BRTaskOrder.pdf

AG-04T0-S-15-0004

Brush/Red Alder Release Task Order

INDIVIDUAL PROJECT TASK ORDER

Contract Number Individual Project Task Order Number This Individual Project Task Order is issued under contract number:

AG-04T0-C-15-

AG-04T0-D-15-

ISSUING OFFICE: (Forest Service Unit Name) Task Order Date:

Siuslaw National Forest 3200 SW Jefferson Way Corvallis, OR 97331

Financial obligations and payments shall be processed via the Issuing Office.

PROJECT:

PROJECT NAME:

Hebo Ranger District Brush/Red Alder Release

Itemized payment items, quantities, and detailed project requirements are attached below.

Task Order Request Date:

T.O. Response Date/Time (close of business unless otherwise shown):

OFFER:

Offeror Name (same as on contract) Offered by (Name, Title, Phone):

Offered Amounts attached in Section B. Authorized Signature:

Date:

TIN: DUNS:

This is a firm offer for 30 calendar days from the Response Date/Time.

AWARD:

ITEMS ACCEPTED:

TOTAL

AMOUNT:

Task Order Number and Award Date shown at top.

Ordered by (Name, Title, Phone): Authorized Signature

To Contractor: From:

Name:

Email:

Phone:

Siuslaw NF Hebo RD 734019

Item #: 1.1

Sale Name and Unit # Activity

Estimated Quantity in

Acres DTR Unit Price Total Windjammer 9 &19 Release 11 2 hr $ $

Windjammer 18 Release 7 2 hr $ $ Odell 33 Release 43 2 hr $ $ Austin 14 Release 3 2 hr $ $ Austin 20 Release 2 2 hr $ $ Austin 22 Release 1 2 hr $ $

Total 67 Acres $

Terri Campbell at the Hebo RD, phone number 503 392-5124.

8 days

Project Specific Information:

Estimated Start Date: Negotiable, yet the earliest is 6/1/2015, and no later than 7/6/2015 Performance Time:

For questions concerning unit information or maps please contact

Stand Density Management - Brush/Red Alder Release

Task Order Unit #

2.1 - 2.6

1.1 District:Item #:

Sub-Item # (s):

2.1 2.2 2.3

2.5 2.4

2.6

TASK ORDER - Summer 2015

Date Sent:

Siuslaw National Forest 3200 SW Jefferson Way Corvallis, Oregon 97331

Forest:

Work Location:

District TO #:

Requisition #:

Contract Number:

ADDENDUM TO FAR 52.212-4

AGAR 452.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within 5-8 days after the date of contract award. The conference will be held at the Hebo Ranger Station or the headquarters of the Siuslaw National Forest, Corvallis, OR.

(End of Clause)

FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 3 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 8 days after issuance of Notice to Proceed.

The time stated for completion shall include final cleanup of the premises.

GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

The Government will conduct inspections of each unit to determine work quality. Initial inspections will consist of a 100 percent visual inspection and will be based on adherence to contract technical specifications. The Government will also install a series of circular plots as specified by each District. Plots will be randomly located throughout each sub-item to obtain a representative sample of the work. Plots will generally be 1/50th acre.

The following data will be collected on each plot:

(a) Number of trees that should have been brushed

(b) Number of trees that were brushed

(c) Number of satisfactory brushed trees

(d) Number of deficient trees (see definitions)

The following deficiencies will be considered in determining performance quality:

1. Natural trees, brush and red alder not completely severed from the stump or not severed below the lowest live limb, except when prevented by obstacles (e.g. rocks, logs);

2. Red alder not cut within 15 feet of a leave tree;

3. Brush height exceeding the maximum 4 inches above the ground or obstacles;

4. Live limbs encroaching, on the four-foot radius, up to an eight foot vertical clearing;

5. Cut vegetation left suspended above the ground and/or over the leave tree;

6. Leave trees that are damaged during the cutting operation.

After inspection of all plots for a sub-item, the quality of release shall be calculated as follows:

(# of satisfactory trees/# of trees that should have been brushed) X 100 = Performance Quality %

Quality below 90 percent will be deducted from payment (See Payment clause). When inspection results are below 80 percent, payment will not be made until the deficiency has been corrected by the Contractor. Note: Minimum acceptable quality is 80 percent.

Reinspections after rework will be made in the same manner as the first inspection, but on different plot lines. The Contractor shall pay for inspections necessitated by the rework.

Reinspection of Release Upon Contractor Request

If original inspection results are unacceptable to Contractor, the Contractor shall submit a reinspection request in writing within three (3) calendar days of the original inspection notification.

For reinspections without rework, the same inspection procedure will be used following a different plotline. If the reinspection shows less than 5 percent variance from the first inspection, the Contractor shall pay the cost of the reinspection and results of the reinspection will be averaged with the results of the first inspection to determine payment. If the reinspection shows more than 5 percent variance from the first inspection, the Government shall bear the cost of the reinspection and results of the reinspection will be used to determine payment.

(End of clause)

UNSATISFACTORY PERFORMANCE

If the percentage of satisfactory work falls below 80 percent, the Government will immediately notify the Contractor in writing and order improvement of the quality of future work. If the quality of future work is not raised above the 80 percent within two consecutive workdays after receipt of notice in writing of unsatisfactory work, the Contractor's right to proceed may be terminated and the contract considered in default. Repeated failure to perform work at or above 80 percent acceptable performance shall also be considered reason for contract termination and default action.

REWORK AND REINSPECTION AFTER REWORK

When inspection results are below 80 percent and the deficiency is correctable, payment will not be made until the deficiency has been corrected. Reinspection after rework will be made in the same manner as the first inspection but on different plot lines. The Contractor shall pay for inspections necessitated by the rework.

CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENT 1 - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION 1

GENERAL

ITEM 1.1 – Stand Density Management (Release)

1.1 Scope of Contract

The purpose of this solicitation is to secure services to release brush and red alder on 67 acres on the Hebo Ranger District, Siuslaw National Forest, Tillamook and Lincoln Counties. The Contractor shall furnish all technical expertise, labor, equipment, surpervision, transportation, operating supplies and incidentals to perform the work as specified in the solicitation.

1.2 Location and Description

The area covered by this solicitation is shown on the attached vicinity and unit maps. A more detailed map can be purchased at the Hebo Ranger Station. Most boundaries are easily identified by cutting lines, ridges, flagging, blue sale area tags, etc.

Many Forest Service spur roads may be overgrown with vegetation making them narrow and brushy. In addition, many Forest Service key and spur roads have been “storm proofed” or had waterbars installed;

therefore a high clearance vehicle is recommended. Contractors are advised to visit the sites to assess road access and unit complexities.

SECTION 5

PERFORMANCE WORK STATEMENT, TASKS AND CRITICAL SUBTASKS

5.1 Brush/ Red Alder Release Technical Specifications

Task Order Unit #’s 2.1 through 2.6 - Brush and Alder Release shall be performed around planted trees identified under “Year & Species Planted” on the “Detailed Unit Information Sheet” at the spacing indicated and as defined below. The majority of the planted trees have a florescent ribbon attached to the tube, bamboo, or a branch making it easier to locate them. In TO unit # 2.3, the planted western hemlock (WH) trees will not be tubed, but will have one four-foot bamboo next to the planted tree, with a florescent ribbon tied on the bamboo or on a planted WH tree branch. On the ground, some of the planted trees have cleared the height of the brush as defined below in 5.1.1. (6); and may not require any brush release. Release sapling size red alder within 15 feet of a planted tree, if and when encountered as defined below in 5.1.1. (2).

5.1.1. Specifications for Brush/Alder Release in Plantations

1. The Contractor shall cut all brush, natural tree seedlings and fern vegetation within four inches of the ground and for a four-foot radius, surrounding each tree needing released. Radius is measured from bole of tree. This includes clumps of natural regeneration seedlings less than 2 inch in diameter at breast height.

2. The Contractor shall cut sapling size Red Alder when encountered within a 15 foot radius surrounding each planted tree where the alder is not less than 2 feet tall or greater than 3 inch in diameter at breast height. Radius is measured from bole of tree.

3. The Contractor shall not damage existing tree seedlings during the cutting operation.

4. The Contractor shall ensure cut hardwoods, excess natural conifers and brush are completely severed from the stump with a level cut.

5. The Contractor shall leave no cut vegetation suspended above the ground by the released trees.

6. The Contractor shall cut the brush and hardwoods around planted conifers except where the following occurs: Douglas-fir having at least 3 branch whorls above the highest surrounding brush, and western hemlock and western red-cedar, having leaders at least 3 feet or greater above the surrounding brush.

7. The Contractor shall cut the crowns or branches of any brush or hardwood, exceeding the 3 inch alder cut limit when it is encroaching on the four foot radius; to the limits of a vertical cylinder eight feet in height surrounding each tree to be released.

8. The Contractor shall cut all Scotch broom along the road prism and landing areas, before departing.

SECTION 6

GOVERNMENT STANDARDS/STATE STANDARDS/TECHNICAL EXHIBITS

2. Detailed Unit Information Sheets

3. Project Maps

SECTION 7

QUALITY/PERFORMANCE REQUIREMENTS SUMMARY

Requirement

Performance Standard

Method of Assessment

Incentive/Deduction

Brush/Alder Release See Section 5,

5.1.1. (1 through 8)

Meet all specifications for brush/red alder release and cut vegetation

100% visual inspection and random plots

Addendum to FAR 52.212-4, “Unsatisfactory Performance.” Rework to meet contract requirements.

Quality Control

Contractor maintains good quality on all aspects of operations.

Deficiencies shall be corrected per Contractor’s QCP.

Government randomly observes Contractor’s operation.

The Contractor’s ability to meet the standard will be reflected in the performance evaluation either positive or negative.

FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a task order resulting from this task order solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors listed below shall be used to evaluate quotes and quoters must respond to each:

1) Quality Control

The Contractor shall provide a Quality Control Plan (QCP). The Plan must demonstrate how the Contractor shall assure that quality of performance meets the objectives and requirements of the task order. The QCP shall specify:

- How quality will be monitored to ensure performance standards are met.

- How the work will be supervised.

- How results of the monitoring will result in quality performance.

- Identify the personnel responsible for performing quality control.

2) Work Plan and Schedule

-Provide your general Work Plan including crew size, work schedule, and production rate that will allow you to complete the work to meet performance time for work you are proposing to do.

-Describe your ability to adjust crew sizes in order to complete the work acceptably and on time.

-How will you organize your work force to achieve the various contract requirements?

3) Price

Price is approximately equal in importance to other factors listed above, however cost may control award. The task order may be awarded to other than the low quote in order to meet a minimum guarantee.