Juneau SOW.pdf

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PACIFIC NORTHWEST RESEARCH

STATION – JUNEAU LABORATORY

Statement of Work April 20, 2010

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CONTRACT DEFINITIONS

THESE DEFINITIONS ARE INTEGRAL TO THE AGREEMENT. DOCUMENTS

A. Project Program: The Government's requirements for size, arrangement, organization, and location of functional spaces, description of space functions, identification of fittings, equipment, and furnishings, description of the physical and environmental requirements for each space, together with a description of the image, goals, or "mission" of the project.

B. Proposal: The Proposal Form and Exhibits, which comprise the information prepared by the prospective

Design-Builder to show their method of complying with the Project Program.

a. The Proposal period is the time frame during which prospective Proposers prepare their

Proposals.

b. Substantiation submittals specified to occur during the Proposal period are intended to accompany the Proposal.

c. The Proposal period ends on the date specified for submission of Proposals.

ACRONYMS

A. USFS, USDA – Forest Service; FS, PNW, PNW Research Station, Owner, Government, and Service, are all intended to mean

B. CO: Contracting Officer

C. COTR or COR: Contracting Officers Technical Representative

D. D/B: Design Builder or Design Build entity

E. FF&E: Furnishings, Fixtures, and Equipment

F. LEED means Leadership in Energy and Environmental Design.

GENERAL

A. Allowance(s): A specific monetary sum included in the basic contract amount for a contract element that is undefined. Allowance includes all labor, materials, incidental expenses, taxes, and contract mark ups for incorporation of the element into the project. Allowances will be paid for on a time and materials basis after submittal and approval of a detailed cost break down and a contract modification has been issued.

Should the allowance amount exceed the actual cost, savings will accrue to the Owner. Should the allowance not cover the cost an equitable contact modification will be issued.

B. Day: Is a calendar day unless defined otherwise.

C. Due Diligence Report: Investigation and report of issues that may impact the development of the project.

Issues may include but not be limited to the following:

a. Wildlife habitat

b. Migratory Birds

c. Land use laws

d. Storm water retention/detention

e. Hazardous materials contamination

f. Right of Way takings, access from public right of ways

g. Flood Plains

h. Wetlands

i. Fire protection

j. Traffic

k. Easements and encroachments

l. Soil conditions

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m. Site conditions; size, topography

D. Authority Having Jurisdiction: USDA – Forest Service, Pacific Northwest Region

E. Industry Standard: A reference standard, that establishes a level of quality, performance or other characteristic of a material or system.

F. Local Authority Having Jurisdiction: Duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

G. Plan: A series of documents that defines the project approach and includes but is not limited to the following elements: Schedule, Organization Chart defining roles and, Key Personnel Resumes, Quality Assurance Plan, Quality Control Plan, Subcontracting Plan, General and Site Specific Safety Plan, Sustainable Design Program.

H. Milestone: The completion of a task, phase, or component of the project schedule. D/B must receive Notice to Proceed form CO prior to proceeding to the next Milestone. CO may issue NTP for multiple milestones.

I. Product: Means new material, machinery, components, equipment, fixtures, and systems of current manufacturer included in the work, and not including machinery and equipment used for preparation, fabrication, conveying and erection of the work. Products may include existing materials or components required for reuse.

J. Remove and Replace: Remove material, component, equipment, or assembly and replace with new specified material, component, equipment, or assembly.

K. Remove and Salvage (RSALV): Remove component, equipment or assembly intact and turn over to government for their use.

L. Refurbish (RFR): Restore component, equipment, or assembly “as new”. Refurbishing includes but is not limited to cleaning, restoring finishes, making inoperable items operable, rewiring, relamping, custom manufacturing unavailable parts, and replacing missing parts. If necessary for refurbishment, remove component, equipment, or assembly intact, refurbish, and re incorporate it into the project.

M. Remove and Reinstall (RSR): Remove component, equipment, or assembly intact. Store and protect removed items, re incorporate into project in same condition prior to removal.

N. Substantiation: The required documentation and information that must be submitted at each phase of the project to demonstrate compliance with the project program and goals. Substantiation requirements are identified throughout the Statement of Work.

O. Target Construction Cost (TCC): Design Builders estimate of probable construction cost that includes direct costs for labor and materials, design and estimating contingency, Taxes, and contractor’s overhead and fee.

P. Unit Price: Establishment of a price based on a per unit basis or task basis for work to be provided in the project. Unit prices will be good for the duration of the project. Quantities will be measured and only actual quantities installed will be paid for. Unit prices should include all costs including taxes and fee for furnishing and installing into the project. When unit prices are within 10% of estimated amounts the initial unit price will be valid. When unit price quantity is under or over 10% of estimated amounts unit price may be re negotiated.

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DESIGN PHASES OR STAGES

A. Pre Design Services

a. Tasks: Services provided by the D/B to develop the project scope. Pre Design Services should relate directly to construction of the project. These services could include but not be limited to:

i. Boundary, topographical, or other physical surveys

ii. Studies

iii. Geotechnical Studies and reports

iv. Sensitive Lands studies for wetlands, flood plains, wildlife habitat.

v. Environmental Impact studies or Assessments including a Wetlands Permit

vi. Acquisition of permits

vii. Project programming

viii. Other studies or evaluations as requested iv Development of a Facility Equipment List

b. Scope of Pre Design Services will be identified in the RFP.

c. Completion of Pre-Design Services is a milestone

B. Conceptual Design (30%): The process of finalizing the design criteria and preparing preliminary drawings and written descriptions to illustrate the proposed design of the work or a portion of the work to the Government.

a. The end of Conceptual Design for the project as a whole is a milestone.

C. Preliminary Design (60%): The process of determining the form, arrangement, size, and materials of the work or a portion of the work, as described in the Conditions of the Contract.

a. The end of Preliminary Design occurs before the beginning of preparation of construction documents. At completion of Preliminary Design all design issues have been presented and final direction determined

b. The end of Preliminary Design for the project as a whole is a Milestone.

D. Construction Documents (95% &100%): The process of preparing working drawings, specifications, and other documents describing the work or a portion of the work in sufficient detail to allow accurate and complete construction and acquiring LEED silver certification acceptance for the design.

a. The end of Construction Documents for the project as a whole is a Milestone.

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CONSTRUCTION PHASES OR STAGES

A. Construction: The Construction Period is the time from the beginning of work on the project site until final payment.

a. Construction: is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

b. Inspections by local agencies and/or agency having jurisdiction and special inspections are milestones and are required as part of the D/B’s Quality Control.

c. The end of the Construction Period is a Milestone.

B. Closeout: The process of completing all details of both construction and commissioning.

a. The Closeout period is the time from the date of the initial walk through until final payment.

b. Before and during the Closeout period, the Government will ascertain whether the completed project complies with the Contract Documents.

c. Acquiring LEED silver certification from the US Green Building Council is part of closeout.

C. Occupancy: The period during which the project is occupied for its intended purpose.

a. Design-Builder is responsible for operation and maintenance of the project until occupancy by

PNW.

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DESIGN AND CONSTRUCTION PROCEDURES

A. Access to and Use of Site: Site is available from existing paved roads. Coordinate site logistics with

COR.

B. The standard Government forms, specifications, associated plans, solicitation provisions, and contract clauses made a part of the contract are essential parts thereof, the requirements in one are as binding as though contained in all. They are intended to be mutually supplementary to describe and provide for a completed project.

C. In cases of conflict between specifications, contract provisions, supplemental agreements, and provisions of Standard Government Forms; the provisions of Standard Government Forms shall govern. In all cases of dispute in respect to such conflict or as to what part or parts of the specifications apply to any given parts of the work, decisions shall be made by the Contracting

Officer (CO).

D. Coordinate scheduling, submittals, and work of the various sections of specifications to ensure efficient and orderly sequence of installation of interdependent construction elements.

E. Field Engineering

a. Verify and confirm all dimensions and conditions shown or implied on the Drawings and specifications as well as the physical conditions of the site. Notify COR of discrepancies prior to start of work for resolution.

b. Verify that utility requirement characteristics of operating equipment are compatible with building utilities.

c. Provide field engineering to accurately establish the horizontal and vertical locations of the work.

F. Government furnished drawings shall not be scaled to obtain missing or conflicting dimensions.

The Design-Builder shall keep a check on dimensions and details as the work progresses and any errors or discrepancies discovered shall be promptly reported to the COR.

G. Work Hours: For on-site construction work, hours shall be normal business hour of operation for that facility which are normally Monday through Friday, 7:00 AM to 5:00 PM, except federal holidays, unless approved otherwise.

H. Housing for workers and camp sites are not available on site unless explicitly indicated otherwise in the Task Order.

I. Government buildings and other facilities are not available for storage of Design-Builder’s materials, equipment, and tools. Government owned equipment is not available for

Design-Builder’s use to accomplish any Work.

J. Habitat Restrictions: Wildlife habitat issues may restrict building seasons. Coordinate with COR for requirements.

K. Accomplish construction work in a manner that does not interfere with ongoing station operations, nor allow any construction material or debris to enter waters of the State.

L. Acquire all necessary permits including Clean Water Act.

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PAYMENT PROCEDURES

A. Measurement: No measurement of the work will be made, unless unit prices are included in the project.

B. Payment: Payment will be made monthly for approved work performed in accordance with the contract requirements based on the line items on the Schedule of Values.

C. Schedule of Values:

a. Government will provide a Schedule of Values identifying the minimum line items required by Government. D/B may, at his discretion increase line items to suit project needs.

D. Application for Payment:

a. Convert Government provided Schedule of Values into format (or approved equivalent format) of the American Institute of Architects (AIA) form number G702/703 Application and Certificate for Payment.

b. Certified Payrolls: Submit certified payrolls current to within 1 week of payment application period.

c. Invoices: Submit an invoice electronically in PDF, Excel or Word format with an of updated Schedule of Values to the Project Manager/COR

d. Updated Schedule: Submit updated schedule identifying actual work complete.

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PROGRESS SCHEDULE

A. Submittal Schedule

a. Initial Submittal: RFP Response

b. Updates:

i. At each Design Submittal

ii. Whenever adjustments that change the Contract Times or Milestones are approved.

iii. Monthly with payment requests

c. As Built Schedule: As defined in Closeout Documents

B. Schedule:

a. Distribution: Contracting Officer, COR.

b. Develop schedule on commercially available computer scheduling software

c. Identify all Milestones for design and construction

d. Provide schedule showing work break down structure or precedence diagram.

e. Identify day, date, duration, and float for each work activity.

f. Break down activities by, skill set or trade, geographic location within project, separation in time, work hours, (80-100) or cost ($5000.00-$10,000.00 maximum)

g. Identify all interfaces with government that may impact schedule. Keep government interfaces from critical path to maximum extent practical.

h. Identify closeout procedures and timing.

i. Identify procurement schedule for long lead or critical path items.

C. Progress Documentation for Government's Project Record:

a. During Construction: Weekly digital photographic record of each portion of the work, taken from consistent locations, distances, and angles.

b. Photographs and Videos: Include the date taken, a short title of the view, and the compass orientation in each view; data must be in the actual photograph or frame, rather than added after

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BASIC DESIGN SERVICES

A. Kick-off Meeting

a. After the Task Order is awarded and the Notice to Proceed has been issued, the Design-Builder shall meet with FS representatives within 10 calendar days to discuss and resolve any remaining questions and issues generated from the design submittal that was part of the proposal package. The D/B shall review the FS documents and provide a list of additional needs or questions, if any, to the FS at this meeting.

b. The D/B shall prepare a project schedule noting the submittal points for each task and other critical phases in the design and construction process. The proposed schedule will incorporate a timeline beginning at the notice to proceed and ending with the occupancy of the building.

The schedule will incorporate a minimum of 10 working days for each review period (30%, 60%, 95%, and 100%) attributable to the FS as well as a FS 4 week value analysis period after the 60% design submittal.

c. Substantiation: A memorandum summarizing the existing data, updated project schedule, chief design criteria/issues, and a list of additional information necessary to complete the design shall be provided by the D/B.

B. Project Management, Quality Control, and Data Collection shall include but not be limited to;

a. The D/B shall designate a point of contact for coordination of this project. This individual shall have overall responsibility for the performance of the work to ensure the work is progressing on schedule and within budget.

b. The D/B shall maintain communication records, cost-tracking information on a monthly basis, project budget summary sheet, project log, all project related conversations, meeting notes, and quality assurance audits and make these available to the FS as requested. Invoices shall be in a format meeting the needs of the FS.

c. The D/B shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort including participation by the construction phase key personnel. The requirements are as follows:

i. The D/B shall submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed. The Plan shall incorporate/include;

1. a “yellow-out” process wherein the point of contact has verified that all review comments have been addressed in the drawings, specifications, reports, etc;

2. review checklist that verifies coordination has been made between the various professional design disciplines, up to date base maps are being used, cross-checks have been made between callouts/references to other sheets /details, design criteria has been met, and that all submittal requirements have been met and a whole/complete submittal package has been prepared and ready for submission, prior to each submittal.

d. Construction Documents Submittal (100%): The D/B shall submit the completed QA/QC Plan along with the latest marked up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

e. Additional meetings with FS may be required during the Conceptual Design phase, the Preliminary Design phase, and the 100% review meeting. The D/B shall provide minutes for each meeting and will be prepared with specific detail in the follow categories:

i. Work accomplished since last meeting;

ii. Issues encountered;

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iii. Decisions needed to maintain schedule;

iv. Work planned for next month;

v. Budget status; and

vi. Schedule status

f. Substantiation: Summary/minutes/memorandum of each meeting; monthly progress report submitted by the fifteenth of each month (report to be in a format acceptable to the FS).

C. Field Investigation shall include but not be limited to the following;

a. The D/B (including architectural, electrical, mechanical, structural, geotechnical, civil, landscape architect, etc sub-consultants) shall visit the project site to investigate the information shown on any Government Furnished drawings, record (as-built) drawings and other planning documents which are part of this contract. This information is the best available but the Government does not guarantee its accuracy or completeness and as such, it is the D/B responsibility to verify the completeness, accuracy, and acceptability for use in the D/B provided design. All work necessary to gather additional information is a responsibility of the D/B. The D/B investigation of field conditions shall be performed in a competent professional manner.

b. Field survey work for site topography will be completed by the D/B. The D/B shall review any FS provided site maps and utilize a Professional Land Surveyor, licensed in the State of Alaska, to verify accuracy/suitability of existing data and to develop and provide any additional survey needs necessary to complete design of the project. The Professional Land Surveyor is responsible for developing/establishing survey control (horizontal basis of bearing and vertical datum), completion of the design survey, development of topographic base maps, and providing survey control drawings meeting FS requirements as part of the construction documents plan set.

c. The D/B will perform record search, coordinate utilities locate, and schedule the design survey.

The design survey shall establish vertical and horizontal control and provide detailed field information needed to prepare topographic base maps, which will be used for the design and construction of the project. Electronic copies of the base mapping shall be provided to the Government in the FS current version of AutoCad and Civil 3D format with supporting database files.

d. Substantiation: Site plans, narratives, electronic database files in AutoCad and Civil 3D format, survey monuments set/in place on the site.

e. Equipment List: Develop an equipment list for the building divided into phases. Include equipment such as plotters, printers, fax machines, movable cabinets and all other equipment.

Include for each piece of equipment: an identification number, electrical requirements (Voltage, amperage, dedicated or special circuit and NEMA plug type), telecommunications requirements, other utilities, room and space needs(Length, width and height).

D. LEED Certification, Charrette, Program Confirmation:

a. A sustainable design and construction plan shall be established that will ensure compliance with certification level. A LEED submittal schedule shall be included in the sustainable design program.

b. Costs associated with meeting LEED criteria/compliance shall be tracked separately.

c. Throughout the design process the Design-Builder shall work on completing the LEED checklist to demonstrate that the design and construction meets all criteria for certification as well as developing and submitting all required documents to the US Green Building Council throughout the project.

d. Commissioning meeting LEED requirements is the responsibility of the D/B. Project may be audited by a third party LEED professional, retained by FS to determine compliance.

e. The new building shall achieve LEED Silver certification (at a minimum) and shall also meet the

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f. This LEED task has two parts; (1) LEED Certification for design and (2) LEED certification for construction.

g. A charrette shall be held within 30 calendar days of the notice to proceed. The purpose of the charrette is to utilize a collaborative approach to create realistic and achievable designs that work. Design concepts have been provided to the D/B in Section J of this contract. The D/B shall utilize these concepts as a starting framework for establishing the charrette agenda. It is anticipated that the charrette will be a 2 TO 3 day process and at a minimum, shall include

PNW/FS staff, the D/B’s mechanical engineer, electrical engineer, landscape architect, civil engineer, LEED certified professionals, and architect. Specific outcomes of the process shall include;

i. detailed summary of group discussions

ii. information presented in a workshop format

iii. detailed summary of the specific strategies that will be included in the project design

iv. sketches and drawings to be incorporated into the project construction plans

v. Refine and develop Project Program and design so that the Design/Builder can move forward to the next phase of the process.

h. The D/B shall be responsible for all coordination/facilitation necessary for implementation of a successful design charrette. Guidance for conducting the charrette can be found in the document titled, “A Handbook for Planning and Conducting Charrettes for High-Performance

Projects” by the National Renewable Energy Laboratory.

i. The D/B shall hold an Electrical/Telecommunications Coordination Meeting after the Charrette.

This meeting shall involve the USDA CIO Facility Move Support Team, the COR, user groups and other entities involved in ensuring the telecommunications work to the facility and inside the facility is complete.

j. The D/B shall hold a utilities coordination meeting after the Charrette. This meeting shall involve all local utilities, the COR, user groups and other entities involved in ensuring a complete utilities network to the facility and inside the facility.

k. The D/B shall also provide all design, administrative, and project management services to ensure that the project shall receive a minimum of LEED Silver level certification from the US

Green Building Council. This shall include, but not be limited to;

i. all necessary design, development, and submission of LEED required documents,

ii. payment of all fees required as part of the certification process,

iii. coordination with all parties/agencies/groups that is required as part of the certification process,

iv. life cycle costing meeting federal requirements and,

v. LEED briefing/decision meetings with the PNW/FS,

vi. Construction assistance and oversight of the LEED process attributable to the PNW/FS

l. There will be a LEED/Sustainable Building submittals will be shown as milestones on the schedule and will be provided at each design submittal as well as periodically during construction.

m. Substantiation:

i. Space/program needs refined and updated space table/document provided identifying space needs, adjacencies, and other programming relationships.

ii. Submittal and implementation of the Sustainable Design & Construction Program

iii. The final set of LEED documents (including final construction drawings and specifications), review and verification provided by the US Green Building Council that the final design, design documents/process meets LEED Silver certification requirements, and delivery of narrative/summary of LEED credits and strategy to achieve these credits during construction.

iv. Final narrative/with supporting calculations substantiating that the project meets the

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v. Final deliverables for the construction phase of this task shall be;

1. Final LEED Silver (at a minimum) certification of the project by the US Green

Building Council and final building commissioning by a third party.

2. Final narrative/report with supporting calculations substantiating that the project meets the requirements of the USDA Sustainable Building

Implementation Plan and FSH 7309.11 70, including building commissioning.

E. Conceptual Design (30%):

a. Fully defined and developed design documents meeting the requirements of the FS “A/E

Submission Instructions for Minor Construction Projects”.

b. Survey control, baselines, monuments, and data to be shown/identified in plan set.

c. Master Site Plan meeting the requirements of Forest Service Handbook 7309.11 which includes a site survey plat and a development plan. Critical element is that the Master Site Plan submitted at this stage must meet all the requirements of a final document not a partial submittal.

d. Government will provide written comments on submittal within 10 working days of receipt of a

“complete” submittal.

e. Updated space/program needs table/documents further refined after the charrette.

f. Substantiation:

i. Prepare and submit a 30% submittal for Government review and comment. Submittal must contain all design items identified in the FS “A/E Submission Instruction for Minor

Construction Projects” and incorporate decisions made during the charrette.

ii. Narrative/tables identifying final space/program decisions developed during the charrette.

iii. Receipt of a final Master Site Plan meeting the requirements of FS Handbook 7309.11

(site survey plat and development plan) for signature by FS Line Officers.

iv. Updated Schedule

F. Preliminary Design (60%):

a. Fully define and develop Preliminary Design documents meeting the requirements of the FS “A/E Submission Instruction for Minor Construction Projects” incorporating Government 30% review comments.

b. Updated space/program needs table/documents as at the charrette and 30% submittal.

c. It is a goal of the 60% submittal to have all major building systems defined in sufficient detail so that the Government has a complete understanding of what is included in the project. The space program should be set and all design issues should be reviewed and final direction determined.

d. Government will provide written comments on submittal within 10 working days of receipt of a

“complete” submittal

e. Substantiation:

i. Prepare and submit a 60% submittal for Government review and comment. Submittal may consist of a combination design drawings and construction documents but must contain all design items identified in the FS “A/E Submission Instruction for Minor

Construction Projects”.

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ii. Narrative/tables identifying final space/program decisions developed during the 60% review.

iii. Updated Schedule

iv. Finalized Management Plan

v. Color boards identifying interior and exterior materials and colors

G. Construction Documents 95%:

a. Develop drawings and technical specifications that fully describe the work to be constructed and that are suitable for procurement of materials and construction services. Incorporate 60%

Government review comments. Incorporate the RO 6 Division 1 specifications into the

Construction documents (Phase II Attachment).

b. Substantiation:

i. Prepare and submit a 95% submittal for Government review and comment.

ii. Space/program final decisions from the 60% review incorporated into the design.

iii. Updated Schedule

iv. Updated TCC

v. Structural Calculations, stamped and signed by professional engineer

vi. Energy Calculations, Stamped and signed by professional engineer

c. It is the goal of the 95% submittal that construction drawings be ready for construction with only final comments by Government at issue.

H. Final Submittal (100%):

a. Submit completed Construction Documents incorporating final Government comments, signed and stamped by registered professionals in responsible charge for each discipline, in the State in which the project occurs.

b. Substantiation:

i. Prepare and submit a 100% submittal meeting the requirements of the FS “A/E Submission Instruction for Minor Construction Projects” incorporating Government 95% review comments.

ii. Updated Schedule

iii. Submission of the final design phase Quality Assurance documents.

iv. Acquisition of all permits

v. Updated Schedule

vi. Final LEED Design Submittal

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BASIC CONSTRUCTION SERVICES

A. Design-Builder shall possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located.

B. Design-Builder shall provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

C. Design-Builder shall have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours as well as operating standard communication devices/software such as fax machines, laptop/.desktop computers, email, voicemail, cell phones, etc.

D. Design-Builder shall perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. Design-Builder shall at all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

E. Design-Builder shall utilize Subcontractors who are duly licensed and qualified to perform the Work consistent with the Contract Documents. Government may reasonably object to Design-Builder's selection of any Subcontractor.

F. Design-Builder (Professional Land Surveyor) shall establish survey control (horizontal and vertical) baselines (on paper and in the field) for use by the construction contractor and FS inspectors.

G. Design-Builder shall provide constructing staking.

H. The Design-Builders architects and/or engineers of record will provide sufficient construction inspection to conform with professional standards involved in applying a professional architect/engineer’s stamp to the design drawings. The licensed designers shall visit the site and attend the coordination meetings with the construction contractor as requested by the FS.

I. Design-Builder is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors.

J. Design-Builder assumes responsibility to Government for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract Documents is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor.

K. Design-Builder shall coordinate the activities of all Subcontractors. If Government performs other work on the Project or at the Site with separate contractors under Government's control, Design-Builder agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the Project can be completed in an orderly and coordinated manner without unreasonable disruption.

L. The Design-Builder shall (during normal working hours throughout the duration of the contract) promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information.

A. Construction Submittals

a. Master Submittal List: Submit Master submittal list identifying all submittals required. Submit list at Program Confirmation Meeting. Identify each submittal by title and appropriate specification section. Sequentially number each submittal.

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b. Submit transmit submittals with a Government approved submittal form (Microsoft Word

Format) that will also be used as the document for approving or disapproving submittals.

Obtain written approval before items are ordered. Use a separate R1-67 form for each broad category of material to avoid confusion should a re-submittal be necessary.

c. Submit all submittals to the COR signed by the Contractor and the Designers of Record indicating they comply with the contract requirements. Submittals without these signatures will be returned without action.

d. Electronically submit Transmittal Form and submittals in electronic format such as word, PDF, Project, or Excel formats.

e. Submittals shall contain detailed product literature, shop drawings, material samples, and/or finish samples fully describing the items proposed for installation.

f. Conspicuously mark the item submitted to explicitly indicate the specific options, models, mechanical/electrical characteristics, trim styles, colors, sizes, etc. Annotate the submittal to cross reference to the mark numbers/group numbers shown on the drawings and/or specification.

g. Explicitly and clearly indicate all features that differ from the contract requirements.

h. Submittals will be returned to the Contractor within 14 working days of the date received by the

COR.

i. See individual specification sections for submittal requirements.

j. Material Certifications:

i. Submit manufacturer’s certificate indicating material or product conforms or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.

ii. Certificates may be recent or previous test results on material or product but must be acceptable to COR.

b. Samples:

i. Submit exact product or material to be used.

ii. Submit product sample of size specified and of sufficient size to clearly show the characteristics, integral parts, and attachment of the product or system.

iii. Submit interior and exterior color and texture samples at one time for coordinated review by COR.

c. Substantiation Requirements: See Section 111 for definitions and basic requirements; see other Sections for specific items of substantiation required.

i. Substantiation Submittal Procedures:

ii. Time Frames: As specified. If there is a conflict between the degree of detail or completion specified and the progress of the design or construction, obtain a clarification before submitting.

iii. For time periods that constitute Milestones, all substantiation submittals required during that period must be complete and accepted before the Milestone can be considered achieved.

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REGULATORY REQUIREMENTS

A. Clearances:

a. Design-Builder may be asked to perform studies and obtain permits as required by, but not limited to: the National Environmental Protection Act (NEPA), Clean Air and Water Acts, U.S.

Army Corp of Engineers, Coastal Shorelines Act, USDA – Forest Service internal policies, and other State and local jurisdiction environmental regulations.

b. Coordinate scope of these requirements with COR.

B. Regulatory Requirements:

a. Comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, and cultural resources.

b. Comply with the Codes listed under Section J of this contract under “Codes and Standards”:

c. In any instances where the drawings and specifications do not specify explicit materials or methods, then perform the work in accordance with the minimum requirements of the code applicable to the work.

d. Stormwater Discharge:

i. Follow the guidance contained in document EPA 841-B-09-001 dated December 2009.

1. Design, acquire and pay for any required permits.

2. Coordinate permit coverage with appropriate subcontractors to ensure subcontractor coverage.

3. Provide COR a copy of permit application. FS will be responsible for obtaining permit coverage only for FS activities.

e. Wetland Permit:

i. A 404 wetland permit will be required for the project. The Design-Build Contractor is responsible for obtaining this permit including preparation of the application and all necessary documents, drawings and all fees. The acquisition of this permit is critical to the project and must be secured before the start of construction. The Design-Build Contractor shall report monthly progress on this permit. Coordinate the acquisition of this permit with the COR and applicable USDA Forest Service and PNW personnel.

ii. The Design-Build Contractor is responsible for on-site mitigation measures. PNW Research Station is responsible for off-site wetlands mitigation required by the Corps of Engineers..

f. Permit Responsibility:

i. Customary building, mechanical, and electrical permits and fees are not required however, Design-Builder shall obtain and pay for design review and plan check fees and obtain building, mechanical and electrical permits from local authorities having jurisdiction within the project locale as part of their Quality Control Program. Obtain and pay for all building and construction permits and inspections normally required by such authorities, and comply with all directives issued by such authorities regarding the project.

ii. The Design-Builder shall, obtain and pay for any other necessary permits, licenses, government charges, connection fees, assessments, and inspection fees necessary for the prosecution of the Work.

iii. Include fees for items above as a line item in cost estimate.

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SPECIAL REQUIREMENTS

A. Rollover Protection and Seat Belts: In addition to the Safety and Health requirements of clause Federal

Acquisition Regulation (FAR) 52.236-13 of Part 2, Section I of this Contract, rollover protection and seat belts required by 29CFR 1926 (OSHA) shall be extended to include equipment regardless of the year of manufacture.

B. Immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered, immediately stop the work and notify the Inspector, Contracting

Officer’s Representative, or Contracting Officer. The Contracting Officer will notify the Regional

Archaeologist so the provisions of 36 CFR 800.7 (Resource Discovered During Construction) and other relevant laws are followed. Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer. Work in other areas may proceed as approved by the regional

Archaeologist.

C. Materials: The proposed work areas are believed not to contain any hazardous materials. Should any unknown hazardous materials be encountered, stop work immediately and notify COR in writing of condition.

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QUALITY REQUIREMENTS

A. Field Testing and Inspection: Perform all testing, observation, and inspection required by code and as specified.

a. Qualifications of Testing/Inspection Agencies:

i. Qualified and equipped to perform applicable tests/inspection.

ii. Regularly engaged in testing and inspection activities on a commercial basis.

iii. Independent of Design-Builder and his contractors' organizations.

iv. Employed by Design-Builder directly.

v. Authorized to operate in the State in which the project is located.

vi. Acceptable to Government.

vii. Substantiation: Submittal of qualifications, based on ASTM E 329 and ASTM E 548.

b. Reports: Written report of each test/inspection; including complete details of conditions, methods, and results, signed by responsible individual.

c. Maintain check-off list of Work that does not comply with Contract Documents, stating specifically what is non-complying, date faulty Work was originally discovered, and date Work was corrected. No requirement to report deficiencies corrected same day it was discovered.

Submit copy of Non-Compliance Check-Off List of non-complying work items to Contracting

Officer on a weekly basis.

d. Prior to final acceptance by Contracting Officer, submit a certification signed by Contractor to

Contracting Officer stating that all Work has been inspected and all Work, except as specifically noted, is complete and in compliance with Contract Documents.

B. Quality Requirements

a. Contractor Quality Control:

i. The contractor is responsible for the overall quality of all its own work and the work performed by their subcontractors working under this contract.

ii. The quality of any part of the work installed must not be less than that required by the technical divisions of this specification.

iii. If the CO determines that the quality of work does not conform to the applicable specifications and drawings, the contractor will be advised in writing of the areas of non conformance, and within 7 days the contractor must correct the deficiencies and advise the CO in writing of the corrective action taken.

b. Reference Standards: Where products or workmanship is specified by reference to a document not included in the Contract Documents, comply with the requirements of the document, except where more stringent requirements are specified.

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TEMPORARY FACILITIES AND CONTROLS

A. Government facilities are not available for this project.

B. New permanent facilities may be used during construction.

C. Vehicular Access and Parking: Comply with regulations relating to use of streets and sidewalks, access to emergency facilities, and access for emergency vehicles.

a. Parking for Construction Workers: By Design-Builder.

i. All parking and access must occur on the Construction Site.

ii. Coordinate onsite parking and access with COR.

iii. Maintain all fire access lanes and fire parking areas clear of all construction materials, vehicles, and equipment.

D. Temporary Protections

a. Comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, and cultural resources.

b. Protect adjacent vegetation, property, structures, and improvements from damage.

c. Coordinate with the local FS staff to select a construction staging area.

d. Provide safety equipment and methods as necessary to perform the work in a safe manner in accordance with federal and state health and safety regulations. Provide temporary fencing, barricades, and warning devices as necessary to safeguard the public and government personnel

e. Provide temporary facilities and utilities needed including heat, light, telephone, sanitary facilities, job offices, storage enclosures, safety devices, construction aids, and support equipment. Comply with 29 CFR 1926 and NFPA 70. No open flames are allowed.

f. The pedestrian/bike path shall remain open during construction. Provide protection (Walls, roof) during construction activities.

E. Dust Control:

a. Exterior: Minimize raising dust, preventing dispersal of air-borne dust into atmosphere and over adjacent property.

F. Noise Control:

a. Outdoors: Limit conduct of especially exterior work with noise levels exceeding 90 dBA to the hours of 7 am to 7 pm.

G. Removal of Temporary Facilities, Utilities, and Controls: Prior to Substantial Completion; including clean up, restoration of existing facilities used to original condition, restoration of permanent facilities used to specified condition, and repair of damage.

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PRODUCT REQUIREMENTS

A. Provide Products that comply with Contract Documents, are undamaged and new at time of installation.

B. Provide Products complete with accessories, trim, finish, safety guards, and other devices and details needed for complete installation and intended use and effect.

C. Substitutions may be considered when Contractor becomes aware of a product or procedure that is more environmentally sensitive.

D. Provide interchangeable components of the same manufacturer, for similar components.

E. Use of asbestos or lead containing products is prohibited.

F. Product Selection

a. Comply with specified industry standards.

b. Provide products in size, type, and quantity indicated and specified, unless, variations are accepted by CO in writing.

c. Provide products with capacities, sizes, and performance ratings indicated and specified, unless, variations are accepted by CO in writing

d. Two or more products of the same kind shall be identical and by the same manufacturer

G. Product Storage and Handling Requirements

a. Transport and handle Products in accordance with manufacturer's instructions, using means and methods that will prevent damage, deterioration and loss, including theft.

b. Schedule Product delivery to minimize long-term storage at Project site and prevent overcrowding of construction spaces.

c. Coordinate Product delivery with installation schedule to assure minimum holding time for items that are flammable, hazardous, easily damaged, or sensitive to deterioration, theft, and other losses.

d. Deliver Products to Project site in undamaged condition in manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting, and installing.

e. Promptly inspect shipments to ensure that Products comply with project requirements, quantities are correct, Products are undamaged, and properly protected.

f. Store and protect Products in accordance with manufacturers' published instructions, with seals and labels intact and legible.

g. Store Products subject to damage by elements above ground, under cover in weather tight enclosure, with ventilation adequate to prevent condensation. Maintain temperature and humidity within range required by manufacturer's published instructions.

h. For exterior storage of fabricated Products, place on sloped supports, above ground.

i. Provide off-site storage and protection when Project site does not permit on-site storage or protection.

j. Cover Products subject to deterioration with impervious sheet covering. Provide ventilation to avoid condensation or potential degradation of Product.

k. Store loose granular materials on solid flat surfaces in a well-drained area. Prevent mixing with foreign matter.

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PROJECT SAFETY

A. The Design-Builder shall have the ultimate responsibility for safety on the project site at all times, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Contracting

Officer.

B. The Design-Builder is responsible for ensuring that all on site activities, equipment, and facilities constructed by the Design-Builder, subcontractor, or supplier conform fully to the standards of the

Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910;

and USDA and FS policies.

C. Adhere to all current Federal, State and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the more stringent shall govern.

D. Initiate and maintain, throughout the performance of this contract, an effective safety program that provides adequate policies, procedures, work methods, and practices to protect their employees from, and allow them to recognize, job-related safety and health hazards.

E. Include in safety program, provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections.

F. Each employee (Design-Builder or subcontractor) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

G. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Provide walls and roof to protect pedestrians and bikers on the pedestrian/bike path.

H. Where project work affects public roads, provide signage in accordance with the current edition of the

Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of

Transportation, Federal Highway Administration.

Juneau…