Minutes_from_site_visit.pdf

Minutes from Pre-Construction Conference/Site visit Paraloft Roof Replacement

AG-04GG-S-17-0005

Redmond Air Center

February 2, 2017

Attendees:

NAME COMPANY EMAIL

Barbara Darling USFS, Contracting Officer barbaradarling@fs.fed.us Simon Freeman USFS, Civil Engineer sfreeman02@fs.fed.us Eve Ponder Cache Manager Shamra Tucker Cache Assistant Manager Matt Rex Tomco Electric matt@tomcoelectric.com JJ Macedo DSL Builders jjm@dsl-builders.com Andy Shuck SeaBee Construction a.shuck@builtbyseabee.com

1. Barb Darling, Contracting Officer, opened the meeting by going over the RFP requirements as outlined in the attached Site Visit handouts, highlighted below:

a. Funds are NOT presently available.

b. Project site not accessible until after Fire Season – 1 Nov.

c. Summarized requirements for technical, past performance and price proposals.

d. Reiterated wage and benefit requirements from the wage decision.

e. Best value acquisition, technical and past performance are rated on a scale giving government ability to pay more for better rating, but not required to.

f. Proposals are due by email by March 1, 2017 at 2:00 pm. PST.

2. Before going to tour the site, questions were answered by Barb Darling and Simon Freeman as follows:

a. Question: Is there a cut-off for questions on the solicitation?

Answer: No, however, please ask as soon as possible we have time to answer them and give you adequate time to include in your proposal.

b. Question: Are there low voltage conduits between the buildings?

Answer: All low voltage services enter the building on the North side. See Spec 26 00 01.

c. Question: Is the new fire alarm 100% conduit?

Answer: On Drawing FP104, General, Note 6 it states “all wiring shall be installed in rigid, EMT or flexible conduit.”

d. Question: Where will inventory have to be moved to and does contractor have to provide the storage container?

Answer: No longer applicable. Option to remove inventory is deleted in Amendment 0001.

mailto:barbaradarling@fs.fed.us mailto:sfreeman02@fs.fed.us mailto:matt@tomcoelectric.com mailto:jjm@dsl-builders.com mailto:a.shuck@builtbyseabee.com

e. Question: What is the storage height?

Answer: Existing storage height varies, but the new design shall accommodate up to 16 feet of storage.

f. Question: Will the government move the racks or just the inventory?

Answer: Government will only move inventory, not the storage racks themselves.

g. Question: Are there any flammables or combustibles in the building?

Answer: Cache contains Class IV commodities (see NFPA 13).

h. Question: Will there need to be sprinklers in the racks?

Answer: New system must conform to drawings and specifications. See keyed note 7 on drawing sheet FP102 referring to NFPA 13 requirements.

i. Question: Is there any equipment in excess of 2000 CFM.

Answer: Yes there are multiple pieces of HVAC equipment exceeding 2000 CFM. See “Balance Report” for list of some equipment along with performance specs. 6 Unit Heaters also exceed 2000 CFM but are not shown in “Balance Report”. Exhaust fan listed as EF-02 in “Balance Report” has been replaced and possibly exceeds 2000 CFM.

Also see attached As-Built Drawings from when HVAC was upgraded for locations.

j. Question: Will there be a staging area and space for a job trailer?

Answer: Yes, that will be coordinated after award.

3. Amendment 0001 is also attached which reflectes these minutes and provides clarification on work hours.

Barbara K Darling

BARBARA K DARLING

Contracting Officer

Attachments:

1. Site Visit Handout

2. Balance Report (Information Only)

3. HVAC Upgrade As-Built Drawings (Information Only)

4. Amendment 0001