor place the 200-ton chiller under a maintenance contract as well? How about the 70-ton chiller? |
The 200 ton chiller should be included in the maintenance contract.
The 70 ton unit will be taken out of service.
| 8 |
| Ref. PWS 7.6 - Is painting considered Additional Work? |
Yes.
| 9 |
| In the President's State of the Union address, he mentioned a plan to make sure all federal contract workers receive pay of at least $10.10 per hour. Some of the SCA wage rates for contract positions are below that rate. Should offerors reflect the new rate in their proposals? |
The Service Contract Act and Davis Bacon Act labor wage rates provided should be according to the most current DOL rates, which are provided with Amendment 04.
| 10 |
| Ref: PWS 1.1.2. - Repair and Replacement Parts - The Contractor will be responsible for the first $1,000 of repair and replacement parts for all types of routine work per work order, up to $10,000 limit per year. Note: Unless negligence occurs on the part of the contractor, the Government will replace all “Government furnished” equipment as needed. The Contractor shall include expenditures details in the monthly report. Upgrading and/or replacing fixtures, equipment, or components to facilitate energy conservation efforts will employ gratis labor. Does this mean that the contractor is responsible for only up to $10,000 per year in repair and replacement parts/materials? If so, after $10,000 is spent, does the Government then provide direct reimbursement for additional spare parts and materials? If that is not the correct assumption, please provide historical annual data on the parts and materials purchased for each year of the current contract. |
Correct. Correct.
| 11 |
| Upgrading and/or replacing fixtures, equipment, or components to facilitate energy conservation efforts will employ gratis labor. Please clarify what this means. Is this not considered routine services performed by contract employees? If not, why not? |
It is considered routine work.
| 12 |
| Is the contractor responsible for the purchase of fuel for vehicles, bobcats, generators, scissor lift, bush hog, lawnmowers, gators, weed eaters, etc.? If so, please provide historical data on annual fuel purchases. |
Fuel for motor pool vehicle, cars/trucks/vans, is provided by government via vehicle fuel card. Fuel for the large emergency generator is provided by government. Fuel for all other equipment used by contractor is the contractor’s responsibility, approximate annual usage of 1500 gallons of Diesel and 400 gallons of Gas.
| 13 |
| Will you provide the name and contact information for the current Program Manager? |
This information is not available.
| 14 |
| PWS Para 1.1- 6th para: - The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes. Question: Since the government has the current list of biobased products from the last contract period, their volume and costs, would the government provide that list so that all contractors are bidding the same materials and the government can evaluate apples to apples? |
The requirement for a complete list of biobased products is removed from the solicitation in Amendment 04.
| 15 |
| Appendix 4, Historical Workload data, simply provides a list of labor categories. - Would the government provide more detailed workload data for routine work, for example, number of priority 1,2,3 calls, number of afterhours calls, number of work orders for grounds equipment and vehicles. |
All work is priority three unless it has an impact on Safety, Security and physical integrity of the facilities. I.e., water leak inside the facility,
| 16 |
| Would the government provide historical data on the type and quantity of additional work? |
The hours are provided in section B but this work is not guaranteed.
| 17 |
| Would the government provide a seniority list of the incumbent personnel in order to properly calculate vacation time? |
This information is not available.
| 18 |
| Is there going to be a phase-in period? How long will it be? |
There will not be a phase-in period for the awarded contract.
| 19 |
| Is there a requirement to man the boilers/chillers 24/7? |
No.
| 20 |
| Please confirm that the correct SCA code for HVAC mechanic is 23411=HVAC Research Facility. |
Please refer to the most current Service Contract Act Wage Determination for this information. Or visit www.wdol.gov for further assistance.
| 21 |
| What SCA code replaces SCA code 01118 General Clerk? |
Please refer to the most current Service Contract Act Wage Determination for this information. Or visit www.wdol.gov for further assistance.
| 22 |
| What SCA code replaces SCA codes 01314, 01315 Secretary IV and Secretary V? |
Please refer to the most current Service Contract Act Wage Determination for this information. Or visit www.wdol.gov for further assistance.
| 23 |
| What SCA code replaces SCA codes 01131, 01132 Key Entry Operator? |
Please refer to the most current Service Contract Act Wage Determination for this information. Or visit www.wdol.gov for further assistance.
| 24 |
| What SCA code replaces SCA code 01013 Accounting Clerk IV? |
Please refer to the most current Service Contract Act Wage Determination for this information. Or visit www.wdol.gov for further assistance.
| 25 |
| There are Lead Electricians and Lead Janitors in the additional SCA work detail, but not in the Historical Workload Data. What is the “lead” differential? |
Unknown. Contractor’s option.
| 26 |
| Please note: There are other positions in the additional SCA work detail that are not in the Historical Workload Data. |
· Gardner
· Plumber
· Computer Programmer 1
Noted.
| 27 |
| The ruling DBA contains three choices with three different pay rates for the Carpenter that has additional DBA work. What is the correct category? |
· Drywall & Metal Installation
· Formbuilding/Formsetting
· All Other Work
This depends on the work that is requested.
| 28 |
| The ruling DBA contains two choices with two different pay rates for the Sheet Metal Worker that has additional DBA work. What is the correct category? |
· Sheet Metal Worker (including HVAC Duct Work)
· Sheet Metal Worker (excluding HVAC Duct Work)
This depends on the work that is requested.
| 29 |
| There is not DBA category for HVAC(R) Mechanic although there are hours listed in for additional DBA work under that job category. What should it be? |
Should be Installer. This change is reflected in revision #1 of the solicitation.
| 30 |
| There is a separate DBA for Elevator Repair/Elevator Repair Helper. The payment of PENSION benefit hours are unclear - hours worked? Or total hours? Also not on either listing (additional work or Historical Workload Data) |
DBA does not apply to repair.
| 31 |
| There is a separate DBA for Elevator Repair/Elevator Repair Helper. The payment of Work Preservation Fund benefit hours are unclear - hours worked? Or total hours? Also not on either listing (additional work or Historical Workload Data) |
DBA does not apply to repair.
| 32 |
| What is the average longevity of the employees at the Contract location? |
This information is not available.
| 33 |
| On Page 45, Section B.I, instructs bidders to submit three (3) to five (5) past performance contracts. If a bidder’s team includes a major subcontractor, is the past performance for the major subcontractor included within the three (3) to five (5) contracts for the bidder or is the major subcontractor required to submit and additional three (3) to five (5) past performance contracts? |
The past performance for the proposed major subcontractor will be accepted within the three to five contracts for the bidder.
| 34 |
| With respect to Section 5.1.3, what is the function of the Building Automation System and who is the manufacturer? |
BAS is the same as the industry standard EMS (interchangeable).
| 35 |
| Will the government provide bidder’s access to the incumbent contractor’s current and historic performance reviews or government periodic assessment of performance? |
This information is not available.
| 36 |
| Since the incumbent will have access to them, will the government provide all bidders the current staffing levels by position for SRRC? |
The Government expects offererors to propose staffing levels based on the information provided within the PWS.
| 37 |
| Reference L.4.A, Instructions for Submission of Technical Proposal, Section III.2(e), p. 48, there is a reference to "procedures for coordinating the storeroom function...". Also, Appendix 2 - List of Required Reports lists a Stock Room Inventory. This function is not in the Performance Work Statement. Clarification is requested. |
The Stock Room Inventory Report in Appendix 2 is no longer a requirement and is being removed.
| 38 |
| In the solicitation page 45 Section1, Past Performance (1), It states that we need to provide at least 3 to 5 contracts references that have been performed with in the last 5 years. Does that have to just the Prime contractor or can it include the Prime contractor and a subcontractor past performance? |
Past Performance can include the Prime contractor and a major subcontractor
| 39 |
| Will you accept a teaming agreement of two companies and allow past performance of both companies? |
Yes, as it relates to the work in this requirement. Please submit all necessary documentation to allow for proper review of the teaming arrangement.
| 40 |
| If a Joint Venture between two companies, Will accept the past performance of both companies? |
Yes, as it relates to the work in this requirement. Please submit all necessary documentation to allow for proper review of the Joint Venture.
| 41 |
| Is the purchase of dry ice a contractor or government responsibility? If a contractor responsibility will the government provide quantities required so that we can properly price the requirement? |
Contractor responsibility. Approximately 1,500 lbs monthly.
| 42 |
| Please identify the manufacturers of the elevators listed in the equipment list. |
Elevators have all been retrofitted on “Motion Control Systems”.
| 43 |
| Proposals are due on Friday the 28th or Wednesday the 26th? Reference: Section L4. Page 43: Proposals are due by 5:00 pm, EST on Friday, February 26, 2014 and shall be delivered as instructed via: |
Per Amendment 03, proposals are now due on Monday, March 10, 2014.
| 44 |
| Please define ‘and remaining Appendices’ in terms of what they are to include. |
Reference: L4B. The Technical Proposal shall not exceed 75 pages, excluding Safety Plan, Quality Assurance Plan and remaining Appendices. The combined Technical Proposal shall not exceed 150 pages. Proposals which are smaller in size than the stated maximums will not be looked less favorably upon, assuming that the proposal adequately describes the offerors proposed solution to the Government’s needs.
The term “and remaining Appendices” refers to any additional pages that the offereror may include in a proposal with the intent of providing additional information in the form of an appendix.
| 45 |
| With respect to the Information Technology scope of services, what is the average number of calls per day, month, or year - received by the Help desk? |
Approximately 105 per month.
| 46 |
| Does the IT department have Service Level Agreements (SLA), metrics, or some other measureable expectations from the customer? If so, can you provide those agreements/metrics. |
No.
| 47 |
| What was the 2013 IT budget spending ratio of new initiatives/ equipment versus maintenance. i.e how much is spent on new equipment vs. maintaining status quo? |
Cost is covered by the Government.
| 48 |
| How many security incidents were reported in 2013? |
Zero.
| 50 |
| How many unplanned outages did the Center experience in 2013? |
Six.
| 51 |
| How many office relocations did you have at the center in 2013? Whenever people move, do they have IT equipment and communications that follow them? |
Approximately 21. Yes.
| 52 |
| What is the Facility Information Display System (5.1.1). |
Annunciation system using PowerPoint for current events.
| 53 |
| Is there a permanent Data center location established or do you have data center facility issues? |
Yes.
| 54 |
| With respect to security requirements, are HSPD-12 Badges being used? If so, are they used for computer access? If not, is there a plan to use them in future? Please provide timing of implementation if applicable. |
Yes. Yes by some. Yes. Unknown, timetable established by the Government.
| 55 |
| Are there any patrol periods after normal working hours? If so what areas are covered for these? |
No.
| 56 |
| Approximately how many Center Events planned per year require additional badges, security, escorts or security planning? How many visitor badges and escort badges were issued in 2013 and is the same number of such anticipated for 2014? |
14. 100. Unknown.
| 57 |
| Please provide a list of chemicals currently being used at SRRC? |
This information is not available.
| 58 |
| With respect to boiler operations, when and why are 24-hour boiler operations required. For example, is this a year-round requirement or only for special conditions or only during the heating season? |
Science continues 24/7 Yes.
| 59 |
| Please provide the details of the boilers in use – manufacturer, year purchased, type and size. |
See Appendix 6.
| 60 |
| Are there any other 24/7 routine or reoccurring operational requirements or staffing needs? |
See PWS.
| 61 |
| Are there contractor owned tools and equipment that the incoming contractor would need to purchase or do all tools and equipment belong to the USDA and would be transferred from the incumbent to the successful bidder? If equipment must be purchased by the successful bidder, please provide a list of equipment for the purpose of fixed price cost development so all bidders are bidding the same scope. |
See Appendix 8. Incumbent has purchased some items to facilitate his own operations. Listing is not available.
| 62 |
| Please provide a list of current bio-based maintenance and/or construction products currently in use at the site. |
Unknown
| 63 |
| Please provide a list of current contractor positions by position title and Wage Determination Classification. |
It is at their discretion of the current contractor whether or not to provide this information. However the schedule at B.2 is indicative of the contractor position titles and wage determination classifications that are required by the Government for this action.
| 64 |
| Please provide a list of current equipment or facility concerns or problems. |
None.
| 65 |
| Please provide particulars on current subcontracts – name, scope, duration, value of contract. |
This information is not available.
| 66 |
| Will the successful bidder be required to assume liability for ongoing contracts? |
No.
| 67 |
| Appendix 3, SRRC Facilities Listing, lists a “Radiation Building”. Are dosimetry or other controls required for entry into this facility? Are there other facilities at SRRC that house radiological operations or testing involving radiation that require any special radiological controls for worker safety? If yes, please describe. |
No special equipment is required. Contractor does not interact with isotopes.
| 68 |
| Section 3.2.1, please clarify the following: are all SRRC facilities tied to a central alarm monitoring or are some operated independently (if some are independent, please provide number and locations). How many roadway gates are at the SRRC facilities? Do any of the gates need to be staffed by security personnel (if gates must be staffed by security, provide the number of separate gate locations that must be staffed and the hours that they must be staffed)? |
Central. Four. No, except as stated in PWS.
| 69 |
| Section 3.2.1, is the courtyard and boiler room monitored by CCTV? Is entry to the area controlled by keyed access on an on-demand/authorized basis? |
Yes. Yes.
| 70 |
| Are alarm systems (intrusion detection and access control) currently maintained by the central maintenance group or are their separate dedicated alarm technicians responsible for maintaining these systems? How many alarm system technicians are currently employed under the incumbent contract? |
See Appendix 5. Subcontract.
| 71 |
| During a Center Entry System failure, during what hours do security/manual operations need to be maintained? How many entry points need to be maintained during system failure? |
Building security is required 24/7. Three entry points during normal working hours, No entry points at all other hours.
| 72 |
| What version of MP2 is being used? C.2 indicates DataStream MP2 6.1 while Appendix 8 indicates MP2 5.0. Is it safe to assume the 6.1 Professional Version is being used? |
Ver. 6.1 Professional.
| 73 |
| How many current MP2 User Licenses are there for SRRC? |
MP2 is CONTRACTOR OWNED.
| 74 |
| The PWS under work management states that the contractor shall toward a paperless automated work management system . . . Does this mean that the successful bidder shall include in its fixed bid price the cost of purchasing and implementing a CMMS? |
The Government does not own or provide a CMMS sytem.
| 75 |
| What current modules are being used in MP2? |
MP2 is CONTRACTOR OWNED.
| 76 |
| Does the Government purchase Support for MP2 annually? |
MP2 is CONTRACTOR OWNED.
| 77 |
| Please provide the following list of standard MP2 reports for the last calendar year: |
· Craft Productivity – Labor Module
· Task Report (Simple List) - Task Module
· Craft Summary – Work Order Module
· Work Order Types – Work Order Module
· Vendor Summary – Purchasing Module
· Receiver Summary – Purchasing Module
MP2 is CONTRACTOR OWNED.
| 78 |
| Are there any HEPA filters installed at the complex? If so, please provide amounts and size of all HEPA filters that the contractor will be responsible for replacing. |
Yes. Government is responsible for HEPA filter material cost.
| 79 |
| What is the standard specification of HVAC filters installed at the complex? Are they Merv 8 or Merv 15 or, other specification? |
Varies depending on the equipment and application.
| 80 |
| Please provide workload historical data of the number of average annual service calls. |
400/year.
| 81 |
| Will the USDA provide any vehicles or other transport equipment for the contractor? If so, please describe quantities and types. |
Yes. For the SRRC related business only. Check out vehicles from motor pool.
| 82 |
| If the USDA is requiring a certain frequency per preventive maintenance task, please provide a schedule of required frequencies per equipment type. |
See Appendix 7.
| 83 |
| Is it a requirement of the contract to provide security guards on a 24 X 7 basis? |
No. SRRC does not have guards.
| 84 |
| Are the guards to be armed or unarmed? |
SRRC does not have guards.
| 85 |
| Is it a requirement of the contract that the contractor have 24 hour per day, 365 day per year physical maintenance coverage at the complex? Or, will on-call after normal operating hours be acceptable? |
No. Yes.
| 86 |
| Please provide the current annual monthly firm fixed price amount for these services by the incumbent contractor. |
| 87 |
| Are there any current collective bargaining agreements (CBA) incorporated into the current contract? If so, please provide all CBAs. |
No.
| 88 |
| Please provide a breakdown of the building square footage from Appendix 3. We need the types of floor space in each of the facilities to determine staffing levels, equipment and supply estimates. I.e., square footage (SF) of hard floor, SF of carpet, SF of office space, SF of cafeteria, SF of restrooms, SF of executive office space, number of windows, SF of lobbies and corridors, SF of laboratories, SF of raised flooring, number of blinds, etc. |
See Appendix 6
| 89 |
| Please provide a breakdown of the grounds for the 33 acres referenced in the background description on page 5 of the Attachment I PWS. We will need this information to develop grounds maintenance staffing, equipment and supply needs. I.E., number of improved acres, number of unimproved acres, SF of beds, approximate number of trees to be maintained, number of bushes to be maintained, number of seasonal plants, etc. |
See PWS. Government provides equipment.
| 90 |
| The provided inventory appears to be incomplete. I.e., there are no backflow preventers listed, no tanks of any type listed, no fire suppression elements listed, no electrical distribution system elements are listed, etc. Will the USDA please provide a complete inventory of everything that the contractor will be responsible for or should we only bid what is in the solicitation and expect an adjustment modification after a post award inventory of the installed equipment and systems? |
Bid on PWS. Adjustments will be entertained by the Government if necessary.
| 91 |
| B.3 TOTAL ESTIMATED CONTRACT VALUE ADDITIONAL WORK - SERVICE CONTRACT ACT AND DAVIS BACON ACT - BASE, AND ALL OPTION PERIODS - Question: Should Option V additional work be included in this table? |
Yes. Option V has been added to Revision #1 of the solicitation which is included in Amendment 04.
| 92 |
| Appendix 1: A) Vital Functions (VF). Vital functions are those considered to be most essential for SRRC’s mission to be maintained on a 24-hour a day basis. - Question: Who will make the determination of what is vital and what does 24-hour mean. Does it mean 3 shifts a day or some other basis? |
Government. No.
| 93 |
| Pg 30 PWS 7.3.1.O - Is the street sweeper Government furnished? |
| Yes. |
| 94 |
| Appendix 6: - Question: What is the significance of the grayed out areas in the body of Appendix 6? |
Newly added areas from LTR and upgrades.
| 95 |
| Section L.4.2 states "...Electronic proposal submissions will only be accepted as discussed in paragraph (a)(3)(b) and (a)(3)(c) below and files are not to exceed five (5) megabytes…" However, as the proposal will likely be quite large -- in excess of 100MB for all volumes, this requirement seems impossible to meet. If allowance is granted to submit the proposal multiple files, this will still generate a large number of transmittal emails that will likely jam your email system when all offerors submit on the due date. We respectfully request the Government's consideration of changing the proposal instructions to allow submittal of the electronic copy to your office via compact disc (CD). |
The proposal instructions have been changed to remove the size restriction of the files that will be submitted electronically. However, please ensure that the electronic files do not exceed the proposal page limitations.
| 96 |
| I just want to confirm final questions are due next Thursday? Also will there be an extension since proposals are due 4 business days after we submit final questions? Will USDA consider increasing the page count to 150 pages not including plans as the last proposal submission that was canceled had no proposal limit and there is much content that you want addressed in section L? |
The proposal due date was extended to Monday, March 10, 2014 in Amendment 03.
The page count remains unchanged.
| 97 |
| On page 48 of the file AG-32SD-S-14-0001_SRRC_Solicitation, why does the contractor need to supply a complete list of biobased products with the proposal? This seems excessive. Would agree upon contract award and or during Phase in. |
This requirement is removed in Amendment 04.
| 98 |
| Pg 27 PWS 7.2 - Is there a requirement for night cleaning? If so, is there a minimum for night personnel such as the requirement for the day-time cleaning? |
No.
| 99 |
| There is no way we can really give a Service Agreement cost unless I know the Conductivity / Resistivity of the Water and Hardness of the Water and Gallons Per Day Usage of the Water – if there is only a Water Softener and Deionization Worker and Polisher Tanks and UV Light being Looped throughout the building, we would really need to know what the current Arrangement and Sizes of Tanks are being used (in Series or Parallel) and if flow meter readings are available to give a daily or monthly usage – this will help us determine how many tanks would be used yearly… unfortunately many companies remove tanks prematurely and the customer spends 30-40% more on products before becoming exhausted… additionally if an In-Line UV Light is being used to kill microbes, the UV Bulb must be replaced yearly (inexpensive to do, but should be required)… |
Approximately 25,000 gallons per month.
See section 6.2.1 (A) for D.I. water Textile bldg, Pure Water System, ph 7.5-8.5, hardness min 40 dH max 60 Dh approx. 30-60 mg/l Ca2+electrical conductivity approx. 300-400 ms/m Suspended solids max 5aem chloride max 40 mg/l.
| 100 |
| I would also like to know what the water is being used for – simply to clean glassware, feed Type I 18.2MOhm Water Systems, etc…. |
This information is not available.
| 101 |
| Appendix 5 - Is Graphic Artist still a requirement? |
No.
| 102 | |
| Reference 2.1. | Routine Work – It appears Routine work including materials is part of the Firm Fixed Price, however this paragraph states “Work that is considered routine but requires the Government to procure material shall be treated as routine work. Under what circumstances would the Gov. buy materials for Routine Work? |
Urgency or at the discretion of the Government.
| 103 | |
| Reference 2.1. | Routine Work – Paragraph states “This includes work required due to updated technology and changes in research needs.” Please explain this sentence. Will the contractor be able to modify the fixed price if newly installed equipment is added under FFP of the contract? |
Software upgrades. Equipment upgrades. Equipment change installation or changeout.
Government will entertain requests and enter into negotiations if request is reasonable.
| 104 |
| Reference Paragraph 1.1.2. Repair and Replacement Parts – this paragraph states: “Note: Unless negligence occurs on the part of the contractor, the Government will replace all “Government furnished” equipment as needed. Is Government Furnished Equipment considered everything identified in appendix 3,6,7,8 and 9? If not please define what is considered Government Furnished Equipment. |
Yes, unless identified otherwise.
| 105 |
| Reference 2.1. Routine Work - Please provide the annual number of work orders per year for the last three years broken out by priority code. This information should be available through MP2. |
Average 3500 per year. 98% priority 3 per year.
| 106 | |
| Reference 2.1. | Routine Work - Please provide the annual number of work orders for the last three years that had less than $1000.00 of limit on parts cost. If three years of data is unavailable please provide at least 12 months of data. This information should be available through MP2. |
Not tracked by the category or perimeter.
| 107 | |
| Reference 2.1. | Routine Work - Has the $10,000 limit for repair parts and replacement parts been exceeded in the past three years. If so how many years has it been exceeded? This information should be available through MP2. |
Yes. Each of the past three.
| 108 |
| Reference 3.1.1. Receiving Tasks paragraph A - Please provide workload data for how many packages are received daily or weekly. This information is needed to accurately estimate staffing. |
Widely variable. Estimate 25 daily.
| 109 |
| Reference 3.1.1. Receiving Tasks paragraph A - Please provide an indication the number of large shipments vs. small shipments (for example palletized shipments vs small packages). |
Receiving is not tracked by large or small.
| 110 |
| Reference 3.1.1. Receiving Tasks paragraph C - Does the contractor pay for the Dry Ice. If so please provide historical data on how much is used annually. |
Yes. Approximately 1,500 lbs monthly.
| 111 |
| Reference 3.1.1. Receiving Tasks paragraph D - How many outgoing shipments are processed daily or Weekly. Please provide an indication of large shipments (for example palletized shipments vs small packages).This information is needed to accurately estimate staffing. |
Variable. Estimate ten per week. Shipping is not tracked by size.
| 112 |
| Reference 3.1.1. Receiving Tasks paragraph E - What software is used for the Chemical Tracking System. |
ChemSW, CisPro Ver. 7.0.7.6
| 113 |
| Reference 3.1.1. Receiving Tasks paragraph G - How many cylinders are processed per week or month. This information is needed to accurately estimate staffing. |
Varies widely. Approximately 50 per month.
| 114 |
| Reference 3.1.1. Receiving Tasks paragraph G - Are all of the costs associated with the compressed gas cylinders paid by SRRC or is the contractor expected to pay for the gases as well as the rental of the cylinders? |
Government covers the cost of gas and cylinders.
| 115 |
| Reference 3.2.1. Security Related Tasks – This paragraph requires the contractor to monitor all building entry and exit doors 24/7 or at the times provided by the ACO electronically or manually as directed. Please define if Roving patrols are required. If roving patrols are required at any time vs. electronic surveillance from a central location, it can significantly impact staffing. |
Roving patrols not required.
| 116 |
| Reference 3.2.1. Security Related Tasks – Please further define “electronically or manually as directed,” with historical information regarding when and how often the contractor is required to manually monitor entries and exits. |
During failure of door security access. During normal working hours only. Once in the past three years.
| 117 |
| Reference Appendix 7 – Line 370 says that there is no maintenance provided on the sprinkler system. Is this the fire suppression sprinkler system? If so why is it not maintained? |
Yes. See Appendix 5, item 4.(Subcontract)
| 118 |
| Reference 3.2. Security Operations - Who provides and pays for Key entry cards? |
The Government.
| 119 | |
| Reference 3.2. | Security Operations Paragraph H - Requires maintenance of the security system such as CCTV, Cameras recorders card access hardware, intrusion alarms, lighting systems, etc. However there is no (or limited) equipment listing or manufacturer information for these devices. Please provide a complete inventory of Security Equipment including make, model and quantity so we can price this section accurately. |
Restricted information. See Appendix 6.(Subcontract)
| 120 | |
| Reference 3.2. | Security Operations - This paragraph requires maintenance of the fire alarms and intrusion alarms, However there is no equipment listing or manufacturer information for these devices. Please provide a complete inventory of Security Equipment including make and model so we can price this section accurately. |
Restricted information. See Appendix 6.(Subcontract)
| 121 |
| Reference 4.1. Smoke / Fire Service Maintenance and Detection – This paragraph requires us to “maintain and monitor electronically the fire alarm smoke detection and sprinkler systems 24/7. Maintain, inspect, test, and certify in accordance with pertinent codes and guidelines.” However, there is no or very limited equipment listed for fire alarm and suppression systems. For example the only reference to sprinklers is in Appendix 7 and it states that there is no maintenance required. Also there are no smoke detectors listed, no fire panels etc. Please provide a complete inventory of all fire suppression and alarm equipment so bidders can accurately price this requirement. We need this information even if the current service is subcontracted so we can get competitive bids. |
See Appendix 6.(Subcontract)
| 122 |
| Reference Appendix 5 - Historically Subcontracted Work - In the previous RFP the Government provide the names of current subcontractors for these services. Can the Government provide the same information for the services historically subcontracted for this requirement. |
No.
HEADQUARTER (FEW SUBS MUST BE MAINTAINED TO ENSURE CONTINUITY OF OPERATION. Sole source: Siemens( BAS), Sonitro(Security), Simplex(Fire Alarm), Trane(Chillers)
| 123 |
| Reference 5.1.1. IT Equipment Requirements – How many trouble calls does the IT function handle daily? |
Approximately 5/daily.
| 124 |
| Reference 5.1.1. IT Equipment Requirements – how many equipment installs and relocates does the IT function handle daily? |
Unknown daily. Approximately 16 monthly, varies widely.
| 125 |
| Reference 3.3.1. Meeting Rooms and Schedules - How many room setups does the contractor support monthly? |
Approximately 6.
| 126 |
| Reference 3.3.1. Meeting Rooms and Schedules How many meetings a year does the contractor set up Audio Visual Equipment? |
Approximately 16.
| 127 |
| Reference 3.4.1. Mail Service - Stamp or meter all outgoing mail prior to dispatch. - Is mail picked up at the center by the US Post Office? |
Picked up by USPS.
| 128 |
| Reference 3.4.1. Mail Service Stamp or meter all outgoing mail prior to dispatch. - How many pieces of mail are processed daily? |
Approximately 1 daily.
| 129 |
| Reference 5.1.3.1. LAN Support Tasks (A) - perform the services necessary for the efficient and effective operation and maintenance of the SRRC LAN on a 24/7 unattended basis; Is the contractors LAN Administrator allowed to access the LAN remotely from offsite? |
Yes.
| 130 |
| Reference 5.1.3.1. LAN Support Tasks paragraph C - How many network malfunctions are responded to monthly? |
Approximately 17.
| 131 |
| Reference 5.1.3.1. LAN Support Tasks paragraph F – How many LAN connectivity requests are handled monthly? |
Approximately 17.
| 132 |
| Reference 5.1.3.1. LAN Support Tasks paragraph G - how many LAN problems are responded to Annually |
Approximately 50.
| 133 |
| Reference 5.1.3.1. LAN Support Tasks paragraph H - How many new LAN users are added annually? |
Approximately 20.
| 134 |
| Reference 5.1.4. IT Support Services – paragraph A – How many help desk tickets are handled monthly? |
See Question 46.
| 135 |
| Reference 5.1.4. IT Support Services – paragraph G – Please provide frequency of audio-visual support? |
See Question 126.
| 136 |
| Reference 5.1.4. IT Support Services – paragraph G - Please provide a list of Audio Visual and teleconference equipment we will maintain including make and model? |
See Appendix 8.
| 137 |
| Reference 5.1.4. IT Support Services – paragraph H - how many cyber security investigations are performed annually? |
Two.
| 138 |
| Reference 5.1.4. IT Support Services – paragraph J - How many move, Drop add requests are performed annually? |
Approximately 20, 10, 20.
| 139 |
| Can you provide B.2 in Excel? |
The Price Schedule is being provided as an Excel spreadsheet in Amendment 04.
| 140 |
| B.2 - Will the additional work be fully funded or is it just used for evaluation purposes? |
| As stated in B.2.1, B.2.2, B.2.3, B.2.4, B.2.5 and B.2.6 “The hours listed for Additional Work are estimates and for evaluation purposes only. The actual hours may vary. The USDA does not guarantee a specific volume of work/hours.” |
| 141 |
| B.2 - Will the fixed price routine work be the only item fully funded and the additional work is funded on a per use basis? |
Article B.1.1 – Routine Work (Firm-Fixed Price) of the solicitation defines Routine Work. Additional Work is defined in Article G.4.
| 142 |
| B.2 - Are cost adjustments allowed at every option year for SCA/DBA rates on additional work line items? |
See Section B.5 of the solicitation.
| 143 |
| PWS 7.2.1 - Is there any above ground-level window cleaning required that could involve rappelling or rental of a lift? |
No.
| 144 |
| B.4 - Is overtime billable when a call is issued afterhours and our staff has to come in to repair an item? |
Per Section B.4 of the solicitation, “The contractor shall obtain ACO approval for overtime in advance of working.”
| 145 |
| K.1 - Does this item go into the Price proposal after the SF forms? |
The Government requires that this information be included with the submitted proposal. Placement of information, unless specified within the solicitation instructions, is at the discretion of the Offeror.
| 146 |
| Pg 44 L.4.a.3 - Can you please confirm what USDA means by Sections A-K? We know you want section B & K. What do you want inserted with the others? |
There are several places throughout the solicitation package (Sections A-K) that require response from the Offeror. Please make sure that these pages are included within the proposal.
| 147 |
| L.4.A.3.a - How would the Government like the Standard Form (SF-33) - Signed offer (Sections A through K of the solicitation package) provided; a) standalone submission, with the technical proposal volume or with the price volume? |
It is at the offereror’s discretion as how to best ensure the Government receives all the required submissions within the parameters of the solicitation instructions.
| 148 |
| L.4.B - The text of the proposal should be typed in 12 pitch font (no lower than 8 pitch for spreadsheet text) – Question: Are offerors free to select the font type? |
This instruction has been revised in Amendment 04. Yes offerors are free to select font type.
| 149 |
| L.4.B - The Technical Proposal shall not exceed 75 pages, excluding Safety Plan, Quality Assurance Plan and remaining Appendices – Question: Can the Government identify the “remaining Appendices”? |
“remaining Appendices” refers to any additional pages that the offereror may include in a proposal with the intent of providing additional information in the form of an appendix.
| 150 |
| Pg 48 - The Bio products you are requesting a list. Can it be a sample list, as a full list would be many pages and take from the page count? We propose a sample of list of Janitorial and O&M products to be used. |
This requirement is being removed in Amendment 04.
| 151 |
| Pg 49 - Please confirm the escalation rates are meant for Exempt personnel as SCA/DB rates will be adjusted each year based on the new DOL rates published. |
This question is unclear. However please note that SCA/DB rates are the MINIMUM wage rates mandated by the Dept of Labor for specified job categories. The proposed yearly escalation in general is at the discretion of the Offeror.
| 152 |
| PWS 1 - What, if any, management positions will be required to be on-site 7 days a week 24 hours a day? |
NONE
| 153 |
| Pg 6 PWS 1.1 - The RFP is requiring us to submit with our proposal a full list of bio based products with pricing in the proposal. Is this an actual requirement, as pricing data isn’t allowed in the technical proposal? |
This requirement is being removed in Amendment 04.
| 154 |
| PWS 1.1.2 - In the event the $10,000 limit is reached, what participation does the Government have going forward? |
Case by Case basis under Government’s discretion.
| 155 |
| Pg 6 PWS 1.2 - The RFP is saying there is a cap of $10,000 a year for parts and material. Is also for parts for PMs? Does this include labor or subcontractor labor/parts? |
If required, yes.
| 156 |
| Pg 7 PWS 1.2 - The requirement is for 24/7 coverage on-site. Do you mean on call, as most of the requirements in the RFP state a 1-2 hour response time after hours? Which services are required 24/7 on-site? |
On call
| 157 |
| Pg 7 PWS 1.2 - Which services is USDA requiring personnel to be on-site after regular hours of 7:30 AM – 4:00 PM? |
None
| 158 |
| Pg 8 PWS 2.1.2 - Is markup allowed on additional work? If so where do we put the markup %? Is it allowed on labor, parts, equipment? |
SCA/DB rates are the MINIMUM wage rates mandated by the Dept of Labor for specified job categories. The decision to include markups and where these markups are applied is at the discretion of the Offeror.
| 159 |
| Pg 30 PWS 7.4.1.a - Please confirm that you would like us to clean the vehicles inside and out. Is there a frequency to this requirement? |
PWS, 7.4(B)
| 160 |
| PWS 2.2.4 - Is there a dollar amount associated with minor alterations and changes to the approved additional work requests? |
No.
| 161 |
| Pg 10 PWS 2.4.c - The markups on drawings: are we just responsible to mark up the drawing and that’s it, or actually produce new drawings? |
Mark up
| 162 |
| Pg 30 PWS 7.3.1.O - Is the street sweeper Government furnished? |
Yes.
| 163 |
| Pg 12 PWS 3.1.1.e - Is the CTS system Government owned? |
Yes
| 164 |
| Pg 12 PWS 3.1.1.f - The 3 times of day would be between 9:30 -12:30, which is the hours of admin operations, correct? |
No. May occur at any time during the normal work day.
| 165 |
| Pg 12 PWS 3.2.1.d - Can the monitoring be done off-site 24/7 by a monitoring company? |
Yes
| 166 |
| Pg 14 PWS 3.4 - What are the hours for this requirement? 9:30 -12:30, which is the hours of admin operations? |
7:30 A.M. – 4:00 P.M.
| 167 |
| PWS 3.4.1 - Will the contractor be required to perform security scans on all incoming mail? |
No.
| 168 |
| Pg 15 PWS 3.5 - Are the systems in this section Government systems? |
Yes.
| 169 |
| PWS 4.1 - Will fire alarm detection, notification, and suppression testing be required to take place outside of normal working hours? |
No.
| 170 |
| Pg 15 PWS 4.1.a - Can the monitoring be off-site 24/7 and if there is a call our techs get dispatched? |
Yes.
| 171 |
| Pg 16 PWS 5 - Statement of “Maintaining it resources 24/7:” does that mean after normal hours the IT personnel can be on call? |
Yes.
| 172 |
| PWS 5.1.2 - Will the contractor be responsible for the cost of software upgrades that are voluntary or necessary? |
No.
| 173 |
| Pg 18 PWS 5.1.3.1.c - The one-hour notification: is that during normal hours or after hours? |
Normal hours.
| 174 |
| Pg 18 PWS 5.1.4 - Are IT support parts and materials the contractor’s cost or does the Government reimburse? |
Government purchase or reimburse.
| 175 |
| Pg 19 PWS 5.1.5 - Is there a limit to how many $100 WO and is labor included to meet the $100? |
No.
| 176 |
| PWS 6 - How many utility meters are there (electrical, water, natural gas, etc.)? |
One Electrical, Two Water and one Gas
| 177 |
| PWS 6 - Does the emergency generator provide 100% building generation or is it life safety only? |
Life safety and at least outlet in each lab and several in the corridors, above ceiling.
| 178 |
| PWS 6.1 - Is the facility supported by one UPS unit or does it utilize individual units for each PC? |
Individual UPS at PCs and few instruments.
| 179 |
| PWS 6.1 - Who is responsible for purchasing fuel for the emergency generator? |
Government.
| 180 |
| PWS 6.1 - Are there any below ground fuel storage tanks? |
No.
| 181 |
| PWS 6.1 - Who is responsible for fuel conditioning if it is required? |
The Government.
| 182 |
| PWS 6.1 - When is the next infra-red scan scheduled? |
None are used.
| 183 |
| Pg 22 PWS 6.3 - Is the requirement to be on site 24/7 or on call 24/7? |
On-Call
| 184 |
| PWS 6.3.1 - Is legionella testing of condenser water required and if so what is the frequency? |
Not required.
| 185 |
| Pg 23 PWS 6.3.1.K - Is fuel reimbursable? |
No. Government purchased.
| 186 |
| PWS 7.2.1 - Is there any above ground-level window cleaning required that could involve rappelling or rental of a lift? |
No.
| 187 |
| Pg 25 PWS 6.4.1.e - Is there a threshold of dollars for these tasks and does it fall under the $10,000 annual amount? |
Yes.
| 188 |
| PWS 7 - Does the Government have any manlifts of scissor lifts onsite? |
Yes.
File details come from the government source that posted it. Updated .