010+State+Contract+Summary-Updated.docx

ND STATE CONTRACT INFORMATION

311 5th St N Fargo, ND 58102 Contact: Tim Gackle, tim@universalservicesnd.com 701-232-0663

CONTRACT INTRODUCTION

This contract is for purchase of new OEM toner and inkjet cartridges used in printers, copiers, MFD’s, facsimile equipment and related print accessories.

MANDATORY

This is a mandatory state contract. Items not listed in the market basket are not considered mandatory under the contract. Agencies are encouraged to buy off contract due to the grey market and counterfeit toners being sold. If this state contract’s market basket does not meet your needs, submit a SFN 54202 Contract Exemption Form for approval by the Contract Administrator using the Purchasing Work Request system or email. Procurement procedures apply if agencies elect to not use an optional state contract.

COOPERATIVE PURCHASING

This is a mandatory contract for State Agencies with the exception of printers, copiers, and MFD’s that are under service contracts. This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code Sections 15.1-09-34(1)(k), 54-44.4-13, and 54-59-18. Though not a party to this contract, North Dakota State Colleges and Universities, K-12 schools, city, county, and local governments, tribal agencies, transportation providers under N.D.C.C chapter 39-04.2, International Peace Garden and nonprofit organizations established on behalf of public entities are eligible to participate in this contract. Contact the contract administrator if you are not sure you are eligible to participate.

PERCENTAGE DISCOUNT OFF RETAIL

Any items that are not listed in the Market Basket will be discounted 38% for laser toner, 35% for inkjet, and 30% for printer products from the retail price.

PAYMENT TERMS

Payment will normally be made within forty-five days after delivery and acceptance of commodities or services under this contract and receipt of a correct invoice. All invoices and payment inquiries must be directed to the Purchasing Agency or entity.

DELIVERY

The contractor shall deliver commodities and services ordered under this contract as follows:

· Delivery must be made within 4 days after the Contractor receives an order from the Ordering Agency by issuance of a contract or purchase order or use of a purchasing card.

· Delivery cut off times for the day must allow orders to be placed and be shipped up to 3:00 P.M.

· If delivery cannot be made within the specified time, the Contractor must notify the Ordering Agency in writing of the delay and the approximate date delivery may be expected. The expected delivery date must be updated promptly. Delivery failures may result in termination of the contract.

F.O.B. POINT, FREIGHT AND RETURN OF SPENT TONER CARTRIDGES

Delivery, freight, and passage of title under this contract are as follows:

· F.O.B. Destination to any North Dakota location. The Contractor will file any claims.

· All freight and handling is to be included in the item price.

· Title will pass to Ordering Agency upon delivery to the specified destination.

RETURN OF SPENT TONER CARTRIDGES

Return of spent toner cartridges under this contract are as follows:

· Contractor shall arrange for return of all spent toner cartridges that correspond to the types and amount of toner cartridges sold to the State by the Contractor within this contract.

· No return freight or other fees for spent cartridge will be charged to the State.

· Return of spent toner cartridges may be accomplished by site pickup or provided prepaid return label.

· A prepaid return label is preferred to be included in the shipping package for ease of the pre-paid of the toner cartridges.

· On site pick up of spent toner cartridges must be made during the State’s regular business hours and within no more than ten calendar days allowed following a request for pickup of spend toner cartridges.

image1.png