Amendment_0001.pdf

Amendment 0001

AG-3151-S-13-0009

Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems

March 26, 2013

The purpose of this Amendment 0001 to Solicitation AG-3151-S-13-0009 for Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems is to:

a. Remove the previously posted Section L – Instructions, Conditions, and Notices to Offerors, in its entirety and replace it with Section L - Instructions, Conditions, and Notices to Offerors, dated March 26, 2013 – Amendment 0001/AG-3151-S-13-0009 which are attached to this notice.

All other contents of solicitation AG-3151-S-13-0009 remain the same.

Attachment: SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS March 26, 2013 – Amendment 0001/AG-3151-S-13-0009 (9 pages)

Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems

March 26, 2013 – Amendment 0001/AG-3151-S-13-0009

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1.0 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far/ or, www.usda.gov/procurement/policy/agar.html, or http://farsite.hill.af.mil/

L.2.0 Request for Proposal (RFP) Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems

L.2.1 52.216-1 -- Type of Contract (Apr 1984)

The Government contemplates the award of a Firm Fixed Price (FFP) Performance Based contract resulting from this solicitation.

(End of Provision)

This Request for Proposal (RFP) is Set-Aside for 8(a) vendors and is being issued in accordance with FAR Part 12 Acquisition of Commercial Items, FAR Part 15 Contracting by Negotiation and set aside in accordance with FAR Part 19.5 – Set-Aside and competed as a FAR Part 19.805

– Competitive 8(a) for Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems.

L.2.2 RFP Questions

Any questions concerning this RFP shall be submitted to the Contractor Support Staff via email to:

Shawn.Hedgspeth@wdc.usda.gov and Jeffrey.Mcrae@wdc.usda.gov and by 10:00 am Eastern Standard Time (EST) on Thursday, March 28, 2013.

At the Governments discretion, questions and answers will be consolidated, summarized and provided to all prospective offerors.

L.3.0 General Instructions to Offerors

To be considered for award, the Offeror must have submitted a written proposal in accordance with the instructions below:

Proposals submitted in response to this RFP shall be formatted in accordance with the instructions provided in this section. Vendors shall furnish proposals in electronic and paper http://www.arnet.gov/far/ http://www.usda.gov/procurement/policy/agar.html http://farsite.hill.af.mil/ mailto:Shawn.Hedgspeth@wdc.usda.gov mailto:Jeffrey.Mcrae@wdc.usda.gov

Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems versions. The electronic version shall be submitted with the hard copy on two separated CD’s identified as Price Proposal and Technical Proposal (Executive Summary and Past Performance are to be included on the Technical Proposal CD). Paper proposals shall be separately bound volumes in the quantities specified below. Proposals will be limited to 50 pages, excluding page count for resumes, cover pages, table of contents, Sections B, I and K (as applicable). Proposals exceeding the number of pages will be removed from consideration.

· Executive Summary (Original plus 3 copies)

· Technical Volume (Original plus 3 copies)

· Past Performance (Original plus 3 copies)

· Price Volume (Original plus 3 copies)

Electronic and Paper versions of the Offeror’s proposal shall be submitted to Shawn.Hedgspeth@wdc.usda.gov and Jeffrey.Mcrae@wdc.usda.gov by 10:00 am Eastern Standard Time (EST) on Thursday, April 4, 2013, delivered to address provided as follows:

Jeffrey McRae

USDA/FSA/AMD/COB

Contractor Support Staff Patriot Plaza III 355 E Street SW, 10th Floor Washington, DC 20024

This request for proposal does not commit the Government to pay any costs incurred in the submission of any proposal or in making necessary studies for the preparation thereof. Nor does it commit the Government to procure or contract for said services. The Contracting Officer is the only individual who can commit the Government to the expenditure of public funds in connection with this proposed procurement.

L.3.1 Mandatory Information to Be Submitted with Proposal

To be considered for award, the Offeror shall submit a written proposal in accordance with the instructions below. THE OFFEROR IS EXPECTED TO EXAMINE THE ENTIRE RFP

DOCUMENT AND ENSURE THAT THE PROPOSAL IS THE OFFEROR’S COMPLETE

AND BEST EFFORT UPON SUBMISSION. ANY EXCEPTIONS TO THE TECHNICAL

AND PRICING REQUIREMENTS SHOULD BE NOTED AND BOLDED WITH YOUR

PROPOSAL SUBMISSION. As award may be made without discussions, Offerors are not to expect or assume that opportunities to address any deficiencies, such as incomplete information, will be given.

L.3.2 Proposal Instructions

Introduction

The offeror’s proposal shall be submitted in the files set forth below. The offeror’s proposal shall consist of four volumes. The Volumes are:

Satellite Imagery Acquisition, Archiving, Processing, Volume I Executive Summary Volume II Technical Proposal Volume III Past Performance

Volume IV Price Proposal

Format

The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. Each paragraph shall be separated by at least one blank line. A standard Ariel or New Times Roman 12 point minimum font applies. Tables and illustrations may use a reduced font. Additionally, the total page count for all volumes of the proposal, excluding page count for resumes , cover pages, table of contents, Sections B, I and K (as applicable), should not exceed 50 pages.

Executive Summary Volume –

Offeror shall provide an Executive Summary of the company’s qualifications, capabilities, knowledge and experience performing similar work as detailed in the solicitation. An authorized official of the firm shall sign the proposal and all certifications requiring original signature.

Technical Proposal Volume –

Offeror shall clearly propose their approach and show their understanding of the Performance Work Statement. The proposal and approach must incorporate the information as given in this solicitation. The offeror’s Quality Assurance Plan will be evaluated as well as part of this Factor and must be included.

Past Performance Volume –

The offeror shall complete a minimum of three but not more than five Past Performance Evaluation Surveys (Attachment 4) and email them to both the Government contracting activity and technical representative responsible for the past/current contract with a cc: to this Solicitations Contracting Officer and Contractor Support Staff. The Government contracting activity and technical representative shall be instructed to electronically complete the Questionnaire and email it to the Contracting Officer and Contractor Support Staff prior to proposal due date.

Offeror shall provide a specific narrative explanation of the contract performance for each of the Performance Risk Assessment Questionnaires, describing the objectives achieved and detailing how the effort is relevant to the requirement of this solicitation.

Satellite Imagery Acquisition, Archiving, Processing, Price Volume –

The Offeror shall complete Section B of the Solicitation and provide a breakdown of all labor categories, rates and hours associated with proposed pricing.

L.4.0 52.212-1 -- Instructions to Offerors -- Commercial Items (Feb 2012)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition is 541690 – Other Scientific and Technical Consulting Services with a small business size standard of $14 mil.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation at the following:

When using regular mail, use the following address:

USDA/FSA/AMD

Mail Stop 0567 1400 Independence Avenue, SW Washington, DC 20520

When using express mail or hand delivering to the Contracting Officer/Contractor Support Staff, use the following address:

USDA/FSA/AMD

Patriot Plaza III 355 E Street, SW, 10th Floor Washington, DC 20024

The points of contact for proposal submissions are:

Shawn Hedgspeth, Contracting Officer Telephone: (202) 205-2837 Fax: (202) 690-3320 Email: Shawn.Hedgspeth@wdc.usda.gov

Jeffrey McRae, Contractor Support Telephone: (202) 690-4030 Fax: (202) 690-3320 E-mail: Jeffrey.Mcrae@wdc.usda.gov

Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show –

Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 11:00

Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems a.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the

Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925) Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites—

(i) ASSIST ( http://assist.daps.dla.mil ).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch/ )

(iii) ASSISTdocs.com ( http://assistdocs.com ).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST;

or http://assist.daps.dla.mil/ http://assist.daps.dla.mil/quicksearch/ http://assistdocs.com/ http://assist.daps.dla.mil/wizard

Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the CCR database accessed through https://www.acquisition.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

http://fedgov.dnb.com/webform https://www.acquisition.gov/

Satellite Imagery Acquisition, Archiving, Processing, Distribution and Management of Decision Support Systems

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

L.5.0 AGAR 452.204-70 Inquiries (FEB 1988)

Inquiries and all Correspondence concerning this solicitation should be submitted in writing to the Contracting Officer. Offerors should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award.

(End of provision)

L.3.2 Proposal Instructions