ADJ711_CRP30584_Revised_SOW_05.17.2024.pdf

SCOPE OF WORK

LAWN CARE AND GROUNDS

MAINTENANCE AT THE

OHIO ARMY NATIONAL GUARD (OHARNG)

CAMP RAVENNA JONT MILITARY TRAINING

CENTER (CRJMTC) PORTAGE and TRUMBULL

COUNTIES, OHIO

PART 1

1. BACKGROUND

The State of Ohio Adjutant General's Department (ADJ), Directorate of Installation Management and Resources (DIMR) will participate in the Community Rehabilitation Program for Lawn Care Service with Weaver Industries as described herein. The work to be accomplished includes but is not limited to the following items: lawn mowing, trimming/edging, weed abatement to include herbicidal treatments, blowing clippings, limited tree trimming, pest control, horticultural maintenance, irrigation (watering of flowerbeds), and parking lot sweeping, as well as cleanup of landscape areas as designated and, when necessary, replacement of plant materials, and any other procedures consistent with good lawn care practices necessary to ensure normal, vigorous, and healthy growth of lawn and landscape plantings.

NOTE: ADJ reserves the right to use our own staff and equipment to mow any area designated in this Scope of Work in the event a mission critical need arises, and the contractor cannot react in a timely manner or has already completed their mowing obligation for the particular area.

2. LOCATION

The work location is outside and within numerous areas of the Camp James A, Garfield Joint Military Training Center, in both Portage and Trumbull Counties, OH. The grounds are comprised of flat to gently rolling hills. Most areas are heavily wooded and drained by three major creeks. There are roads throughout Camp Ravenna to enable access to mowing, but some roads may be in poor to fair condition.

3. POINTS OF CONTACT

Questions concerning Specifications shall be addressed to Mr. Joshua Farrier (joshua.g.farrier.nfg@army.mil), of the Directorate of Installation Management and Resource Office, Monday through Friday between 7:00 a.m. and 3:00 p.m. at (614) 336-7255 or Cell (614) 989-9854.

The Ohio Army National Guard (OHARNG), specifically the CJAG representative, most likely the Facility Manager or his/her designee, will exercise the work based on priority and within funding capabilities.

Questions concerning daily work locations, priorities, and any scheduling of services should be directed to Mr. Brett Oxley, (brett.r.oxley.nfg@army.mil) Facility Engineering Department, or representative, CJAG, Building 1068, 8451 SR 5 Ravenna Ohio 44266, Monday through Friday, between 7:00 a.m. and 3:00 p.m. at 614-336-6137.

Any conservation and/or environmental concerns are to be addressed to the Environmental Services Office, Natural Resources Manager, Brian Riley (brian.p.riley17.nfg@army.mil) at (614) 336-4564.

If the contractor/vendor has any uncertainty as to where the mowing boundaries are or regarding the limitations of any portion of this Scope of Work, he/she is responsible for seeking clarification. Likewise, if while on site the contractor is unsure as to which areas are used as roads or access lanes, the vendor is responsible for seeking clarification.

4. CONTRACTOR RESPONSIBILITY

The contractor will be granted access to CJAG from 0700 hours to 1630 hours Monday through Friday (except scheduled holidays) to complete the work, however, OHARNG mission requirements take precedence over contractor activity. Contractor work must coordinate with and schedule around training area usage through coordination with CJAG Range Control (614-336-6041). Weekend access may be granted on an as needed basis and only due to unforeseen, extenuating circumstances with permissions from the Facility Manager.

mailto:joshua.g.farrier.nfg@army.mil

The Contractor shall provide all necessary Labor, Material, and Equipment to perform the tasks as described in this Scope of Work (SOW) in accordance with applicable regulatory requirements for the project: Lawn Care Services at Camp James A. Garfield Joint Military Training Center (C-JAG), an Ohio Army National Guard training site located in Portage and Trumbull counties.

The contractor must comply with CJAG safety and security requirements. Contractor access rosters must be submitted to the Facility Manager a minimum of 48 hours in advance of access.

The contractor shall comply with all applicable Army, Federal, state, and local laws, and regulations. Should a conflict exist between regulations, the more stringent of the conflicting regulations shall take precedence.

The contractor is responsible for complying with all applicable local, state, and federal environmental requirements to include applicable Army and OHARNG regulations regarding the proper characterization, management, and disposal of wastes; proper storage, use and transportation of hazardous materials; spill prevention and clean up;

obtaining proper permits and submitting proper notifications as applicable to the work being conducted; and protection of surface water and natural resources.

The contractor shall supply his personnel with safety protection as required by Title 10 CFR and OSHA regulations.

The contractor is required to comply with all OHSA safety requirements applicable to the type of work being conducted. This includes the use of proper personal protective equipment (PPE) at all times when operating machinery in performance of contracted duties. PPE includes, but is not limited to proper work clothing, ear protection, eyeglasses, chaps, gloves, hard-hats, and steel-toe boots. Wearing PPE is especially encouraged when operating such machines as tractors, mowers and chainsaws as may be necessary in the execution of the tasks outlined in this scope of work.

This scope of work and any specification therein, does not contain a requirement for the use of Class I ozone depleting chemicals (ODC’s).

Contractor shall have onsite fire extinguishers capable of exterminating any fire created by their operations.

The contractor must either use equipment mounted on a tracked vehicle or work when the soil is dry. Minor rutting from tracked vehicles is acceptable. Whenever possible work must be done at a time when the soil is dry enough to support mowing equipment without making ruts. If the Contractor ruts up the work area, he/she is required to level the ruts and seed the area with a CJAG approved and appropriate native seed mix and straw. For permitted dates for various treatments see the Facility Manager.

The contractor shall have emergency spill response kits onsite at all times during operations. The spill kit shall be capable of handling any fuel/oil spill from their equipment, or from refueling operations. All spills shall be immediately reported as direct by the OHARNG and using the CJAG First Responder Form.

The contractor is responsible to cleanup all spills from their operations. The contractor is required to have spill cleanup materials on site appropriate for the materials being used.

If the contractor sets up a temporary fuel pod, it must be in secondary containment and inspected weekly via written inspection forms. Any release of rainwater from the containment must be accompanied by a rainwater release form.

Non-vehicle mounted fuel pods must be in secondary containment. All refueling operations shall be done on the paved road surface away from any waterways.

The contractor shall ensure that all equipment is kept out of any creek or flowing drainage way they encounter. All refueling operations shall be done away from any waterways.

The contractor is responsible to clean up all spills/leaks within the project area immediately upon discovery. Clean up must be satisfactory to the OHARNG and/or the Ohio EPA or other regulatory agency. Any spill of petroleum products over 25 gallons or a spill of any amount into water will be reported to the OHARNG immediately in accordance with the local OHARNG Spill Contingency Plan notification/reporting procedures. All other spills will be reported in writing on the OHARNG Spill Report Form to the OHARNG within 24 hours. The contractor will be provided with a point of contact for submitting such reports/notifications.

Contractor fuel pods / fuel cans and other POL and liquid hazardous materials must be in/on secondary containment with storage capacity to contain the contents of the containers. Releases of rainwater from secondary containment can only be initiated after approval from the OHARNG Environmental Office and after inspection and verification/absorption of all POL and/or other contaminants in the water by the contractor. Discharging through an oil absorption and/or an activated charcoal, and/or a sediment filter bag may be required.

There are a several small stream crossings within the work area. The contractor shall ensure that all equipment is kept out of any creek or flowing drainage they encounter. Crossings must be at culvert or bridge locations. All refueling operations shall be done away from any waterways.

The mowing areas may contain many hazards that can cause mechanical damage, please take care to walk areas you are unsure of prior to mowing. Any ROW mowing obstruction that you are unsure of as to if it is to be removed, please contact the Facility Manager, Mr. Brett Oxley (614) 336-6137 for clarification as to their removal.

5. SERVICES

Generally speaking, a Lawn Care Service is responsible for maintaining an aesthetically pleasing and functional outdoor space.

Schedule of Services is weather dependent and must be coordinated with facilities management.

NOTE: The maintenance schedule may be adjusted to accommodate for special activities or training events.

For purposes of this Scope of Work the mowing season is considered 1 April to 30 November.

A. Mowing: There are generally two categories of mowing areas: restricted mowing areas and unrestricted mowing areas. A list of restricted and unrestricted mowing areas is provided below. Maps may be provided as needed by the Facility Manager to aid in locating work areas.

The soil at Camp James A. Garfield is usually saturated from early November to mid-May or early June.

Mowing is not permitted in any area where the soil is saturated and mowing equipment will rut the soil. The contractor is required to time their mowing operation to meeting the mowing requirements and avoid soil rutting. The contractor is required to repair ruts they create.

1. Restricted Mowing Areas

These are areas that MAY NOT be mowed between 15 April and 15 August each year. These are areas need to be set aside for late summer or fall mowing or for mowing in late winter or early spring before the ground thaws. Never mow these areas during the restricted time without approval from the Environmental Office.

• Perimeter Fence - Expanse Area

• Power Lines Outside of Unrestricted Areas – Active and Inactive Lines, including abandoned sewer lines, abandoned water lines, abandoned steam lines.

• All Tornado Shelter and Inactive Igloos – Except Igloos with Target Lifters

• Tactical Vehicle Maneuver Area (TVMA) – Except Target Lifters

• MMPTR (Tank Table II Range) – Except Range Tower/Buildings, Battle Positions, Target Lifters

• Bore Sight Lane North of Helipads on East Side

• MK-19/MPMG Range Impact Area

• YAK Drop Zone - Portions Where Delayed Mowing Does Not Impact Mission (area around lift blocks is unrestricted)

• Field East of the Rappel Tower

• Ramsdell Landfill

• Old Administration Area Fence Line

• Open Demolition Areas #1 and #2

• Hunting Access Lanes

• Primary Grassland and Young Forest Habitat Management Areas (see Habitat Management Areas Map)

• All Other Areas Not Listed as Unrestricted.

2. Unrestricted Mowing Areas

These are areas that may be mowed any time of the year. Such areas include improved grounds which are regularly mowed during the growing season to maintain a well-groomed appearance as well some semi-improved and unimproved areas that must be mowed as needed to support mission needs.

• Cantonment Area 1 (see Mowing Plan Map)

• Cantonment Area 2 (see Mowing Plan Map)

• Cantonment Area 3 (see Mowing Plan Map)

• Tactical Training Base (TTB), Rappel Tower, Leadership Reaction Course

• All Active Roads, Roadsides, and Ditches

• All Training Area Access/Maneuver Trails

• Around all Parking Areas, Motor Pools, Fuel Points, Wash Racks

• Perimeter Fence - One pass on either side of fence

• Internal Fences Trumbull County Side and TTB Portage County Side

• Slagle Road Drop Z one - Mowed by AFRES

• YAK Drop Zone - NW and SE Portions

• MPMG Range ROCA and Line of Sight to Targets

• All Active Ranges Except the MK-19/MPMG Range Impact Area and MMPTR (Tank Table II Range)

• Shoot House

• Buildings 812, 813, LL#5 Parking (across from bldg 813), and NBC Training Chamber

• Depot Administration Area

• Active Training Areas – Designated Areas (see Mowing Plan Map)

• Groups 3, 4, 6, 7 and 8 - Access Lanes and Around Buildings

• C-Block ASP, CE Storage and Active Igloos

• Helipads and Designated Grass Landing Zones

• Cobb’s Pond Picnic Area

• All Pond Earthen Dams and Access Roads

B. Vegetation Control: All vegetation control activities have strict environmental controls along with reporting directives and forms. Vegetation may not be removed by pushing or uprooting with a bulldozer or other heavy equipment. Earth moving is not a part of this scope of work and is not permitted.

C. Power line Clearing: Details for power line clearing are contained in PART 2 to this Scope of Work. The actions for clearing power lines will match exactly with any roadside clearing actions. Roadside clearing is necessary to maintain all roadways in a safe operational capacity. There are over 100 lane miles of interior roadside network mowing that extends from the paved edge of the road to the ditch line in most areas, or beyond the ditch line to the woods. All current mowed areas are clearly defined by either ditch restrictions or woody vegetation growth. Mowing will be done to the edge of the established mowed areas. Some roadside mowing is inherent to areas being mowed and will be completed when these areas are mowed.

Note: There are approximately 1200 acres of monthly mowing demands for this criterion.

D. Perimeter Fence Exterior Mowing: The exterior perimeter fence mowing begins in the NW corner of

CJAG where the old railroad track “Y” turns south off of the Norfolk Southern railroad track and proceeds south along the west perimeter fence line to the SW corner of post and then eastward along the south perimeter fence all the way to the County line and then north along the high pressure gas line to Butts- Kistler Road and then east all the way to State Route 5 and State Route 534 and then north all the way to the NE corner of post and then back south along this fence line to where the fence heads west and SW along the north side of the Tank Range target berms to Smalley Road west to the Group 7 fence and then north up along the perimeter road into the Erie Burning Grounds and then west to the railroad track and along the old railroad track “Y” to where it connects with the Norfolk Southern railroad track.

The entire northern section of the perimeter fence is not included in the above description because it is within a few feet of the property line. No exterior fence mowing is to be done on the northern fence line because the property outside the fence belongs to the Norfolk & Southern Railroad Company.

The requirement is to have a minimum clear zone of 15 feet outside of the fence entire fence designated above. Where larger grassed clear zones already exist along the fence, the goal is to retain the clear zones.

The perimeter fence exterior expanse varies from 15 – 75 feet. There are forested patches in some areas within a larger established clear zone. The forested patches are not to be cleared but mowed around with all accessible areas mowed to the roadsides, tree lines or the government property line. There are conifer trees along a portion of the SR 534 perimeter fence with some of them within the 15-foot clear zone. Mow around these trees where possible. If need be, the contractor may take a few out. Coordination with the Environmental office is required before removing any trees. Portions of the exterior fence along the NW “Y”, the SE “Y” and NE “Y” will require bush cutting to re-establish the 15’ exterior fence clear zone. The portion of the fence along Butts-Kistler Road to SR 534 may also require some brush cutting and dead fall clearing as well as the portion of fence west of Charlestown along the Charlestown hill.

The exterior clear zone from the fence fabric out 15’ will be mowed two times per mowing season along the entire above designated portion of the exterior fence (10 miles – excluding the 5.5 miles along SR 5). The first mowing shall be timed when the soil is firm enough to support mowing equipment and the grass is tall (Late June or July). The second mowing of this portion of exterior fence will be completed after 15 August and will include all existing expanse areas, which consist only of two sections of fence in Trumbull County along the gas line easement for a total of 4 acres. Other exterior fence expanse areas are mowed by encroaching landowners, and it is the government’s preference to not mow them and have a vegetative barrier.

The exterior fence along State Route 5 (5.5 miles), to include the fence fabric and the entire expanse area will be mowed 6 times per year. Mowing will be timed to maintain grass height with a neat appearance. Note:

This area is estimated at approximately 30 acres.

Trimming under the fence fabric is not required anywhere along the fence.

There are multiple wetland areas both outside and inside of the perimeter fence that are impassable with mowing equipment. Some of these areas dry out and firm up and are able to be mowed with equipment during the late summer. The wet areas that do not dried out are to be avoided with tractors. Rutting in or near wetlands is not permitted. Vegetation within 4 feet of the fence in areas that do not dry out must be cut with handheld equipment.

These areas are easily identified by wetland vegetation or presence of saturated soil and/or water in them. For any areas that the Contractor is unsure of as to their wetland status the CJAG Natural Resources Manager will make the final determination.

E. Perimeter Fence Interior Mowing: The interior fence mowing includes the entire 30.5 miles of perimeter fence.

This includes the interior of the northern portion of the perimeter fence. The internal perimeter fence expanse area varies in width from as little as 15-20 feet to as wide as 100 feet. The one exception to the interior fence mowing is at the main gate. That area is comprised of approximately 50 acres of lightly rolling, virtually treeless grassland and is on a separate mowing schedule from the fence (Cantonment Area 1). All gate approaches along the entire interior of the perimeter fence are to be mowed in conjunction with the fence.

The interior fence clear zone from the fence fabric out 15’ will be mowed two times per mowing season along the entire interior fence (30.5 miles, 55 acres). The first mowing shall be timed when the soil is firm enough to support mowing equipment and the grass is tall (Late June or July). The second mowing of this portion of interior fence will be completed after 15 August and will include all existing expanse areas (~420 acres). The entire interior fence (not including the 50 acres of Main Gate fields) is estimated at 475 acres.

The perimeter road surface and roadsides will be mowed to the backside of the ditches every time the fence is mowed even if the road is within the 15’ area or expanse area.

Trimming under the fence fabric is not required anywhere along the fence.

There are multiple wetland areas both outside and inside of the perimeter fence that are impassable with mowing equipment. Some of these areas dry out and firm up and are able to be mowed with equipment during the late summer. The wet areas that do not dried out are to be avoided with tractors. Rutting in or near wetlands is not permitted. Vegetation within 4 feet of the fence in areas that do not dry out must be cut with handheld equipment.

These areas are easily identified by wetland vegetation or presence of saturated soil and/or water in them. For any areas that the contractor is unsure of as to their wetland status the CJAG Natural Resources Manager will make the final determination.

F. Training Areas, Ranges, and Other Area Mowing: There are several ranges and various areas throughout CJAG used for training. Some of these areas require regular recurring mowing and other require mowing as needed upon request prior to use by military units. Most usage is from May through October. When areas are needed for training mowing may be as frequent as two times per month. When areas are not in use mowing can be delayed on some areas to only once per year after 15 August. These areas require rough mowing. A list of the mowing areas and approximate acreage may be obtained from the Facility Manager. Note: this covers approximately 735 acres.

G. Finish Mowing: For purposes of this scope of work finish mowing refers to mowing done to maintain a lawn in neat appearance with grass at low height as is normal for around occupied buildings housing. This type of mowing is done with a finish mower rather than a brush hog or other type of mower designed to cut long grass and/or mixed grass and woody brush. Finish mowing areas are generally mowed once per week or every other week. Finish mowing includes trimming and edging around buildings and all structures. Clippings are expected to be either bagged or blown free of sidewalks and all hard surfaces. A list of these areas, size, and location may be obtained from the Facility Manager. Note: this covers approximately 136 acres of weekly and bi-monthly mowing demands acres.

H. Rough Mowing: For purposes of this scope of work rough mowing refers to mowing done less frequently and for the purpose of maintaining grassland areas free of woody plants and brush. This mowing is usually done on tall grass and/or tall grass with mixed brush. The mowing is to be done thoroughly and in a neat and workmanship like manner but not at a frequency of finish mowing. Rough mowing does not mean messy or poorly done. This type of mowing is usually done with some type of brush hog mower to include batwing mowers.

I. One Time or Two Times per Season Mowing: These areas require mowing to retain the clearings, open fields, bunker lanes, and secondary grasslands free of woody vegetation. These areas are limited to mowing once or twice not to exceed twice unless directed by the CJAG Natural Resources Manager per season. A list of these areas, size, and location may be obtained from the Facility Manager. Note: this covers approximately 848 of semi-annual and annual mowing demands.

J. Grassland Habitat Management and Pond Mowing: Several areas at CJAG are designated grassland habitats. The government requires a separate contract managed by Environmental Services for grassland habitats and pond areas/locations. A list of ponds with earth dams and grassed access roads may be provided by the Facility Manager.

K. Seeding: All bare earth disturbed areas will be seeded with annual ryegrass and mulched with dry straw at a rate of 30 pounds of seed per acres and 2 inches of mulch cover.

L. Tree Trimming: The contractor may not cut any vegetation 3” in diameter or greater between 1 April and 30 September. All tree and brush cutting must be coordinated and approved by the environmental office before commencing. The contractor is required to clear dead falls and debris from mowing areas as encountered to facilitate mowing. Routine branch and debris clearing is not an additional work item. If there is storm damage that results in trees and a heavy branch load beyond normal and routine, this will be evaluated by the OHARNG and either removed by the CJAG staff or removed by the contractor.

M. Pest Control: For projects with an incidental pest or vegetation control component, the Pest Control requirements within the Environmental Procedures (PART 3) will be followed to ensure compliance with applicable regulations and policies.

N.

Expectations:

a. The intent is to maintain a “Class A” appearance of the Property as determined by the Adjutant General’s Department. The Contractor shall maintain such appearance. Any discrepancies in the understanding of this clause shall be resolved in a manner as determined by the Facility Manager

b. Maintenance of plant materials shall include but not be limited to mowing, edging, pruning, watering, and cleaning up

c. Sweeping areas include all curb lines along both sides of the roadways and parking lots, along all curbs and raised medians, and all corners of the parking lot

d. Mechanical failures or personnel problems are not acceptable reasons for failure to comply with this SOW.

If necessary, Contractor will supply backup equipment and/or personnel from either Contractor’s resources or another source at no additional cost

e. Shrubs and grass – responsibility of Contractor to maintain healthy plants. Replacement of plants are at Contractor’s expense except for acts of vandalism and aged plants. Acts of vandalism should be reported immediately to Bret Oxley.

f. Undesired vegetation in sidewalks, curbs, cracks, and other hard surfaces need maintained so there are no weeds growing in them, this includes removing all grass and weeds growing up through cracks and openings in sidewalks, curbs, roads, parking areas, walls, etc.

g. All blades on mowers and other cutting tools to be sharpened daily to prevent transfer of disease and so as not to cause ragged edges or bruising of the grass

h. Mow to a uniform height. All clippings shall be mulched with the mulching systems on mowers. Any unsightly clumping shall be removed. Mowing to be done once per week, twice per week if excessive turf growth.

i. Trimming shall be done with a power weed eater for areas inaccessible by a mower. Trimming shall be done with each mowing. Trimming height shall match mowing height.

j. Edging shall be done with a power edger. Edging shall be done four times per season. Edging shall be done to all walks, curbs, and drives.

k. General clean-up. Remove trash from turf and landscape beds with each visit.

l. No chemicals shall be utilized. Any weeds that occur shall be pulled by hand or with a trowel or implement designed for that purpose.

m. It is not anticipated that trees or shrubs will be pruned or trimmed. If necessary, the Contractor my submit a request to the OARNG Environmental Office as there are various rules and regulations that must be followed.

n. In the spring, remove accumulation of trash leaves, etc. from landscape. Remove leaves, twigs, and dieback in the fall.

o. Monitor damaging insects and disease. Notify the OARNG Environmental Office of any problems.

p. Aeration and/or thatching may be done in late August or September at the discretion of the Property Manager.

q. Prep all areas where annual flowers will be placed. Designs and plans for planting in flowerbeds shall be discussed with Property Managers.

r. Total remulching is desired where and when warranted. However, spot mulching of thin or washed areas will be done up to 150 cubic yards. The Contractor is encouraged to discuss this expense with the Property Manager.

s. Any gravel areas, the purpose and design of which are for aesthetic reasons, will be leveled and the stones swept back into the area off the walks, etc.

PART 2 to Scope of Work for

LAWN CARE AND GROUNDS MAINTENANCE AT THE

OHIO ARMY NATIONAL GUARD (OHARNG)

CAMP JAMES A. GARFIELD JONT MILITARY TRAINING CENTER (CJAG) PORTAGE and TRUMBULL

COUNTIES, OHIO

1. Description for Powerline Trimming and Clearing

Furnish all labor, equipment, and materials to perform all work in strict accordance with this Scope of Work and Specifications, as designated by the CJAG, Facility Maintenance Supervisor.

2. Site of Work

The site of the proposed work is located at CJAG, 1438 SR 534 SW, Newton Falls, Ohio, 44444 in Portage and Trumbull Counties. Specifically on three separate located primary power line runs entering from off facility.

The power line task areas are described below.

A. Area 1. (Main Post power Line) This area is the above ground primary power line that runs North from the SR 5 entrance at 8451 State Route 5, through the old family housing area, North to Fuse & Booster Road, then East along Fuse & Booster Road to old water tower in load line 9, then North along Detonator Spur Road, to Newton Falls Road, and then West along south side of Newton Falls Road to C-Block. This ROW is approximately 75 feet wide, and the total length is approximately 4.75 miles. 2.8 miles of this section has a paved road on one side, so only one side of the power line has tree that need delimbed along that section.

B. Area 2. (PW South Power Line) This area is the above ground power line running from its entry point at SR 5 and SR 225, east through Group 8, north through Load Line 12, east to Load Line 2, then South through Load Line 2 to Building 809 (Group 6). This ROW is approximately 75 feet wide, and the total length is approximately 3.75 miles. This power line ROW is treed on both sides for its entire length.

C. Area 3. (PW North Power Line) This area is the above ground power line running from its entry point at 8800 S. Main St, at the North entrance gate from the town of Windham, due south along Paris- Windham Road through the TTB area to its two termination points along both the AB and AA row of buildings. This ROW is approximately 50 feet wide, and the total length is approximately 1.4 miles.

Approximately only 2300 feet (.4 miles) of this power line ROW has trees along one side, The remainder is clear of trees on both sides.

D. Roadside Clearing. Roadside clearing will be conducted on an as needed basis starting with all main roads, working down to secondary and range roads. The intent of roadside tree clearing is to ensure dead or failing trees that are a threat to safe navigation of the roadways are removed.

Roadside tree clearing will also be used to provide easier access for roadside drainage ditch maintenance. A list of roads by priority shall be provided by the CJAG Maintenance Supervisor upon the completion of all power line clearing operations.

3. Work Tasks to be Accomplished

A. On all above ground power lines, the contractor shall remove all tree limbs to create a limb free zone for a minimum of forty (40) feet on both sides of the electric lines and any hazard trees (trees that are weak, damaged, dying, or are dead) along the edge of the ROW that are likely to fall onto the power line. If a ROW is too small to allow a 40 foot limb free zone, the limb free zone will extend to the extent of the ROW width.

B. On all above ground and below ground power lines the contractor shall clear all woody brush (not grasses) to the width of the ROW (tree line to tree line) as needed along the entire length of the power line. This clearing will include grinding/grubbing of woody plants down to a few inches below ground surface in upland areas. In wetland areas the woody vegetation in the ROW will cut as close to the ground as possible with no grubbing. Equipment access is not permitted in wetlands, so this clearing will have to be done with hand tools. The upland clearing may be done with heavy equipment and/or hand tools. Woody vegetation must be removed from around guide wires and poles as part of this ROW woody vegetation removal.

4. Work Methodologies

A. Tree limb trimming is to be done in a manner so as to prevent unnecessary or careless harm to each tree pruned. The contractor must remove limbs at the branch collar just before the point where the limb meets the trunk. Tree pruning must be done in accordance with all proper tree pruning techniques recommended and endorsed by the International Society of Arboriculture (ISA). Cuts must be clean and flush with the trunk so as to minimize exposed wood/wound and reduce time needed for wound to heal. Limbs equal to or larger than three inches in diameter must be cut at branch collar. The contractor shall not apply any tree-wound dressing to the cut surface. If it is determined that a tree needs to be completely topped, the entire tree must be cut off at the ground with a stump height not to exceed eighteen (18) inches.

B. Trees or limbs and woody brush three (3) inches or greater in diameter can only be cut between 1

OCT and 31 MAR.

C. The contractor shall chip all woody debris and evenly scatter the chips within the adjacent forest floor so as to avoid creating large piles of chipped material. Cut woody material too large to be chipped must be cut into segments no more than six (6) feet long and left in the woods outside of the ROW or along the roadside at a site approved by the OHARNG. No woody material is permitted to be taken off site.

D. The contractor shall not place chips or any parts of trees or brush or put any type of fill into any wetland to include the river floodplain, wet spots, or low areas.

E. The contractor shall not drive equipment through any wetland in execution of this project. The contractor shall use wooden mats or other appropriate means to span streams/drainages and/or wetlands when vehicle crossing, or access is needed. The contractor shall repair and rehab any excessive ruts created in the completion of this project at no cost to the OHARNG.

5. Contractor Qualifications

A. All tree trimming work must be accomplished by International Society of Arboriculture (ISA) Certified Arborist. On site supervision by an ISA certified arborist who is part of the trimming crew is acceptable.

B. The contractor must provide the OHARNG with a copy of their ISA certification prior to beginning work each year.

C. The OHARNG may request references and proof of successfully accomplishing similar work in the past.

6. Performances

A. The above brief outline of principle features of work in no way limits the responsibility of the contractor to perform all work and furnish all labor and materials, required by the Specifications referred herein.

Any omission from the Specification or misdescriptions thereof shall not relieve the Contractor from performing all work required, and furnishing the materials required to completely fulfill the intent of the Contract.

B. The Contractor shall confine operations at the site of area permitted by the Facility Manager or his/her designee. The work site shall not be unreasonably encumbered with materials or equipment and Contractor shall assume full responsibility for the protection and safekeeping of products that interfere with the operations of the facility and, if necessary, obtain and pay for additional storage areas.

C. At the completion of each working day, the Contractor shall clean and clear away any excess supplies and debris from the site. All property shall be restored to safe normal operating conditions. The area shall be in a neat, clean, presentable condition satisfactory to the Facility Manager or designee.

D. Furnished product will be inspected by the Facility Manager or designee, and a written warranty (if applicable) must be provided as precondition to payment.

END OF ATTACHMENT

Environmental Procedures Pest Control Requirements

20 June 2023

1. Pesticide Use

1.1. General Requirements

1.1.1. For pest control contracts, the OHARNG will provide a project specific SOW. The

Contractor shall provide all labor, transportation, equipment, materials, and supplies necessary to complete the tasks in the project specific SOW and provide satisfactory control of the designated pest. Treatment shall provide the desired control, or retreatment will be required.

1.1.2. For projects with an incidental pest or vegetation control component, the Pest

Control requirements within the Environmental Procedures will be followed to ensure compliance with applicable regulations and policies.

1.1.3. The Contractor will comply with all U.S. Army, Federal, state, and local safety regulations and requirements, including the OHARNG Integrated Pest Management

Plan (IPMP) (see Section 1.1.6 below) and following all label instructions of chemicals used on site. The contractor will supply his personnel with personal protective equipment as required by Title 10 CFR, OSHA regulations, and the pesticide label(s).

1.1.4. Pest control services will include pest inspections/surveillance, non-chemical pest control (as appropriate), and pesticide applications. Regular scheduled, routine and/or preventative pesticide applications will not be conducted. Pesticides may only be applied after inspection/surveillance by a certified professional applicator and confirmation that pests are present and chemical control using pesticides is required.

1.1.5. The Contractor is required to ensure that the least amount of chemical consistent with the label and manufacture recommendations necessary to control the target pest is used.

1.1.6. The OHARNG IPMP contains Integrated Pest Management Outlines. Pest

Management activities at OHARNG facilities will be done in accordance with the

IPMP and these outlines. The Contractor will be provided copies of applicable outlines and must follow them in execution their work.

1.1.7. Contractors are not permitted to apply pesticides on OHARNG property without complying with OHARNG certification and reporting requirements, use of

OHARNG approved chemicals, and use of integrated pest management. The only exception to this is the incidental use of wasp spray for personal protection in accordance with the Ohio Pesticide Law. Use of any other pesticides and/or use of wasp spray for other than personal protection on a job site, must be done under an

OHARNG issued/approved scope of work by a properly certified pesticide applicator.

PART 3

1.2. Licensing / Certification Requirements

The Contractor must possess a current Ohio applicator license as a Commercial Pesticide

Applicator certified in the applicable categories for the tasks to be performed. All individuals who apply herbicides at OHARNG federally-owned facilities are required to be certified by the State of Ohio in the appropriate categories. At federally-owned facilities non-certified individuals will not mix or apply herbicides, to include operating vehicle mounted equipment, regardless if they are supervised by a certified individual or not. At state-owned facilities, trained, non-certified individuals under the direct supervision of a certified/licensed applicator can apply pesticides as allowed by the Ohio Pesticide Law.

1.3. Pesticides, Equipment, and Materials

1.3.1. Contractor will provide all the required pesticide(s), baiting, spraying, trapping, and any and/or all required material and/or equipment necessary for the control of the specified unwanted pests.

1.3.2. The Contractor is responsible to ensure his/her application equipment is clean, well maintained, calibrated and in proper working order when in use.

1.3.3. The Contractor is responsible for selecting and providing an appropriately labeled pesticide(s) or mix of pesticides to provide effective control of target pests. The

OHARNG requires pest control and not just application of pesticides. Effective, industry standard chemicals will be used. For example, when conducting non-selective vegetation control areas, the Contractor is required to provide a tank mix that provides broad spectrum control of live vegetation along with residual and pre-emergent control. Non-selective herbicide tank mixes mix may vary with location but must contain a mix of herbicides that provide a broad spectrum of control and residual activity. Glyphosate, glufosinate ammonium or similar herbicides may be used as one chemical in a tank mix, but the use of glyphosate without other non-selective chemicals typically used for industrial vegetation control to provide broad spectrum control of established vegetation and residual activity will not be approved.

1.3.4. At federally-owned sites, only pesticides listed on the OHARNG State Pesticide

Use List (SPUL) (Attachment 1) will be used. EPA registered pesticides approved for use in Ohio can be added to the OHARNG list if approved by Army

National Guard Pest Management Consultant (ARNG PMC). A PDF version of a product label must be submitted to the OHARNG IPMC by the Contractor to facilitate ARNG PMC review. Adding items is not guaranteed and can take up to two weeks. The contractor will provide copies of product labels and SDSs for pesticides prior to use. The OHARNG will approve all pesticides before they are used.

1.4. Pesticide Handling, Storage, and Mixing

1.4.1. It is the responsibility of the Contractor to properly manage all pesticides brought onto OHARNG property. Pesticides must be safely transported and secured from access by non-certified personnel. Pesticides will not be disposed of on OHARNG property. All pesticide waste, to include empty pesticide containers, must be taken off-site and properly disposed of by the Contractor.

1.4.2. Government provided, onsite pesticide storage is not available. If at all possible only the amount of pesticide used each day will be brought onsite. When this is not practical, temporary onsite storage of pesticides while a project is in progress is permitted. Pesticides must be stored in an approved pesticide container that can be locked and that has secondary containment. The storage container must be clearly labeled as pesticide storage and secured from unauthorized access. The storage area must be approved by the OHARNG, out of the weather, and cannot be in an office, break room, or otherwise occupied area and must be away from vehicle traffic, sewer drains, storm drains, and water bodies.

1.4.3. There are no pesticide mixing facilities available on OHARNG property. Small amounts of pesticide should be mixed off-site and brought onto OHARNG property ready to use. For large quantity mixing, the contractor can bring a tank filled with water (or other appropriate carrier) onto OHARNG property and add the chemical at the application site. Mixing may not be done in a janitor, restroom, or kitchen sink or other such location not specifically designed and designated for pesticide mixing.

The Contractor is responsible for providing/paying for the required water or other carrier for mixing the pesticides. Hoses connected to a potable water source may not be used unless connected to a backflow preventer or other sure means of preventing backflow is provided. Hoses may not be submerged in a pesticide tank. OHARNG hoses may not be used by contractors to fill pesticide tanks/sprayers.

1.4.4. The contractor is required to have a spill kit suitable for the types and amounts of pesticides being used. The spill kit must contain absorbents, a shovel and plastic bags. The Contractor must immediately notify the OHARNG and clean-up all spills and properly dispose of contaminated material off-post. The Contractor will complete an OHARNG contractor spill incident report (Attachment 2) and submit it to the OHARNG within 24 hours of a spill.

1.5. Submittals Required with Bid/Proposal

When submitting a bid or proposal, the Contractor will include with their submittal the below listed items and will receive positive confirmation from the OHARNG IPMC that the submissions are acceptable. The below items must be approved by the OHARNG IPMC in order for a bid / proposal to be considered acceptable.

1. A copy of license/certification of the individual who will be doing pesticide mixing and applications.

2. A list of pesticides and copies of product labels for pesticides proposed for use.

3. A description of the proposed pesticide tank mix and application rate.

1.6. Records and Reports

1.6.1. For applications at federally-owned properties, the Contractor is required to properly complete the OHARNG Daily Pest Control Summary (Attachment 3). This report must be kept on a daily basis when inspections and/or applications are completed and turned into the OHARNG weekly when completed with all reports for the year due not later than 10 September. This report is kept on a per facility and application site basis. A separate report is required for each treatment area to include for non-chemical treatments, inspections, and surveillance. The report must be properly completed as directed by the OHARNG.

1.6.2. For applications at state-owned properties, the Contractor is required to complete and provide the OHARNG with a copy of their company application record kept in compliance with the Ohio Pesticide Law.

1.6.3. As applicable, the Contractor is required to properly complete and turn in the

OHARNG Supplemental Pesticide Application Report for Ohio Environmental

Protection Agency General Permit Authorization to Discharge Pesticides In, Over or Near Water of the State (Attachment 4). These reports are required for both federal and state owned properties and will be completed and turned in at the end of the application project.

1.6.4. As applicable, the Contractor will submit copies of any/all Adverse Incident

Reports; corrective action documentation; and spill, leak and unpermitted discharge documentation to the OHARNG.

1.6.5. The Contractor may not submit an invoice for payment until after the reports and records have been submitted and accepted by the OHARNG. Submittal of records is a required task and work is not billable until it is completed to the satisfaction of the

OHARNG IPMC.

1.7. Applications In, Over, or Near Water

1.7.1. As applicable in accordance with the type of application being conducted, the

Contractor will comply with, and will cause the OHARNG to be in compliance with, all applicable conditions of the current Ohio Environmental Protection Agency

General Permit Authorization to Discharge Pesticides In, Over, or Near Water of the

State Under the National Pollution Discharge Elimination System. The Contractor will complete all application, monitoring, reporting, and any other requirements in the permit and will cause the OHARNG to be in compliance with all applicable permit conditions.

1.7.2. The Contractor will conduct visual monitoring during treatments to consist of spot checks in the area and around where pesticides are applied looking for possible adverse incidents as defined in the current Ohio EPA General Permit, caused by application of pesticides, including but not limited to the unanticipated death or distress of non-target organisms and disruption of wildlife habitat, recreational or municipal water.

1.7.3. The Contractor is responsible for immediately reporting any adverse incidents or spills to the OHARNG and the Ohio EPA. Ohio EPA reporting time frames and formats will be as specified in the Ohio EPA permit. Any and all reports to the Ohio

EPA will be reviewed and approved and will go to the Ohio EPA through the

OHARNG. The only exception would be the requirement to report to the Ohio EPA a spill or discharge which may endanger human health or the environment by telephone (800-282-9378) within 30 minutes of discovery.

1.8. Quality Control and Invoicing

1.8.1. The Contractor’s pest control activity/application and records will be inspected by the OHARNG IPMC, or designee, prior to payment to determine effectiveness and compliance with the contracted scope or statement of work. The designate

OHARNG representative will inspect the work within 30 days of control and approve payment if control is adequate and the application reports have been properly completed and received.

1.8.2. If the Contractor fails to obtain the control required by the scope, the Contractor will meet with the IPMC, or designee, to discuss the reasons and a re-treatment and/or revised treatment/control methodology will be determined and implemented by the

Contractor at no additional cost to the OHARNG. The Contractor is required to retreat, or spot treat, areas of inadequate control.

1.8.3. For pest control activities that include application of a pesticide, the Contractor will invoice the OHARNG for 70% of the contract price after treatment and OHARNG acceptance and approval of the application report. Invoice the remaining 30% balance after the 30 day inspection and follow-up spot treatment and acceptance of subsequent application report, if needed.

1.8.4. For pest control activities that are entirely of a surveillance or inspection nature that do not include the use of pesticides or other non-chemical pest control methodologies, the Contractor can invoice the OHARNG for the full amount of their contract/PO upon completion of the surveillance/inspection and submittal of report / results in writing.

Attachment 1

OHARNG State Pesticide Use List

PMC Reviewer: Mr. Bryon Kacprzyk; Comm: 703-601-8275 bryon.j.kacprzyk.civ@army.mil

Pesticide Trade Name Registration No.

(US EPA or Host Nation) Active Ingredient(s) Comments Command PMC Comments Reward Landscape and Aquatic Herbicide 100-1091 Diquat dibromide Certified Applicator

Touchdown Total (Lesco Prosecutor) 100-1169

Glyphosate: N-(phosphonomethyl) glycine

Certified Applicator

Not Registered/Cancelled, existing stock of this item can be used until exhausted. Please look for alternative for when this pesticide is no longer available or request removal of from SPUL.

Anvil 10+10 ULV (Multicide Mosquite Adulticiding Concentrate)

1021-1688-8329 Piperonyl butoxide; and d-Phenothrin Certified Applicator

Bedlam Insecticide (Multicide Lice & Dust Mite Spray)

1021-1767 3-phenoxybenzyl-(1RS, 3RS, 1RS, 3SR)-2, 2-dimethyl- 3-(2-methylprop-1-enyl) cyclopropanecarboxylate; and N- Octyl bicycloheptene dicarboximide

Certified Applicator

Ortho Hornet and Wasp Killer 1021-1784-239

Tetramethrin; and d-Phenothrin

Certified Applicator

Not registered/Cancelled, existing stock of this item can be used until exhausted. Please look for alternative for when this pesticide is no longer available or request removal of from SPUL.

Crossfire Insecticide 1021-2776 Clothianidin; Metofluthrin; and Piperonyl Butoxide Certified Applicator CrossFire Aerosol 1021-2788 Clothianidin; Metofluthrin; and Piperonyl Butoxide Certified Applicator Marksman (The End/Tough Guy 720) Wasp & Hornet Killer

11694-109-10637 Piperonyl butoxide; Tetramethrin; and Permethrin, mixed cis, trans

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