a.LFSL_Solicitation2016-2019_Final.doc

ADDENDA SHEET

PROJECT NAME (Updated 5/15/08)

OF

LOCAL TIME 4:30 PM

INFORMATION CALL

CO: RaShauna Workman COR: Yvonne Santiago 541-575-3131 541-962-6541 11/16/2016

10. THIS ACQUISITION IS

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UNRESTRICTED

SEE SCHEDULE

HUBZONE SMALL BUSINESS

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13a. THIS CONTRACT IS A RATED ORDER

8(A)

UNDER DPAS (15 CFR 700)

SOLE SOURCE

13b. RATING

RFQ

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IFB

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RFP

PNW La Grande Forestry and Range Sciences Lab.

1401 Gekeler Lane

La Grande, OR 97850 Same as Block 9

FACILITY CODE

https://www.ipp.gov/index.html

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

IS CHECKED: FORMCHECKBOX

SEE ADDENDA

19.

ITEM NO,

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Service for the PNW La Grande Forestry and Range Sciences Lab in La Grande, Oregon

This is an option year contract. Initial award will be made for Item 1.

(Use Reverse and/or Attach Additional Sheets as Necessary)

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27a. solicitation incorporates by reference FAR 52.212-1, 52.212-4. FAR 52.212-3 and 52.212-5 and Addenda FORMCHECKBOX are FORMCHECKBOX are not attached.

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27b. contract/purchase order incorporates by reference FAR 52.212-4. FAR 52.212-5 AND Addenda FORMCHECKBOX are FORMCHECKBOX are not attached.

28.

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AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION (BLOCK 5), DATED (BLOCK 30c) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

RaShauna Workman

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (Rev. 4/2002)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA ( FAR (48 CFR) 53.212

32a. QUANTITY IN COLUMN 21 HAS BEEN

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RECEIVED

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INSPECTED

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________

32.g E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

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COMPLETE FORMCHECKBOX

PARTIAL FORMCHECKBOX

FINAL

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PARTIAL FORMCHECKBOX

FINAL

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 4/2002) BACK

PERFORMANCE WORK STATEMENT

This contract is to provide janitorial services in accordance with the specifications and best commercial practices in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. The Contractor shall furnish all labor, transportation, supervision, equipment, and supplies to complete required services; except for those supplies identified as Government-furnished property to adequately perform the requested janitorial services for the La Grande Forestry and Range Sciences Laboratory.

PROJECT LOCATION

Services are to be performed at the following facility:

PNW La Grande Forestry and Range Sciences Laboratory

1401 Gekeler Lane

La Grande, Oregon 97850.

Approximate square feet: 13,214 (carpet and tile floors)

TECHNICAL SPECIFICATIONS

The Government is not responsible for any error or variation in the square footage listed, nor will the Contractor (due to any error variation in the square footage listed) be relieved of his/her responsibility to carry out the contract in accordance with the true intent and meaning of the specifications and there shall be no additional cost to the Government based solely on an error or variation in the square footage or other similar miscalculations listed. The descriptions below are the areas that are intended to be covered by the resultant contract.

Services to be completed according to the following schedule:

Hours of Operation:

Work under this contract shall be performed between the hours of: 6:00 p.m. to 6:00 a.m. Monday through Friday, and anytime during the weekend. Janitorial Services shall not interfere with Government business, employees, or work being conducted by other contractors. Janitorial cleaning hours shall not be changed unless authorized by the Contracting Officer.

The preferred schedule for cleaning is: Tuesday and Thursday nights during the week and one day over the weekend (Saturday or Sunday). Alternative schedules shall be presented by the Contractor to the Contracting Officer Representative (COR) and agreed upon in writing between all parties. The Forest Service reserves the right to delay the cleaning in case of an emergency; in this event, the cleaning shall be completed as soon as possible after there is no longer an emergency situation at hand.

The Contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed. In the event that a work schedule falls on a National Holiday (or the day a Holiday is observed) the services would normally be scheduled for that day, shall be performed either the day before or the day after the holiday. A list of all National Holidays is attached and will be provided to the Contractor at the Post-Award Meeting. In no event, shall a scheduled cleaning be cancelled.

The descriptions listed below are the areas that are intended to be covered by the resultant contract:

Services to Be Performed Three (3) Days per Week

Restrooms: (Clean Three (3) days per week)

· Tiles floors shall be swept and mopped with germicidal disinfectant, high shine cleaner, and free of any streaks

· Bathroom stalls and urinals shall be cleaned and sanitized. No residue shall remain.

· Clean and sanitize toilets (suggest leaving toilet seat up to show it has been cleaned).

· Areas around and on door handles, stall latches, light switches, and other surfaces that are frequently touched, shall be cleaned and disinfected.

· All bathroom sinks and countertops shall be cleaned and disinfected, mirrors wiped and dried as necessary to keep them in clean condition. Roll of paper towels shall be supplied where paper towel dispensers are provided.

· Mirrors, shelving, dispensers and chromium fixtures shall be wiped down and cleaned.

· Clean walls and other surfaces (such as exposed pipe) splashed by sinks, soap, toilets or urinals.

· Clean and sanitize all shower surfaces.

· Dust all horizontal surfaces including: wall heaters, tops of moldings, partitions, dispenser, and shelves.

· Collect and remove trash from paper towel receptacles, replace receptacles liners. Also, all sanitary napkins receptacles shall be emptied, cleaned, disinfected and provided a new plastic liner.

· Fill all: toilet paper, paper towel, seat cover, and soap dispensers prior to occupants’ business operating hours. Each toilet shall be supplied with two spare rolls of toilet paper at a location designated by the COR.

General Office & Common Areas: (Clean Three (3) days per week)

· Wastebaskets shall be emptied of all wastepaper and/or trash at the end of each scheduled shift and placed in the main disposal area (dumpster). Wastebaskets shall be lined with a new plastic liner.

· Clean and vacuum all high traffic (hallways and common areas) and individual office areas with carpet on all scheduled work days. Vacuuming includes areas under desks, tables, chairs, at the base of furniture and walls.

· Clean (sweep and mop) hard surface floor areas, including stairs. Clean spills and mud so that floors are free of debris, and remove any marks left by soles of shoes.

· Clean and disinfect, light switch plates, door hardware, stair rails, countertops (reception, copier room, mail furniture) and other surfaces frequently touched.

· Clean glass door(s) at Main Entrance on both sides, as well as the Foyer glass doors at Main Entrance.

· Clean, disinfect, and polish drinking fountains. Remove all mineral deposits from drinking fountains.

· Clean and sanitize kitchen sink, kitchen fixtures and kitchen countertop. Remove stains inside and outside sink.

· Paper towels shall be supplied in the kitchen.

· Clean glass on all interior doors throughout the facility.

Services to Be Performed One (1) Day per Week

· Clean entry way mats.

· Remove dust and cobwebs from reception area, handrails, ledges, and grills.

· Clean and polish all doors kick plates, hardware, push bars and door surfaces.

· Clean and sanitize light switch plates and adjacent wall areas.

Services to Be Performed Monthly

· Wash reception area and rear stairwell window inside.

· Clean wall bases and baseboards.

· Clean and disinfect all bathroom pipes, valves, and fittings.

· Clean and disinfect inside and outside of all napkin and paper towel dispensers.

· Clean toaster and microwaves located in the kitchen.

Services to Be Performed Quarterly

Quarterly cleaning services shall be completed (4) Times per Year during the months of: December, March, June, and September and shall be scheduled with the COR at least two weeks in advance of the work being performed.

· Clean blinds by removing all residual dust and film from blinds with vacuuming or dusting blinds in place.

· Spot clean chair mats (sweep and damped-wiped) to remove all obvious stains.

Services to Be Performed Bi-Annually

Bi-Annually cleaning services shall be completed (2) Twice per Year during the months of: May and November and shall be scheduled with the COR at least two weeks in advance of the work being performed.

· Steam clean all carpeted areas including: entryways, hallways, reception area, conference rooms and all individual offices with a commercial carpet steam cleaner extractor.

· All tile and wood flooring within the facility shall be stripped, waxed and buffed with non-slip, high-shine floor wax; leaving the area wax-free.

BIOBASED PRODUCTS

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conforms to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer (CO).

All custodian cleaning products required in the performance of this SOW shall be biobased and meet as a minimum, Green Seal Product Standards (http://www.greenseal.org). Biobased products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum biobased content standards as listed below:

Adhesive and Mastic Removers (BP)

58% - Minimum Biobased Content

Graffiti and Grease Removers (BP)

34% - Minimum Biobased Content

Hand Cleaners and Sanitizers – Hand

64% - Minimum Biobased Content

Cleaners (BP)

Hand Cleaners and Sanitizers – Hand

73% - Minimum Biobased Content

Cleaners (BP)

Sorbents (BP)

89% - Minimum Biobased Content

Carpet and Upholstery Cleaners -

54% - Minimum Biobased Content

General Purpose (BP)

Carpet and Upholstery Cleaners -

7% - Minimum Biobased Content

Spot Removers (BP)

Glass Cleaners (BP)

49% - Minimum Biobased Content

Bathroom Cleaners (BP)

74% - Minimum Biobased Content

Floor Strippers (BP)

78% - Minimum Biobased Content

Dust Suppressants (BP)

85% - Minimum Biobased Content

NOTE: The Contractor must submit to the COR a list of product(s) to be utilized in the performance of its work. The Contractor shall not use any materials, chemicals, or compounds that the COR determines to be unsuitable to perform the required work. The Contractor shall utilize products and materials made from biobased materials. All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet the applicable health and environment specifications.

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers. Contractor is required to furnish MSDS sheets on all products used to perform these services.

· All Purpose cleaner

Degreaser/cleaner

· Heavy duty cleaner

Deodorizer

· Carpet shampoo

Floor finish

· Gum remover

Floor finish restorer

· Disinfectant sanitizer

Floor sealer

· Extraction Fluid

Furniture polish

· Floor stripper

Glass cleaner

· Neutral cleaner (liquid)

Grout sealer

· Spot and stain remover

Lime and scale remover (tub & tile cleaner)

· Air freshener including dispenser Liquid hand soap including dispenser

· Bathroom cleaner

Stainless steel polish

· Brass polish/cleaner

Toilet bowl cleaner

· Chrome polish/cleaner

Whiteboard cleaner

· Cream cleaner

Wood floor cleaner

· Solvent spotter

Laundry detergent

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

For more information regarding the Department of Agriculture Bio-based Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

Information on products may be obtained from http://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

BIO-PREFERRED PERFORMANCE REQUIREMENTS

Required Service - Ensure the mandatory purchasing of bio-based products.

Task - ALL

Performance Indicator – Quantitative Factor

Performance Standard - Contractor compliance with FSIRA, EO 13423, and FAR

Surveillance Methodology – 100% Inspection

AQL – 100%

Deduction – 2% deduction off the monthly invoice for failure to comply with bio-based product use. More than 2 deductions during the year will result in a 3% decrease on all future invoices for Non Compliance of bio-based product use. This could ultimately lead to a Termination for Default for Non Compliance with the contract requirements and will reflect on the Contractor’s Performance Evaluation.

GOVERNMENT-FURNISHED PROPERTY

The Government will provide paper towels, toilet paper for dispensers, light bulbs, odor absorbing deodorizer, plastic liners, sanitary liners for toilet seats and napkin dispensers, and hand soap for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with provisions of FAR Clause 52.245-2 "Government Property (Fixed-Price Contracts)" hereby incorporated by reference into the contract in accordance with FAR clause 52.252-2 “Clauses Incorporated by Reference” found herein.

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

Item No.

Keys and keycard and security code to lock the building will be furnished to the Contractor and shall be returned upon termination of the contract. Keys shall not be duplicated and security code should not be shared.

CONTRACTOR - FURNISHED PROPERTY, MATERIALS, AND SERVICES

Contractor shall provide all labor, supervision, transportation, equipment, supplies (except those provided by the Government), and incidentals necessary to perform the described work. The Contractor shall at all times provide adequate supervision of employees ensuring all work is accomplished in accordance with the terms and conditions of the contract.

These supplies and materials shall be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services. The Contractor will be permitted to store supplies and equipment in the Government building. Supplies furnished by the Contractor shall be maintained in a neat, orderly manner by the Contractor when stored at a Government facility within the designated area. Janitorial closet area shall kept clean, neat, and odor free; remove all trash and soiled mop water daily.

The Contractor shall furnish all necessary cleaning equipment including: power-driven floor-scrubbing machines, waxing and polishing machines, and vacuum cleaners. If available, equipment utilized under this contract shall be Energy Star qualified or meet the Department of Energy’s Federal Energy Management Program (FEMP) Energy-Efficient product requirements.

The Contractor is responsible for maintaining all equipment in good working order, in accordance with manufacturer recommendations. HEPA filters in vacuum cleaners shall be changed on a regular basis in accordance to manufacturer specifications to maintain optimal performance of the vacuum.

If any Contractor equipment becomes inoperable of defective it shall be brought to the attention of the COR within two hours of knowledge by the Contractor, and repaired or replaced at the Contractor’s expense within 72 hours. If requested services are unable to be rendered within 24 hours of equipment brake down, the need for services will be evaluated to determine an invoice reduction in the amount of a 1 to 3 percent after assessing the severity of the services needing to be performed. Contractor shall receive notification of any deductions that shall be made.

The Contractor shall provide protective gloves, safety glasses, and any other safety equipment needed to execute the contract to all employees.

ACCEPTABILITY QUALITY LEVELS

The Contractor shall perform quality control and as part of that, shall inspect periodically as work progresses or as work is completed to determine acceptability of method and manner of performance, the product of the maintenance operations and to make measurements for payments.

When unacceptable performance is observed, the Contractor will be notified in writing. Failure to correct unsatisfactory performance or continued failure to perform satisfactorily may be grounds for termination of the Contractor’s right to proceed, with work under contract.

CONTRACTOR QUALITY CONTROL SYSTEM

The Contractor shall identify the quality control inspection system it will use to ensure that contract specifications will be achieved. At no time shall the Contractor rely upon Government inspections to provide notification of unsatisfactory performance. The Contractor shall produce written inspection records in a format and at times and places satisfactory to the Contracting Officer. Inspection records shall be made available upon request of the Contracting Officer and be maintained until the date of contract closure. The Contracting Officer may observe the Contractor's inspection at any time and shall otherwise have unlimited access to the inspection data.

The Contractor shall provide a job-specific quality control plan at the post award conference.

GOVERNMENT QUALITY ASSURANCE SURVEILLANC PLAN

Government inspections and tests are for the sole benefit of the Government and does not relieve the Contractor of the responsibility for providing adequate quality control measures; constitute or imply acceptance; or affect the continuing rights of the Government after acceptance of the completed work.

Quality Assurance Surveillance Plan consists of two parts:

1. Visual inspections for compliance with included Performance Standards and other contract requirements. The Government will perform random visual inspections the day after services are rendered. Inspections will be documented in a written inspection report or daily diary.

2. Satisfaction with Contractor performance: CO shall investigate validity of complaints regarding Contractor performance under this contract. Complaints - valid or not - will be documented in a written inspection report or daily diary.

When sub-standard performance is observed or valid complaints received, the Contractor and/or Contractor’s Designated Representative shall be notified in writing through the issuance of Notice of Non-Compliance.

The contractor shall correct unsatisfactory performance within the next cleaning cycle at no cost to the government. Continued failure to perform satisfactorily by the Contractor may cause a termination for default of the Contractor’s right to proceed.

More than two (2) customer complaints or incomplete cleanings, verified by the CO as valid, per calendar month will equal in a 1% deduction of Contractors monthly payment. Rework of unacceptable work will be permitted if the schedule allows. If the unacceptable work is not reworked and accepted, a 5% deduction in payment will be assessed and additional more stringent inspections will be performed. If a complete day of cleaning is missed, an 8% deduction will be made for that month. Full payment will be made for acceptable work.

CONTRACTOR RESPONSIBILITIES

The Contractor shall:

1. Be responsible to make the management and operations decisions to meet the quality standards required under this contract.

2. Use innovation, technology and other means and methods to develop and perform the most efficient cleaning services for the building.

3. Implement an effective Quality Control Plan (QCP).

4. Provide work schedules and provide other pertinent information as required by the Contract.

5. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

Designated on-site representative or Supervisor(s): Contractor, or designee, shall be available and onsite at all times when the contract work is in progress. Contractor shall designate the on-site representative in writing.

Communication: The Contractor shall furnish the Contracting Officer with contact information for land line, cell phone, and email if available.

Sign-in/out: Contractor and employees shall sign-in when reporting for duty and sign out when leaving at the end of the workday.

CONTRACTOR PERSONNEL AND CONDUCT

Contractor shall provide the COR with the names of employees that will be performing this service. If changes to employees are made, the Contracting Officer shall be informed in writing immediately.

While fulfilling the duties of this contract, only authorized Forest Service Personnel and tenants/ occupants, the Contractor, and the Contractor’s employees will be allowed in the building during closed office hours.

The Contractor and Contractor’s employees shall not disturb papers on desks, nor make themselves familiar with the correspondence, includes reading or inspecting items found on desks or in work areas and repeating any information to others outside Government facilities, excluding such materials displayed for public information.

Children and pets are not allowed in the building or surrounding area (such as parking lot). Any equipment in the building, such as but not limited to, radios, computers, telephones, printers, copy machines, or fax shall not be used by the Contractor or the Contractor’s employees, except in case of an emergency. Mechanical equipment controls for heating, ventilation, and air-conditioning system are not to be adjusted by the cleaning crew workers.

The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR. The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn off or to shut windows /blinds left open when office(s) are vacant; report fires and hazardous conditions either in person, or by phone, depending on the severity; Any found items are to be turned into the reception desk or COR; report any unusual traffic in parking lots to the COR; in the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as the fire or police department, and immediately thereafter notify the COR.

The following are prohibited on Government Property: (Including but not limited to)

1. Smoking: All buildings are non-smoking buildings.

2. Gambling: The contractor shall not participate in games for money or personal property while in Government Property.

3. Alcohol and Drugs: The Contractor shall not be under the influence of, use or in possession of any narcotic drug, or alcohol when entering Government property. This prohibition will not apply in cases where the drug is being used as prescribed for a patient by a licensed physician. Federal law categorizes marijuana as a controlled substance under Schedule 1 of the Controlled Substance Act. The use of, or possession of this drug is illegal.

4. Soliciting and Vending: The Contractor shall not solicit or sell any items while on Government Property.

5. Firearms: The Contractor shall not be in possession of any firearms while on the Government Property.

6. Children: Under the age of 18 years shall not be allowed in the building or surrounding area (such as the parking lot).

7. Pets: Contractor may not bring pets on to Government property.

SECURITY

All outside doors shall remain locked while Contractor performs work and Contractor shall assure that all entrance doors, all interior doors and windows are locked after services are performed and set the security alarm if the building is not occupied. Unnecessary lights shall be turned off upon completion of duties. Contractor shall immediately notify the COR if any problems are encountered with either the alarm system or if any keys are lost.

For security reasons additional screening and record searches may be required and additional information to be provided to the Government upon request. Failure to provide the information requested by the Government within a reasonable time frame may result in termination of the Contractor’s right to proceed.

Access to a Government facility shall be limited to only those individuals employed by the Contractor and who have passed a background investigation and completed the mandatory security training. While cleaning, no building shall be left unlocked. Contractor shall not admit others to the buildings. The Government reserves the right to remove any Contractor employee or awardee that is, in the Government’s estimation, a security risk for the Government.

There is a cost for each background investigation. The Government will cover the cost of these background investigations for each initial employee of the Contractor. Subsequent required background investigations, regardless of the reason (i.e., new employee, Government requests removal of an employee, etc.) shall be billed to the Contractor.

CONTRACTOR SUBMITTALS

(a) Schedule – Shall be submitted at least 1 month in advance of required work showing: weekly, monthly, quarterly, and bi-annual work that will be performed. COR shall be informed of schedule changes at least one week in advance.

(b) MSDS Sheets – Contractor shall provide MSDS sheets to COR prior to product use of all materials used or stored in Government Offices.

(c) Cleaning Product Information – Contractor shall provide manufacturer’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

(d) Personnel – Provide and keep a current written list of the names of all Contractor’s employees performing duties under this contract

SAFETY

Inherently hazardous conditions that could lead to serious injury or loss of life may be present for the contractor in portions of work. These may include use of chemicals, pesticides, or physical activities involving use of ladder. Contractor shall be familiar with all OSHA requirements for these types of work. When inherently hazardous conditions exist, the contractor shall provide a written, job-specific safety plan for information and discussion at the pre-work meeting.

Contractor is not expected to perform pesticide applications requiring state certification or licensing. Contractor is responsible for awareness of and compliance with all safety requirements of cleaning products. See requirements for Contractor supplied information for cleaning products to be used in this contract.

Contractor shall provide information, or a plan to reduce safety hazards and the costs of litigation. All inherently hazardous conditions shall be documented and Contractor shall provide a job-specific Job Hazard Analysis (JHA) for Forest Service employees involved. This will help identify hazards involved in the job.

Prevention of Slips and Fall’s

· To help prevent accidents, the Contractor shall post wet floor areas with signs or barricade areas to restrict access.

· The Contractor shall post signs whenever mopping, stripping, or finishing floors.

· Pay particular attention on stormy days to building entrances, stairways, hallways and restrooms.

Safe Use of Cleaning Materials and Other Chemicals

Maintenance and custodial work requires the use of several cleaning materials. Some of these can be dangerous if used improperly. The Contractor shall implement the following procedures at a minimum:

Keep materials labeled.

· Follow the directions for use. Be sure the chemical is properly diluted.

· Wear protective garments such as rubber gloves or goggles if necessary or required.

· Provide adequate ventilation to prevent the buildup of fumes or gases.

· If an individual is exposed to a chemical, get prompt attention; and, if necessary, get medical help. Check the Material Safety Data Sheet (MSDS) for the material and/or the label on the container.

· Do not use unknown chemicals. Find out what it is or dispose of it safely.

Electrical Hazards

Electrically-powered equipment can be dangerous if used improperly. Use of electrical equipment on a wet floor or under wet conditions can be very dangerous. The Contractor shall follow these procedures at a minimum:

· Do not use equipment with a spliced cord or with cut or exposed wires, broken wires, a short, or a damaged ground.

· Report damaged equipment, any equipment that gives a shock, or grounds that have been tampered with to your supervisor.

· Ground all equipment before use.

Fire Safety and Prevention

Always be alert to recognize potential fire hazards. If smoke or fire is discovered:

· Immediately evacuate the area of the fire.

· Evacuate the building.

· Sound the alarm if possible.

· Call the fire department, then your supervisor and the Government (COR).

In addition, Contractors shall submit a safety plan to the Contracting Officer, in compliance with the Occupational Safety and Health Administration (OSHA). A job-specific safety plan shall be submitted prior to start work or at the post-award conference.

PERSONAL PROTECTIVE EQUIPMENT

The contractor will provide training in the safe operation and use of equipment to all workers using such equipment.

Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

Defective or damaged personal protective equipment shall not be used.

The contractor shall assure that each employee wears foot protection that provides adequate traction and ankle support.

The Contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

The Contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise, if necessary.

KEYS

The Government will provide door keys/combinations as required for admittance of Contractor’s employees after hours for the buildings covered under the resultant contract. The Contractor shall be responsible for any damage, theft, or other misconduct of employees if unauthorized entry into a building is gained by use of the Government provided keys/combinations. Keys shall be returned to the Contracting Officer’s Representative prior to the final payment. If the keys are not returned, final payment may be withheld.

CPARS

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

All Contractors shall ensure that they are registered with the Contractor Performance Assessment Reporting System within 30 days of contract award. System information can be found at: https://cpars.csd.disa.mil/cpars/app/home.do

MEASUREMENT AND PAYMENT

Payment will be made monthly in arrears for janitorial services satisfactorily provided. Payment may be withheld, at the Government’s discretion, until all performance standards have been met.

INVOICE PROCESSING PLATFORM (IPP)

The “Submit Invoice-to” address for USDA orders is the Department of Treasury’s Invoice Processing Platform (IPP). The Contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasure. All invoices shall be submitted via the electronic Invoice Processing Platform. This platform is managed by the U.S. Department of Treasury and additional information is available at this website: https://www.ipp.gov/index.htm.

Vendors register at: https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account.

AGAR 452.204-71 INQUIRIES (FEB 1988)

Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer or the Contracting Officer Representative (COR). Offerors should contact the Contracting Officer or the Contracting Officer Representative (COR) listed on page 1 of the solicitation, about any aspect of this requirement prior to contract award.

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

FAR 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION

FAR 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract 5 days after the date the Contractor receives the Notice to Proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than November 30, 2017 for the base year. The time stated for completion shall include final cleanup of the premises.

NOTE: Estimated start work date and contract time is as follows:

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed February 1st, 2021; unless mutually accepted by both Contractor and Contracting Officer.

FAR 52.217-4 EVALUATION OF OPTIONS (JULY 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS. (MAY 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.