DURHAM COUNTY

NORTH CAROLINA

REQUEST FOR PROPOSALS

Admin 1 Security Upgrades

RFP No. 27-005

Proposals Due:

September 8, 2026

2:00 P.M. Eastern Time

Table of Contents

PROPOSAL SCHEDULE

REQUEST FOR PROPOSALS

LEGAL NOTICE

INSTRUCTIONS TO PROPOSERS

2. PRE-PROPOSAL CONFERENCE:

3. SITE VISIT:

4. PROPOSAL DUE DATE:

5. COMMUNICATION WITH PROPOSERS:

6. LATE PROPOSALS:

EQUAL EMPLOYMENT OPPORTUNITY

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

Tab 1 – Signed Forms Tab 2 – Executive Summary Tab 3 – Corporate Overview Tab 4 – Approach Tab 5 – Organization and Staffing Tab 6 – Qualifications and Experience Tab 7 – Conflict of Interest

EVALUATION AND AWARD CRITERIA

SCOPE OF WORK

ATTACHMENTS AND AFFIDAVITS

PROPOSAL FORM

NO PROPOSAL REPLY FORM

ADDENDUM ACKNOWLEDGEMENT

NON-COLLUSION AFFIDAVIT

AFFIDAVIT OF COMPLIANCE

VENDOR APPLICATION & W-9

PROPOSAL SCHEDULE

(Note: The below dates are subject to change)

Advertisement Date

August 9, 2026

Pre-Proposal Conference Date

August 25, 2026, at 10:00AM

Site Visit Date/Location

August 25, 2026, immediately after the pre-proposal conference

Last Date for Questions

September 1, 2026, at 3:00PM

Proposal Due Date

September 8, 2026, at 2:00PM

REQUEST FOR PROPOSALS

ISSUE DATE: Date: August 9, 2026

ISSUING DEPARTMENT: County of Durham Purchasing Division of Finance 201 East Main Street, 7th Floor, Room 703 Durham, NC 27701

Sealed proposals will be received until 2:00 P.M., Eastern Time on September 08, 2026. The purpose and intent of the Request for Proposals (RFP) is to solicit proposals from qualified firms to provide comprehensive security system upgrades including Access Control, Video Surveillance, and Wireless Duress Systems for the Durham County Administration Building I as part of the Emergency Egress Door Improvements project.

All inquiries concerning the Scope of Work, Proposal Submission Requirements or Procurement Procedures should be directed to:

Delta Farrington, Procurement Specialist Purchasing Division

Email: purchasinggroup@dconc.gov Telephone: 919-560-0054

Sealed proposals shall be mailed and/or hand delivered to the Issuing Department shown above, and the envelope shall bear the name and number of this Request for Proposals (RFP). It is the sole responsibility of the Proposer to ensure that his/her Proposal reaches the Purchasing Division by the designated date and hour indicated above.

In compliance with this Request for Proposals and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the goods and services described in accordance with the attached signed proposal.

Firm Name: ____________________________________________ Date:

Address: _____________________________ __________ By:

(Name Typed/Printed)

(Signature in Ink) Phone:

mailto:purchasinggroup@dconc.gov

LEGAL NOTICE

The County of Durham will receive sealed proposals for qualified Contractor(s) to establish a contract to provide comprehensive security system upgrades including Access Control, Video Surveillance, and Wireless Duress Systems for the Durham County Administration Building I as part of the Emergency Egress Door Improvements project on September 8, 2026, at 2:00 P.M Eastern Time, in the Durham County Purchasing Division of Finance, 201 East Main Street, 7th Floor, Room 703, Durham, North Carolina 27701. No proposals will be accepted after the official time and date.

PRE-PROPOSAL CONFERENCE:

A Pre-Proposal Conference will be held at 10:00 A.M. Eastern Time, on August 25, 2026, located in the Durham County Purchasing Division’s Conference Room, 201 East Main Street, 7th Floor, Room 703, Durham, North Carolina 27701

SITE VISIT:

The site visit will be held immediately after the pre- proposal conference at Durham County Administration Building I – 200 E. Main Street. Durham NC 27701.

An electronic copy of this Request for Proposal (RFP) can be obtained from Durham County’s eBid System located under Bid Opportunities at https://dconc.gov/Finance/Purchasing/Bid-Opportunities.

Proposers can download a copy of the solicitation and all addenda without registering in the system.

However, in order to automatically receive email notifications of solicitations and addenda issued by the Purchasing Division, Proposers MUST register in the eBid system.

The County reserves the right to accept or reject, in whole or in part, such proposals as appears in its judgment to be in the best interest of the County.

Publication Date: August 9, 2026 https://dconc.gov/Finance/Purchasing/Bid-Opportunities

INSTRUCTIONS TO PROPOSERS

1. In order for a proposal to be considered, it must be based on terms, conditions and Scope of Work contained herein and must be a complete response to this RFP. One (1) hard copy Original, and Five (5) hard copies” of the Original and shall be submitted to the Issuing Department. The original Proposal should be marked “Original”. The copies must consist of all documents that are included in the “Original” Proposal. No other distribution of the Proposal shall be made by the Proposer. Proposals shall be limited to thirty (30) double-sided or sixty (60) single-sided pages or less and must be signed by an authorized representative. Each Proposal should be bound in a single volume with all relevant documentation. The coversheet, the letter of introduction, section dividers, detailed résumés, forms and dividers are not included in this page limit. The County may elect to require oral presentations after receipt of the proposals.

2. PRE-PROPOSAL CONFERENCE: A Pre-Proposal Conference will be held at 10:00 A.M. Eastern Time, on August 25, 2026, located in Durham County Purchasing Division’s Conference Room, 201 East Main Street, 7th Floor, Room 703, Durham, North Carolina 27701. The purpose of this Conference is to allow all potential Proposers an opportunity to present questions and obtain clarifications relative to this solicitation. While attendance at this Conference will not be a prerequisite to submitting a proposal, all potential Proposers are strongly encouraged to attend and read the entire solicitation in advance. Any changes resulting from this Conference will be issued in a written Addendum to the solicitation.

3. SITE VISIT: Site Visit will follow the Pre-Proposal Conference on August 25, 2026. For additional Site Visit information contact:

Project Manager: Isaac Alderman

Telephone: 919-710-5071

Email: ialderman@dconc.gov

4. PROPOSAL DUE DATE: Sealed proposals will be received until 2:00 P.M. Eastern Time, on

September 8, 2026.

Proposals must be mailed, or hand delivered to:

Durham County Purchasing Division

Attn: Delta Farrington, Procurement SpecialistP

201 East Main Street, 7th Floor, Room 703

Durham, NC 27701

Sealed proposals shall be duly marked and/or identified with Proposer name, address and RFP number.

5. COMMUNICATION WITH PROPOSERS: All communications between the Purchasing

Division and prospective Proposers shall be in writing. E-mailed questions will be accepted and can be sent to purchasinggroup@dconc.gov. Any inquiries, requests for interpretation, technical questions, clarification, or additional information shall be directed to Delta Farrington, Procurement Specialist at the email address above. All questions concerning this RFP shall reference the RFP number, section number and paragraph. Questions and responses affecting the Scope of Work will be provided to all Proposers by issuance of an Addendum. All questions shall be received by the Purchasing Division no later than 3:00 P.M., Eastern Time on September 1, 2026. NO

EXCEPTIONS.

6. LATE PROPOSALS: Sealed proposals received after the date and time specified will not be considered for award and will be returned to the Proposer unopened.

7. VENDOR APPLICATION: All Proposers shall complete and submit the Vendor Application along with the W-9 Form. This information will be used to create or update the County’s electronic vendor database upon award of contract.

8. DISCREPANCIES AND OMISSIONS: Should a Proposer find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, he/she should at once notify the County, and a written Addendum shall be issued. The County will not be responsible for any oral instructions. Acknowledgment of any Addendum received shall be noted on the Addendum Acknowledgement Form included in the Proposal. In closing of a contract, any Addendum issued shall become a part thereof.

9. SECURITY OF NON-PUBLIC RECORDS: Pursuant to N.C.G.S. § 132-1.7, entitled, “Sensitive

Public Security Information”, public records, as defined in G.S. 132-1, shall not include information containing specific details of public security plans and arrangements or the detailed plans and drawings of public buildings and infrastructure facilities. Therefore, all information provided, received, gathered or obtained by BIDDER containing specific details of public security plans and arrangements or the detailed plans and drawings of public buildings and infrastructure facilities shall be held confidential and shall be used by the BIDDER only for the purpose of responding to this bid.

All plans and drawings shall be returned to the County. Any breach of this paragraph by the BIDDER may result in BIDDER being barred from being awarded any contracts with the COUNTY.

10. E-VERIFY: As a condition of payment for services rendered under this agreement, CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if CONTRACTOR provides the services to the County utilizing a subcontractor, CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General Statutes as well. CONTRACTOR shall verify, by affidavit, compliance of the terms of this section upon request by the COUNTY.

END OF INSTRUCTIONS TO PROPOSERS

mailto:purchasinggroup@dconc.gov

EQUAL EMPLOYMENT OPPORTUNITY

During the performance of this contract, the contractor agrees as follows:

A. The contractor will not discriminate against any employee or applicant for employment because of race, handicap, age, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, handicap, age, color, religion, sex or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruiting advertising, layoff or termination rates of pay or other forms of compensation, and selection for training including apprenticeship. The contractor agrees to post in conspicuous places available to employees and applicants for employment notices setting forth the provisions of the nondiscrimination clause.

B. The contractor will in all solicitations or advertisements for employees placed by or on behalf of the contractor state that all qualified applicants will receive consideration for employment without regard to race, handicap, age, color, religion, sex, or national origin.

C. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice to be provided advising the labor union or workers' representative of the contractor's commitments under the Equal Employment Opportunity section of this contract and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

D. In the event of the contractor's noncompliance with nondiscrimination clauses of this contract or with any such rules, regulations or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further County contracts.

E. The contractor will include the provisions of this section in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Board of County Commissioners of the County of Durham, North Carolina so that such provisions will be binding such Subcontractor or Proposer.

QUALIFICATIONS AND SUBMISSION REQUIREMENTS

The Proposal must include all of the information set forth in this Section and other Sections of this RFP and should be organized and tabbed appropriately. Unnecessary elaborate brochures or other materials beyond those sufficient to present a complete and effective response to this solution are not desired and may be construed as an indication of the Proposer’s lack of cost consciousness. Therefore, elaborate artwork, expensive paper and bindings, etc., are strongly discouraged.

One (1) Original hard copy, and Five (5) hard copies of the Original, shall be submitted to the Issuing Department.

Tab 1 – Signed Forms This Tab should include the following forms and information.

a. Proposal Form

b. No Proposal Reply Form (If Applicable)

c. Addendum Acknowledgement Form

d. Non-Collusion Affidavit Form (Must be Notarized)

e. Affidavit of Compliance (E-Verify) Form (Must be Notarized)

f. Vendor Application/W-9 Form

Tab 2 – Executive Summary This Tab should provide a brief summary of the Proposer’s understanding of the Scope of Work presented in this RFP and emphasize any unique aspects or strengths of the Proposal.

Tab 3 – Corporate Overview This Tab should present an overview of the Proposer’s organization and should include the firm’s name, address, phone and fax numbers, firm history, email address and phone number of the firm’s representative for the Proposal.

Tab 4 – Approach This Tab should present the Proposer’s approach to providing the services specified in this RFP. This Tab should describe the services to be provided, who will provide the services, how the services will be provided, etc. This Tab should include a description of activities, such as the project methodology and timeline for project completion, etc. The Proposer should also include in this Section its plan for managing the work requirements. Most of the proposed responses to the requirements found in Work Requirements should be included under this Tab.

Tab 5 – Organization and Staffing This Tab should present the Proposer’s proposed organization structure and staffing chart showing specific job classifications, number of employees and full-time equivalent employees by position and reporting relationships. Résumés for all managerial and key personnel should be provided in sufficient detail to be able to determine the nature and depth of each individual’s relevant experience. This Tab should also identify any of the required services that the Proposer intends to subcontract, if any, providing for each (i) the reasons for subcontracting, (ii) the proposed subcontractor’s responsibilities, and (iii) information identifying proposed subcontractor’s name, location, relevant personnel and experience.

Tab 6 – Qualifications and Experience In this Tab, the Proposer should describe its track record in performing services comparable to those specified in this RFP and other information relevant to making a determination as to the ability of the Proposer to perform these services. This tab should also include a list of all similar work performed by your firm over the past five (5) years. This list should include the name of each client, a client contact and telephone number, the size and Scope of Work provided, effective dates of the contract(s) with this client, and the annual contract amount.

Tab 7 – Conflict of Interest In this Tab the Proposer should describe any involvement that your firm, its employees, or its owner(s) have that may constitute a conflict of interest.

EVALUATION AND AWARD CRITERIA

Based on the evaluation criteria outlined below, all Proposals will be evaluated and scored by the Evaluation Committee designated by the County of Durham. Written or oral discussions may be requested to resolve issues relating to individual proposals.

1. Evaluation Criteria:

Proposals will be evaluated using the following criteria:

Category Description Percentage

Project

Demonstrates a clear understanding of the project objectives, the County’s operational environment, coordination needs with the General Contractor (GC), and challenges associated with working in an occupied historic building. Quality and completeness of the proposed methodology, installation strategy, and sequencing approach.

20%

Technical Solution & Compliance

Quality, suitability, and compliance of proposed ACS, CCTV, and Duress solutions with all County-required specifications and project drawings.

Includes adherence to SECTION 283000, SECTION 285000, camera schedules, device locations, and all technical standards.

Experience

Experience performing similar multi-disciplinary security installations, especially in occupied government or historic facilities. Demonstrated S2/Mercury certification, technical qualifications, key personnel resumes, and proven success coordinating with general contractors and life-safety teams.

Project Management

Strength of project management structure, communication plan, and coordination strategy with the GC, subcontractors, architect, IT, and County staff. Includes scheduling approach, staffing allocations, risk mitigation, and consistency with the GC’s construction timeline.

15%

Cost

Reasonableness, clarity, and completeness of pricing. Includes total cost, cost breakout by system (ACS, CCTV, Duress), optional enhancements, and long-term cost efficiency.

25%

Total Possible Percentage: 100%

2. Award of Contract

The County reserves the right to award to a single contractor or multiple contractors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals. Price shall be considered but shall not be the sole determining factor. Once the proposals are ranked and the most qualified firm is determined, the County may conduct further negotiations, and/or request presentations from firm to further assist in the clarification of information and selection process.

The County reserves the right accept or reject, in whole or in part, such proposals as appears in its judgment to be in the best interest of the County.

SCOPE OF WORK

This Scope of Work will become an integral part of the contract between the County of Durham and the Contractor. The Contractor hereby agrees to provide services and/or materials to the County pursuant to the provisions set forth below.

1.0 PURPOSE: The purpose and intent of the Request for Proposals (RFP) is to solicit proposals from qualified firms to provide comprehensive security system upgrades including Access Control, Video Surveillance, and Wireless Duress Systems for the Durham County Administration Building I as part of the Emergency Egress Door Improvements project.

2.0 INVOICE PAYMENT: Invoices submitted will be paid net 30 days. Invoices shall be forwarded to the County’s Designated Representative for review and payment approval.

3.0 TERMS OF CONTRACT:

The initial term of the contract is from Date of Award through June 30th of the year in which the contract is awarded, with the option to renew by the County for up to one (1) additional terms in one (1) year increments under the same terms and conditions. Any renewal shall be based on satisfactory performance by the Contractor(s) during the previous years as the services provided.

4.0 CANCELLATION OF CONTRACT: The County of Durham reserves the right to cancel and terminate any resulting contract(s), in part or in whole, without penalty, upon 30 days written notice to the Contractor. Any contract cancellation shall not relieve the Contractor(s) of the obligation to deliver and/or perform services on all outstanding orders issued prior to the effective date of cancellation.

5.0 COUNTY DESIGNATED REPRESENTATIVE:

Name: Isaac Alderman

Phone: 919-710-5071

Email: ialderman@dconc.gov

6.0 BACKGROUND:

The Durham County Administration Building I, located at 200 East Main Street in Durham, North Carolina, is a historic, five-story, 105,000 square-foot facility originally constructed in 1916. The building serves as a critical hub for County administrative operations and remains continuously occupied during regular business hours. Due to its age, high public use, and evolving life-safety requirements, Durham County has initiated a comprehensive Emergency Egress Door Improvements Project to modernize exit hardware, improve emergency response capability, and enhance building security.

This project includes significant upgrades to door hardware, electronic life-safety interfaces, restricted-egress systems, and supporting electrical infrastructure. In conjunction with these improvements, the County is issuing this Request for Proposals (RFP) to procure a qualified Security Contractor, under a direct contract with Durham County, to upgrade and integrate the building’s Access Control System (ACS), Video Surveillance System (CCTV), and Wireless Duress System.

The security work is interdependent with general construction work performed under a separate General Contractor (GC) contract. As such, the selected security vendor must work in close collaboration with the General Contractor, County Engineering, DTW Architects & Planners, Edmondson Engineers, J&A Engineering, and all other project stakeholders to ensure seamless integration of security systems with the new egress hardware, electrical pathways, life-safety systems, and architectural modifications.

All work performed under this RFP must strictly adhere to:

- All project drawings and technical documents issued for the Emergency Egress Door Improvements project.

- SECTION 283000 – Video Surveillance Systems.

- SECTION 285000 – Security and Access Control System.

- All addenda, schedules, system diagrams, and coordination requirements contained in the project manual.

This background establishes the basis for a coordinated, safety-critical upgrade to the Administration Building I, ensuring compliance with modern security standards while supporting the continuous operation of a vital County facility.

7.0 WORK REQUIREMENTS:

1. Introduction & Intent

Durham County seeks proposals from qualified Security Contractors to furnish, install, integrate, program, commission, and support upgraded Access Control, Video Surveillance, and Wireless Duress systems within Administration Building I. The Security Contractor will be directly contracted with Durham County. The Security Contractor will be required to collaborate closely with the General Contractor (GC) and all project stakeholders.

All work performed under this RFP must comply fully with:

- All project drawings issued for the Emergency Egress Door Improvements project.

- SECTION 283000 – Video Surveillance Systems.

- SECTION 285000 – Security and Access Control System.

- All addenda, details, schedules, diagrams, and specifications provided by Durham County.

Compliance with these documents is mandatory.

2. Project Environment

The building is a historic, 105,000 SF multistory facility undergoing door hardware and life-safety renovations. Security work must be phased and coordinated with GC-led construction.

3. Contract Structure

Security Contractor is hired directly by Durham County. Security Contractor must participate fully in joint planning with GC, architect, electrical subcontractor, fire alarm vendor, IT, and County representatives.

4. Required Collaboration

Security Contractor must attend GC coordination meetings, coordinate penetrations and rough-ins, submit device placement requirements, and align work sequencing with GC and other trades.

5. Scope of Services

- Access Control System (ACS): Provide controllers, readers, DPS, REX, power supplies, cabling, programming, testing.

- CCTV System: Provide Axis cameras, NVR, Cat6 cabling, surge protection, programming, aiming.

- Wireless Duress System: Provide Inovonics receivers, repeaters, panic devices, ACS integration.

6. Installation Requirements

All cabling must comply with NEC, UL, NFPA. Plenum cable on J-hooks. EMT conduit required where exposed. Firestopping required.

7. Programming & Commissioning

All ACS programming by S2-certified integrators. VMS configuration required. 100% device testing required.

8. Proposal Requirements

Vendor must include management approach, staffing, coordination methods, risk mitigation, technical solution, hardware lists, references, and pricing.

9. Deliverables

Shop drawings, riser diagrams, as-builts, programming exports, testing reports, manuals, warranty documents.

10. Warranty

One-year warranty, 10-month inspection, full service repair.

8.0 SCHEDULES/TIMELINES:

The Security Contractor shall complete all work required under this RFP within the current Durham County fiscal year, ending June 30, 2027. All scheduling must align with County requirements, General Contractor (GC) coordination needs, and building operations.

4.1 Project Timeline Requirements

1. Contract Start Date Work shall begin immediately upon Date of Award and issuance of the County’s Notice to Proceed (NTP).

Contractors must mobilize promptly due to the limited fiscal-year schedule window.

2. Completion Deadline The entire scope of the security project including installation, testing, programming, commissioning, documentation, training, and final acceptance — must be fully completed on or before June 30, 2027, without exception.

3. Security Contractor Schedule Submission

In alignment with County requirements the Security Contractor shall submit a detailed Project Schedule within ten (10) days from award.

The schedule shall include:

o Major milestones o Installation phases o Programming and commissioning phases o Coordination checkpoints with the GC o Dates for training, walkthroughs, testing, and documentation delivery

4. Coordination With General Contractor Schedule

The Security Contractor’s schedule must integrate with the GC’s construction schedule, particularly around:

o Door hardware installation o Power supply deployments o Wall penetrations and slab coring o Electrical rough-in o Access to occupied spaces

The GC controls construction sequencing; therefore, the Security Contractor must adjust its work plan as required to avoid conflicts and ensure timely completion.

5. Sequence of Work The Security Contractor shall follow a coordinated sequence including, but not limited to:

o Kickoff and Coordination Meetings (Week 1–2) o Site Verification & Pre-Installation Checks o ACS Panel and Power Supply Installation o Cabling and Infrastructure Work o Device Installation (Readers, Cameras, Duress, DPS/REX) o System Programming & Integration o Testing, Commissioning & Corrective Items o Training Sessions & Documentation Delivery o Final Acceptance & Closeout

6. Occupied Facility Coordination

Work must be executed in phases to minimize disruption to County operations.

Security installations in office areas must be scheduled during off-hours as required by the County or coordinated to avoid operational interference.

Certain spaces may require advance scheduling due to access restrictions.

7. Schedule Changes Any proposed schedule adjustment must be submitted in writing to Durham County for approval.

No extension will be granted beyond June 30, unless authorized separately by the County and executed via a contract modification.

8. Failure to Meet Schedule

Failure to meet the established timeline may result in corrective action by the County, including contract consequences consistent with conditions outlined in the RFP and County procurement policies.

ATTACHMENTS AND AFFIDAVITS

Attachment A

PROPOSAL FORM

RFP No. 27-005

In accordance with the attached instructions, terms, conditions, and Scope of Work we submit the following proposal to the County of Durham.

TOTAL PROPOSED COST

(Provide the Total Proposed Cost in writing, as indicated on the line above)

The above Total Proposed Cost should be based on being awarded the entire project.

I certify that the contents of this proposal are known to no one outside the firm, and to the best of my knowledge all requirements have been complied with.

Date: _______________________ Authorized Signature:

Name

Title

Firm Name

Attachment B

NO PROPOSAL REPLY FORM

TO: Durham County PROPOSAL #: RFP NO. 27-005 Purchasing Division 201 East Main Street, 7th Floor

Durham, NC 27701 Project Title: Admin 1 Security Upgrades

To assist us in obtaining good competition on our Request for Proposals, we ask that each firm that has received an invitation, but does not wish to submit a proposal, state their reason(s) below and return to this office. This information will not preclude receipt of future invitations unless you request removal from the Bidders’ List by so indicating below, or do not return this form or bona fide proposal.

Unfortunately, we must offer a “No Proposal” at this time because:

____________ 1. We do not wish to participate in the proposal process.

____________ 2. We do not wish to submit a proposal under the terms and conditions of the Request for Proposal document. Our objections are:

____________ 3. We do not feel we can be competitive.

____________ 4. We cannot submit a Proposal because of the marketing or franchising policies of the manufacturing company.

____________ 5. We do not wish to sell to the Durham County. Our objections are:

____________ 6. We do not sell the items/services on which Proposals are requested.

____________ 7. Other: ______________________________________________________________

FIRM NAME DATE

SIGNATURE PHONE

____________ We wish to remain on the Bidders’ List.

____________ We wish to be deleted from the Bidders’ List.

Attachment C

ADDENDUM ACKNOWLEDGEMENT

Receipt of the following Addendum is acknowledged:

Addendum no.__________________ Date____________________

___________________________________________________ Date: ____________________ Signature

Print Name

Title

Name of Firm

Attachment D Required to be submitted with the bid)

NON-COLLUSION AFFIDAVIT

State of ______________________

County of ______________________

____________________ , being first duly sworn, deposes and says that:

1. He/She is the of , the Proposer that has submitted the attached proposal;

2. He/She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

3. Such Proposal is genuine and is not a collusive or sham Proposal;

4. Neither the said Proposer nor any of its officers, partners, owners agents, representatives, employees or parties of interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the contract for which the attached Proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit or cost element of the Proposal price of any other Proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Durham or any person interested in the proposed contract; and

5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

Signature of Proposer Date

State of ____________________________, County of __________________________________________

Subscribed and sworn to before me this _____day of _________________20___

Notary Public__________________________________________________________________

My commission expires_______________________________________________________

SEAL

Attachment E (Required to be submitted with the bid)

AFFIDAVIT OF COMPLIANCE

STATE OF ______________________ AFFIDAVIT OF COMPLIANCE

COUNTY OF ______________________ with N.C. E-Verify Statutes

I, _________________________________ (hereinafter the “Affiant”), being duly authorized by and on behalf of

____________________________________ (hereinafter "Contractor") after first being duly sworn hereby swears or affirms as follows:

1. Contractor understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with Article 2 of Chapter 64 of the North Carolina General Statutes; and

2. Contractor understands that an “Employer”, as defined in NCGS§64-25(4), is required by law to use E-Verify to verify the work authorization of its employees through E-Verify in accordance with NCGS§64-26(a). The term “Employer” does not include State agencies, counties, municipalities, or other governmental bodies.

3. Contractor is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in the state of North Carolina. (mark Yes or No)

a. YES _____

b. NO _____

4. Contractor will ensure compliance with E-Verify to the extent applicable and will ensure compliance by any subcontractors subsequently hired by Contractor to perform work under Contractor’s contract with Durham County.

This ______ day of ____________________, 20_____.

Signature of Affiant

Print or Type Name: ____________________________________________________

State of ____________________________

County of __________________________

Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 20____.

My Commission Expires:

Notary Public

(Affix Official/N otarial Seal)

Attachment F

VENDOR APPLICATION & W-9

Vendor Application and W9 Form | Durham County

(Click link above) https://dconc.gov/Finance1/Documents/Purchasing/DCo-Vendor-App--W-9-Fillable---ATTACH-TO-BID-PACKET-Updated-71025.pdf