DRAFT_RFP_Vessel-Boat_12-5-2016.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE

Offeror to complete blocks 12, 17, 23, 24, & 30 1 of XX

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AG-0109-S-17-0001

7. FOR SOLICITATION

a. NAME b. TELEPHONE (No Collect Calls) 8. OFFER DUE DATE/

LOCAL TIME

INFORMATION CALL

9. ISSUED BY (MAIL OFFERS TO) CODE 10. THIS ACQUISITION IS UNRESTRICTED or SET-ASIDE. ____% FOR

USDA, Forest Service

(PUT YOUR ADDRESS HERE)

SMALL BUSINESS WOMEN-OWNED SMALL

BUSINESS (WOSB)

HUBZONE SMALL NAICS: ___________

BUSINESS ECONOMICALLY DISADVANTAGED

SERVICE-DISABLED WOMEN-OWNED SMALL BUSINESS

VETERAN-QWNED (EDWOSB)

SMALL BUSINESS 8(A) SIZE STANDARD: ___________

11. DELIVERY FOR FOB DESTINATION UNESS | 12. DISCOUNT TERMS

BLOCK IS MARKED |

SEE SCHEDULE |

| 13b. RATING

13a. THIS CONTRACT IS A RATED ORDER |_______________________________________________ DPAS (15 CFR 700) | 14. METHOD OF Solicitation

| RFQ IFB RFP

15. DELIVER TO: CODE 16. ADMINISTERED BY CODE

USDA, Forest Service, (PUT YOUR ADDRESS HERE)

USDA, Forest Service

(PUT YOUR ADDRESS HERE)

17a. CONTRACTOR/OFFEROR CAGE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

ALL VESSEL INVOICES MUST BE SUBMITTED ELECTRONICALLY

THROUGH THE INVOICE PROCESSING PLATFORM IPP VIA

www.ipp.gov; AVIATION INVOICES WILL BE PROCESSED THROUGH ABS PER FOREST SERVICE POLICY (See Section G)

TELEPHONE: TIN: 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER IS CHECKED: SEE ADDENDA 19.

ITEM NO,

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1 Exclusive Use Type III Helicopter / Vessel Services

See Section B for Schedule of Items

“FAX PROPOSALS NOT ACCEPTED”

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 and ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 AND ADDENDA ARE ARE NOT ATTACHED.

28.

CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ORIGINAL TO ISSUING OFFICE.

CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29.

AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION (BLOCK 5), DATED

(BLOCK 30c) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (Rev. 3/2011) PREVIOUS EDITION IS NOT USABLE Prescribed by GSA FAR (48 CFR) 53.212

Solicitation No. AG-0109-S-17-0001 U.S. Forest Region 10 Exclusive Use Type III Helicopter / Vessel Services

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PART I—THE SCHEDULE

SECTION B. SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

GENERAL

ONE LIGHT HELICOPTER FULLY OPERATED AND SUPPORTED BY ONE MARITIME VESSEL BY

QUALIFIED AND PROFICIENT PERSONNEL EQUIPPED TO MEET SPECIFICATIONS CONTAINED IN

THIS CONTRACT TERMS & CONDITIONS FOR HELICOPTERS USED IN THE RESOURCE

INVENTORIES OF PUBLIC AND PRIVATE LANDS FOR THE PACIFIC NORTHWEST RESEARCH

STATION OF THE US FOREST SERVICE. BASE OF OPERATIONS DURING MANDATORY

AVAILABILITY PERIOD IS THE VESSEL (BOAT) FOR OPERATIONS ALONG THE ALASKA COAST

FROM KETCHIKAN AREA TO KODIAK ISLAND (OR SUBSETS WITHIN THIS AREA) DURING THE

PERIODS IN SECTION B BELOW.

B-1 SCHEDULE OF ITEMS

ITEM NO. 1

ITEM NO. 1 Helicopter (Type III –Light)

Host Base - Vessel (see Item No. 2)

Name: PNW Research Station, Location: Anchorage, AK

Mandatory Availability Period 329 Net Days

Month & Date to Month, Date & Year Total # of Days

Daily Availability Requirement for Type III

Base Year Period of performance 2 June 2017 – 1 June 2018

Helicopter Mandatory Availability Period (MAP) 06/02/2017 - 08/13/2017

Option year one Period of performance 2 June 2018 – 1 June 2019

Helicopter Mandatory Availability Period (MAP) 06/02/2018 - 08/13/2018

Option year two Period of performance 2 June 2019 – 1 June 2020

Helicopter Mandatory Availability Period (MAP) 06/02/2019 - 08/13/2019

Option year three Period of performance 2 June 2020 – 1 June 2021

Helicopter Mandatory Availability Period (MAP) 06/02/2020 - 08/13/2020

Option year four Period of performance 2 June 2021 – 1 June 2022

Helicopter Mandatory Availability Period (MAP) 06/02/2021 - 08/13/2021

ITEM NO. 1

Make:

Model:

Series:

N Number:

1 Category: ___________ Indicate the category the aircraft is offered as: Standard = S, Limited (Standard Category offered in a Limited Capacity) = L, and Restricted = R

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ITEM NO. 1 (Continued)

Contracted Helicopter Equipped Weight

Equipped Weight (see definition) ______________lbs. is required

Approved HOGE Performance

HOGE (enter allowable payload)

Note: For the purpose of evaluating helicopter performance and computing the Interagency Load Calculation, only current, applicable FAA approved Performance Charts shall be used.

Relief Crew Costs Per Person (Round Trip)

Travel cost from Contractors Principle Base of Operation (Start Location) __________________ to vessel for contract relief crew costs, per person, (Round Trip) $________________ (see C-41/C-42). The relief crew costs will be reviewed prior to award and prior to each renewal option period.

Daily Pricing Rate for Type III

SERVICES No. of DAYS DAILY RATE TOTAL YEAR

Daily Availability Base Year 2017

71 DAYS $ $

BASE

Daily Availability Option Year 1 2018

69 DAYS $ $

Option 1

Daily Availability Option Year 2 2019

69 DAYS $ $

Option 2

Daily Availability Option Year 3 2020

59 DAYS $ $

Option 3

Daily Availability Option Year 4 2021

69 DAYS $ $

Option 4

Specified Hourly Flight Rate *155‐189 Hours/yr. See Exhibit 12

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ITEM NO. 2

Contracted Vessel

VESSEL AVAILABILITY REQUIREMENT

Base Year Period of performance 2 June 2017 – 1 June 2018

Vessel Mandatory Availability Period (MAP) 06/14/2017 - 08/12/2017

Option year one Period of performance 2 June 2018 – 1 June 2019

Vessel Mandatory Availability Period (MAP) 06/05/2018 - 08/08/2018

Option year two Period of performance 2 June 2019 – 1 June 2020

Vessel Mandatory Availability Period (MAP) 06/04/2019 - 08/02/2019

Option year three Period of performance 2 June 2020 – 1 June 2021

Vessel Mandatory Availability Period (MAP) 06/09/2020 - 08/03/2020

Option year four Period of performance 2 June 2021 – 1 June 2022

Vessel Mandatory Availability Period (MAP) 06/08/2021 - 08/01/2021

VESSEL PRICING

SERVICES

No. of

DAYS DAILY RATE TOTAL YEAR

Daily Availability: Base Year 2017 60 DAYS $ $ BASE 2017

* Mobilization and demobilization costs (est.

number of days and cost/day) Starting in Ketchikan, AK and ending in Homer, AK (Actual costs up to estimate will be paid)

Daily Availability: Option Year 1

65 DAYS $ $ Option 2018

* Mobilization and demobilization costs as above $ $

Daily Availability: Option Year 2

60 DAYS $ $ Option 2019

* Mobilization and demobilization costs as above

Daily Availability: Option Year 3 56 DAYS $ $ Option 2020

Daily Availability: Option Year 4 55 DAYS $ $ Option 2021

Percentage of Daily Rate attributable to boat fuel costs __________

Contractors shall not anticipate increased boat fuel costs in proposed pricing for option years. This percentage of daily rate will be used for economic price adjustments as required.

Boat Proposed:

Name: __________________

Registration Number: _______________

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ITEM NO. 3

Optional use period – Interior Alaska Field Work

**Does a new offer rate chart need to be developed to stay consistent with the rotor MS example (See item 1 above)

Relief Crew Costs Per Person (Round Trip)

Travel cost from Contractors Principle Base of Operation to vessel for contract relief crew costs, per person, (Round Trip) $________________ (see C-41/C-42). The relief crew costs will be reviewed prior to award and prior to each renewal option period.

B-2 OFFERORS MUST INCLUDE IN PROPOSAL: HELICOPTER (ITEM No. 1), VESSEL (ITEM No.

2), OPTION USE PERIOD (ITEM No. 3) AND PRICING FOR ALL OPTIONS

B-3 AIRCRAFT PERFORMANCE SPECIFICATIONS (MINIMUM) TO BE USED FOR PROPOSAL

EVALUATION PURPOSES AND AIRCRAFT WEIGHING AND WEIGHT VALIDATION

(a) Performance shall be based on minimum engine specification. Aircraft performance capabilities shall be determined by using the Standard Interagency Helicopter Load Calculation Method. (Exhibit 13, Interagency Helicopter Load Calculation)

Performance enhancing data (Power Assurance Checks, wind charts, etc) shall not be used. Only FAA approved charts based on minimum specification engine performance shall be used. As an example, Kaman K-1200 helicopters shall only use minimum specification engine performance data calculated from Rotorcraft FMS NO. 1, (USFS Fire Fighting).

Use (Exhibit 13, Interagency Helicopter Load Calculation and Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart) per aircraft type and the appropriate Hover Ceiling Charts (HOGE and HIGE) from the approved Rotorcraft Flight Manual with current supplements and changes as applicable.

Reserved

Reserved

For field operations use current temperature and elevation for performance planning purposes.

(b) Aircraft Weighing and Weight Validation

(1) The aircraft’s equipped weight is determined using weight and balance data, which was determined by actual weighing of the aircraft in accordance with the manufacture’s requirements and configured in accordance with the contract specifications, as proposed. Additional weighing criteria:

(i) The weighing shall be accomplished by the Contractor or their agent.

(ii) All weighing of aircraft shall be performed on scales that have been certified as accurate within the previous one (1) year. The certifying entity may be any accredited weights and measures laboratory using standards traceable to the National Institute of Standards and Technology (NIST). The scales should be listed by make model and

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(iii) Weighing shall be:

(A) Accomplished within 12 months prior to the due date of proposal submission, and

(B) At an interval of 24 months thereafter and / or

(C) Following any major repair or major alteration or change to the equipment list, which significantly affects the center of gravity of the aircraft.

(iv) Helicopter(s) under this solicitation shall:

(A) Remain at or below the contracted helicopter equipped weight as proposed in the base year of the contract. When there is a difference in the aircraft's weight between different sets of scales, scales shall be allowed a maintenance tolerance of .2 % (two tenths of a percent) of the scale reading for each set of scales. For example, a helicopter that weighed 6000 lbs. on one scale set would be allowed a 12 lb. tolerance on each scale set when compared. (Ref. NIST Handbook 44, Table 6).

(B) Be allowed a total of 1% above the contracted helicopter equipped weight as proposed during the combined contract option periods.

(v) Cowlings, doors and fairings shall not be removed to meet contract equipped weight for performance.

(vi) If the government requires additional equipment after contract award, no penalty will be assessed.

(2) After proposal evaluations and prior to or post award all Exclusive Use aircraft weighing shall be witnessed and validated by Agency Aircraft Inspector(s). If aircraft must be weighed post award it will be at the option of the Government. The objective of the second and separate weighing is to validate the contractor’s proposed weight as configured to comply with the solicitation requirements. Contractors are responsible for the costs associated with weighing the aircraft excluding Agency Aircraft Inspector costs.

All aircraft shall be weighed not later than 15 days prior to start of the base year Mandatory Availability Period (MAP).

Applicable for Type III (Light) Helicopters:

CAPABILITY OF:

At 2500 feet pressure altitude and 10°C with non-jettisonable jettisonable

Payload of 1100 pounds, as determined by Exhibit 13, Standard Interagency Load Calculation form, using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by Exhibit 12, Hourly Flight Rates, Fuel Consumption, and Weight Reduction Chart.

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B-4 HELICOPTER ENGINE REQUIREMENTS

Turbine engine(s)

B-5 HELICOPTER CREW COVERAGE

The number of persons required will be the minimum complement of personnel while operating under this contract, additional positions may be offered to staff and support the helicopters.

One Pilot Crew or Two Pilot crew or Three Pilot crew And

With Relief Pilot(s) Without Relief Pilot(s) 6-Day Coverage (See Chart Below) 7-Day Coverage (See Chart Below) A B OR C

COVERAGE

FUEL SERVICING

VEHICLE DRIVER MECHANIC

6‐Day 6‐Day Coverage No Relief Required

3‐Hour Call‐up

7‐Day A.

Fueler Required Relief FSVD Required

3‐Hour Call‐up

B.

Fueler Required Relief FSVD Required

Mechanic(s) Required at Host Base/Alternate Base (May serve as FSVD) Relief Mechanic(s) 3‐Hour Call‐up

C.

Full Time Fueler Required at Vessel Base/Alternate Base

Full Time Mechanic(s) Required at Vessel Base/Alternate Base (May serve as Fueler)

B-6 MAXIMUM COMPLEMENT OF PERSONNEL BY AIRCRAFT TYPE

Type III (Light) Helicopter - A maximum of 3 Personnel may be paid as per the payment clause.

Note: Managers may pay up to the Maximum Compliment.

B-7 ACCEPTABLE HELICOPTER WORK SCHEDULES (NEED TO CHECK ONE)

12/2 12/12 Other (If “Other” is checked, Identify requested schedule, which is subject to approval by Contracting Officer)

Note: All Personnel shall be under the same work schedule. Days off schedule may vary.

B-8 HELICOPTER STANDBY HOURS PER DAY

9 Hours Standby per day

B-9 HELICOPTER EXTENDED STANDBY HOURLY RATE

$46.00 per hour

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B-10 HELICOPTER OVERNIGHT STANDARD PER DIEM RATE ALLOWANCE

Rates as published in Federal Travel Regulations See Section C

B-11 HELCIOPTER OPERATIONS IN ALASKA, CARIBBEAN, CANADA, OR MEXICO (Contractor to check all that apply).

Contractor has authorization as indicated in FAA Operation Specifications for operations in the following locations. Reference Exhibit 3

ALASKA CARIBBEAN CANADA MEXICO

B-12 CONTRACTOR FURNISHED SPECIAL HELICOPTER REQUIREMENTS (Note that exceptions may apply)

NOTE: Anything checked will have an Exhibit that applies, to a C clause applicable, or CFR Reference.

Additional VHF-AM Radios: Total A/C Qty: _01_ (See C-7 (b) (1) (i)) List Item Number(s)

Additional VHF-FM Radios: Total A/C Qty: _02_ (See C-7 (b) (1) (ii)) List Item Number(s)

VHF-FM Programming Ports (See C-7 (b) (5) (iv)) List Item Number(s)

External PA with Siren capability (See C-7 (b) (1) (v) (A)) List Item Number(s)

Internal PA with Siren capability for Heavy helicopters (See C-7 (b) (1) (v) (B)) List Item Number(s)

Satellite Communications System: Minutes/Month____ (See C-7(b)(1)(vi)) List Item Number(s)

Aeronautical GPS in lieu of a portable GPS (See C-7 (b) (3) (i) (A)) List Item Number(s)

GPS with Moving Map (See C-7 (b) (3) (i) (C)) List Item Number(s)

GPS Data connector (See C-7 (b) (5) (v)) List Item Number(s)

External Portable Aviation GPS Antenna: GPS Model: _________ (See C-7 (b) (5) (vi)) List Item Number(s)

Traffic Advisory System (TAS) (See C-7 (b) (4) (vi)) List Item Number(s)

ADS-B IN and OUT (See C-7 (b) (4) (vii)) List Item Number(s)

Aft Cabin Audio Control System (See C-7 (b) (2) (ii) (C)) List Item Number(s)

Addition Telemetry Unit (ATU) (See C-7 (b) (4) (iii)) List Item Number(s)

Dual USB charging ports, Qty 1 _ Users: (See C-7(b)(5)(vii)) List Item Number(s)

P-25 Digital VHF-FM Mobile Radio for Fuel Servicing Vehicle (See Exhibit 8 (g)) List Item Number(s)

Reserved

Extended Height landing gear (See C-4) List Item Number(s)

Tundra Boards or Snow Pads (C-4 (e) (5))

Pop-Out Emergency Floats (C-4 (e) (6))

Reserved

FAA Over Water Kit (See Exhibit 24) List Item Number(s)

Reserved

PART 27--Airworthiness Standards: Normal Category Rotorcraft Only (See CFR Part 27)

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List Item Number(s)

STC’d For Left Seat Vertical Reference See Section (C-4 (d) (10))

Reserved

Engine Re-Ignition Kit (C4 (e) (3))

Reserved

Reserved

Rapid Refueling Close Circuit Open Port (Exhibit 8)

Electronic Weight and Balance (C-4 (e) (1))

Synthetic Longline (Exhibit 5)

Reserved

Reserved

Certificated For Full Time Left Seat Operations (135 and 133) (C-4 (e) (4))

External Load (Exhibit 5)

Other: (Must go through the Change Process to C clause or Exhibit)

B-13 CONTRACT HELICOPTER PILOT QUALIFICATION

Pilots performing on this contract will meet the requirements of Section C12 D and C-20. Contractors will offer pilots approved or eligible for approval in the mission tasks selected below. All pilots offered may be evaluated in accordance with C12 (b) 2 or when requested by the CO.

Low Level (Recon and Surveillance) Required All Items

Helitack/Passenger Transport Required All Standard Category Aircraft

External Load (belly hook) Optional All Items

Water/Retardant Delivery Required All Bucket and Tank Items

Longline VTR (150’) Optional All Items

Snorkel Required All Tanked Items

Mountainous Terrain Flight Required All Items

Aerial Ignition PSD Torch Optional All Items

Rappel Required For Rappel Items

Short Haul Required For Short Haul Items

Snow Operations (deep snow) Optional All Items

Night Vision Goggle Operations Required For Night Flying Operations

Platform/Vessel Landings Optional All Items

Other

B-14 GOVERNMENT PILOT

Contractor will will not authorize performance of work under the contract by a Government Pilot. (See Exhibit 23)

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B-15 ADDITIONAL INFORMATION

Additional information that is required to be submitted with your proposal is contained in Section E, Instructions to Offerors-Commercial Items (FAR 52.212-1)

B-16 VESSEL PERFORMANCE SEPCIFICTATIONS (Minimum) TO BE USED FOR PROPOSAL

EVALUATION PURPOSES.

B-17 VESSEL ENGINE REQUIREMENTS

B-18 VESSEL CREW COVERAGE

B-19 CONTRACTOR FURNISHED SPECIAL REQUIREMENTS

Helicopter touchdown deck

Helicopter fueling Facility

VHF

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SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-1 SCOPE OF CONTRACT

(a) The intent of this solicitation and any resultant contract is to obtain one light helicopter fully operated and supported by one maritime vessel by qualified and proficient personnel and equipped to meet specifications contained herein for offered helicopters used in the resource inventories of Public and Private Lands for the Pacific Northwest Research Station of the US Forest Service.

(b) The Contractor shall keep and maintain programs necessary to assure safety of ground and flight operations. The development and maintenance of these programs are a material part of the performance of the contract. (See Section E Synopsis of Safety Program) When, in the sole judgment of the Contracting Officer, the safety programs do not adequately promote the safety of operations, the Government may terminate the contract for cause as provided in the “Contract Terms and Conditions”. Examples of such programs include but are not limited to: 1) Personnel Activities, 2) Maintenance, 3) Safety and 4) Compliance with Regulations.

(c) During the Availability Periods the helicopter and vessel shall be made available for the exclusive use of the Government.

(d) Reserved

(e) The Government has Interagency and cooperative agreements with Federal and State Agencies and private landholders. Helicopters may be dispatched under this contract for such use.

(f) The Contracting Officer (CO) may by mutual agreement, release the Contractor from the contract for short periods of time to perform outside work for other Federal, State, or local agencies or private parties or for contractor requests such as using the helicopter for pilot crew swaps as allowed by the CO. During the period of such release, the U.S. Forest Service (USFS) shall not be responsible for any payment or liability.

(g) This project will involve the use of a vessel capable of housing up to 12 passengers (inventory crew members) in a live-aboard setting; and any necessary contractor personnel needed to operate the vessel, cook meals, and maintain, operate and flight follow the helicopter. The vessel shall have a platform capable of landing and transporting a helicopter while at anchor or under way. The project will also require the exclusive use of a turbine engine helicopter capable of carrying a minimum of five (5) passengers and gear as described herein.

(h) The project area is south central and southeast Alaska, from approximately the town of Ketchikan to Kodiak Island. The Host Base or Base of Operation will be the vessel awarded under this contract. The vessel shall be capable of carrying and traveling with the helicopter on the deck except during open ocean passages or in other rough sea conditions not typical of Alaska inside passages.

(i) Typical travel and work requirements under this contract are described below:

(i) The boat and helicopter will typically start in Ketchikan, Alaska on approximately the first week in June, working north and west as far as Kodiak Island until approximately early to mid August. The boat will move as the inventory work progresses. Movement of the boat may occur on any of all days and could range from 10 miles to over 100 miles (it is expected the boat will move about 20 to 50 miles most days). Most runs generally will occur in the evenings when the field crews are done for the day but numerous overnight runs and several runs of a full 24 hours or more are required each use period. Helicopter operations (standby) may be required from 0700 to at least 2100 on a daily basis.

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(ii) Contractor personnel must be capable of operating the vessel 24 hours/day, 7 days/week during the vessel MAP. Flight following duties for helicopter operations are required between 0700 and 2100.

(iii) Contractor accommodations will include adequate sleeping facilities, galley, storage and work areas.

(j) On mutual agreement, the Mandatory Availability Period may be adjusted up to ten (10) days given adverse weather conditions, or other extenuating factors.

(k) On mutual agreement, the helicopter may be used for an additional period after the vessel as specified in the schedule of items (Section B). On mutual agreement, the helicopter may also be used an additional ten (10) days beyond the Mandatory Availability Period.

C-2 HELICOPTER CERTIFICATIONS

(a) General

(1) Contractors shall be currently certificated to meet 14 Code of Federal Regulations (CFR) 135 (Commuter and On Demand Operations and Rules Governing Person on Board Such Aircraft).

Any helicopter offered shall be listed by make, model, series, and registration number on the Operators Certificates.

(2) Helicopters shall conform to the approved type design (normal or transport), be maintained and operated in accordance with type certificate requirements notwithstanding the aviation regulations of the State in which the helicopter may be operated except those requirements specifically waived by the CO. If an operator has a 135 certificate, the aircraft will be maintained in accordance with their FAA approved maintenance program. 14 CFR Part 133 and 137 helicopters will be maintained in accordance with the type certificate and applicable supplement type certificates (STC).

(3) Reserved

(4) If External Loads is selected in B-12, each helicopter shall operate in accordance with an approved 14 CFR Part 133, Rotorcraft Load Combination Flight Manual (RLCFM), unless the CO specifically waives the requirement. A copy of the RLCFM shall be kept with the aircraft at all times.

(b) Standard Category Helicopters

(1) All passenger-carrying flights, regardless of the number of passengers carried, shall be conducted in accordance with the Contractor’s 14 CFR Part 135 operations specifications.

(2) Helicopters shall be certificated in Normal or Transport Category.

(3) The Government may elect not to utilize individual Standard Category helicopter for passenger transport.

(4) Helicopters shall carry their fully rated capacity of cargo for suppressant/retardant as determined by use of the approved weight and balance performance data.

(c) Reserved.

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C-3 GOVERNMENT FURNISHED PROPERTY

(a) If Government Furnished Property (GFP) is provided; the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with GFP FAR Clauses 52.245-1 and 52.245-9 (APR 2012).

(b) The Government will deliver the following items to the Contractor upon arrival at the Host Base.

(1) Interagency Aviation Transport of Hazardous Materials Handbook/Guide with any applicable Department of Transportation (DOT) Special Permit Letters and Emergency Response Guide.

(2) Reserved

(c) Reserve

(d) The following may be provided to the Contractor at the convenience of the Government.

(1) AUX-FM adapter cable with portable radio (See Section C-8, (a)(4))

C-4 HELICOPTER REQUIREMENTS

(a) General

(1) Helicopter shall be maintained in accordance with all applicable 14 CFR requirements, mandatory manufacturers’ bulletins as required or identified by the FS and or DOI, and all applicable FAA Airworthiness Directives (AD).

(2) All required documents needed to verify the data in Form FS-5700-21a or OAS 36b;

Helicopter Data Record (including airframe logs, engine logs, compliance with mandatory manufacturer’s bulletins, FAA AD compliance, listing of installed STC’s, and helicopter status record, etc.) shall be made available to FS or DOI inspector(s). A status sheet containing the status of inspections, Airworthiness Directives and components having time/life limits will be available with each helicopter.

(3) Unless authorized by an approved Minimum Equipment List (MEL), the helicopter shall not be approved or used if any accessory or instrument listed on the helicopter type certificate data sheet is inoperative. However, all items required by this contract may not be placed on an MEL as non-operational unless approved by a government Aviation Maintenance Inspector or the CO. As an example the following equipment, when inoperative, cannot be placed on an MEL with the helicopter continuing to be utilized under contract.

(i) Emergency Locator Transmitter

(ii) VHF-AM Transceiver (at least one must be operational)

(iii) P25 Digital VHF-FM Transceiver (at least one must be operational)

(iv) Transponder and altitude reporting system (at least one must be operational)

(v) Static pressure, altimeter, and automatic altitude reporting system (at least one must be operational and connected to an operational transponder and altitude reporting system)

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(4) Helicopter shall not be approved if any component time in service exceeds the manufacturers’ recommended Time Between Overhaul (TBO) or FAA-approved extension. All inspection times and intervals shall comply with the Contractor’s FAA approved maintenance program.

(5) Complete set of current aeronautical charts covering area of operation. The Contractor shall be responsible for providing navigation publications. FAA approved “electronic” flight bags meet this requirement.

(b) Condition of Equipment

(1) Contractor-furnished aircraft and equipment shall be operable, free of damage, and in good repair. Helicopter systems and components shall be free of leaks except within limitations specified by the manufacturer.

(2) All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable permanent repairs. Prior to acceptance, all temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

(3) The helicopter interior shall be clean and neat. There shall be no unrepaired tears, rips, cracks, or other damage to the interior. The exterior finish, including the paint, shall be clean, neat, and in good condition (i.e. no severe fading or large areas of flaking or missing paint and etc.). Military or other low visibility paint schemes are unacceptable. Any corrosion shall be within manufacturer or FAA acceptable limits.

(c) Center of Gravity

(1) All helicopters shall be configured so that the center of gravity will remain within the FAA approved Flight Manual published limits for all load requirements and full range of fuel conditions, including ferry with minimum crew without subtraction or addition of ballast.

(2) All helicopters shall be loaded such that the center of gravity will remain within allowed limit during the flight. Actual weights will be used for flight calculation.

(3) When the equipped weight of the helicopter, as noted by registration number in Section B, Schedule of Items changes, the Contractor shall notify the CO of the change and submit a new weight and balance as required by the Contract.

(d) General Equipment (as applicable)

Helicopters shall be configured with the equipment required by 14 CFR and approved for make and model furnished. In addition, the following will be required:

(1) A copy of the Awarded Contract and modification(s) shall remain in the helicopter during the Contract period(s).

(2) Instrumentation required by the Type Certificate and 14 CFR for use with the make and model furnished.

(3) Free air temperature gauge.

(4) Approved helicopter lighting for night operation in accordance with 14 CFR 91.209, plus instrument lights. (as applicable)

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(5) First Aid Kit Aeronautical (Exhibit 1, First Aid Kit Aeronautical)

(6) Survival Kit Aeronautical (Exhibit 3 Alaska Supplement; weight of Survival Kit shall be considered as an addition to the equipped weight of the aircraft and will be documented on the C-chart or equipment list)

(7) Reserved

(8) Seats, Seatbelts and Shoulder Harnesses

(i) Seat belts for all seats. One set of individual lap belts for each occupant.

(ii) FAA-approved double-strap shoulder harness with automatic or manual locking inertia reels for each front seat occupant. Shoulder straps and lap belts shall fasten with one single-point, metal-to metal and quick-release mechanism. Standard factory shoulder harnesses are acceptable for Aerospatiale and Bell transport category helicopters.

Military style harnesses are acceptable. (Exhibit 4, Restraint Systems Condition Inspection Guidelines).

(iii) FAA approved shoulder harness (either single diagonal strap with inertia reel or double-strap with or without inertia reel) for each aft cabin passenger position. Shoulder harness straps and lap belts must fasten with a single-point, metal-to-metal, quick-release mechanism.

(iv) Reserved

(v) All Seats, Seat Belts and Shoulder Harnesses for all helicopters must either be:

(A) An OEM installation

(B) STC'd

(C) Approved for installation by an FAA From 8110-3 with all DER supporting engineering substantiation documentation attached or

(D) Field Approved for installation with supporting FAA Form 8110-3 and all DER supporting engineering substantiation documentation attached

(vi) Installations substantiated to the requirements 14 CFR Part 29 are most desirable. All data pertinent for these installations shall be available for review by the Forest Service prior to contract award. Installations of a seat, seat belt or shoulder harness are not acceptable as a minor alteration. Seatbelt and shoulder harness installations should follow the guidelines and best practices of FAA Advisory Circular (AC) 21-25A and 21-34.

Field Approvals based on previously approved installations must match Make and Model.

Field Approvals using previously approved "generic" Field Approvals are not acceptable, i.e. a Field Approval for a Bell 212, based on a previously approved similar installation for an S-58, would not be acceptable.

(9) One flight hour meter (Hobbs) installed in a location observable from the cockpit.

The meter shall be wired in series with a switch on the collective control, and a switch that is activated by engine or transmission oil pressure.

OR

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For helicopters with a landing gear incorporating an extendable strut, the hour meter may be activated by a switch mounted in such a manner as to only operate when the strut is fully extended.

The hour meter shall record actual flight time in hours and tenths of an hour only.

(10) Operations from other than the manufacturer’s designated pilot station (right seat in most helicopters) are allowed only with an approved FAA Supplemental Type Certificate (STC) or field approval and designation on the aircraft Interagency Data Card. For single piloted aircraft, field approvals in lieu of STCs are not acceptable unless the appropriate crew door has been modified with bubble window (if available) and operational gauges installed in the door that can be viewed by the pilot while performing vertical reference operations.

(11) Convex mirror for observation of external loads and landing gear (not required for aircraft equipped ONLY for vertical reference operations).

(12) The Fire extinguisher(s) shall be a hand-held bottle, fully charged, with a minimum of 1.5 pounds capacity and 2-B:C rating, maintained in accordance with NFPA 10 and mounted with a quick release attachment accessible to the flight crew while seated.

(13) Standard Category helicopters with a floor height greater than 18-inches shall have an approved personnel access step to assure safe entrance and exit from each door of the helicopter. A section of external cargo rack may be utilized as a step by providing a clear space covered with non-skid material. (Not required for Type 1 helicopters.)

(14) Reserved

(15) One or more independently switched white strobe light(s) mounted on top of the helicopter or otherwise visible from above. An LED aviation red strobe installed by the OEM or Supplemental Type Certificate will also fulfill this requirement. In order to meet contract specifications, Contractors shall obtain FAA approval (FAA Form 337) to alter the aircraft, if applicable.

Each anti-collision light shall be aviation red and shall meet the applicable requirements of 14 CFR Part 27.1401 or Part 29.1401.

(16) High visibility markings on main rotor blades (Exhibit 6, High Visibility Markings on Main Rotor Blades).

(17) Reserved

(18) Reserved

(19) Reserved

(20) Reserved

(21) Vessel Fuel Servicing (See Exhibit 8 Fuel Servicing Equipment Requirements).

(22) FAA Approved Extended Height /High Skid Landing Gear (if available by STC or aircraft manufacturer).

(23) FAA approved high visibility, pulsating, forward facing, conspicuity lighting.

(24) FAA approved locking cap(s) on all fuel filler ports. Single point refueling port dust caps need not have an FAA approved locking device.

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(25) Reserved

(26) FAA approved floor protection. Helicopters shall have floor protection within the cargo area.

Floor protection is not required within the passenger seating areas. Floor protection in both seating and cargo areas shall not be in excess of ½ inch to allow for installation of all passenger seats and access to all installed anchor points. (Not applicable to Type 1 or restricted category helicopters.)

(27) Internal baggage compartment/external cargo basket/racks. Minimum of fifteen (15) cubic feet of cargo space with isolated internal baggage compartment(s) capable of accommodating 58-inch hand tools (requires rear bulkhead modification of baggage compartment of some models).

Enclosed, weather proofed external cargo pod with a closing mechanical latching lid may be provided in lieu of baggage compartments, which cannot be modified to accept hand tools and gear bags. The lid shall cover the entire pod. Cargo pods shall not hamper ingress and egress of personnel from the cabin area. The devices shall be simple in function and have the capacity of being installed quickly. All cargo will be loaded, contained and restrained in a FAA Approved manner that is compliant with the aircraft’s approved flight manual and the operator’s 135 Operations Manual.

Enclosed external cargo pod will be compatible with required pop out floats and Tundra Boards or Snow pads installed. Pod will be installed opposite of pilot’s location in aircraft.

All helicopters equipped with an external pod must have an FAA STC or field approval applicable for make and model, for dimension, load carrying capability and material construction. The pod will have a hinged top with a suitable method to secure the top closed in flight, to prevent the contents from exiting.

All helicopters shall have FAA approved internal cargo area restraints or barriers which extend from the floor to the ceiling, isolating the passenger area from the cargo area (transmission wells), sliding door area and will not compromise passenger ingress and egress. Cargo behind soft passenger seats must be restrained while seats are occupied per 14 CFR Part 29 requirements. Restraints or barriers must be capable of being removed within 15 minutes. Restraints within the cargo area of the transmission wells shall have netting restraints only.

(28) Reserved

(29) Engine inlet air filtration system/particle air separator for all medium and light helicopters.

(30) Heating system for windshield de-fog.

(31) Kit for disposal of fuel during start-up/shut down; i.e., EPA Bell Kit if commercially available.

(32) Reserved

(e) Optional Items, as selected in B-12

(1) Electronic Weight and Balance, tablet or similar device to calculate electronic weight and balance and transmit it via email (when internet access exists). This is for operational weight and balance and is not a substitute for other contract requirements.

(2) Reserved

(3) Auto re-ignition kit if commercially available for make and model of aircraft offered.

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(4) Aircraft shall have a Supplemental Type Certificate for Left Seat Operations under Part 91, 135 and 133.

(5) One set of approved Tundra Boards or Snow Pads with accompanying FAA certification.

(6) One set of approved pop out floats with accompanying FAA certification. Equipment must be compatible with all other aircraft requirements. Pop-out float systems with integrated life raft will satisfy raft requirement in FAA Over-Water Exhibit-24.

C-5 HELICOPTER MAINTENANCE

(a) General

(1) The Contractor shall be capable of providing field maintenance support to each helicopter for extended periods during heavy use.

(2) Helicopters shall be operated and maintained in accordance with 14 CFR requirements and manufacturers’ recommendations. Special equipment and/or modification of the helicopter to meet requirements of this contract shall be inspected, repaired, and altered in accordance with 14 CFR requirements and manufacturer's recommendations or engineered data and, if required, be FAA approved. All ""time change" components, including engines, shall be replaced upon reaching the factory recommended time, or FAA approved extension if applicable. Helicopters operated with components and accessories on approved TBO extension programs are acceptable, provided the Contractor who provides the helicopter is the holder of the approved extension authorization (not the owner if the helicopter is leased), and shall operate in accordance with the extension.

(3) FAA, CFR 14, Part 145 Repair Stations, may be used for specific maintenance functions that the repair station is certified for. The helicopter must be returned to service under the repair station certificate, and not under an individual’s certificate for the repair station; for example repairman or A&P mechanic. The repair station may not be used in lieu of a carded mechanic if required by this contract.

(4) Contract performance may subject the helicopter engine to frequent smoke, sand and dust ingestion. All helicopters shall comply with the erosion inspection procedures at the recommended intervals in accordance with the engine operation and maintenance manual for the Contracted aircraft.

(5) All maintenance performed shall be recorded in accordance with 14 CFR 43 and 91 including helicopter time-in-service and hour meter reading.

(6) A copy of the current maintenance record required by 14 CFR 91 shall be kept with the aircraft at the Host Base, and at least every 12 flight hours or 7 days- whichever occurs first;

transmitted to the operator’s home office (Location that Certificate is held).

(7) Maintenance of aircraft records shall be in accordance with the FAA Advisory Circular (AC) No. 43-9C as revised.

(8) Contractor shall notify the Contracting Officer at least 16 flight hours prior to the initiation of any maintenance inspection. In addition the Contractor shall immediately notify the CO of any change of an engine, power train, control, or major airframe component and circumstances inducing the change.

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(9) Routine maintenance shall be performed before or after the daily standby or as approved by the CO.

(10) All inspection times and intervals shall comply with the Contractor's FAA Approved Maintenance Program.

(11) Inspections shall be performed in a maintenance facility, host or alternate base, or in the best field conditions available. Flight time to and from a maintenance facility or alternate base or location in excess of 30 minutes of flight time will not be paid.

(12) When less than 50 hours remain before the initial 100-hour inspection, the first 100 hour inspection shall be performed before or after the daily standby, or as approved by the Contracting Officer.

(13) Helicopters on an FAA Approved Aircraft Maintenance Programs (for example 100 hr Inspections, phase or progressive type inspection), and after having flown 50 or more hours following the start of the Mandatory Availability Period, the Contractor May Perform scheduled inspection or maintenance without loss of availability. From that time, after every subsequent 100 hours of flight (±10%), scheduled inspections or maintenance may be performed without loss of availability per the requirements in (i) thru (iii) below.

(i) When the inspection is due and the aircraft and flight crew have been released for the day, the contractor will be allowed to perform this scheduled inspection and/or maintenance, up to 0900 of the following calendar day, without assessment of unavailability.

(ii) When the helicopter is available for service, it is the Contractor’s responsibility to ensure that the flight crew is also available. If the flight crew is not available when the aircraft is returned to service, unavailability will be assessed from that time until such time that they do become available.

(iii) If the entire calendar day is not used to perform maintenance, no credit of that unused time shall be granted.

(14) During the MAP, contractor may, with the approval of the CO, elect to use 2 additional non-paid calendar days for the accomplishment of scheduled maintenance. These 2 days need not be consecutive; however they will each be full calendar days. Contractor shall request approval from the CO at least 48 hours prior to the initiation of the additional scheduled maintenance days.

Contractor will not be assessed unavailability for performance purposes and will not be paid availability.

(15) All weighing of aircraft shall be performed on scales that have been certified as accurate within the previous one (1) year. The certifying entity may be any accredited weights and measures laboratory using standards traceable to the National Institute of Standards and Technology (NIST). The scales should be listed by make model and calibration date in the aircrafts weight and balance documentation (See Form B, Exhibit 21).

(16) Helicopter(s) under initially awarded contract(s) under this solicitation shall remain at or below contracted helicopter equipped weight as proposed in the base year of the contract.

Helicopters will be allowed a total of 1% above the awarded contracted helicopter equipped weight as proposed during the combined contract option periods. The helicopter’s equipped weight is determined using weight and balance data which was determined by actual weighing of

P a g e 20 | 146 the aircraft within 12 months prior to the due date of proposal submission and 24 months thereafter or following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the aircraft. If the government requires additional equipment after contract award no penalty will be assessed.

(17) A list of equipment installed in the aircraft at the time of weighing shall be compiled. The equipment list shall include the name, weight, arm and moment of each item installed. Items that may be easily removed or installed for aircraft configuration changes (seats, doors, radios, cargo hook, pods, special mission equipment, etc.) shall also be listed including the name, weight, arm and moment of each item. Each page of the equipment list shall identify the specific aircraft by serial and registration number. Each page of the equipment list shall be dated indicating the last date of actual weighing or computation. The weight and balance shall be revised each time equipment is removed or installed which more than negligibly affects the center of gravity of the aircraft. See Exhibit 21 for an acceptable example.

(18) When the contract equipped weight of the aircraft, as noted by registration number in Section B, Schedule of Items, changes, the Contractor shall notify the CO of the change and submit a revised weight and balance as required by the Contract.

(19) A spare parts inventory should be maintained with the aircraft intended base of operation.

Suggested equipment should include but not limited to, an excitor box, 24 volt battery compatible with model of helicopter, spare ICS drop cords, Starter/Generator, and Fuel Filter.

(b) Turbine Engine Power Assurance Checks

(1) A power assurance check shall be accomplished on the first day of operation, and thereafter within each 10-hour interval of contracted flight operation unless prohibited by environmental conditions (i.e. weather, smoke). The power assurance check shall be accomplished by the contractor in accordance with the Rotorcraft Flight Manual or approved company performance monitoring program. A current record of the power assurance checks will be maintained with the aircraft under this Contract and any renewal periods.

(2) Helicopters with power output below the minimum published performance charts or if the trend analysis indicates significant deterioration in performance the aircraft shall be removed from service. The power condition shall be corrected before return to service and contract availability.

(c) Maintenance Flights

A functional maintenance flight shall be performed following overhaul, repair, and/or replacement of any engine, power train, rotor system or flight control equipment, and following any adjustment of the flight control systems before the helicopter is returned to service. The flight will be performed at the Contractor’s expense. Results of the maintenance flights shall be reported to and approved by the FS or DOI Aviation Maintenance Inspector before the helicopter is returned to Contract availability.

C-6 AIRCRAFT AND EQUIPMENT SECURITY

(a) The security of Contractor provided helicopter and equipment is the responsibility of the Contractor.

(b) Helicopter shall be electrically and/or mechanically disabled by two independent security systems whenever the helicopter is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the helicopter or interfere with safety of flight.

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(c) Examples of unacceptable disabling systems are:

(1) Locked door/windows; and/or

(2) Fenced parking areas.

C-7 AVIONICS

(a) Minimum Requirements

All avionics used to meet this agreement shall comply with the requirements of paragraph (b) Avionics Specifications and paragraph (c) Avionics Installation and Maintenance Standards. The following are the minimum avionics which shall be installed. Additional avionics may be required in section B of this agreement.

(1) All Helicopters

(i) One VHF-AM Radio (COM 1)

(ii) One VHF-FM Radio (FM 1)

(iii) One Auxiliary FM system (AUX FM) {Not applicable to Type 1 helicopters with 2 VHF-FM radios installed}

(iv) An Intercom System (ICS) {Not required in single occupant aircraft}

(v) Audio Control systems applicable to the type of aircraft offered

(vi) One Global Positioning System (GPS)

(vii) An Emergency Locator Transmitter (ELT)

(viii) An Automated Flight Following System (AFF)

(ix) One Transponder

(x) One Altimeter and Automatic Pressure Altitude Reporting system

(xi) Reserved

(xii) Reserved

(xiii) Lighting for night operations in accordance with 14 CFR 91.205 (c)

(xiv) Lighting for all instruments required by 14 CFR 91.205 (b)

(xv) ADS-B OUT will be required beginning January 1st 2020

(2) Reserved

(3) Reserved

(4) Reserved

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(b) Avionics Specifications

All avionics used to meet this agreement shall comply with the following requirements and paragraph (c) Avionics Installation and Maintenance Standards.

(1) Communications systems

Transmitters shall not open squelch on, or interfere with, other AM or FM transceivers on the aircraft which are monitoring different frequencies. Transmit interlock functions shall not be used with communication transceivers. (This paragraph does not apply to single pilot helicopters which are not approved for passengers or non-fire aircraft.)

(i) VHF-AM Radios

VHF-AM radios shall be TSO approved aeronautical transceivers, permanently installed, and operate in the frequency band of 118.000 to 136.975 MHz with a minimum of 760 channels in no greater than 25 KHz increments. Transmitters shall have a minimum of 5 Watts carrier output power.

(ii) VHF-FM Radios All aircraft approved for fire operations shall use P25 Digital VHF-FM transceivers meeting the specifications of FS/OAS A-19. FM radios used in all aircraft shall be agency approved. FS/OAS A-19 and a list of currently approved FM radios can be found on the following website: http://www.nifc.gov/NIICD/documents.html.