SUBMISSION_INSTRUCTIONS.pdf

RFQ NO. AG 31ME S 16 0008

Turnkey Nationwide Appraisal Services &

Technical Support

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SUBMISSION INSTRUCTIONS

Quotes are due no later than 12:00 noon Eastern Time, on Friday, August 12, 2016. Late submissions, modifications, and revisions will be managed in accordance with FAR 52.212-1(f). All responsible sources may submit a quote which shall be considered by the agency.

Any prospective vendors may contact the Contract Specialist while preparing a quote to obtain a clarification of the Performance Work Statement (PWS) or other information needed to prepare a quote. RD will provide pertinent information in that regard to other vendors, as appropriate. All questions must be submitted via email only, to connie.williams@stl.usda.gov, by 4:00pm (ET) on August 9, 2016.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/ .

If Quoter takes exception to any of the terms (including the attached contract clauses), including assumptions; or do not conform to the RFQ’s submission instructions, the Contracting Officer reserves the right to reject the quotation to ensure fairness to the other Quoters.

Vendors shall submit an electronic copy of their quote in three volumes: Business Solution; Price Quotation and Reps & Certs, via e-mail to Connie Williams at connie.williams@stl.usda.gov . Within the electronic copy, the Volumes shall be submitted in three separate files in the same e-mail by the due date and time.

If a Quoter chooses to submit a quotation, the quote must remain valid for a minimum of 60 calendar days.

THE FOLLOWING DOCUMENTS SHALL BE SUBMITTED WITH EACH

QUOTE.

1. All quotations must include a cover page addressing the following information:

RFQ Number Quoter’s Name Small Business Category Subcontractor Name(s), If Applicable Quoter Tax Identification Number (TIN) Quoter Dun & Bradstreet Number (DUNS) Contact Name

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Contact Email address Contact telephone number Complete business mailing address The following statement “The Quoter takes no exception and completely accepts all the terms and conditions in the RFQ and subsequent amendments.”

2. VOLUME 1 – Business Solution Technical Approach Past Performance Quality Assurance Plan Risk & Mitigation Plan Compliance with Section 508 Service Requirements

3. VOLUME II – Price Quotation, Schedule of Service Price List (Attachment 2)

4. VOLUME III

Representations And Certifications – Commercial Items (Attachment 3)

Section 508 Service Requirements. Electronic Documents delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility. The EIT standards can be found at: www.Section508.gov/

Responses to this solicitation will only be considered for award after it has been determined that the Quotation adequately addresses the requirements for Section 508. Indicate that Section 508 compliance information is available on Electronic and Information Technology (EIT) supplies and services for your company and show where full details can be found (or) complete and submit the attached sample GPAT Template (Attachment 7) or Equivalent.

5. Form AD-3030, Representations Regarding Felony Conviction and Tax Delinquent Status for Corporate Applicants (Attachment 4)

6. Form AD-3031, Assurance Regarding Felony Conviction or Tax Delinquent Status For Corporate Applicants (Attachment 5)

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Each email quotation including attachments cannot exceed 20 MB. If your entire quotation exceeds 20MB in size, please divide your quotation into appropriate smaller emails because emails larger than 20MB may be rejected by RD’s server.

VOLUME I: BUSINESS SOLUTION

Vendors are required to submit an effective and efficient Business Solution which will be used to assess the vendor's capability to perform the services described in the Performance Work Statement and Performance Summary Requirements

. The solution shall clearly demonstrate that the vendor has a thorough understanding of the effort called for herein and should demonstrate the firm’s capability to perform the work requirements as outlined in the Performance Work Statement.

Phrases such as “standard procedures will be employed” and “well known/industry standard techniques will be used” are not considered to be an adequate description.

Vendors shall assume that the Government has no prior knowledge of them and that it will base its evaluation on the information presented in the Business Solution; as such, the Business Solution must be fully self-sufficient and provide all necessary information for a comprehensive evaluation. The Business Solution must be sufficient to show how the vendor proposes to accomplish the effort described by the Performance Work Statement, including a full explanation of the procedures and techniques to be followed.

Failure to submit the Business Solution by the date and time cited above may be cause for rejection and the quote receiving no further consideration.

Business Solution shall include all information required for evaluation, excluding any reference to price. Volume I shall be subdivided into the following sections:

o Technical Approach o Past Performance o Vendor’s Quality Assurance Plan o Risk & Mitigation Plan o Section 508 Service Requirements

The Business Solution shall be subdivided by the sections listed above and shall collectively be no more than 30 pages. One page is equivalent to one side of a double-sided printed piece of 8.5" by 11" paper. Font sizes must be no smaller than Times New Roman, size 10 type. Pages submitted above this page count will not be read or considered part of the evaluation. Each page in this volume shall be separately numbered.

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Past Performance

In order to demonstrate their past performance history, quotations shall describe relevant performance on other contracts, as either the Prime or Sub-contractor and/or; major Sub-contractors; during the past three (3) years; or actively being performed and at least 50% complete, or affirmatively state that it possesses no relevant past performance.

The Government will focus its inquiries on the Quoter’s (and major subcontractor’s) record of performance as it relates to all PWS requirements, including cost, schedule, performance and management of subcontractors. Quoters shall submit no more than three (3) projects, similar in size, content, complexity and which are of a nature similar to and required by the efforts identified in this solicitation. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts as outlined in the Performance Work Statement.

Information shall include:

1. Contract Number;

2. Name and Address of the Government Agency or Commercial Entity;

3. Brief Description of Work/Services provided and the Relevance to the requirements Herein;

4. Point of Contact With Current Phone Number and E-Mail Address;

5. Date of Contract Award;

6. Period of Performance;

7. Initial and Current Contract Value, and the Extent of Subcontracting;

A Past Performance Questionnaire (PPQ) will be submitted to the clients identified.

Please ensure correct phone numbers and email addresses are provided for the client point of contact.

(A copy of the PPQ that will be sent to your client is attached as a courtesy and for your information).

Quoters shall not include any price information in the technical quotation. For the overall Business Solution, a recitation or paraphrasing of the requirements already identified in the PWS will not improve the quotation.

VOLUME II- PRICE QUOTATION

Each Quoter shall submit a Firm Fixed Price Quotation separate from the Business

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Solution (Volume I). Your prices should be as low or lower than those charged your most favored customers, including any discounts for prompt payment and delivery.

Estimated quantities listed in the attached “Schedule of Services” (Attachment 2) are provided solely for evaluation purposes and should neither be considered a minimum or expectation of actual requirements. The prices quoted must include all costs associated with performance including all overhead, overtime, local travel, and any other costs.

Quoters are instructed to price all items listed in the attached “Schedule of Services”.

All prices shall be rounded to two (2) decimal points. The total evaluated price will be the sum of all services quoted. It is understood this list may not be all inclusive and may require the Vendor to provide itemized firm fixed prices for services by State.

If itemization is necessary, the burden is on the Vendor to provide an itemized breakdown of fixed cost for services. The vendor shall include volume pricing.

Page Limitation. There is no page limitation on the price quote submission.

XV. VOLUME III- REPRESENTATIONS AND CERTIFICATIONS

Quoters shall submit Representations and Certifications (Attachment 3) per FAR 52.212- 3 (see FAR 52.212-3(b) for those representations and certifications that the Quoter shall complete electronically).

Prospective Contractor Responsibility: In accordance with Federal Acquisition Regulation (FAR) Part 9.1, the Contracting Officer shall award contracts only to responsible offerors. No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must have adequate financial resources to perform the contract, or the ability to obtain them. The contracting officer shall require acceptable evidence of the prospective contractor’s current sound financial status, as well as the ability to obtain required resources, if the need arises.

In regard to resources, the contractor must be prepared to present acceptable evidence of subcontracts, commitments or explicit arrangement that will be in existence at the time of the contract award, to rent, purchase, or otherwise acquire the needed facilities, equipment, services, materials, other resources, or personnel. Consideration of a prime contractor’s compliance with Limitations on Subcontracting shall be taken into account for the time period covered by the contract base period or quantities, plus option periods or quantities, if such options are considered when evaluating offers for award. Pursuant to FAR 9.104-4, the Contracting Officer reserves the right to request adequate evidence of responsibility on the part of any prospective subcontractor (s).

In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of non-responsibility.