Revised_SOW_Amendment_00001_27Sep2012.pdf

Amendment 00001 Revised 09/27/2012

DDENDA SHEET

PROJECT NAME:

Architect & Engineering Services

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SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SCOPE OF CONTRACT

C.1 SCOPE OF CONTRACT

(a) The purpose of this contract is to acquire professional survey, natural resource activity, engineering, and architectural services, on an as-needed basis for Forest Service owned or managed lands, roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, campgrounds, recreation facilities, and other facilities within the Tongass National Forest and the Chugach National

Forest of the USDA-Forest Service, Alaska Region. This contract is designed to apply to typical projects requiring A/E services including a variety of inspection, maintenance, repair, rehabilitation, decommissioning, construction and reconstruction work. In the past three (3) years, the Region 10 forests awarded nineteen (19) task orders totaling just under $3.2MM. Projects are typically on

National Forest Lands. Project access can vary from easily accessible sites to sites in the wilderness where motorized use is restricted. This Statement of Work identifies the general requirements from which any individual task orders with specific Statements of Work (SOW) shall be prepared.

(b) The work under this contract may include conducting surveys; conducting condition inspections;

performing planning, geotechnical investigations, and design; performing natural resource activities for

National Environmental Policy Act (NEPA) analysis; applying for permits; preparing final construction documents; performing construction inspection; and providing construction assistance for government owned lands, roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, campgrounds, recreation facilities, and other facilities. In the development of roads, bridges and fire, administration, and other (FA&O) facilities, there may be a need to design and/or construct ancillary recreation facilities. This is to be considered incidental to the needs of individual task orders. The A&E may be compensated for the work in a negotiated change order or the work may be placed into a new future task order pending the outcome of discussions with the USFS. Typical work may include but is not limited to:

PLANNING

Facilities Master Plan preparation for administrative buildings and recreation sites

Preliminary Project Analysis including a location selection analysis for administrative buildings and preliminary cost estimate

Site Development Plan preparation for administrative buildings

Design Prospectus preparation for administrative buildings

Design Narrative preparation for recreation sites, buildings, and trails including preliminary cost estimate

Conceptual Site Plan preparation for recreation sites, buildings, and trails

Conduct or support value analysis (VA) studies for recreation sites and buildings

NATURAL RESOURCE ACTIVITIES

National Environmental Policy Act (NEPA) analysis for construction of roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, recreation sites, and other facilities.

SURVEY SERVICES

Boundary line (cadastral) surveys

Hydro-site surveys for bridge and culvert construction and replacement.

PROJECT NAME:

Architect & Engineering Services

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Site surveys for buildings, marine access points, campgrounds, recreation facilities, and other facilities

P-line surveys for road construction.

Survey of Forest Highway routes to FHWA Standards.

DESIGN SERVICES

Geotechnical investigation and design for construction of foundations for roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, and other facilities.

AutoCAD drafting using Release 2010 or later.

A&E planning, design and contract preparation, including, engineering calculations, cost estimate, drawings, and specifications, for transportation related projects, including bridges, culverts, docks, and marine access points (LTF’s), piling for bridges and docks, roads (both low volume road design and geometric road design, including paving), and trails.

A&E work to perform and document Road Hazard Analyses.

A&E planning, design and contract preparation, including engineering calculations, cost estimate, drawings, and specifications, for facilities, including buildings and foundations for buildings, campgrounds, recreational facilities, electrical and mechanical systems, American with Disabilities Act (ADA) where applicable to federal buildings, Architectural Barriers Act (ABA) and ADA/ABA Accessibility Guidelines; Recreation

Facilities as published by the United States Architectural and Transportation Barriers

Compliance Board (the Access Board, www.acess-board.gov).

Application for permits for construction and reconstruction work. Permit work for construction and reconstruction may involve the complete process for application and securing/obtaining the permit documents. Permit types include Army Corps of Engineers permits for obstruction or alteration of navigable waters and discharge of dredged or fill material in to waters of the United States; State of Alaska Department of Fish and Game

(Title 16) concurrence on use of preservative treatments over streams; and other State of

Alaska permits such as Public Drinking Water Systems and Domestic Wastewater

Disposal Systems.

CONSTRUCTION INSPECTION SERVICES

Inspection of contracted construction work for construction of roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, campgrounds, recreation facilities, and other facilities.

Assistance with contracted construction work for construction of roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, campgrounds, recreation facilities, and other facilities.

CONDITION INSPECTION SERVICES

Scheduled NBIS inspections (Routine and Fracture Critical)

Bridge load ratings

Bridge scour evaluations

Culvert condition inspections.

Facilities condition inspections including ABA, electrical and mechanical systems.

Road condition surveys for newly constructed and existing roads.

http://www.acess-board.gov/

PROJECT NAME:

Architect & Engineering Services

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(c) A&E services contemplated under this contract may be for surveying, new or existing construction of roads, bridges, culverts, docks, log transfer facilities (LTFs), trails, buildings, campgrounds, recreational facilities, and other facilities or the evaluation, renovation, major repair, or alteration of any existing roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, campgrounds, recreational facilities, and other facilities.

The work locations may range from remote sites to highly developed urban sites.

C.2 GENERAL DESIGN REQUIREMENTS

(a) All work shall be done in accordance with all applicable National, State, and Local codes and regulations, and standards published by the following organizations:

AASHTO: American Association of State Highway Transportation Officials

ACI: American Concrete Institute

AISC: American Institute for Steel Construction

AITC: American Institute of Timber Construction

ALSC: American Lumber Standards Committee

ASCE: American Society of Civil Engineers

ASHRAE: American Society of Heating, Refrigeration, and Air Conditioning Engineers ASME: American Society of Mechanical Engineers

ASTM: American Society for Testing and Materials

AWC: American Wood Council

AWPA: American Wood Protection Association

AWS: American Welding Society

FHWA: Federal Highway Administration

ICC: International Code Council

IEEE: Institute of Electrical and Electronic Engineers

IESNA: Illumination Engineering Society of North America

MSS: Manufacturers Standard Society of the Valve and Fittings Industry

NEMA: National Electrical Manufacturers Association

NFPA: National Fire Protection Association

OSHA: Occupational Safety and Health Administration

SMACNA: Sheet Metal and Air Conditioning Contractors National Association

UL: Underwriters Laboratories, Inc.

(b) The most recent version of the following codes and guidelines, or the versions specified in the individual task order, are to be specifically used in the work under this contract:

AASHTO: LRFD Bridge Design Specifications

AASHTO: LRFD Guide Specifications for the Design of Pedestrian Bridges

AASHTO: Manual on Uniform Traffic Control Devices

AASHTO: Manual for Bridge Evaluation

AASHTO: Guidelines for Geometric Design of Very Low Volume Roads

ACI: Manual of Concrete Practice

ADAAG: Americans with Disabilities Act Accessibility Guidelines

PROJECT NAME:

Architect & Engineering Services

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AISC: Manual of Steel Construction

AMERICAN FOREST AND PAPER ASSOCIATION: NDS National Design Specification for

Wood Construction

ASCE: Minimum Design Loads for Buildings and Other Structures

CRSI: Concrete Reinforcing Steel Institute, "Manual of Standard Practice"

ICC: International Family of Codes

FHWA: Bridge Inspector’s Reference Manual

FHWA: Standard Specifications for Construction of Roads and Bridges on Federal Highway

Projects U.S. Customary Units

FHWA : Recording and Coding Guide for the Structure, Inventory, and Appraisal of the Nation’s Bridges

NBIS: National Bridge Inspection Standards, Title 23 Code of Federal Regulations, Part 650 , Subpart C (effective 01/2005)

NFPA 70: National Electric Code

NFPA 101 (Life Safety Code), latest version

STATE OF ALASKA: Alaska Department of Transportation and Public Facilities Standard

Specifications for Highway Construction

STATE OF ALASKA: Alaska Department of Fish & Game Memorandum of Understanding with the USFS

(FS Agreement No. 10MU-11100111-017 signed 12/18/09)

USFS Built Environment Image Guide

(c) The Contractor shall adhere to the applicable ordinances and administrative codes of city and state jurisdictions only in the instance where such jurisdictions enforce building, health, mechanical, electrical, plumbing, or site requirements more stringent than those in the most current publications listed above.

(d) Roads, bridges, culverts, docks, marine access point structures (LTFs), trails, campgrounds, and recreational facilities shall be designed to meet specific site conditions and recognize the biological

(including aquatic organism and small mammal passage), geological, and recreational opportunities associated with the surroundings.

(e) Building sites and/or facilities shall be designed to meet specific site conditions and recognize the color, textures, styles, history and sense of scale associated with the surroundings, as recognized in the

USFS Built Environment Image Guide.

(f) The Contractor shall consider climatological conditions, remoteness of location, life cycle costs and maintenance in all designs. Investigate and incorporate energy efficient design principles where applicable.

C.3 PERSONNEL QUALIFICATIONS

All work under this contract shall be performed by or under the direct supervision of professional surveyors, engineers, landscape architects and/or architects licensed in the State of Alaska.

Contract administrators for construction inspection services may substitute appropriate training, experience, and certification in related Construction Management fields. CCCA (Certified Construction

Contract Administrator) certification from the Construction Specifications Institute is acceptable certification for non-building construction inspectors. IRC/ICC certification is required for building construction inspectors.

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Architect & Engineering Services

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Landscape architecture work shall be done by or under the direct supervision of a landscape architect licensed in the State of Alaska.

Designers and resource specialists shall be qualified by education and experience to perform the required work. Resource specialists may include, but are not limited to, wildlife biologist, botanist, fish biologist, soil scientist, hydrologist, ecologist, heritage resource specialist, and recreation specialist.

Inspections and condition assessments shall be performed by qualified inspectors that are experienced and certified in this type of work. Bridge Inspection Team Leaders shall meet the requirements of 23

CFR 650.309 Qualifications of Personnel. The Bridge Inspection Team Leader is required to be on site for all bridge inspection work. Bridge Inspection Team Leaders performing fracture critical inspections will have the proper NHI/FHWA training and endorsement to conduct such inspections.

Additionally, work including and similar to bridge design and bridge load rating require a minimum number of qualifying years of practice in the specialty area. Typically this would be three (3) years for bridge design engineers and three (3) years design plus two (2) years field inspection for bridge load rating engineers.

General building inspectors shall be ICC certified and/or a Licensed Professional Architect or Engineer.

All electrical inspectors shall be certified by a national certification exam and hold the International

Association of Electrical Inspectors (IAEI) certification, be a State Licensed Electrician, be a State

Electrical Inspector, or be a Licensed Professional Electrical Engineer in the State of Alaska. All inspectors shall have a good working knowledge of applicable model codes and regulations. All inspectors will have received confined space entry training prior to conducting work in crawl spaces, attics, utility vaults, and other confined areas as identified in the task order.

C.4 SURVEY AND CONDITION INSPECTION SERVICES

(a) When ordered by the Contracting Officer, conduct boundary line (cadastral) surveys, hydro-site surveys, site surveys, and road surveys, and develop site plans for roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, campgrounds, recreational facilities, and other facilities.

(b) When ordered by the Contracting Officer, conduct building condition inspections to assess the safety and condition of offices, warehouses, dwellings, barracks, workshops, toilets, and shower buildings, flammable and pesticide storage buildings, recreation cabins and shelters, and other miscellaneous outbuildings. Conduct bridge and culvert condition inspections to assess the safety of the structure and provide condition and assessment ratings based on the FHWA Recording and Coding Guide for the

Structure, Inventory, and Appraisal of the Nation’s Bridges. Conduct road condition surveys following protocols established by the Forest Service.

(1) Building inspections shall consist of a visual investigation of all building components, exterior and interior; to include all foundation, floors, walls, roof, structural, HVAC, plumbing, fire protection, security systems, telecommunication systems, emergency back-up systems, electrical components, etc. This may require accessing crawl spaces, attics, and other confined areas, for which prior confined space entry training would be required. The inspections shall consist of a visual investigation of most site components on the property of the buildings; to include water, wastewater, gas and electrical utilities, roads and parking areas within the compound of the buildings, sidewalks and other flat-work, landscaping and fences, drainage and grading, etc. A more in-depth investigation other than visual may be necessary to adequately assess the safety and condition of a component. This should

PROJECT NAME:

Architect & Engineering Services

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Page | 10 be noted and approval requested before attempting any destructive investigation. A reporting format may be provided as part of the individual task order unless a contractor suggested format has been previously approved by the CO.

(2) Bridge and culvert inspections shall consist of a visual investigation of all structure components, including all piling, sills, stream bank protection, superstructure, deck, running surface, railing, culvert, including aquatic organism passage enhancements, approach roadway, etc. A more intensive investigation other than visual may be necessary to adequately assess the safety and condition of a component. This should be noted and approval requested before attempting any non-destructive investigation. Personnel properly trained and experienced in the type of test being conducted shall perform non-destructive testing. Routine and fracture critical inspections may be required as part of these services. Prior confined space entry training may be required for culvert inspections identified in the task orders.

(3) Bridge Inspection Work: All bridge inspection work performed under this contract shall be accomplished by a qualified Inspection “Team Leader" (23CFR650.309). The Inspection Team

Leader shall be on-site during all inspection work. The Inspection Team Leader shall meet the NBIS requirements for an Inspection Team Leader, and shall have satisfactorily completed an FHWA approved comprehensive bridge inspection training course. All bridge inspection work shall be performed under the supervision of a professional bridge engineer licensed in the State in which the bridge is located and with a minimum of three (3) years of experience in inspecting the specific type of bridge being inspected. The Engineer shall also be qualified as an Inspection Team Leader pursuant to 23CFR650.309. It is not required that the Engineer be present on-site at the time of the inspection work; however, the Engineer shall be responsible for all work performed (including the inspection work) and submitted to the Government. The responsible Engineer's original professional seal, signature and license expiration date shall be placed in the lower right hand corner of the title sheet (first page) of each "hard copy" of the bridge inspection report.

(4) Bridge Load Rating Work: All bridge load rating work required under this contract shall be accomplished under the direct supervision of a professional engineer licensed in the State in which the bridge is located and with a minimum of three (3) years of experience in design and two (2) years of experience in inspection of the specific type of bridge being rated. The responsible

Engineer's original professional seal, signature and license expiration date shall be placed on the cover sheet or the first page of the bridge rating.

(5) Scour Evaluations: Detailed scour evaluation work required under this contract will be performed on bridges identified by the Regional Office as being the most critical and having the highest priority. This work will require site visitation by a survey crew to collect (limited) information and a field team consisting of a structural, hydraulic, and geotechnical engineer to evaluate current conditions to establish corrective action plans.

(6) An inspection schedule shall be submitted and approved prior to starting the inspections. A pre-inspection meeting will be conducted to discuss the requirements of the Task Order. The USFS permanent bridge files for each bridge on the inspection schedule will be made available for review.

A government employee may accompany inspectors on some or all of the inspection visits. Final reports shall be submitted in the format defined in the Task Order. A preliminary report will be required three weeks from the start date to assess compliance to the specifications in the Task Order and discuss any questions or problems and report on the progress of the inspections.

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Architect & Engineering Services

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(7) The inspector shall use form(s) approved by the Contracting Officer to document the deficiencies observed. Forms for building inspections will generally follow the Construction

Specification Institute (CSI) format. The deficiencies column will be used to describe the code violation or deteriorated condition, the specific location of the deficiency, and specific code reference if applicable. Forms for bridge and culvert inspections will generally follow the requirements in the

FHWA Recording and Coding Guide for the Structure, Inventory, and Appraisal of the Nation’s

Bridges. The USFS will provide example forms for use.

(8) Use latest edition of Means Facilities Cost Guide for estimating the deficiency corrections for buildings. Use construction costs plus profit and overhead and locality adjustments to determine the total cost.

C.5 PLANNING

(a) When ordered by the Contracting Officer, perform the following activities for trails, buildings, campgrounds, recreational facilities, and other facilities.

Facilities Master Plan preparation

Preliminary Project Analysis including a location selection analysis and preliminary cost estimate Design Prospectus preparation

Site Development Plan preparation

Design Narrative preparation including preliminary cost estimate

Conceptual Site Plan preparation

(b) The appropriate chapters and sections of the USDA-Forest Service Manual for guiding the development of the above planning and analysis will be issued to the Contractor as part of the individual task order.

C.6 NATURAL RESOURCE ACTIVITIES

(a) When ordered by the Contracting Officer, prepare appropriate documents for Environmental

Assessments, Decision Memos, or Environmental Impact Statements for the development of roads, bridges, culverts, docks, marine access points (LTF’s), trails, buildings, campgrounds, recreational facilities, and other facilities.

(b) The documents may require varying levels or resource analysis, field investigations, public involvement, interdisciplinary alternative development, analysis of public comments, and preparation of camera ready documents.

C.7 DESIGN SERVICES

(a) When ordered by the Contracting Officer, perform geotechnical investigation as necessary for engineering design of foundations. Provide the Forest Service with geotechnical reports, engineering calculations, and final designs and specifications. The minimum level of field testing and laboratory analysis will be defined within the individual task orders.

(b) When ordered by the Contracting Officer, perform planning to document engineering analyses that support the development of roads, bridges, culverts, docks, marine access points (LTF’s), trails, PROJECT NAME:

Architect & Engineering Services

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Page | 12 buildings, campgrounds, recreational facilities, and other facilities and perform design as specified in the

Task Order. Provide the Forest Service with engineering calculations, cost estimate, and contract documents, including drawings and specifications. Final submittal to the Forest Service shall be ready for contract advertisement. As required, apply for, obtain, and include applicable State and Federal permits in final submission to the Forest Service. Final documents shall be provided in an electronic format accompanied by paper hard copies as may be specified in each individual task order.

(c) For Contractor designs, provide the Forest Service with the completed original construction drawings that provide comprehensive plans and details of architectural, civil, structural, electrical, and mechanical engineering and landscape architectural systems. For Contractor surveys, provide the

Forest Service with a drawing of the survey, including all benchmarks, as directed in the Task Order.

All sheets shall have the signature and seal of the licensed Surveyor, Engineer, Landscape Architect or

Architect, as appropriate. Arrange and index sheets for an orderly sequence of construction from ground plan to completed facility. For task orders requiring drawings, conform to the following:

(i) Electronic drawing files shall be submitted such that these files may be easily plotted on paper up to 24" x 36", or as may be directed in the Task Order. Provide a legend for all symbols. Drawings shall include a list of all code references and design criteria.

(ii) The Forest Service may reduce all the drawings to 11” x 17” for competitive bidding. All drawings, symbols, lettering, and dimensions shall be of a size sufficient to be clear and easily readable after reduction (minimum 1/8" lettering height). Reduced size drawings on 11” x 17” should be in a true half-scale format. A graphic scale shall be included. Lines on drawings shall be firm and clear using black lines only. Contractors will be required to adhere to the Tongass

National Forest drafting standards, which will be provided in each individual task order.

(iii) Provide sufficient cross sections, longitudinal sections, details, etc., to clearly depict all aspects of the project. Drawings shall be to a scale agreed upon prior to commencement of work. Provide cross-references between drawings and details and one-line diagrams to supplement complex details.

(iv) All site and floor plans for buildings, campgrounds, and recreational facilities

(architectural, civil, structural, mechanical, electrical and landscape architectural) and plan and profile drawings for roads, bridges, culverts, and trails shall employ the same location, scale, and orientation.

(v) All lettering shall be readable from the right or bottom of each sheet.

(vi) AutoCAD system shall be compatible with the AutoCAD version 2010 or later formatted to operate on USDA-Forest Service laptops and office workstation computers.

(d) Provide complete specifications for all phases of the work in CSI format (buildings, campgrounds, and recreational facilities) or tiered to the FHWA Standard Specifications for

Construction of Roads and Bridges on Federal Highway Projects, U.S. Customary Units (roads, bridges, and culverts) or tiered to the Forest Service Specifications for the Construction of Trails

(trails), using word processing software compatible with Word 2010. Provide electronic versions of all

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Architect & Engineering Services

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Page | 13 specifications. If single brand name products are necessary, the description of material quality must be thoroughly described with salient features. Multiple listings of brand names or equal will be acceptable. Limit specifications to items actually in the contract. Do not insert an entire "standard" specification. Use the same format style throughout the specifications.

(e) Provide electronic versions of construction cost estimate, detailed in terms of labor, materials, other direct costs, overhead, and profit. Costs shall be current as of the date of the estimate. Include an estimate of construction time required.

(f) Provide electronic version of all calculations used to complete the design. Calculations shall bear the signature, seal with date of the licensed professional responsible for the work.

(g) Bridge Design Work: All bridge design work required under this contract shall be accomplished by or under the direct supervision of a professional engineer licensed in the State in which the bridge is located and with a minimum of three (3) years of experience in designing the specific type of bridge being designed. The responsible Engineer's original professional seal, signature and license expiration date shall be placed on each sheet of the bridge design drawings and the title page of the calculation book.

C.8 CONSTRUCTION INSPECTION SERVICES

(a) When ordered by the Contracting Officer, provide on-site construction inspection services for ongoing construction projects. Provide a written inspection report on an approved Daily Diary form to the Government within five (5) working days of completing each inspection. The report shall include pertinent observations and recommendations, direction provided to the Government at the site, recommendations for acceptance or rejection of the inspected work, and shall be submitted in PDF format with photos included and labeled.

(b) Review material submittals within the time identified in the construction contract specifications, allowing sufficient time (at least 3 working days) for coordination and formal response by the

Government to the construction contractor. The date of receipt shall be the date received by the

Government. Submittals may include material cut sheets and literature, shop drawings, control schematic and wiring diagrams, material samples, and operations and maintenance manuals.

(c) Provide advice, interpretation, and discussion either in person and/or by telephone to address any problems, which may arise.

(d) When ordered by the Contracting Officer, provide design, redesign, drawings, specifications, and related work necessary to support construction contract modifications. However, such construction assistance, if it is corrective work required under the provisions of FAR 52.236-23 (in Section I of this contract), shall be without additional compensation to the Contractor.

C.9 REVIEWS AND PERFORMANCE SCHEDULE

(a) Unless otherwise agreed to, the Contractor shall co-ordinate with the Government at mutually agreed upon times for review when specified milestones of the contract work are completed for each project. The USFS project manager will clearly define the phases, tasks, milestones, and deliverables required to successfully execute the project. The Contractor will provide timely development packages that have received the benefit of in-house peer review and that meet the minimum level of

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Page | 14 effort defined by the USFS project manager. The Contractor shall present work accomplished to date under cover of an affidavit on company letterhead signed by an executive officer or principle representing the Contractor. This affidavit will certify that the presented work has been checked for quality issues and completeness, and that the presented work satisfies and is in compliance with the task order requirements.. Review meetings shall take place in the manner identified in the individual task orders after the USFS design review has been completed and review comments have been returned. Additional meetings may be scheduled as necessary.

(b) The Contractor shall provide electronic versions of all submittals at each review, unless otherwise directed by the Contracting Officer.

(c) Unless otherwise specified in the task order, preliminary construction design submittals shall be submitted to the Government for review at least twenty-one (21) calendar days prior to each scheduled review meeting. Unless otherwise mutually agreed, the Government shall have twenty-one (21) calendar days from the date received to review and return each phase documents.

(d) Documents submitted to the Government for review, shall be considered preliminary submittals until approved by the Government. The Government shall review preliminary designs and construction documents and, if acceptable, shall return electronically marked-up versions to the Contractor for use in preparing the next phase or final documents. If the preliminary documents do not meet the requirements of the contract and the Task Order, the Contractor will be advised of corrections and additions needed before acceptance. If preliminary submittals need major revision, a second preliminary submittal will be required.

(e) All final design and construction contract submittals for a project shall be submitted to the government within the performance period indicated in the Task Order for that project.

(f) Unless otherwise mutually agreed, the Government shall have twenty-one (21) calendar days after receipt to review final submittals.

(g) Unless otherwise specified in the task order, the Contractor shall have twenty-one (21) calendar days after receipt to accomplish corrections or changes to the final submittals and return them to the

Contracting Officer.