AG-3142-S-15-0024_RFP_package_dated_05.272015.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DASO-OPPM-POD-AMB-DC

Washington DC 20024 300 7th Street, S.W., Suite 377 Acquisition Management Branch-DC

USDA, DM/OPPM/POD

DASO-OPPM-POD-AMB-DC CODE 16. ADMINISTERED BYCODE

X

X

X

561710

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORDASO-OPPM-POD-AMB-DC

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/25/2015 1200 ET

05/27/2015

2027203812GERARDO RIVERA

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

AG-3142-S-15-0024

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 106 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20024 300 7th Street, S.W., Suite 377 Acquisition Management Branch-DC

USDA, DM/OPPM/POD

15. DELIVER TO

Washington DC 20024 300 7th Street, S.W., Suite 377 Acquisition Management Branch-DC

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$11.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA, DM/OPPM/POD

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

SOLICITATION FOR PEST CONTROL SERVICES AT USDA'S

SOUTH BUILDING AND JAMIE L. WHITTEN BUILDING,

WASHINGTON DC, 20250 AND GEORGE WASHINGTON CARVER

CENTER, BELTSVILLE, MARYLAND 20705.

The work includes, but is not limited to all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide a comprehensive indoor and outdoor INTEGRATED PEST MANAGEMENT (IPM) PLAN. The contractor will

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

TODD LENNOX

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

be required to perform the following services in conjunction with each operation: perform a complete inspection of the site, identify pests, pest damage or any potential for pest damage, determine the extent of pest damage, render treatment if required to control, prevent, or otherwise mitigate the pest(s), and evaluate the effectiveness of the treatment. All requirements under applicable District of Columbia and

Maryland Pest Control Codes shall be considered part of the specification and shall be completed by the contractor. The contractor shall be licensed by the applicable state agency to provide pest control in the categories of work specified in the contract. All work shall be performed by responsible state certified individual(s) in accordance with federal, state, local, and installation laws and requirements.

All pesticides shall be procured, handled, and applied in strict accordance with the manufacturer's label, which shall be registered with the Environmental Protection Agency. The contractor shall obtain all necessary state and federal permits to control protected species.

The Government anticipates awarding one (1)

Firm-Fixed-Price (FFP) contract with a one-year

Base period and 4 one-year Option periods. This solicitation is a Set-Aside 100% for Small

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

106 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 106

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-3142-S-15-0024

Business under North American Industry

Classification System (NAICS) Code 561710 with a

Small Business Size Standard of $11.0 million dollars.

001 BASE YEAR - USDA South Building, Wash. DC 12 MO

Anticipated Award Type: Firm-fixed-price

002 BASE YEAR - USDA Jamie L. Whitten Building, Wash. 12 MO

DC

Anticipated Award Type: Firm-fixed-price

003 BASE YEAR - USDA George Washington Carver Center, 12 MO

Beltsville MD

Anticipated Award Type: Firm-fixed-price

004 BASE YEAR - Overtime hourly rate for a Pest 1 OT

Technician

Anticipated Award Type: Indefinite-quantity

005 BASE YEAR - Overtime hourly rate for an 1 OT

Entomologist

Anticipated Award Type: Indefinite-quantity

101 Option Year 1 - USDA South Building, Wash. DC 12 MO

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

102 Option Year 1 - USDA Jamie L. Whitten Building, 12 MO

Wash. DC

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

103 Option Year 1 - USDA George Washington Carver 12 MO

Center, College Park MD

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

104 Option Year 1 - Overtime hourly rate for a Pest 1 OT

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-3142-S-15-0024

Technician

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

105 Option Year 1 - Overtime hourly rate for an 1 OT

Entomologist

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

201 Option year 2 - USDA South Building, Wash. DC 12 MO

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

202 Option Year 2 - USDA Jamie L. Whitten Building, 12 MO

Wash. DC

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

203 Option Year 2 - USDA George Washington Carver 12 MO

Center, Beltsville MD

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

204 Option Year 2 - Overtime hourly rate for a Pest 1 OT

Technician

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

205 Option Year 2 - Overtime hourly rate for an 1 OT

Entomologist

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

301 Option Year 3 - USDA South Building, Wash. DC 12 MO

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

302 Option Year 3 - USDA Jamie L. Whitten Building, 12 MO

Wash. DC

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-3142-S-15-0024

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

303 Option Year 3 - USDA George Washington Carver 12 MO

Center, Beltsville MD

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

304 Option Year 3 - Overtime hourly rate for a Pest 1 OT

Technician

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

305 Option Year 3 - Overtime hourly rate for an 1 OT

Entomologist

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

401 Option Year 4 - USDA South Building, Wash. DC 12 MO

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

402 Option Year 4 - USDA Jamie L. Whitten Building, 12 MO

Wash. DC

Anticipated Award Type: Firm-fixed-price

(Option Line Item)

403 Option Year 4 - USDA George Washington Carver 12 MO

Center, Beltsville MD

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

404 Option Year 4 - Overtime hourly rate for a Pest 1 OT

Technician

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

405 Option Year 4 - Overtime hourly rate for an 1 OT

Entomologist

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 106

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-3142-S-15-0024

Anticipated Award Type: Indefinite-quantity

(Option Line Item)

Offerors can view and/or download the solicitation, and any attachments, at https://www.fbo.gov. The solicitation will be available in electronic format only. All documents will be in the Adobe Acrobat PDF file format. The free Acrobat Reader, required to view

PDF files, can be downloaded from the Adobe website. Contractors / Bidders are encouraged to register for the solicitation when downloading from https://www.fbo.gov. Only registered offerors in the Interested Vendors List will be notified by e-mail when Amendments to the solicitation are issued. Prospective offerors must be registered in Federal Business

Opportunities (FBO) Interested Vendors List before they will be allowed to download solicitation information. The solicitation will not be provided in a printed paper format.

Therefore, it is the offerors responsibility to check the website for solicitation posting and any changes to the solicitation. Those registering are responsible for the accuracy of the information provided.

All Offerors submitting proposals must be registered in the System for Award Management

(SAM) prior to award of the contract. Lack of registration in the SAM database on the part of the Offeror will make the Offeror ineligible for award. Information on registration and annual confirmation requirements may be obtained by calling 1-866-606-8220 or https://www.sam.gov.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation # AG-3142-S-15-0024

USDA’s INTEGRATED PEST MANAGEMENT (IPM) PLAN RFP dated May 27, 2015

The United States Department of Agriculture has a competitive requirement for in accordance with the attached Solicitation # AG-3142-S-15-0024 per the following:

OFFERORS SUBMISSION INSTRUCTIONS

1. BUSINESS ETHICAL CONDUCT AND PROCUREMENT INTEGRITY -

Offerors are prohibited from contacting any USDA staff regarding this requirement. To protect the procurement integrity of this requirement and to avoid the appearance of an unfair advantage to any

Offeror, interested Offerors shall not contact the program office or any other USDA staff directly, but shall direct all inquiries to the Contracting Officer. Proposals received from Offerors that do not comply, will result in not being considered for award.

2. SITE VISIT FOR EACH BUILDING - Contractors are urged and expected to walk through the building where the services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall the failure to inspect the site constitute grounds for a claim after contract award. A Pre-Bid

Inspection/Walkthrough of USDA SOUTH BUILDING, Wash. DC & USDA JAMIE L.

WHITTEN BUILDING, Wash. DC is scheduled on TUESDAY JUNE 2 - 9:00 AM. We will meet in the meeting rooms in back area of the South Building cafeteria. A Pre-Bid

Inspection/Walkthrough of USDA GEORGE WASHINGTON CARVER CENTER, Beltsville

MD, is scheduled on THURSDAY JUNE 4 – 9:00 AM. Please contact Gerardo F. Rivera @ gerardo.rivera@dm/usda.gov to confirm your attendance at the Orientation Meeting and Inspection /

Walkthrough.

3. PROPOSAL QUESTIONS – NO TELEPHONE CALLS, PLEASE. All questions shall be submitted in writing not later than Thursday, June 11, 2015, noon (ET), via email, to gerardo.rivera@dm.usda.gov. Reference: Solicitation # AG-3142-S-15-0024, PEST CONTROL

SERVICES AT USDA'S HQ & GWCC in the “Subject” line of the email. Questions submitted after this due date and time may not receive a response. Please consolidate all questions into one email submission. Please do not send more than one email.

4. PROPOSAL DUE DATE AND TIME – One (1) original and three (3) copies shall be delivered to no later than Thursday, June 25, 2015, noon (ET), to the following address:

USDA, OPPM, POD

300 7

TH

STREET, SW, ROOM 377

REPORTER’S BUILDING

WASHINGTON, DC 20024.

Attn.: Gerardo F. Rivera, Contract Specialist (202) 720 3812

Reference: Solicitation # AG-3142-S-15-0024, PEST CONTROL SERVICES AT USDA'S HQ &

GWCC

mailto:gerardo.rivera@dm/usda.gov mailto:gerardo.rivera@dm.usda.gov

UNITED STATES DEPARTMENT OF AGRICULTURE

SOUTH BUILDING

JAMIE L. WHITTEN BUILDING

Washington DC

GEORGE WASHINGTON CARVER CENTER

Beltsville, MD

INTEGRATED PEST MANAGEMENT (IPM)

PLAN

REQUEST FOR PROPOSAL (RFP)

dated

May 27, 2015

TABLE OF CONTENTS

OFFERORS SUBMISSION INSTRUCTIONS

Part I -- The Schedule

SECTION A Solicitation / contract form.

SECTION B Supplies or services and prices / costs.

SECTION C Description / specifications / statement of work.

SECTION D Packaging and marking.

SECTION E Inspection and acceptance.

SECTION F Deliveries or performance.

SECTION G Contract administration data.

SECTION H Special contract requirements.

Part II -- Contract Clauses

SECTION I Contract clauses.

Part III -- List of Documents, Exhibits, and Other Attachments

SECTION J List of attachments.

Part IV -- Representations and Instructions.

SECTION K Representations, certifications, and other statements of offerors or respondents.

SECTION L Instructions, conditions, and notices to offerors or respondents.

SECTION M Evaluation factors for award.

PART I -- THE SCHEDULE

SECTION A - SOLICITATION / CONTRACT FORM.

SF-1449 - Refer to the first six (6) pages in this Solicitation Package.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS.

B.1 INTENT AND DESCRIPTION OF SERVICES

United States Department of Agriculture (USDA) has a requirement for an Offeror (henceforth referred to as “Contractor”) with Integrated Pest Management (IPM) capabilities, for the purpose of developing and implementing an IPM Plan for services at South Building and Jamie L. Whitten Building, and

George Washington Carver Center (GWCC), and intends to award one (1) firm-fix priced Contract as a result of this Solicitation.

The contractor shall furnish all supervision, labor, materials, services, personnel, and equipment necessary to provide those enumerated Services and/or Deliverables referenced in SECTION C:

DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK below, as well as any relevant attachments hereto, of this Request for Proposal (RFP).

The Contractor shall be responsible for providing detailed, site-specific recommendations to the COR about any structural, sanitary, or procedural modifications that would reduce pest food, water, harborage, access or favorable climatic conditions. The Contracting Officer’s Representative (COR) is the primary communication link between the USDA OO FACILITIES MAINTENANCE &

OPERATIONS BRANCH, and the Contractor for all pest management issues, both routine and emergency.

The price schedule(s) shown in the SF-1449 are for the Base Offer and Option Years 1 through 4. Offers received without all line items completed on these price schedules will be considered non-responsive and will not be considered for award.

Price schedule B.2 (b) is for Optional Services as outlined in SECTION C.5, SPECIFICATIONS /

STATEMENT OF WORK-OPTIONAL SERVICES. The USDA Office of Operations reserves the right to use these schedules for informational purpose only, or to accept or reject any combination of these offers, as may be determined by the Contracting Officer (CO) to be in the best interest of the USDA OO

FACILITIES MAINTENANCE & OPERATIONS BRANCH. .

OPTION YEARS:

The USDA OO FACILITIES MAINTENANCE & OPERATIONS BRANCH, reserves the sole option to exercise the four (4) optional one (1) year periods. These option year periods are subject to –

(1) acceptance and approval by both CO and COR, based on Contractor’s performance during the respective contract periods,

(2) USDA’s continued requirement for these services,

(3) availability of funds from which payment for contract purposes can be made

In the event that USDA exercises its right to extend the period of performance under this contract, all other terms and conditions hereunder shall remain unchanged. However, the pricing structure stated in this section shall be applicable for each option year.

SPECIAL REQUESTS AND EMERGENCY SERVICES

On occasion, the CO may request that the Contractor perform special or emergency services that are beyond routine service requests. The Contractor shall respond to these exceptional circumstances and perform the necessary work immediately upon request. These services may need to be performed after normal working hours.

Insert the Overtime hourly rate that will be charged for both a Pest Technician and for an Entomologist on the SF-1449 (refer to the first six (6) pages of this solicitation Package)

SECTION C – DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK.

Abbreviations:

• United States Department of Agriculture (USDA)

• Integrated Pest Management (IPM)

• Request for Proposal (RFP)

• Contracting Officer’s Representative (COR)

• Office of Operations (OO)

• Government Overtime (GOT)

• Performance Work Statement (PWS)

• Environmental Protection Agency (EPA)

• Quality Assurance Surveillance Plan (QASP)

• George Washington Carver Center (GWCC)

INTEGRATED PEST MANAGEMENT (IPM) PLAN

FOR THE

UNITED STATES DEPARTMENT OF AGRICUTLURE (USDA)

BASE OFFER

C.1 BACKGROUND

The Specification for an Integrated Pest Management (IPM) Plan to the USDA South and Jamie L.

Whitten Buildings shall be the result of a comprehensive IPM Plan of both facilities, to include interior, tunneled, and exterior of the facilities, as well as all out buildings and security “outpost areas.” It is the intent of this contract to provide the USDA with an IPM Plan to manage and to eliminate target insects, rodents, birds and arachnids and other miscellaneous pests invading USDA properties through the use of the specifications furnished herein, legal documentation which is incorporated on the label of any recommended pesticide (legally allowed pursuant to the U. S. Environmental Agency (EPA), and within the confines of the restrictions placed by the USDA. The highest level of pest control achievable without sacrificing the safety of employees, visitors, contractors, etc., is expected.

For this Request for Proposal the definition of IPM Plan shall be a professionally managed pest control program with electronic formatted processes, in which management methods are combined into a comprehensive strategy of pest control whose major objective is to achieve desired levels of pest control in an environmentally responsible manner by combining multiple pest control tactics to reduce the need for reliance on chemical pesticides. This may include, but is not limited to, the use of continuous monitoring techniques to determine immediate and ongoing need for pest control, increased sanitation, exclusionary techniques, and structural deficiency repairs, occupants and employee education pest prevention program, to include electronically formatted bar coding of devices, record keeping, and communication to prevent and/or minimize damage to operations, people, property and the environment, by the most economical means through the judicious use of lowest pesticides, when necessary.

The primary goals of this contract are to:

• provide effective management of pest,

• provide a safe environment for employees, visitors, contractors, etc.,

• use the safest, least toxic methods at the lowest rates needed to achieve these results, and

• provide information and technical guidance to the USDA on improving sanitation and structural condition to prevent and correct pest problems.

Treatments such as preventative sprays, bird spike installation and sanitation preparation, routine crack and crevice applications will be a minimal / at request part of this IPM Plan Rather, all treatments will be made following the identification of the problem through routine monitoring. Routine fogging will not be a regular or routine part of this program, however in some isolated areas such as certain sub-basements, and kitchen areas fogging may be authorized by the COR, and/or Office of Operations

Safety, on a periodic basis, as additional services.

Treatment tactics as, but not limited to, insect monitors, bait traps, insect growth regulations, Ketch-Alls, Tin-Cats and rodent “bait stations” (exterior only) will be used on a routine basis in problem areas identified through routine monitoring.

Provide 3 inspections per day in area’s Catch Masters rodent traps are used to remove deceased rodent.

As references the following book are highly recommended as guides to specific urban pest control strategies: Advances in Urban Pest Management (Bennett and Owens eds., 1986), Rodent Pests and

Their Control (Buckle and Smith eds., 1994). Approaches to Pest Management (Story, 1985), and Insect

Pests (Pinninger, 1990).

In addition the following references are suggested for general pest biology and identification: Truman’s

Scientific Guide to Pest Control Operations (Gary W. Bennett et al, 1997); Handbook of Pest Control:

The Behavior, Life History, and Control of Household Pests (Mallis, 8th edition): NPMA Field Guide to

Structural Pests (Eric H. Smith, Richard C. Whitman, 1992)

PERFORMANCE WORK SATEMENT REQUIREMENTS

Independently, and not as an agent of the Government, the Contractor shall furnish all labor, project supervision (PM), devices, and materials for the development and implementation of a comprehensive

IPM Plan for the designated areas of the USDA South Building, Jamie L. Whitten Building, and George

Washington Carver Center (GWCC). All materials used on USDA property become the property of

USDA with the exception of insect light traps (ILT’s), whose use and purchase is negotiable, upon conclusion of contract, or at any time during the duration thereof.

The scope of work at the USDA South and Jamie L. Whitten Buildings, Washington, D.C., and GWCC is to provide pest control, at each building identified, utilizing an IPM Plan.

The Specification covers the control of all species of insects, (exclusive of carpenter ants and other wood-destroying insects arachnids, communal rodents, pest that threats the health or general well-being of the USDA, and any other arthropod pests not specifically excluded from the contract as well as to the

USDA’s INTEGRATED PEST MANAGEMENT (IPM) PLAN RFP dated May 27, 2015 grounds within ten (10) feet from exterior perimeter walls of all facilities except those identified by the

COR as not requiring pest management services.

The Contractor shall demonstrate in their proposal an understanding of the concept of the IPM method, The Contractor shall also demonstrate in their proposal an understanding of the principles and practices governing sanitation as they impact on pest infestations and pest management methods in all areas covered in this contract (i.e. food service, trash and recycling collection areas, locker rooms, break rooms, offices, etc.) The contractor must demonstrate on a regional level that they are skilled in IPM practices, and fully have staff trained in implementing IPM Plans, and are able to provide the monitoring, pest identification and pest control decisions required in an IPM Plan.

After a pre-proposal visit of the areas covered under this contract, contractors shall provide a detailed written proposal for an IPM Plan for USDA OO FACILITIES MAINTENANCE & OPERATIONS

BRANCH, and CO, to fully evaluate the pest control requirements at identified locations and to identify conditions conducive to pests.

The Contractor following award shall survey USDA South and Jamie L. Whitten facilities and develop an individual written IPM Plan for each facility, and food service area. The written IPM Plan for each facility and food service establishment shall indicate a detailed IPM strategy specifying appropriate pest management tactics for controlling pests in the facility; proposed service times and dates, proposed location of log book and proposed capabilities for full access to electronic IPM files and data, name of technician (s) to perform service, list of any known or observed infestations, structural and sanitation problems and a list of pesticides with labels and MSDS’s proposed for use if pesticide application is required. Also, the written IPM Plan must include electronic formatted location maps for all types of monitors used for each facility, along with location descriptions of each monitor.

These monitor locations must be bar coded and have ability to meet electronic handheld tracking capabilities. The IPM service plan is to be approved by the COR, or other agent as authorized by the

COR, prior to implementation. Once approved the IPM service plan is placed in electronic formatted logbooks, supplied by the Contractor to the COR. It is the Contractor’s responsibility to update each facility service plan on a regular basis. The Contractor will supply the COR with an electronic formatted master logbook that contains all the facilities’ and food service plan, pesticide labels, MSDS’s monitor locations, etc.

II. SERVICE AREA DIVERSITY

The areas to be serviced in this contract are diverse. Each facility will require different IPM tactics and monitoring schedules in order to provide the most effective pest control. The IPM programs should seek to minimize spray / fogging type application of pesticides by focusing on long-term, sanitation, mechanical and administrative measures to control pests, however as indicated earlier fogging may be utilized in special request situations as approved through Safety, Sustainability and Emergency

Operations Division, CO, and COR.

The following facilities have food service establishments that shall be serviced daily under this contract:

USDA’s INTEGRATED PEST MANAGEMENT (IPM) PLAN RFP dated May 27, 2015

• South Building – South Cafeteria, Promenade Food Service Vendors, and concession areas located throughout facility.

• Jamie L. Whitten Building – Jamie L. Whitten Cafeteria, Jamie L. Whitten 3 rd

Floor Buffet, and concession areas throughout facility.

• GWCC – cafeteria - vending areas (??)

Most food service establishments have locker rooms and employee food preparation areas that are to be included in food service inspection areas, and incorporated into IPM Plan.

Several outpost areas covered under this RFP are Security Guard Posts located on “C” Street Corridor, Alcohol Building, Storage areas, recycling dock area, and Court 2 composting area and parking area.

FREQUENCY OF SERVICE

• The following are minimum service intervals for the USDA, buildings, trash and recycling collection areas, and food services area establishments, Services shall include monitoring for the control of populations of commensal rodents, insects, arachnids, and other potentially damaging arthropods within the property boundaries of the specified building.

This will include but not limited to, cockroaches, ants, stinging insects and nests accessible from the ground or from windows, rats, mice, filth flies, fruit flies, drain flies, silverfish, clover mites, stored products pests and pests that threaten the health or general well-being of the USDA facilities, and occupants.

• Twice daily food service areas, gyms and locker rooms, loading dock & garbage compacting areas, food and vending areas, public and employee toilet & locker room areas, employee break room, as well as areas within building where food is held, stored, or otherwise offered to employee or visitors, mechanical traps and bait stations for rodents in active infestation areas, each electronically and visually inspected.

• Weekly - Mechanical rooms, electrical rooms, janitors closets, storage areas, automobile tunnel

• Daily Employee parking areas, medical suites, including first aid station & nurse’s offices, elevators and elevator shafts, and promenade gift shops/business areas.

• The frequency of service may be more frequent in any of the areas specified above depending on the pest problem found, yet in no case will the frequency of servicing be less than specified without obtaining prior approval of the COR.

• USDA South and Jamie L. Whitten Building business offices, computer centers, and other sites not specifically identified in this Request for Proposal shall be serviced on a complaint basis or as found to be warranted through the regular facility monitoring program, at no extra costs to USDA, however based on basis of IPM Plan.

• Scheduling areas of service not specified herein shall be determined after the contract award. The contractor shall develop a general service schedule in the Contractor’s Technical Proposal pursuant to pre-proposal walkthrough that includes applicable areas of USDA. The purpose of this is to allow the contractor an opportunity to demonstrate their ability to service a complex contract that includes general facility office spaces, retail areas, food service, refuse disposal.

• The final servicing schedule will be determined after contract award through meeting(s) with the

COR and facility supervisor of each facility. Each facilities schedule will then become part of the

Facilities Pest Management Plan and Logbook, and electronic formatted database.

• Frequency of service at GWCC (??)

IV. PEST MANAGEMENT PRACTICES

A) The contractor shall adhere to appropriate pest management practices that minimize pesticide application hazard on USDA properties. For example:

i. Use of either EPA Category III or IV pesticides where necessary to control pests. The use of

Category I or II pesticides shall only be considered in those circumstances where alternative pest control strategies have failed and only after approval by the USDA Safety, Sustainability and

Emergency Operations Division.

ii. Use alternative pest control methods and materials (exclusion, sanitation, and habitat modification, structural repairs, baits vacuum devices, trapping, etc.)

iii. Known or suspected harborage areas or points of pest ingress or egress within structures shall be closed or sealed. If repair is beyond the scope of the Contractor, then a request should be made in writing to the COR to initiate a USDA OO FACILITIES MAINTENANCE & OPERATIONS

BRANCH. OSCAR repair work order and reported in the next scheduled monthly IPM Report for that facility.

iv. Use the least toxic products or methods to eliminate or control pests.

v. Use crack and crevice application of pesticides when treating pest harborage areas. Crack and crevice is defined in this contract as application in which small quantities of the formulated pesticide are placed precisely into crack, crevices and other small openings so that the pesticide is not visible during or after the application process.

vi. The use of pesticide space sprays (i.e., fogs and ultra-low volume application) shall be limited to unique situations where no alternative measures exist or are impractical and only after pre-approval occurs by the COR.

vii. Pesticide application shall be made only to areas of known pest infestation or activity preventative treatments, broadcast applications, or baseboard sprays are generally prohibited. If pesticide application is needed, then the use of reduced-risk pesticides such as boric acid, silica gels, and diatomaceous earth should be considered whenever possible.

viii. Pesticide treatments upon request of USDA occupants and/or personnel for unknown or unverified pest problems are generally prohibited. When determined that pesticide application is needed, such treatment shall not occur until after the Contractor has conducted a thorough inspection and conclusively discussed with COR, with subsequent final approval.

B) Only Federally (U.S. EPA) registered pesticides, applied according to their registered use as indicated on the label and in accordance with applicable State and local pest control regulations shall be utilized. This must be pre-determined by Contractor and discussed with COR prior to initiating any work. When pesticide application is necessary, the lowest dosage and the least toxic chemical available providing effective pest control without harm to humans, food products, trash and recycling collection areas, and equipment, as well as plants within and exterior to the facilities or surrounding spaces within the building, are to be applied.

C) Pesticides are to be applied, when found to be necessary, through inspection and regular monitoring and as determined through approval of USDA Safety, Sustainability and Emergency Operations

Division. Application of pesticides shall not occur until a full inspection has been completed, and approval through COR occurs.

D. The following will be used as action thresholds for identifying needs requirements for regular prevention requirements for Pest control applications within USDA facilities:

• Cockroaches, food service area; two (2) cockroaches per area per monitoring period Finding of viable cockroach egg capsules or cockroach fecal matter will also constitute a pest infestation level requiring pest remediation actions.

• Cockroaches, other areas; 5-10 cockroaches per room or inspection area, Determine the cause of infestation, review sanitation practices, trash handling & trash removal schedule and apply appropriate baits as necessary.

• Rodents all facilities: Any rat sighting or evidence of rats (such as droppings, tracks, feeding, rub marks or burrows outdoors, etc.) shall trigger pest management action.

• Stinging insects, all facilities: Any stinging insect nest in the ground or within the reach of the

Contractor form the ground, from windows, or by using extension devices. (NOTE: The use of pesticide for stinging insect control at the Jamie L. Whitten Building must first be approved by the COR to prevent contamination of established honeybee colonies located on rooftop of Jamie

L. Whitten Building.

• Recycling and trash collection areas: Because of the sensitive nature trash and recycling collection areas, the action threshold for most pests shall be two insects per inspection area per monitoring period. This will include, but is not limited to insects of Anobiidae, Demestidae, Lyctidae, and Tineidae. The presence of live adults or larval indicates ongoing infestation, which should be investigated immediately and treated when necessary to control further infestation, but in regularly monitored collections, these should be regarded as an indication of an active infestation.

• Silverfish: libraries; paper and book storage areas. Two (2) insects per inspection area per monitoring period.

In areas where routine pesticide applications are deemed necessary due to continuing pest problems all such applications shall be applied as specified on the pesticide label and only with prior approval of USDA Safety, Sustainability and Emergency Operations Division.

• The Contractor shall, as part of routine pest management, remove kick plates, request for qualified persons to remove electrical panel covers, Spaces in order to get into areas where pests hide and breed, and to inspect these areas for pest activity and to treat such harborages, as well as to seal all open holes, cracks, and crevices less than ½ inch in width caulk or other exclusion materials, after complete and thorough discussion with COR. No sealant or caulking material is to be used within either facility without authorization of Facilities Management Division

Architect, based on historical perspectives of both facilities.

• Snap traps, trapping devices (Ketch-All, Tin-Cats etc.) and glue boards used for rodent management or monitoring activities must be intensively maintained inside occupied building.

• All trapping and monitoring devices (glue boards) must have an inspection label affixed to the device by the Contractor which shows the date inspected and initialed by the Contractor or the

Contractor’s pest management service specialist during each service visit, to include bar coding for electronic formatting requirements, with all trapping and monitoring devices plotted on a mapping format for ease of location and review by COR. The Contractor shall discard rodents killed or trapped within 24 hours.

• Traps, sanitation, and exclusion shall be considered the primary tactics for long-term rat abatement of USDA facilities. Indoors, rat management practices shall be accomplished with trapping devices only, which must include bar coding for electronic formatting requirements, and plotted on an electronic format of building prints. Rodenticide applications, where needed, shall utilize direct treatment of rat nesting sites and burrows and must be treated in area inaccessible to children and the general public In all other applications, baits formulations of rodenticides shall be placed in approval bait stations and clearly marked with the word “Poison” The frequency of bait station servicing shall depend upon the level of rodent infestation and on a scheduled approved by the COR, based primarily on electronic monitoring reports. It shall be the responsibility of the Contractor to furnish an adequate supply of tools (i.e. Allen wrenches, key to locks) necessary for USDA OO FACILITIES MAINTENANCE & OPERATIONS

BRANCH. COR to inspect the interior of all rodent bait stations, at will. The Contractor shall adhere to the following practices regarding rat management for USDA South and Jamie L.

Whitten Buildings and GWCC:

1. Rodenticide bait formulations shall be placed in EPA-approved tamper-resistant bait stations and clearly marked with the word “Poison.”

2. Bait stations shall be placed out of the general view and in protected areas so as not to be affected by routine USDA facility occupants, and/or contractors operations.

3. The lids of all bait stations shall be securely locked or fastened shut except while servicing by authorized personnel.

4. Bait stations must be securely attached or anchored to the floor, ground, wall or other immovable surface, so that the box station cannot be picked-up or moved. This process will be discussed and approved by COR prior to implementation, based primarily on historical facility nature.

5. Bait shall always be placed in the baffled-protected feeding chamber of the bait station and never in the runway of the bait station.

6. All bait boxes stations shall be labeled at the time of installation with the Contractor’s business name, phone number, date, and the name of the rodenticide, to include bar coding and electronic formatting for reporting purposes, with an electronic format of building plans to illustrate and identify locations for review by COR.

7. The date of most recent servicing shall be written onto an inspection label contained within the bait station, as well to include bar coding and electronic formatting for reporting purposes.

• All pest control traps, devices and other inspection or monitoring tools, including but not limited to, Ketch-all’s, Tin Cats, bait stations, glue boards, pheromone traps, insect light traps and insect monitors will be recorded in each facility logbook to indicate the number of each specific trap out of the total number of that type of trap . This will additionally be monitored and controlled via, bar coding and electronic formatting for reporting purposes, to include mapping locations.

• The safety of employees, visitors, and contractors at the USDA facilities supersedes the need to apply pesticide. The Contractor must exhibit a thorough understanding of the concept of the IPM method of pest control and demonstrate awareness to the fact that the USDA South and Jamie L.

Whitten Buildings and GWCC environment cannot be compromised through deliberate or inadvertent contamination, by/of pesticides. Pesticide application (with the exception of insect growth regulators (IGR’s) shall be according to need and not by schedule, and shall be used in accordance with the facility’s IPM Plan filed with COR and maintained on site. Application of pesticide shall not occur unless visual inspection or monitoring devices indicate the presence of pests, and then only in areas of known infestation, with full approval by COR.

V. RESTRICTIONS

Prior to performing pest control services that could possibly or potentially damage or cause damages to any physical structure on USDA property, the Contractor shall detail the problem and recommend solution(s) in writing, to the COR. Alternative methods of treatment shall also be addressed in this letter. No such treatment may be made without written notification and approval by the COR.

All pest control devices, traps, and insect monitors which are no longer required or useful, shall be promptly removed and disposed by the Contractor in full compliance with all applicable federal, state, and local regulations, which will include full compliance in updating electronic formatted reports, via bar coding method, to include subsequent removal each time from formatted mapping / plotting. These mechanisms should be reduced from program detail. The Contractor shall remove from the USDA property and properly dispose of all disposable pest control devices, traps, chemicals, and chemicals dispensers upon termination or expiration of the contract. Devices purchased for this contract (i.e. mouse traps, rodent bait stations, etc.) shall become the property of the USDA and will remain, in place at the end of the contract. Note: Contractor is required to maintain a current and comprehensive inventory at all times, of standard devices.

Liquid anticoagulant bait for rodent control shall not be used on USDA property.

It is the responsibility of the Contractor to check all rodent control traps (Ketch-All, Tin Cats, bait station and glue board, etc.) and dispose of all carcasses and live rodents caught when on premises during service visits, or when responding to a call for special service from the USDA OO

FACILITIES MAINTENANCE & OPERATIONS BRANCH COR. All deceased rodents should be appropriately monitored and recorded within required contract reporting mechanisms. Live and dead rodents are to be collected and disposed of by the Contractor within (24) twenty-four hours of notification.

Pesticide shall not be sprayed, released, deposited or applied on the outdoor roof of the USDA Jamie

L. Whitten Building roof, near established honeybee colonies.

GWCC - (??)

VI. GENERAL IPM SERVICE REQUIREMENTS

A) Manner and Time to Conduct Service

It shall be the Contractor’s responsibility to develop a pest management service schedule that shall be approved for USDA South and Jamie L. Whitten Buildings and GWCC. This schedule shall be included in the facility logbook and shall be revised as necessary. This schedule will be structured so that the entire facility, trash room, exterior, support areas, food and vending areas, promenade areas, of the facility are monitored electronically and routinely.

The frequency of service shall be based upon pest problems and mutually agreed upon by the Contractor and COR.

It is also the responsibility of the Contractor to carry out work according to the pest management service schedule so as not to interface with the daily business operations of the USDA South or Jamie L.

Whitten Buildings and GWCC within office spaces and/or any space identified within control specifications, amended service schedules may occur due to changes in pest populations and should be noted on the Contractor’s Quality Assurance electronic data collection and control forms.

USDA’s INTEGRATED PEST MANAGEMENT (IPM) PLAN RFP dated May 27, 2015

IPM services shall be performed Monday through Friday, excluding Federal Holidays, except as specifically approved by the COR.

When it is necessary to perform work on weekend or outside the scheduled hours established in the approved Contractor’s plan and schedule, the Contractor shall notify the COR at least two (2) working days in advance of such change. Any services exceeding the $2,500 threshold must be pre-approved by the CO. All arrangements must be coordinated between the COR, USDA Safety, Sustainability and

Emergency Operations Division, Facility Security, and the occupants and/or agency within the proposed area of application, via COR assistance.

When needed to control pests, pesticide application shall be accomplished when office employees and visitors are not in the building and preferably between the hours of 5:30 pm (after 8:00 p.m. during summer months) and midnight, however best management practices should afford communicated efforts between Contractor and COR to determine optimal times for pesticide applications, with zero threat to occupants. This effort can/will be collaboratively shared with USDA Safety, Sustainability and

Emergency Operations Division for absolute assurance of safety, prior to any treatments. Every effort will be made by Agency and/or contractor staff and the food concession managers to provide access for nighttime pest management service visits.

Certain areas within some facilities require strict adherence to security protocols by which to enter a facility. Any restrictions associated with these areas will be explained to the Contractor’s through the

COR.

These restrictions shall be noted by the Contractor and incorporated into the Contractor’s pest management service schedule for that facility. It is the responsibility of the Contractor to schedule their service visits when security escort (when required/deemed necessary) can be provided to enter building, Agency, or office space, with all scheduling to be coordinated through the COR.

All Contractor personnel performing pest control services to the USDA South and Jamie L. Whitten

Buildings shall wear an USDA approved identification card, issued by USDA, in a clearly visible manner during the performance of their duties, to include full uniform compliment with appropriate

Office of Operations badging (provided by Office of Operations). The contractor’s uniform will be presented and worn in both a professional and dignified manner at all times. Company vehicles shall be identified in accordance with state and local pesticide and license regulations, while located and/or being utilized at USDA facilities, with all parking provisions coordinated through the COR. To facilitate parking of Contractor vehicles near the facilities to be serviced, the arrangements for parking will be the responsibility of USDA OO FACILITIES MAINTENANCE & OPERATIONS BRANCH. COR.

The Contractor’s certified pesticide applicators must conduct all work on USDA property in a safe manner and shall observe all safety precautions throughout the performance of this contract. In addition, the workmanship of the Contractor shall meet requirements of the Occupational Safety and Health Act

(OSHA), the Federal Insecticide Fungicide and Rodenticide Act (FIFRA), and other pertinent federal, state, municipal, and local standards while conducting IPM services to the USDA South and Jamie L.

Whitten Buildings.

USDA’s INTEGRATED PEST MANAGEMENT (IPM) PLAN RFP dated May 27, 2015

Every effort must be made by the Contractor to ensure that the same personnel, who have become familiar with the USDA Buildings IPM Plan and their specific areas of responsibility, shall continually perform the routine and special pest control inspections while employed by the Contractor.

Subject substitution of employees must be pre-approved by COR, to include full review and concurrence of substituted employee’s capabilities, via resume and/or professional certifications.

The contractor shall demonstrate in the Technical Proposal its ability to understand the logistics of servicing the diversity requirements of USDA South and Jamie L. Whitten Buildings, and GWCC to include scheduling detailed in this Request for Proposal by putting together a detailed IPM service format, electronically formatted bar coding and reporting mechanisms/usage, including a sample schedule and proposed work program specific dates, times, personnel, etc. which will be developed post-award from this model, as part of each facilities IPM service plan.

B) Pest Management Services Electronic Logbook

The Contractor shall be responsible for maintaining a complete, accurate and chronologically ordered logbook both hard copies and electronically formatted versions for each building or site specified in this solicitation, this should include capabilities requirement of presenting and implementing bar coding and electronic formatting reporting mechanisms. The Contractor will be responsible for documenting each visit to the site and all services provided, both written and electronically. This logbook shall contain:

• A facility pest management plan detailing, at a minimum, the IPM service plan, monitoring schedule and personnel involved.

• Electronically plotted mapping diagrams of all facilities/areas to be serviced showing the location of all type of trapping devices and pest monitors, with bar coding capabilities for electronic monitoring capabilities.

• Present a “pest sighting log”, which shall list the date, monitor number (bar coding), sighting location of the pest identification of the pest found, and initials of the pest management technician.

This would include proposed handheld devices and/or…