SPEAD IDIQ Attachment 3 - IDIQ Ordering Procedures.pdf

ID/IQ Ordering Instructions

1. General

The procedure for selecting contractor(s) for order awards under this contract are governed by FAR 16.505 and all applicable supplements. Unless otherwise specified in a Fair Opportunity Proposal Request (FOPR), the following paragraphs define: 1) the process by which fair opportunity will be afforded; 2) how orders will be processed and priced; and 3) how orders will be awarded.

AFLCMC/WA reserves the right to restrict the use of this contract. Any decentralized ordering shall be approved by AFLCMC/WA in advance.

For this contract, the designated Delivery Order (DO) ombudsman is:

Lt Col Brian Miller 1790 10th Street Bldg. 572 Wright-Patterson AFB, OH 45433 937-255-5512 Brian.Miller.15@us.af.mil

The DO ombudsman is responsible for reviewing complaints from multiple award contractors and ensuring that all of the contractors are afforded a fair opportunity to be considered for orders in excess of $3,500 consistent with procedures in the contract. However, it is not within the designated DO contract ombudsman’s authority to prevent the issuance of any order or disturb an existing order. Additionally, this does not guarantee any contractor issuance of any orders above the minimum guarantee stated in the basic ID/IQ contract.

2. Small Business Set-Asides

AFLCMC/WA does not envision small business set-asides for any orders under the ID/IQ contract. However, if a small business is identified through on-going market research, AFLCMC/WA will contemplate a small business set-aside.

3. Fair Opportunity Process

One or more orders may be issued during the ordering period of this contract. For each order, the Contracting Officer (CO) will provide a FOPR to each prime contractor; the contractor shall evaluate the opportunity and determine whether to submit a proposal.

The FOPR will include, at a minimum, the following information (unless the CO determines that an exception to fair opportunity procedures, as set forth in paragraph 4 below, applies):

a. Date of announcement

b. Instructions for proposal submissions

c. Statement of Work (SOW) or Statement of Objectives (SOO)

d. Contract Data Requirements List (CDRL) package

e. Anticipated contract type(s)

f. Anticipated CLIN structure

g. Method of proposal submittal

h. Evaluation criteria and factors for award

4. Fair Opportunity Exceptions

In accordance with the Federal Acquisition Streamlining Act (FASA) and FAR 16.505(b), the CO will provide all awardees a fair opportunity to be considered for each order in excess of $3,500, unless one of the exceptions in FAR 16.505(b)(2) applies.

5. Selection Criteria for Awarding TO/DO

The Government intends to award to the contractor(s) whose proposal(s) are deemed most advantageous to the Government based upon an assessment using the evaluation criteria specified in each FOPR. Generally, the Government’s award decision will be based on some or all of the following selection criteria: 1) Technical; 2) Cost/Price; and 3) Past Performance assessments on individual orders under the AFCMC/WA ID/IQ contract. Evaluation of Past Performance may be based on past performance provided by the order program managers on individual orders performed throughout the life of the contract. The order of importance for factors will be identified in the FOPR.

6. Proposal Process

The CO will issue a FOPR to all prime contractors, unless a fair opportunity exception exists.

The FOPR may include a 1-step, 2-step, or other process and will describe the format and content requirements for technical and cost/price proposals including a due date for proposal submissions. The amount of time for proposal submission will be based on the complexity and urgency of the requirement. If unable to perform a requirement, contractors shall submit a “no-bid” reply with a brief statement in response to the proposal request.

7. Interaction with Industry through Interchanges

The Government may conduct exchanges with one, some, none, or all contractors at its discretion following the submission of proposals. The Government will engage in exchanges with contractors, through the use of an Interchange Notice (IN) to share information, address any aspect of the proposal or offer the opportunity to revise its proposal.

8. Resolution of Issues

In the event issues pertaining to a proposed FOPR cannot be resolved to the satisfaction of the CO, the CO reserves the right to withdraw and cancel the proposed FOPR. In such event, the contractor shall be notified in writing of the CO’s decision. This decision is final and conclusive and shall not be subject to the “Disputes” clause or the “Contract Disputes Act”.

9. Issuance of TOs/DOs

Work under this contract will be ordered through written order used on DD Form 1155, Order for Supplies or Services, by the CO.

10. On/Off Ramp

On Ramp

It is the Government’s intent to maximize competition throughout the period of performance.

Based on this premise, the Government reserves the right to include additional contractors in order to sustain the competitive environment for awarding orders. Any new contractors will compete with existing contractor for orders. Additions due to on ramps will not impact the overall ceiling or period of performance. The Government will not consider unsolicited requests for inclusion. Contractors that have been removed from the source list via an off ramp may be considered for re-inclusion if the company demonstrates resolution of the issues.

Off Ramp

The Government reserves the right to utilize an off ramp for the duration of the contract.

Decisions to off ramp a contractor will be based upon a contractor’s inability to satisfactorily perform, inability to comply with security requirements, or a lack of responsiveness. Prior to utilizing an off ramp, the Government CO will notify the contractor of issues involving unsatisfactory performance or failures to comply with security requirements and will allow the contractor 30 days to remedy the issues. Termination for default or convenience, in accordance with applicable FAR clauses, will also be considered for individual orders without utilizing an off ramp for the contractor for the remaining duration of the ID/IQ contract.